IT Support Service

Level I

Learning guide #27

Unit of Competence: Operate Personal Computer
Module Title: Operating Personal Computer
LG Code: ICT ITS1 M07 L05-LG-27
TTLM Code: ICT ITS1 TTLM07 1019v1

LO5: Organize files for users and/

or Organization Requirements
 Instruction Sheet 1 Learning Guide # 27

This learning guide is developed to provide you the necessary information regarding the
following content coverage and topics –
 Using System browser to search derives
 Accessing Most common types of files in the directories
 Selecting, Opening and Renaming Groups of Files
 Moving Files Between Directories
 Coping Files to Disks
 Restoring Deleted files
 Erasing and formatting Disks
This guide will also assist you to attain the learning outcome stated in the cover page.
Specifically, upon completion of this Learning Guide, you will be able to –
 Use system browser to search drives for specific files
 Access most commonly used types of files in the directories
 Select, open and rename groups of files as required
 mover files between directories
 Copy files to disks
 Restore deleted files as necessary
 Erase and format disks as necessary
Learning Instructions:
1. Read the specific objectives of this Learning Guide.
2. Follow the instructions described below 3 to 6.
3. Read the information written in the information Sheet ―1, 2, 3, 4, 5, 6 and 7‖ in page -
3, 7, 10,13,15,18 and 21 respectively.
4. Accomplish the Self-check‖ 1, 2,3 ,4, 5,6 and 7‖ in page -6, 9, 12,14,17,20 and 24
respectively.
5. If you earned a satisfactory evaluation from the ―Self-check‖ proceed to Operation
Sheet ―1, 2,3,4,5 and 7‖ in page -25,26,27,28,30 and 31 respectively.
6. Do the ―LAP test‖ in page – 33 (if you are ready). Your teacher will evaluate your output
either satisfactory or unsatisfactory. If unsatisfactory, your teacher shall advice you on
additional work. But if satisfactory you can proceed to the next topic.

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Information Sheet 1 Using System browser to search derives

1.1. Use the search tool to find specific files

Sometimes files are saved or moved to locations that you can‘t remember or just don‘t
know. There may be thousands of folders in a hard drive which would be impossible to
browse in order to find a lost file.
Luckily there is search tool that is part of a computer‘s operating system. This tool runs an
automatic search on a drive or within a specific directory (using keywords or the file
name) to find a file or folder.
OS Search -- that can help you find anything on your computer, including pictures.
Windows Search accepts various parameters so that you can customize your search and
find only files of a specific type.
You can open the Search Companion (the search tool in Microsoft Windows) in a
number of different ways—here are three ways to do this.

1.1.1. Right-click on a folder or drive icon

1. Right-click on a folder or drive icon and select Search from the menu. This
will search on the folder or drive you clicked on, e.g. My documents.
2. Type in either part or all of the file name OR a word or phrase contained in
the document you are searching for.

Figure 1: Microsoft Windows Search Companion

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 2. Click on the Search button.
3. The results of the search are listed in the window. There may be more than one
result for your search. Double-click the correct file to open it, or move the file to
another location.

Figure 2: Results of a search

1.1.2. Press the F3 Key

Alternatively, from the desktop press the F3 key on the top row of your keyboard. You
may need to select the specific folder or drive you want to search on.
1.1.3. Go through the Start menu
Another way to access the Search Companion is to click on Start and select Search from
the Start menu. Click on the Files and Folders link to go to the same search box as
shown above. You may need to select the specific folder or drive you want to search on.

Figure 3: Results of a search

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 1.1.4. Search a different directory

The search will be done on whatever folder is selected in the Look in: field. To search a
different directory, click on the arrow next to the Look in: field to get a menu of all the
drives you have access to. Scroll down to the very end of this list and select Browse.
Then you can search the directory tree to find a specific folder to search. Click on the
name of the folder you want to search and then click OK.

1.1.5. Advanced searches

You can do an advanced search to look for files used in the last week or month when
searching files and folders in the Search Companion box.
1. Click on More Advanced Options
2. Select the appropriate setting for your search.
3. Click on Search.

