WHY DO WE NEED TO KNOW

Item 3.2 of Local Budget Circular

1
No. 112 dated June 16, 2016 re
Budget Operations Manual for
Local Government Units, 2016
Edition provides that the
DEVELOPMENT IS
UNDER THE
eBudget System for LGUs shall
INITIATIVE OF be made available free of
DBM
charge to LGUs who are
interested in automating their
local budget preparation
process.
WHY DO WE NEED TO LEARN

Item 4.1 of the same Circular also provides

2
that the roll-out of the said System shall be
conducted by the Regional Inter-Agency
Teams of Public Financial Management led
by the DBM Regional Offices (ROs). THIS WILL BE
ROLLED TO ALL
COVERED LGUs
FOR THEIR USE
WHAT IS

The eBudget for LGUs, powered by LGU 360

Financial Suite, is a system designed to address
the complexity in matching plans and budget.

LGU 360 Hive is a suite of applications designed for

the Philippine Local Government Units. LGU 360
addresses the most critical areas of an LGU’s
operation from planning, revenue and expenditure
management, and accounting in a centralized, web-
based environment. 4
Version 1.0 Version 2.0

PREPARATION AUTHORIZATION EXECUTION ACCOUNTABILITY

AIP Allotment Quarterly Report of Income

Release Orders
Quarterly Financial Report of
PPMPs APP APPROPRIATION Financial and Operations
ORDINANCE Physical Quarterly Physical Report of
LBP Performance Operations
FORMS ANNUAL / Target
SUPPLEMENTAL Statements of Receipts and
BUDGETS Obligation Expenditures

LEP Request Slip

Physical and Financial
Performance Evaluation Form
What’s new with eBudget 2.0?

eSRE •
•
Encoding of Projected Expenditures
Encoding of Budget Appropriations –
Expenditures
• Encoding of Budget Appropriations –
Debt Services
• Encoding of Supplemental Budget
• Encoding of Expenditures Tagging
• Submission to eSRE Central

6
HOW WILL WORK?
INSTALL CREATE ACCOUNTS SETUP PRESETS START PREPARING FORMS
LCE
✓ AIP
✓ PPMP AND APP
PLANNING
✓ LBP FORMS
✓LGU PROFILE ✓ AUTHORIZATION
BUDGET
✓OFFICES FORMS
✓ EXECUTION
1. REGISTER LGU ADMIN ACCOUNTANT ✓PROGRAMS FORMS
ACCOUNT. WAIT FOR
DBM APPROVAL. ✓SALARY ✓ ACCOUNTABILITY
2. DOWNLOAD AND TREASURER
SCHEDULE FORMS
INSTALL EBUDGET 360 ✓ eSRE
DEPARTMENT HEADS

ACCOUNTANT
LGU360 HIVE
Register
✓ Go to LGU360 Hive URL
✓ Click the Don’t have an account? Link
✓ Fill-out the sign-up form and click the
CREATE ACCOUNT
✓ Wait for the Super Admin’s approval
Budget Officers will be the ones authorized
to register and download the eBudget for LGUs
installer.

https://lguebudget.dbm.gov.ph/hive
LGU360 HIVE Download the eBudget for LGUs
installer
✓ Go to LGU360 Hive URL
✓ Log in the account credentials that
you provided during registration.
✓ Once logged in, go to the
Downloads page
✓ Download the eBudget for LGUs
installers (Licensed and eBudget 2.0)

https://lguebudget.dbm.gov.ph/hive
Once the registration has been approved by Super Admin, Regional Representative or Budget Officer will
receive an email notification.
SYSTEM INSTALLATION

Determine LGU Setup

Network Setup
Only 1 option available for LGUs
OPTION 1

Multiple PCs/Laptops connected

thru Local Area Network (LAN)
and an eBudget for LGUs server
with internet connection.
Operating Requirements

PCs or Laptops with Printer Local Area Server

browser, Network (LAN) (or a powerful laptop)
microsoft office, and
pdf reader
Minimum Hardware Specifications

Dedicated Machine (Server or Laptop) End-user Workstation

o Processor: 64 Bit Processors, Dual Core, Windows
Four Threads, Intel i7 Processor o Processor: CPU-Inter core i3 (3.30GHZ)
o Memory: 8 GB of DDR 4 RAM or up to o Memory: 4 GB
16GB o HDD: 500 GB
o OS: Windows 7 or higher
o HDD: 350 GB fast drives

o OS: Windows MAC

o Processor: Core 2 Duo
o Internet Connection: Yes. For email
o Memory: 4 GB
notifications to work
o HDD: 500 GB
o OS: MAC OS X
LGU360 HIVE Generate License Key
✓ Go to LGU360 Hive URL
✓ Log in and go to My Account page
✓ Click the down arrow link beside the
eBudget for LGUs Powered by LGU
360 (Licensed) to generate the
license key
✓ Copy downloaded file
(important.txt) to your root directory
e.g. C:\

https://lgu360-hive.dev.asiagate.com/hive/
Once you have access to LGU360, you may now download the License key required for eBudget 1.0
installation.
Thank You
eBudget for LGUs
Install eBudget 1.0 for LGUs
o Double click the LGU360 installer
o Wait for the installation to finish
o Open php.ini LGU360\PHP360 directory
o Find session.auto_start and set value to 1
o Search “Services” app from Windows
o Find Apache360, right-click and click Restart

