Precinct

Procedures
Binder

10/14/2022
 Election Procedures Binder
Table of Contents
Opening/Closing the Polls Procedures
Poll Worker Training PowerPoint Presentation
Electronic Poll Book (EPB) Instructions
Precinct Emergency Guidelines
Statements to Voters and the Public
Sealing Instructions for Ballot Transfer Bag
Signs:
Enter/Exit, Vote Here, Public Viewing Area, Live Life Healthy, Accessible Voting Available,
Are You Registered to Vote, No Texting/Talking on Cell Phone, Election “Selfie” Rules
Station 1, Station 1 Procedures
Station 2, Station 2 Procedures, Status Flags, Moves, and Missing Registrations
Station 3, Station 3 Procedures, How to Mark Ballot
Station 4, Station 4 Procedures, Spoiled Ballots Task Card
Forms:
Affidavit of Absent Voter
Election Day Change of Address / Authorization to Cancel Voter Registration (x10)
Precinct Delegate Write-In Candidate Declaration of Intent **
Photo Identification Verification Task Card
Photo Identification at Polls Flow Chart
Acceptable Forms of Photo ID
Acceptable Photo ID (Federal ID Requirement) and Acceptable Residency Documents
Rejected Ballots Task Card - Use Statements to Voters and the Public Card
Determining the Validity of Ballot Markings
Spoiled Ballots Task Card – Use Statements to Voters and the Public Card
Missing Voters Flow Chart
State of Michigan Provisional Ballot Form and Voter Registration Form
Notice to Voters Who Do Not Appear on the Precinct's Registration List
Special Ballot Handling Notice
Provisional Envelope Ballots Envelope
Voters Needing Assistance Task Card
Persons with Disabilities Task Card
Assisting Senior Citizens & Voters with Disabilities
Poll Worker Script - Touch Writer & Scan - Assisting Persons with Disabilities
Campaigning at the Polls Task Card
MCL 168.744 Prohibited Acts; Violation as a Misdemeanor
Challengers Task Card
The Appointment, Rights, and Duties of Election Challengers and Poll Watchers
Ballot Duplication Task Card
Original Ballots Envelope
Precinct Supply Order Form and Notes to Clerk (10)
Youth Employment Informational Sheets
Managing Your Precinct on Election Day Manual (Flipchart)

** August Even Years Include (5) Precinct Delegate Write-In Candidate Declaration of Intent Forms
 OPENING PROCEDURES
CHECK LIST

CHAIRPERSON IS REQUIRED TO PERFORM ALL TASKS LISTED BELOW:

ORANGE TRANSFER BAG

Confirm Receipt of Supplies
 Facility Key in lowest precinct’s  VAT Ballot Storage Envelope
Orange Transfer Bag  Spoiled and Defective Ballots Envelope
(if Chair opens Precinct)  Green Certificate (seal taped to back) for
 Machine Keys (red, blue, black) Orange Transfer Bag
 Poll Book  Green Certificate for Ballot Storage
 Ballot Range Receipt Container
 Ballot Stub Plastic Bag  FYI’s
 Payroll Sheet
 Name Badges
 Blue Pull-Tight Seals

POLL BOOK (PAPER)

Clerk’s Preparation Certificate for Optical Scan Tabulator and Voter Assist
Terminal - (Front Cover of Poll Book)
Verify Verity Scan Serial and Seal Numbers - Serial number is located at the
back of the Verity Scan. The Seal number is on the front of the Verity Scan.
Verify Verity Touch Serial and Seal Numbers – Serial number is located at the
back of the Verity Touch. The Seal number is on the front of the Verity Touch.
Verify Precinct Number, Signature of Clerk, and Date on Front Cover of Poll
Book
Election Inspectors’ Preparation Certificate – (Inside Cover of Poll Book) -
Chairperson assigns tasks (Inspectors from differing political parties) as listed under
the Election Inspectors’ Preparation Certificate and checks boxes
The Oath of Office was administered to and signed…
Verified that the serial and seal number of the tabulator and terminal…
All preparation tests of the tabulator and terminal were completed…
The ballot was verified by comparing each candidate’s name…
Oaths of Inspectors of Election - Administer Oath of Office to Election Inspectors
and confirm signed by all election inspectors present at opening of polls. Election
Inspectors sign on same numbered line on all required election materials.
Additional Oaths of Inspectors of Election - Administer Oath of Office to Election
Inspectors and confirm signed by all election inspectors NOT PRESENT for the initial
oath.