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 Self-Check -1 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

1. ______ that can help you find anything on your computer, including pictures.
A. F3
B. OS Search
C. F10
D. Escape

2. _____ key on the top row of your keyboard. You may need to select the specific
folder or drive you want to search on
A. F3
B. OS Search
C. F10
D. Escape

2. Witch one of the following is advanced search to look for files used in the last week
or month when searching files and folders in the Search Companion box.
A. Click on More Advanced Options
B. Select the appropriate setting for your search.
C. Click on Search
D. All

Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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 Information Sheet 2 Accessing Most common types of files in the directories

2.1. Accessing files Regularly

There may be files that you regularly need to access, for example, to update a database
or use a document template.
In Microsoft Windows you can create shortcuts to files so that you can quickly access
them under the Favourites menu. To do this:
1. Use any of the above methods to find the file you regularly use.
2. Click on the file name to select it.
3. On the window Toolbar click on the Favourites menu.
4. Click on Add.
You can now access the file from the Favourites menu (on any window‘s Toolbar) by
clicking on Favourites and selecting the file.
2.2. Finding files
There might be times when you cannot remember where you have stored a file or what
you have named it. There are two ways to find files. One way is to scroll (with the
mouse) through all your documents either in Microsoft Word or My Documents. Luckily,
there's also a quicker way.
Follow these steps if you need to find a file:
1. Go to the desktop
2. Click on Start in the bottom-left corner
3. Click on Find from the sub-menu
4. Select Files or Folders. A dialog box will appear
If you cannot remember the file name, you can search for key words in the text. Type the
words in the ‗Containing text‘ box in the dialog box.
2.3. Copy, cut and paste files across directories
Cut, Copy and Paste are tasks you can do in all application programs and windows such
as a folder or drive window. You need to make a selection first so that you can cut or copy
the selection and then paste it in another location.

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With cut, copy and paste you can remove or move a folder or a file as follows:
 Cut: Remove file from current location.
 Copy: Make a copy of the file.
 Paste: Place a copied or cut file into another location.
Copying a file
If you want to keep a file in its original location and also a copy in a new location, follow these
steps: 1. Open My Documents
2. Find the file you want to move
3. Right click on the file
4. Select Copy from the shortcut menu that appears
5. Open the folder where you want to place it (make sure this is created first)
6. Right click on an empty space on the screen
7. Click on File
8. Click on Paste from the menu
If you have saved a file on to the desktop you can delete it by dragging it to the
Recycle Bin using the mouse

2.4. Restoring files

There might be an occasion when you send a file to the Recycle Bin by mistake, not
realizing that you might still need that file for some reason. Sometimes you might not
have kept a copy on file and so need to restore it (get it back).
Restoring a file from the Recycle Bin
Follow these steps to restore a file that is in the Recycle Bin:
1 Double click on the Recycle Bin icon on the desktop to open it
2 Right click on the file you would like to restore
3 Click on Restore from the shortcut menu that appears
The file is restored in its original location.
If you have only just sent the file to the Recycle Bin and immediately want it back, then
simply click on the Undo button on the tool bar. (You can also right click an empty area
of the screen and choose Undo Delete from the shortcut menu that appears.)

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 Self-Check -2 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

1. There might be an occasion when you send a file to the Recycle Bin by mistake,
not realizing that you might still need that file for some reason.
A. Cut:
B. Copy:
C. Paste
D. restore
2. Remove file from current location.
A. Cut:
B. Copy:
C. Paste
D. restore

3. Make a copy of the file.

A. Cut:
B. Copy:
C. Paste
D. restore

4. Place a copied or cut file into another location.

A. Cut:
B. Copy:
C. Paste
D. restore

Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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 Information Sheet 3 Selecting, Opening and Renaming Groups of Files

3.1. Select, open and rename groups of files

Sometimes you may wish to select, open or rename more than one file at a time.
Select and open more than one file: -
1. Hold down the Control key (CTRL) and click on each file you want to select.
Don‘t release the Control key until all the files are selected.
2. Right-click on one of the selected files and select Open from the menu.
3.2. Naming and renaming files
You name a file at the same time that you create it. File names can contain up to 255
characters (any keystroke on a keyboard). They can have spaces, commas, and
semicolons and can be in upper and lower case. However, files cannot contain the
following characters:

You can rename files at any time. This is useful if you decide the name is not easy for
other people to identify. To rename more than one file

1. Select the files to be renamed as you did in step 1 above.

2. Right-click on one of the selected files and select Rename from the menu.
3. Type in the new file name.

Follow these steps to rename a file:

1 Open My Documents
2 Find the file you want to rename and right click on it
3 Click on Rename from the shortcut menu that appears
4 Type the new name on top of the old name. As you type the old name will
disappear
5 Press Enter or click outside the file name

3.3. Deleting files

It is important to know how to delete files that you no longer need. When there are a lot of
files stored on the computer, it becomes slower to operate. It is also harder to find files.