Once you have the license file, you may now proceed with installation.
eBudget for LGUs
Install eBudget 1.0 for LGUs
o Double click the LGU360 installer
o Wait for the installation to finish
o Open php.ini LGU360\PHP360 directory
o Find session.auto_start and set value to 1
o Search “Services” app from Windows
o Find Apache360, right-click and click Restart
eBudget for LGUs
Update eBudget 1.0 to eBudget 2.0
✓ Extract ebudget 2.0 (LGU360_v2) in Drive C
✓ Double click the update-ebudget file

Once you are done with eBudget 1.0 installation, you may now proceed with updating it to eBudget 2.0.

The localhost will automatically open in a browser after successful updating.

u: lguadmin
p: @n1gat360LGU
eBudget 2.0 for LGUs
powered by LGU 360
 SETTINGS: Budget Year, LGU Profile, etc.
MENU BAR
TO DO LIST

DASHBOARD
PREPARATION OF FORMS LOGOUT

AUTHORIZATION (new)
EXECUTION (new)
ACCOUNTABILITY(new) GRAPHICAL
PRESENTATIONS
BASED ON DATA
ENCODED
eSRE
(new) eBudget for LGUs
powered by LGU 360
Thank you
 SETTINGS: Budget Year, LGU Profile, etc.
MENU BAR
TO DO LIST

FILES

LOGOUT

USER MANAGEMENT
MAINTENANCE:
OFFICES, GRAPHICAL
PROGRAMS,
SALARY SCHED, PRESENTATIONS
PROCUREMENT BASED ON DATA
AUDIT ACTIVITIES ENCODED
TRAIL
eBudget for LGUs
powered by LGU 360
MAINTENANCE: Set-
up PRESETS

• create user accounts

• create new office
• update salary schedule
• update site settings and
LGU profile
 MAINTENANCE

OFFICES USERS SYSTEM PARAMETERS CHART OF ACCOUNTS

SECTORS/SUB-
SECTORS PROGRAMS SALARY SCHEDULE

AIP LBP FORMS

PROCUREMENT
ACTIVITIES PPMP

APP
CREATE NEW OFFICE

TO UPDATE / ADD OFFICE, CLICK OFFICES UNDER MAINTENANCE

ADD NEW OFFICE

EDIT OR
DELETE
EXISTING
OFFICE
GUIDE FOR
OFFICE CODES
• 1st Digit
• 1 Province
• 2 Cities
• 3 Municipalities

• 2nd & 3rd Digits

• 01 Mandatory Offices
• 02 Optional Offices
• 03 Other

• 4th to 6th Digits

• Sequence per Type of Office
 pp206
-207
BOM

CREATE NEW OFFICE

NOTE: AFTER ADDING THE OFFICES, YOU CAN ALREADY START ADDING UP USERS FOR DEPARTMENT HEADS

CREATE USER ACCOUNTS

EDIT OR
DELETE
EXISTING
USERS
CREATE USER ACCOUNTS

LGU ADMINISTRATOR
CORE SYSTEM ADMINISTRATOR
USERS
BAC SECRETARIAT
PLANNING
DEPARTMENT HEAD

BUDGET OFFICER

ACCOUNTANT

PLANNING OFFICER
SYSTEM ROLES (pp. 8-13 Manual)
NOTE: FILL IN BASIC INFORMATION, ROLE/POSITION & THE OFFICE
FOR ACCOUNT DETAILS: USERNAME & PASSWORD PROVIDED SHALL BE USED FOR LOGGING IN
ADD PROGRAMS

EDIT OR
DELETE
EXISTING
PROGRAMS
ADD SALARY SCHEDULE
ADD SALARY SCHEDULE
Prepare AIP
1. Prepare Programs, MFO, and ✓ approval flow:
Performance Indicators
✓ when creating a program, do not
include any code like responsibility Preparation Approval
center code aside from the
program code itself
2. Create Program’s Projects and Activities
✓ when creating project/activity, only
the project/activity code shall be
inputted. Planning Budget Chief
Officer Officer Executive
✓ multiple fund sources can be
inputted per project/activity
3. Submit Annual Investment Program
4. Return or Approve the Annual
Investment Program
Prepare PPMP
1. Set-up Procurement Mode Activity ✓ approval flow:
Duration (one-time only)
2. Prepare Project Procurement
Management Plan Preparation Review
✓ The PPA that will be displayed in
the PPA dropdown list will be pulled
from the approved AIP and will be
filtered by the office of the logged
in account.
✓ List of Milestone/Activities will only
appear after selecting Department Budget
Procurement Category and Mode Head Officer
of Procurement.
3. Submit Project Procurement
Management Plan
4. Return or Approve the Project
Procurement Management Plan
Generate APP
1. Generate/Download Annual ✓ approval flow:
Procurement Plan
✓ The APP will be automatically Preparation Approval
generated based on the PPMP of
all offices.
2. Submit Annual Procurement Plan
3. Return or Approve the Annual
Procurement Plan BAC Chief
Secretariat Executive
LBP Form No. 1
BUDGET OF EXPENDITURES AND SOURCES OF FINANCING