Troy City Clerk (248) 524-3316 Page 1

Updated: 7/19/2022
BALLOT STORAGE CONTAINER
Follow instructions to open Ballot Storage Container.
Open Ballot Storage Container
Cut and Remove Seal to Open Ballot Storage Container
Verify Ballots Issued to Precinct
Remove Ballots from Ballot Storage Container
Confirm Ballot Storage Container is Empty
Confirm Ballot Range Received to “Ballot Range Receipt”
Contact Clerk with discrepancies.
Remove One (1) Package of Ballots at a Time Using Lowest Number First
Return Sealed Packages of Ballots to Ballot Storage Container for Safe
Keeping - Use ballots starting with the lowest ballot number.

IMPORTANT !!!
Keys – Keep keys with you at all times.
Ballots – Keep ballots in secure location behind tables.

Troy City Clerk (248) 524-3316 Page 2

Updated: 7/19/2022
 CHAIRPERSON ASSIGNS TASKS TO INSPECTORS:

ELECTRONIC POLL BOOK (EPB)

Follow City of Troy Electronic Poll Book Instructions
Set up Laptop on Table – Set up laptop at Station 2 near an electrical outlet
Plug Power Cord into Surge Protector
Mouse
Magnetic Card Scanner
Flash Drive (USB)
Power up Laptop
Log into USB & Unlock Bitlocker
“Click Here First” Icon - Double Click on “Click Here First” Icon to Unlock
Bitlocker (secure location on USB flash drive) (E:) STORE N GO
Enter Password (Provided to Chair/Co-Chair)
Confirm in Secure Location on USB Flash Drive. (E:) STORE N GO
Close Window – Click on X in upper right corner
Open/Log into Electronic Poll Book (EPB)
“Electronic Poll Book” Icon - Double Click on “Electronic Poll Book” Icon
Enter Encryption Password (Provided to Chair/Co-Chair) and Click on Enter
Button
Enter User Name (Provided to Chair/Co-Chair)
Enter User Password (Provided to Chair/Co-Chair) and Click on Enter Button
Backup Electronic Poll Book (EPB)
 File – Backup
 Confirm in (E:) STORE N GO
 Click Backup Button
Save History
 File – Save History
 Confirm in (E:) STORE N GO
 Click Save Button
YOU ARE READY TO PROCESS VOTERS!

Troy City Clerk (248) 524-3316 Page 3

Updated: 7/19/2022
VERITY SCAN and BALLOT BOX
Ballot Box (Black) – Ballot Box will be set up with Verity Scan top ready to power on
Verify Ballot Box is Empty – Unlock, open and verify that the compartments are
empty. Once checked, close and lock the doors.
Seal the Ballot Box - A REP and DEM shall seal the Ballot Box compartments with
blue pull-tight seals
Record the Seal Numbers on the Tabulator Ballot Box Seal Certificate.

Verity Scan – Verity Scan will be set up on top of the Ballot Base.
Power Up Verity Scan FIRST THING! – Press RED BUTTON on the back of the Verity
Scan! It takes approx. 5-7 minutes to boot up!
Verify Verity Scan Device and Seal Numbers. (See Election Inspectors’
Preparation Certificate on inside cover of Poll Book.) Contact Clerk immediately
with discrepancies
Verify that Ballots and Sheets = 0 at the bottom of the screen
Verify AC and Batter Power are green
Verify Date and Time If the date/time is incorrect, make a Remark in the EPB.
Print Zero Report – Tap Print Zero Report. The Zero Report will start printing.
Verify the Correct Precinct Number, Candidate Names and No Votes – Verify the
Candidate names against the sample ballot on the Precinct Board. Do NOT use
an actual ballot!
Fan-Fold the Tape and Paperclip. Affix the fluorescent pink DO NOT DETACH
label!
Tap Open the Polls – Tap Print Zero Report.
Enter the Open Polls code, then tap Accept – The Open Polls Report will print.
YOU ARE READY TO PROCESS BALLOTS!