Sometimes you can delete files once you have printed out a copy of the file and placed it
correctly in the paper filing system. At other times you will need to keep the file on your
computer so you can make changes to it in the future or update the information in it. Often
memos or quick messages can be deleted. When you are not sure if you should delete a

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file, ask your supervisor. There are usually rules about what to keep and what to delete. It is
up to you to make sure that you regularly tidy your computer filing system.

Follow these steps to delete a file:

1 Open My Documents
2 Right click on the file you want to delete
3 Click on Delete from the shortcut menu that appears
If you have saved a file on to the desktop you can delete it by dragging it to the
Recycle Bin using the mouse

3.4. Restoring files

There might be an occasion when you send a file to the Recycle Bin by mistake, not
realizing that you might still need that file for some reason. Sometimes you might not have
kept a copy on file and so need to restore it (get it back).

Restoring a file from the Recycle Bin

Follow these steps to restore a file that is in the Recycle Bin:

1. Double click on the Recycle Bin icon on the desktop to open it
2. Right click on the file you would like to restore
3. Click on Restore from the shortcut menu that appears
The file is restored in its original location.

If you have only just sent the file to the Recycle Bin and immediately want it back, then
simply click on the Undo button on the tool bar. (You can also right click an empty area of
the screen and choose Undo Delete from the shortcut menu that appears.)

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 Self-Check -3 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

1. write steps to rename a file?




2 When you delete the file, where does it go?



3. How to empty the recycle bin?




Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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Information Sheet 4 Moving Files Between Directories

4.1. Moving and copying files

On the computer, you can copy or move a file (or a folder) in a number of ways. This helps
to keep files organized.
4.1.1. Moving a file
Follow these steps to move a file:
1 Open My Documents
2 Find the file you want to move.
3 Right click on the file
4 Select Cut from the shortcut menu that appears
5 Open the folder where you want to place it (make sure this is created first)
6 Right click on an empty space on the screen
7 Click on File
8 Click on Paste from the menu
4.1.2. Copying a file
If you want to keep a file in its original location and also a copy in a new location, follow these
1 1.
steps: 1 Open My Documents
1. 2.
2 Find the file you want to move
2. 3.
3 Right click on the file
3. 4.
4 Select Copy from the shortcut menu that appears
4. 5.
5 Open the folder where you want to place it (make sure this is created first)
5. 6.
6 Right click on an empty space on the screen
6. 7.
7 Click on File
7. 8.
8 Click on Paste from the menu
4.1.3. Dragging a file to a new location
Follow these steps to drag a file to a new folder:
1 Go to My Documents
2 Find the correct folder and click on it to open it
3 Find the file you want and click on it
4 Attach the mouse pointer to the file
5 Use the left mouse button to drag and drop the file into the new folder

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 Self-Check -4 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

If the statement is correct Say True and if the statement is incorrect say False:
1 Use the right mouse button to drag and drop the file into the new folder
2 On your computer, you can copy or move a file (or a folder) in a number of ways.
3 Moving the file means just deleting the file.

Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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Information Sheet 5 Coping Files to Disks

3.1. Copy files to a disk

Copying files means that you can leave the files in their current location and place copies
in another location. For example, you can copy a file from the hard disk and save it on a
floppy disk or flash drive.
Here are the ways you can do this.

 Copy and Paste a file

1. Locate the file you want to copy.
2. Right-click on the file. Click on Copy in the menu.
3. Right-click in a new location. Click on Paste in the menu.

 Drag a file from one disk to another

When you drag a file or folder from one disk or storage media (such as a hard disk)
to another (such as a flash drive), a copy of the file or folder is automatically made
at the new location.
When you do this, make sure you have the destination folder or drive in view—in a
window or on the desktop.
1. Click and hold down the mouse button on the file you want to copy.
2. Drag the file to the destination. If you drag the file on top of a closed
folder and release the mouse button, then the file will be copied
inside that folder.

 Using Keyboard
Open the USB drive in File Explorer, locate the pictures or the folder containing the
pictures, and press Ctrl+C. Then, in File Explorer, go to the location you want to
copy the pictures (e.g., Pictures on the left to open your Pictures folder), and paste
them by pressing Ctrl+V.

 Windows command prompt

The following examples use the Windows command prompt to copy files from one
drive to another. For general information about using the command line, see
our Windows command line guide.

