Document Title

Management Review Procedure

3390 Gateway Boulevard Document No: QP 56001 Revision Number 04
Fremont, CA 94538
USA Effective Date 05/10/13 Page Number Page 1 of 5

Revision History
Rev No DCN # Changes Effective Date Approved
01 0193 Initial release 03/24/05 KC
02 0718 Change process owner & format 07/28/09 YZ
03 1004 Simplified the flow chart, added section 6.0 06/27/11 A. Qin
requirement
04 1159 Yearly review, no change 05/10/13 A. Qin

Management Review Procedure

Process Owner: Alex Qin Date: 05/09/13

VP of Operation: Hong Li Date: 05/09/13

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to verify the latest available. Not to be reproduced or copied without written permission.
 Document Title

Management Review Procedure

3390 Gateway Boulevard Document No: QP 56001 Revision Number 04
Fremont, CA 94538
USA Effective Date 05/10/13 Page Number Page 2 of 5

1.0 Purpose
This procedure defines the process to review the quality management system and ensure its
continuing suitability, adequacy and effectiveness in satisfying of International standard and the
policy/objectives.

2.0 Scope
This procedure applies to all activities on the implementation of management review activities
in Optoplex.

3.0 Authority and Responsibilities

• Management • Proposes/defines/approves company’s policy regarding to QMS.

• Defines/approves Quality Objectives.
• Participates management reviews meeting.
• Provide the information of key performance for the review inputs.
• Implement the review outputs.

• Management • Reports on the overall performance of the QMS as a basis for

Representative improvement·
• Monitors QMS implementation and improvement activities.
• Each Function • Collects and monitor key objectives of performance.
Department • Reports the results to management for review·
• Quality • Maintains management review records·
Assurance • Issues Corrective Action Request based on the conclusion from
management review meeting.

4.0 Definitions and Acronyms

QMS Quality Management System

CAR Corrective Action Request

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 Document Title

Management Review Procedure

3390 Gateway Boulevard Document No: QP 56001 Revision Number 04
Fremont, CA 94538
USA Effective Date 05/10/13 Page Number Page 3 of 5

5.0 Flow Chart of Procedure

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 Document Title

Management Review Procedure

3390 Gateway Boulevard Document No: QP 56001 Revision Number 04
Fremont, CA 94538
USA Effective Date 05/10/13 Page Number Page 4 of 5

6.0 General Requirements

6.1 Define the Schedule of Management Review

Annual Management Review meeting shall be conducted in Optoplex. Additional meetings will
be conducted and decided by Management Representative for the special purposes or events.

The management teams include the top managements from each department or functional
areas that are listed on the Optoplex’s organization chart.

6.2 Send out the Meeting Notice

Meeting notice for the management shall be prepared and sent out to each management team.

6.3 Prepare the Meeting Material

The meeting material shall be prepared by respective departments based on the meeting
agenda.

The basic material (Review inputs) shall include the following items such as: (not limited to)
1. results of audits,
2. customer feedback
3. status of major quality objectives or other key metrics,
4. process performance & product conformity,
5. status of corrective & preventive actions,
6. follow-up actions for previous reviews,
7. performance of suppliers/contract manufacturer,
8. recommendations for improvement.

The above material shall be collected and compiled by QA departments before the meeting.

6.4 Conduct the Management Review Meeting

The management review team members shall join the meeting and review the material (Inputs)
from the presentations.

Management reviews should be platforms for the exchange of new idea, with open discussion

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 Document Title

Management Review Procedure

3390 Gateway Boulevard Document No: QP 56001 Revision Number 04
Fremont, CA 94538
USA Effective Date 05/10/13 Page Number Page 5 of 5

and evaluation of the inputs being stimulated by the leadership of top management.

6.5 Prepare the Management Meeting Report

The conclusion of the management review meeting shall be collected and recorded by QA
department and approved by Quality Representative before the release.

The meeting report (Outputs) shall include the following information such as : (not limited to)

1. improvement of the effectiveness of the quality system and its processes,

2. improvement of product related to customer requirement, and

3. confirm or upgrade the quality policy and performance objectives,

The outputs of the review meeting from top management will be used as the inputs of next
review meeting.

6.6 Implement the Action Plans

If there is any action plans, the responsible department shall implement on it as request.

6.7 Monitor the Action Plans

QA department shall monitor the implementation of the action plans and corrective actions
(if any).

7.0 Reference Documents

QM 001 Quality Manual

QP 85201 Corrective and Preventative Action Procedure

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