VERITY TOUCH WRITER - Assign the following tasks to Election Inspectors:

Power Up Verity Touch Writer FIRST THING! – Press RED BUTTON on the back of the
Verity Touch Writer! It takes approx. 5-7 minutes to boot up!
Verify Verity Touch Device and Seal Numbers. (See Election Inspectors’
Preparation Certificate on inside cover of Poll Book.) Contact Clerk immediately
with discrepancies
Verify that Ballots = 0 at the bottom of the screen
Verify AC and Batter Power are green
Enter Open Polls code, then tap Accept (The Open Polls Report will print.)
TOUCH WRITER IS READY TO USE!

Troy City Clerk (248) 524-3316 Page 4

Updated: 7/19/2022
PRECINCT TASKS – Assign to Election Inspectors and complete tasks quickly.
Verify Supplies Received - Contact Clerk if supplies are missing.

BLUE SUPPLIES TUB CONTENTS

Supply Box Contents
 Applications to Vote/Spindle  Demo Ballots (goldenrod)
 Ink Pad/Date Stamp  Stickers (I Voted, Future Voter)
 Ink Pens  Election Worker Postcards
 Red Seals  Hand Sanitizer
 POST-IT Tape  Michigan Voter Rights & Responsibilities
 Tape (masking and Scotch) (on display board w/precinct map)

Red Supply Box Contents

 Date Stamp/Ink Pad  Clerk’s Office Business Card
 Rubber bands/Paperclips  “Need Assistance” Button
 Wire Cutter  Microfiber cloth (in plastic bag)
 Highlighters

Power Cords Supply Tub Contents

 Extension cord(s)  Surge protectors x3

Secrecy Folders

Voting Booths
Confirm Arrangement of Poll Booths
Confirm Lights Function Properly
Confirm Pens Have Ink

Tables and Chairs

Precinct should be arranged prior to your arrival
Set Up Stations:
Station 1– Applications to Vote, Date Stamp/Ink Pad, Ink Pens
Station 2– Electronic Poll Book (EPB)
Station 3– Ballots, secrecy folders, pens for poll booths
Station 4– Verity Scan, Verity Touch Writer, spindle for Applications to Vote,
plastic bag for ballot stubs
A-Frame Sign
Drive or Carry A-Frame Sign to Street or Driveway Entrance (May require
more than one Inspector to complete this task.) It must be visible to drive-by
traffic before polls open at 7:00 AM

Troy City Clerk (248) 524-3316 Page 5

Updated: 7/19/2022
 Set Up 100’ Campaign Cone
Use Yellow Cord to Measure 100 Feet from entrance of polling location
Wrap Yellow Rope Around 100’ Campaign Cone to avoid a trip hazard
Display American Flag (If Needed) - Clerk will provide flags to locations that do
not have a flag on the property.
Set Up Display Boards (2):
Set Display Boards on Tables visible to voters at Stations 1 and 2
Do NOT Attach Anything to the Walls at Polling Location
Contact Clerk if additional signage is necessary

AT EXACTLY 7:00 AM, THE CHAIR WILL ANNOUNCE:

“THE POLLS ARE OPEN”

Troy City Clerk (248) 524-3316 Page 6

Updated: 7/19/2022
 CLOSING PROCEDURES
CHECK LIST

CHAIRPERSON IS REQUIRED TO PERFORM TASKS LISTED BELOW:

AT EXACTLY 8:00 PM, THE CHAIR WILL ANNOUNCE:

“THE POLLS ARE CLOSED”

Place Election Inspector at End of Line – Position an Election Inspector after the
last voter in line at 8:00 PM
Hand Out Applications to Vote to voters in line at 8:00 PM. Start with the last
voter in line and move forward to the beginning of the line. Do this task quickly!
Remove All Other Applications to Vote – Voters entering precinct after 8:00 PM
should NOT have access to Applications to Vote.
Process All Voters in Line at 8:00 PM
Confirm Number of Voters in EPB, Verity Scan Ballots & Applications to Vote Match!
Keep Doors to Polling Location Unlocked During Closing Process. Must remain
open for public observance.

Voters Processed in EPB = Verity Scan Ballots = Applications To Vote

NUMBERS MUST AGREE!
Contact Clerk’s Office IMMEDIATELY If Totals Do NOT Agree!!!

Troy City Clerk (248) 524-3316 Page 7

Updated: 7/19/2022
 CHAIRPERSON ASSIGNS CLOSING TASKS TO ELECTION INSPECTORS

VERITY SCAN
Verity Scan – Follow the instructions only after processing all voters and ballots.
Press blue Poll Worker Button
Tap Close Polls
Tap Yes, close the polls
Enter the Close Polls Password, then tap Accept - The Close Polls and Tally
Reports will print. After the first Tally Report prints, the modem will enable and
transmit the results.
Confirm Transmission of Results – Press OK if Transmission Successful
Tally Reports – The remaining two Tally Reports will print.
Once Polls are closed and All Tally Reports have printed, detach and
separate the printed totals tape. One Tally Report should be kept attached
to the Zero Report.
IF there are Valid Write-In Candidates, Print Three (3) Copies of Write-in Report
The Chairperson is notified of any valid write-in candidates before the
election.
Election Inspectors MUST Sign Signature Labels IF Present at Close of Polls
Affix Signature Labels to Each Totals Tape
Place Totals Tapes in Orange Transfer Bag – (Neatly fan-folded and paper
clipped. Do NOT roll up tapes.)
Power Down Verity Scan – Press RED BUTTON on the back of the Verity Scan
Cut Seal to Verity Scan vDrive Door
Remove vDrive and Place in Orange Transfer Bag
City Staff will disassemble Verity Scan

VERITY TOUCH WRITER

Verity Touch Writer – WARNING!!! Do NOT Close Polls before 8:00 PM. Once Polls
are closed they cannot be reopened on that device.
Press blue Poll Worker Button
Enter Poll Worker code, then tap Accept
Select Menu button
Choose Close Polls
Choose Yes, close the polls
Enter the Close Polls Password, then tap Accept
Power Down Verity Touch Writer – Press RED BUTTON on the back of the Verity
Touch Writer
Cut Seal to Verity Touch Writer vDrive Door
Remove vDrive and Place in Orange Transfer Bag
City Staff will disassemble Verity Touch Writer

Troy City Clerk (248) 524-3316 Page 8

Updated: 7/19/2022
BALLOTS
Voted Ballots:
Remove Voted Ballots from Ballot Base
Bundle Voted Ballots and Place in Ballot Storage Container
Blank Ballots:
Blank Ballots (sealed in plastic wrap) should already be in the Ballot Storage
Container.
IMPORTANT: Set aside the package of blank ballots being used at the time the
polls close so you can complete the “Starting Number for Unused Ballots” on the
Ballot Summary Report in the Electronic Poll Book. Do NOT put that pack of
ballots in the Ballot Storage Container until Ballot Summary Report is completed.
Surrendered Absent Voter Ballots:
Bundle Surrendered Absent Voter Ballots
Place in the Orange Transfer Bag
Spoiled and Defective Ballots:
Spoiled and Defective Ballots Should Already be Placed in Spoiled and
Defective Ballots Envelope
Seal with a Red Paper Seal
Place Sealed Envelope in Ballot Storage Container
Original Ballots For Which Duplicates Have Been Made and Tabulated:
Original Ballots For Which Duplicates Have Been Made and Tabulated Should
Already Be Placed in Original Ballots For Which Duplicates Have Been Made
and Tabulated Envelope
Seal with a Red Paper Seal
Place Sealed Envelope in Ballot Storage Container