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Using the copy command
You can use the copy command from the command line
to copy files.
copy c:\myfile.txt d:
The above command would copy the file "myfile.txt" on
the C: drive to the D: drive.
copy *.txt e:
The above command uses a wildcard to copy all text files
in the current directory to the E: drive.
copy f:\example.xls
The above command would copy the file "example.xls" on the F: drive to the current
directory. Notice that we did not specify a destination; if the destination is not specified,
the current directory is used by default.
For example, if your command prompt says C:\>, you are in the root of the C:\ drive, so
the above command would copy F:\example.xls to the destination C:\example.xls.

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Self-Check -5 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

1. Here are the ways you can to copy the file in to disk

A. Using Keyboard

B. Windows command prompt

C. Drag a file
D. All

2. Copying the file from given location in to new drive using keyboard is
A. Ctrl +V
B. Ctrl +Alt +Shift
C. Ctrl +C
D. Ctrl +Alt +Shift + Delete

3. Click and hold down the mouse button on the file you want to copy

A. Using Keyboard

B. Windows command prompt

C. Drag a file
D. All

Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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 Information Sheet 6 Restoring Deleted files

6.1. Delete and restore files

You may need to delete files or folders, for example, when you no longer need them or
when they are copied to another disk.
Here are two ways you can delete a file (a folder can be deleted in the same ways).

1. Right-click on the file you want to delete

 Right-click on a file.
 Left-click on Delete in the menu.
The file is now moved to the Recycle Bin which sits on the desktop.

2. Drag the file to the Recycle Bin

Another way to delete a file is to drag it to the Recycle Bin on the desktop:
 Click on the file and hold the mouse button down as you drag it to the
Recycle Bin.
 When the file is directly on top of the Recycle Bin the bin will be
highlighted. At this point release the mouse button and the file will be moved
into the bin.
Figure 6: Icon for the Recycle Bin in Windows

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6.2. Restore deleted files
If you have deleted files or folders but not emptied the Recycle Bin you can still get the
deleted files back. This is called restoring a file. To do this you need to access the
Recycle Bin from the desktop:
1. Double-click on the Recycle Bin to open it. Inside this window you can see the
files that have been deleted.
2. Right-click on the file you want to restore.
3. Click on Restore in the menu. The file will be returned to the place it was
previously deleted from.

6.3. Empty the Recycle Bin

Deleted files and folders stay in the Recycle Bin until you empty the bin. If you empty, the
Recycle Bin anything in it will be permanently deleted (unable to be restored from the
desktop). It is a good idea to empty the Recycle Bin on a regularly basis, as deleted files
take up storage space on the computer.
To empty the Recycle Bin:
1. Right-click on the Recycle Bin icon.
2. Select Empty Recycle Bin from the menu. (If there are no files in the bin then this
option will be faded.)
The files that were previously deleted (transferred to the bin) are now permanently
deleted.

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 Self-Check -6 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

1. How to empty the recycle bin?

2. 3 ways to restore a deleted file.
3. To Delete a file?

A. Right-click on the file you want to delete

B. Right-click on a file and Left-click on Delete in the menu.
C. A and B
D. All

Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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Information Sheet 7 Erasing and formatting Disks

7.1. Erase and format Disk Drive

You can format a disk if you want to erase the contents of the disk. You might want to do
this because you no longer need the data that was stored and you want to reuse the disk.
You might also want to format the disk if it has a virus.
7.1.1. To format an external drive in Windows:
1. Plug your drive into the computer and, if necessary, into a wall outlet.
2. Open Windows Explorer, click the "Computer" section in the sidebar, and find your
drive.
3. Right-click on the drive and choose "Format."
4. Under "File System," choose the file system you want to use. See the above
section for more details on which one to pick.
5. Give your drive a name under "Volume Label," and check the "Quick Format" box.
6. Click "Start" to format the drive. You'll get a notification when it's done (it should
only take a few seconds).
When you're done, open up the drive in Windows Explorer and you can begin dragging
files to it, or backing up your computer.

Figure 9: Formatting a disk

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 7.1.2. Format a hard drive using the command prompt
How you can format a hard drive using the command prompt. Before proceeding further,
make sure your backup all available data to prevent data loss. Follow the steps below to
format a drive:
STEP 1: Open Command Prompt as Administrator

Search for command prompt, right click and run as Administrator.

