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Project Computer

The document provides instructions for using mail merge in Microsoft Word to create an invitation letter and address labels for a wedding. It describes how to set up the mail merge, insert recipient data and fields, preview and print the documents.

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Lakshya Agrawal
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© © All Rights Reserved
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18 views

Project Computer

The document provides instructions for using mail merge in Microsoft Word to create an invitation letter and address labels for a wedding. It describes how to set up the mail merge, insert recipient data and fields, preview and print the documents.

Uploaded by

Lakshya Agrawal
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Q.1 Prepare a list (data Source) of your friends.

Using mail merge feature, create an


invitation letter and invite them for your brother’s wedding. Print the addresses of your
friend’s homes using labels.

The steps for mail merge are as follows: -

1) Open a Word document and click on, Mailing Tab > Start Mail Merge group > Start Mail
Merge option. Select any of the options (Letter, Email-messages, Envelopes, etc). Let us take
Step-by-Step Mail Merge Wizard.

2) Select the document type, for ex: - Letter and click on “Next: Starting document”.

3) Select the origin of the of the document from the available options (use the current
document/ start from a template/ start from existing document) and click on “Next: Select
recipients.

4) Select recipients (use an existing list/ select from Outlook contacts/ Type a new list). Let’s
click on, using existing list and lick on “Next: Write your letter”. Insert the data source that
you have created in the word document. Select the number of recipients to whom you have to
send the letter.

5) Design the letter by inserting the field by clicking on Mailing Tab > Write and Insert
Fields > Insert Merge Field option.

6) Preview your letter by clicking on Finish and Merge option available on Mailing Tab >
Finish group.

7) Select Send Email Messages. Merge to Email dialog box appears.

8) Enter the required details and click on OK.

The steps for creating a Label with different addresses are as follows: -

1) Open a Word document and click on, Mailing Tab > Star Mail Merge option > Labels
option.

2) Label option dialog box will appear. Select Label vendor and Product number and click on
OK.

3) Select the recipient from any of the three options available (New list, Existing list, Outlook
contacts). For example: use existing list.

4) Import the data source in the word document. Insert the field by clicking on ‘insert merge
field option’ available on ‘Write and Insert Field’ group.

5) Click on the ‘Update Labels’ button to copy the format in all labels.

6) Complete the merge by clicking on ‘Finish and Merge’ option and selecting edit individual
document. Merge to new document dialog box will appear.Select all records and click on
OK.
Data Source
Preview of The Letter
Preview of the Letter

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