BALLOT STORAGE CONTAINER

Ballot Storage Container
Place All Ballots (Except Provisional Envelope Ballots and Surrendered AV Ballots)
in the Ballot Storage Container
 Voted ballots
 Write-in ballots
 Spoiled ballots
 Un-voted ballots
 Sealed Spoiled/Defective/Rejected ballot envelope containing ballots
 VAT Ballot Storage Envelope
 Sealed Original Ballot Envelope for Which Duplicates Have Been Made
envelope containing ballots
Compare Ballot Storage Container Seal Number to Seal Number on Back
Page of the Poll Book
Confirm That Chairperson and Inspector from Opposite Party Signed Green
Ballot Storage Container Certificate and Insert Inside Plastic Sleeve.
Seal Ballot Storage Container ONLY AFTER Confirming that All Ballots Listed
Above are Inside the Ballot Storage Container. The seal is located on the
back side of the Green Ballot Storage Container Certificate.

Troy City Clerk (248) 524-3316 Page 9

Updated: 7/19/2022
POLL BOOK (PAPER)
Re-Confirm Completion of Clerk’s Preparation Certificate, Election Inspectors’
Preparation Certificate and Oaths of Inspectors of Election (Additional Oaths of
Election Inspectors, if applicable) on Front and Inside Cover of Poll Book
Challenged Voters Page(s) (if applicable)
Write-Ins - Statement of Votes Page - If there are NO Valid Write-In Candidates,
Draw a Line Across the Page and Write “NONE”.
Certificate of Election Inspectors
Fill in Jurisdiction and Precinct # on Top of Page
Insert Number of Voters According to the EPB List of Voters Report
Insert Number of Ballots Tabulated According to the Public Counter of the
Tabulator
Check Boxes or Strike Through Statement if it Does Not Apply
Confirm Seal Numbers for Ballot Storage Container and Orange Transfer Bag
Contact City Clerk with any discrepancies.
Signature(s) Certifying Sealing of Ballot Storage Container and Orange
Transfer Bag. Check boxes and sign certifying sealing of Ballot Storage
Container and Orange Transfer Bag. (Ballot Storage Container only requires
one seal, so the second box should be blank.)
IMPORTANT:
Must be Signed by Chairperson and Election Inspector of
Opposite Political Party Returning to City Hall.
Signature and Phone # of All Inspectors Present at the Close of the Polls.

Troy City Clerk (248) 524-3316 Page 10

Updated: 7/19/2022
ADDITIONAL CLOSING TASKS: Chairperson assigns to Election Inspectors.
Election Stations – Disassemble and return supplies to Supply Boxes.
Return all supplies neatly to the appropriate containers and place in Blue
Supplies Tub

BLUE SUPPLIES TUB CONTENTS

Return Supplies neatly to Supply Box
 Applications to Vote/Spindle  Demo Ballots (goldenrod)
 Ink Pad/Date Stamp  Stickers (I Voted, Future Voter)
 Ink Pens  Election Worker Postcards
 Red Seals  Hand Sanitizer
 POST-IT Tape  Michigan Voter Rights & Responsibilities
 Tape (masking and Scotch)
Return Supplies neatly to Red Supply Box
 Date Stamp/Ink Pad  Clerk’s Office Business Card
 Rubber bands/Paperclips  “Need Assistance” Button
 Wire Cutter  Microfiber cloth (in plastic bag)
 Highlighters
Return Power Cords Supply Tub Contents
 Extension cord(s)  Surge protectors x3
Return Secrecy Folders to Blue Supplies Tub
Election Procedures Binder
Return 3-Hole Punched Signs/Materials to Election Procedures Binder.
Place Election Procedures Binder carefully in Ballot Base.
Poll Booths
Disassemble Poll Booths into Cases
Stack Neatly with Other Election Equipment
Tables/Chairs Return tables/chairs to original location when you arrived to
precinct.
A-Frame Sign – Retrieve from entrance & place with other election equipment
100’ Campaign Cone – Retrieve from parking lot & place with other election
equipment.
Flag (If Delivered) – Disassemble, return to its case and place with other election
equipment.
Display Boards – Place with election equipment