STEP 2: Use Diskpart
Once command line is open, type 'diskpart' and press Enter.
STEP 3: Type List Disk
The above command will open a Diskpart window. In this window, type 'list disk' and
press Enter. It will list all the available drives.
STEP 4: Select the Drive to Format
Now type 'select disk (disk number)' as shown above. Specify the drive number which
needs to be formatted.
STEP 5: Clean the Disk
In this step, type 'clean'. This command will permanent delete all files and folders, and
successfully clean up the disk.
STEP 6: Create Partition Primary
To make the drive again accessible, type 'create partition primary'.
STEP 7: Format the Drive
Now format the drive with FAT or NTFS file system. Type 'format fs=ntfs' and press
Enter.
STEP 8: Assign a Drive Letter

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 Self-Check -7 Written Test

Directions: Answer all the questions listed below. Use the Answer sheet provided in the
next page:

4. What are the 2 ways to delete a file?

5. When you delete the file, where does it go?

Note: Satisfactory rating - 3 points Unsatisfactory - below 3 points

You can ask you teacher for the copy of the correct answers.
Answer Sheet
Score = ___________
Rating: ____________

Name: _________________________ Date: _______________

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 Operation Sheet 1 Using System browser to search derives

You can open the Search Companion (the search tool in Microsoft Windows) in a
number of different ways—here are three ways to do this.

1. Right-click on a folder or drive icon

2. Right-click on a folder or drive icon and select Search from the menu. This will
search on the folder or drive you clicked on, e.g. My documents.
3. Type in either part or all of the file name OR a word or phrase contained in the
document you are searching for.
4. Click on the Search button

Advanced searches

You can do an advanced search to look for files used in the last week or month when
searching files and folders in the Search Companion box.
1. Click on More Advanced Options
2. Select the appropriate setting for your search.
3. Click on Search.

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 Operation Sheet 2 Accessing Most common types of files in the directories

you can create shortcuts to files so that you can quickly access them under the
Favourites menu. To do this:
1. Use any of the above methods to find the file you regularly use.
2. Click on the file name to select it.
3. On the window Toolbar click on the Favourites menu.
4. Click on Add.
Follow these steps if you need to find a file:
1. Go to the desktop
2. Click on Start in the bottom-left corner
3. Click on Find from the sub-menu
4. Select Files or Folders. A dialog box will appear
Copying a file
If you want to keep a file in its original location and also a copy in a new location, follow these
steps: 1. Open My Documents
2. Find the file you want to move
3. Right click on the file
4. Select Copy from the shortcut menu that appears
5. Open the folder where you want to place it (make sure this is created first)
6. Right click on an empty space on the screen
7. Click on File
8. Click on Paste from the menu
Follow these steps to restore a file that is in the Recycle Bin:
1. Double click on the Recycle Bin icon on the desktop to open it
2. Right click on the file you would like to restore
3. Click on Restore from the shortcut menu that appears

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 Operation Sheet 3 Selecting, Opening and Renaming Groups of Files

Select and open more than one file: -

1. Hold down the Control key (CTRL) and click on each file you want to select.
Don‘t release the Control key until all the files are selected.
2. Right-click on one of the selected files and select Open from the menu.

You can rename files at any time. This is useful if you decide the name is not easy for
other people to identify. To rename more than one file

4. Select the files to be renamed as you did in step 1 above.

5. Right-click on one of the selected files and select Rename from the menu.
6. Type in the new file name.

Follow these steps to rename a file:

6 Open My Documents
7 Find the file you want to rename and right click on it
8 Click on Rename from the shortcut menu that appears
9 Type the new name on top of the old name. As you type the old name will
disappear
10 Press Enter or click outside the file name
11 Follow these steps to delete a file:
12 1 Open My Documents
13 2 Right click on the file you want to delete
14 3 Click on Delete from the shortcut menu that appears
15 If you have saved a file on to the desktop you can delete it by dragging it to the
Recycle Bin using the mouse

Restoring a file from the Recycle Bin

Follow these steps to restore a file that is in the Recycle Bin:

4. Double click on the Recycle Bin icon on the desktop to open it
5. Right click on the file you would like to restore
6. Click on Restore from the shortcut menu that appears

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Operation Sheet 4 Moving Files Between Directories

4.1.4. Moving a file

Follow these steps to move a file:

9 Open My Documents
10 Find the file you want to move.
11 Right click on the file
12 Select Cut from the shortcut menu that appears
13 Open the folder where you want to place it (make sure this is created first)
14 Right click on an empty space on the screen
15 Click on File
16 Click on Paste from the menu