1. Prepare LBP Form No. 1 ✓ approval flow:

✓ The BEGINNING BALANCE must Preparation
be inputted in the summary form.
✓ The values displayed in the
RECEIPTS BY MAJOR SOURCE
dropdown list has been
populated based on the new Treasurer Budget Planning Accountant
chart of accounts provided by Officer Officer
COA.
Approval
2. Submit LBP Form No. 1
3. Return or Approve the LBP Form No. 1

Chief Executive
LBP Form No. 2
Programmed Appropriation and Obligation by Object of Expenditure

1. Prepare LBP Form No. 2 ✓ approval flow:

✓ The Programs that will be
Preparation
displayed in the dropdown list will
be pulled from the approved AIP
and will be filtered by the office
of the logged in account.
✓ The values displayed in the
EXPENDITURES dropdown list has Department Head
been populated based on the
Review
new chart of accounts provided
by COA.
2. Submit LBP Form No. 2
3. Return or Approve the LBP Form No. 2

Planning Treasurer Budget

Officer Officer
LBP Form No. 2a
Programmed Appropriation and Obligation for Special Purpose Appropriations

1. Prepare LBP Form No. 2a ✓ approval flow:

✓ The values displayed in the SPA
Preparation
dropdown list will be filtered
based on the selected fund
source.
✓ The PPA that will be displayed in
the PPA dropdown list will be
pulled from the approved AIP Department Head
and will be filtered by the
Review
selected fund source and office
of the logged in account.
2. Submit LBP Form No. 2a
3. Return or Approve the LBP Form No.
2a
Planning Treasurer Budget
Officer Officer
LBP Form No. 3A
Personnel Schedule

1. Prepare LBP Form No. 3 ✓ approval flow:

✓ If the old item number is not
available, you must input the new Preparation Review
item number in the old item
number field.
✓ The amounts will be
automatically populated based
on the selected salary grade and
steps. The salary grade and steps Department HR Management
Head Officer
can be set-up by your
administrator in the Maintenance
> Salary Schedule.
2. Submit LBP Form No. 3
3. Return or Approve the LBP Form No. 3
LBP Form No. 3 GENERATE
Plantilla of LGU Personnel
✓ approval flow:

1. Generate/Download Plantilla of
Preparation Review Approval
Personnel
✓ The Plantilla of Personnel will
be automatically generated
based on the LBP Form No. 3
of all offices. HR Management Budget Chief
2. Submit Plantilla of Personnel Officer Officer Executive

2. Return or Approve the Plantilla of

Personnel
LBP Form No. 4
Mandate, Vision/Mission, Major Final Output, Performance Indicators and Targets

✓ approval flow:
1. Prepare LBP Form No. 4
Preparation
✓ Enter Mandate, Vision/Mission,
Organizational Outcome
2. Submit LBP Form No. 4
3. Return or Approve the LBP Form
No. 4 Department Head

Review

Planning Treasurer Budget

Officer Officer
LBP Form No. 5
Statement of Indebtedness
✓ approval flow:
1. Prepare LBP Form No. 5
2. Submit LBP Form No. 5
Certification Approval
3. Return or Approve the LBP Form
No. 5

Accountant Chief
Executive
 GENERATE
LBP Form No. 6
Statement of Statutory and Contractual Obligations and Budgetary Requirements

✓ approval flow:
1. Generate/Download LBP Form
No. 6 Certification

2. Submit LBP Form No. 6

3. Return or Approve the LBP Form
No. 6

Planning Treasurer Budget

Officer Officer

Approval

Chief Executive
 GENERATE
LBP Form No. 7
Statement of Fund Allocation by Sector
✓ approval flow:
1. Generate/Download LBP Form
No. 7
Certification Approval
2. Submit LBP Form No. 7
3. Return or Approve the LBP Form
No. 7

Budget Accountant Chief

Officer Executive
LBP Form No. 8
Statement of Funding Sources (Supplemental Budget)

✓ approval flow:
1. Prepare LBP Form No. 8
2. Certify LBP Form No. 8
Preparation and Certification

Treasurer Accountant
LBP Form No. 9
Statement of Supplemental Appropriation
✓ approval flow:
1. Prepare LBP Form No. 9
✓ The PPA that will be displayed Preparation Approval
in the PPA dropdown list will
be pulled from the approved
AIP.
2. Submit LBP Form No. 9
3. Return or Approve the LBP Form Budget Chief
Officer Executive
No. 9
Generate the LEP

1. Generate/Download the LEP

✓ The LEP will be automatically
generated based on all the
prepared forms.
✓ Use the left and right arrow
keys to turn pages of the LEP.