Troy City Clerk (248) 524-3316 Page 11

Updated: 7/19/2022
ELECTRONIC POLL BOOK (EPB)
Electronic Poll Book (EPB) – Follow City of Troy Electronic Poll Book Instructions
DON’T FORGET FINAL BACKUP AND SAVE HISTORY!
Ballot Summary Report – Create Ballot Summary Report, Save in (E:) STORE N
GO on Flash Drive (USB), and place in Orange Transfer Bag to return to Clerk
Important Points: Press TAB to move from field to field.
 Line A: Clerk’s Office enters this information.
 Line B: Should be grayed out.
 Line C: Number is automatically calculated.
 Line D: Enter number of ballot tabulated from Verity Scan Ballots Counter
 Line E: Number is “0”. (AV Ballots are not tabulated at precinct.)
 Line F: Number is automatically calculated.
 Line G: Number is automatically calculated.
 Line H: Number is likely “0”. (Ballots are RARELY duplicated at precinct.)
 Line I: Number is automatically calculated.
 Line J: Starting Number is next available ballot number to be issued.
 Ending Number is the same ending number as Line A.
 Line K: Number is automatically calculated.
 Line L: Number should be “0”.
Call City Clerk’s Office if difference is NOT “0”
List of Voters Report– Create List of Voters Report and Save in (E:) STORE N
GO on Flash Drive (USB)
Remarks Report– Create Remarks Report and Save in (E:) STORE N GO on
Flash Drive (USB)
Defective Un-Issued Ballots Report (ONLY If Recorded) – Create Defective
Un-Used Ballots Report (if applicable and Save in (E:) STORE N GO on Flash
Drive (USB)
Close Out Electronic Poll Book (EPB)
Remove Flash Drive (USB) and Place in Orange Transfer Bag to return to Clerk
Shut Down Laptop
Extension and surge protector cords go in Power Cords Supply Tub
Return Laptop, Magnetic Card Scanner, Mouse, Mouse Pad and Power Cord
to Laptop Bag

Troy City Clerk (248) 524-3316 Page 12

Updated: 7/19/2022
ORANGE TRANSFER BAG
Orange Transfer Bag – Place items in Orange Transfer Bag.
Unused Envelopes – Place in Orange Transfer Bag to return to Clerk
vDrive from Verity Scan
vDrive from Verity Touch Writer
Flash Drive (USB) from EPB
Precinct Keys
Poll Book
Totals Tapes with Signature Labels Affixed
Completed Applications to Vote on Spindle(s)
Provisional Envelope Ballot(s) Envelope
Surrendered AV Ballots
Miscellaneous Election Forms for the Clerk:
 Supply Order form
 AV Ballot Oaths
 Notes to Clerk
 Payroll/Cell Phone Agreement
 Voter Registrations
 Change of Addresses
 Voter Cancellations
Green Certificate – Complete by checking each box and sign certificate.
Complete by Checking Each Box
Sign Green Certificate. Must be signed by persons returning to City Hall on
election night.
Insert Green Certificate in Clear Plastic Window Inside Orange Transfer Bag.
Seal Orange Transfer Bag Using “Chamber” Seal Affixed to Back Of Green
Certificate.