4.1.5. Copying a file

If you want to keep a file in its original location and also a copy in a new location, follow these
2 9.
steps: 1 Open My Documents
8. 10.
2 Find the file you want to move
9. 11.
3 Right click on the file
10. 12.
4 Select Copy from the shortcut menu that appears
11. 13.
5 Open the folder where you want to place it (make sure this is created first)
12. 14.
6 Right click on an empty space on the screen
13. 15.
7 Click on File
14. 16.
8 Click on Paste from the menu

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 4.1.6. Dragging a file to a new location

Follow these steps to drag a file to a new folder:

4 Go to My Documents
5 Find the correct folder and click on it to open it
6 Find the file you want and click on it
7 Attach the mouse pointer to the file
8 Use the left mouse button to drag and drop the file into the new folder

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Operation Sheet 5 Coping Files to Disks

 Copy and Paste a file

1. Locate the file you want to copy.
2. Right-click on the file. Click on Copy in the menu.
3. Right-click in a new location. Click on Paste in the menu.
To empty the Recycle Bin:
3. Right-click on the Recycle Bin icon.
4. Select Empty Recycle Bin from the menu. (If there are no files in the bin then this
option will be faded.)

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Operation Sheet 7 Erasing and formatting Disks

7.1.3. To format an external drive in Windows:

7. Plug your drive into the computer and, if necessary, into a wall outlet.
8. Open Windows Explorer, click the "Computer" section in the sidebar, and find your
drive.
9. Right-click on the drive and choose "Format."
10. Under "File System," choose the file system you want to use. See the above
section for more details on which one to pick.
11. Give your drive a name under "Volume Label," and check the "Quick Format" box.
12. Click "Start" to format the drive. You'll get a notification when it's done (it should
only take a few seconds).
7.1.4. Format a hard drive using the command prompt
STEP 1: Open Command Prompt as Administrator

Search for command prompt, right click and run as Administrator.

STEP 2: Use Diskpart
Once command line is open, type 'diskpart' and press Enter.
STEP 3: Type List Disk
The above command will open a Diskpart window. In this window, type 'list disk' and
press Enter. It will list all the available drives.
STEP 4: Select the Drive to Format
Now type 'select disk (disk number)' as shown above. Specify the drive number which
needs to be formatted.
STEP 5: Clean the Disk

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In this step, type 'clean'. This command will permanent delete all files and folders, and
successfully clean up the disk.
STEP 6: Create Partition Primary
To make the drive again accessible, type 'create partition primary'.
STEP 7: Format the Drive
Now format the drive with FAT or NTFS file system. Type 'format fs=ntfs' and press
Enter.
STEP 8: Assign a Drive Letter

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 Lap Test Practical Demonstration

Name: _____________________________ Date: ________________

Time started: ________________________ Time finished: ________________
Instructions: Given necessary templates, tools and materials you are required to
perform the following tasks within --- hour.

Tasks:

1. Format the Flash Drive then change the name of Drive to your name.
2. Search a file ―Serial Number‖
3. Copy the ―Serial Number‖ to the Flash Drive

 Your teacher will evaluate your output either satisfactory or unsatisfactory. If

unsatisfactory, your trainer shall advice you on additional work. But if satisfactory,
you can proceed to the next topic.

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 List of Reference Materials

1. http://www.euro.who.int/data/assets/pdf_file/0007/115486/E77650.pdf

2. https://www.slideshare.net/catherinelvillanueva1/ict-83930037

3. Microsoft Office step by step guide

4. Fundamentals of Computing
5. Introduction to computer
6. TTLM or modules and journal of ICT
7. Computer Fundamentals: Pradeep K. Sinha & Priti Sinha
8. Good Practice in Occupational Health Services by WHO

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Experts

The development of this Learning Gide for the TVET Program Information technology
support service Level I.

No Name of Trainers Phone E-mail Address Region

Number
1 Abdulakim Ahemed 0921900418 Harari
2 Assefa Million 0911034866 [email protected] Harari
3 Derese Teshome 0913938439 [email protected] AA
4 Getenesh Osamo 0923816933 [email protected] SNNPR
5 Remedan Mohammed 0913478937 [email protected] Harari
6 Sewayehu W/Yohanes 0911716733 [email protected] SNNPR
7 Damelash Yihalem 0911912015 [email protected] Harari

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