Troy City Clerk (248) 524-3316 Page 13

Updated: 7/19/2022
 FINAL CHECK LIST

SIGNATURES
Poll Book
 Oaths of Inspectors of Election (inside front cover)
 Certificate of Election Inspectors (inside back cover)
 Election Inspectors who sealed and verified the sealing of the Ballot
Storage Container and Tabulator Program Storage Container (Orange
Transfer Bag)
IMPORTANT:
Election Inspectors who do not sign all required documents will be contacted
and must return to City Hall on election night to sign where their signature(s)
are missing. NO EXCEPTIONS to this requirement.
Signature Labels (x4) for Zero Tape and Totals Tapes
Payroll Sheet
Green Certificate for Orange Transfer Bag (If YOU Seal the Bag)
Green Certificate for Ballot Storage Container (If YOU Seal the Container)

ORANGE TRANSFER BAG – Place items in Orange Transfer Bag.

vDrive from Verity Scan
vDrive from Verity Touch Writer
Flash Drive (USB) from EPB
Precinct Keys
Poll Book
3 Totals Tapes with Signature Labels Affixed (One with Zero Report Attached)
Completed Applications to Vote on Spindle(s)
Provisional Envelope Ballot(s) Envelope
Surrendered AV Ballots
Unused Envelopes – Place in Orange Transfer Bag to return to Clerk
Miscellaneous Election Forms for the Clerk

BALLOT STORAGE CONTAINER

Voted Ballots
Un-Voted Ballots
Spoiled/Defective/Rejected Ballot Envelope (Sealed)
VAT Ballot Storage Envelope
Original Ballots For Which Duplicates Have Been Made Envelope (Sealed)
Complete & Sign Certificate for Ballot Storage Container by Two (2)
Inspectors of Opposite Political Parties
Insert in Plastic Sleeve
Compare Seal Numbers with Seal Number Recorded in Poll Book
Properly Seal Ballot Storage Container

Troy City Clerk (248) 524-3316 Page 14

Updated: 7/19/2022
 LEAVE THE FOLLOWING EQUIPMENT AT PRECINCT

Verity Scan on top of Ballot Base - Do NOT Dismantle. City Staff will return
equipment to its case.
Verity Touch Writer - Do NOT Dismantle. City Staff will return equipment to its
case.
Poll Booths – Dismantled in cases and stacked with other election equipment.
Blue Supplies Box containing Red Supply Box, Power Cords Box, Secrecy Folders
and Election Procedures Binder
Signs & Supplies
A-Frame Precinct Sign
Display Boards
100’ Orange Campaign Cone
Equipment Should be Stacked and Stored Neatly to the Side/Corner of Room,
with exception of the Verity Scan and Verity Touch Writer.

CHAIRPERSON and PERSON OF OPPOSITE POLITICAL PARTY

MUST RETURN TO CITY HALL WITH THE FOLLOWING:

Orange Transfer Bag

Ballot Storage Container
Laptop Computer

Troy City Clerk (248) 524-3316 Page 15

Updated: 7/19/2022
 OPENING PROCEDURES
CHECK LIST

CHAIRPERSON IS REQUIRED TO PERFORM ALL TASKS LISTED BELOW:

ORANGE TRANSFER BAG

Confirm Receipt of Supplies
 Facility Key in lowest precinct’s  VAT Ballot Storage Envelope
Orange Transfer Bag  Spoiled and Defective Ballots Envelope
(if Chair opens Precinct)  Green Certificate (seal taped to back) for
 Machine Keys (red, blue, black) Orange Transfer Bag
 Poll Book  Green Certificate for Ballot Storage
 Ballot Range Receipt Container
 Ballot Stub Plastic Bag  FYI’s
 Payroll Sheet
 Name Badges
 Blue Pull-Tight Seals

POLL BOOK (PAPER)

Clerk’s Preparation Certificate for Optical Scan Tabulator and Voter Assist
Terminal - (Front Cover of Poll Book)
Verify Verity Scan Serial and Seal Numbers - Serial number is located at the
back of the Verity Scan. The Seal number is on the front of the Verity Scan.
Verify Verity Touch Serial and Seal Numbers – Serial number is located at the
back of the Verity Touch. The Seal number is on the front of the Verity Touch.
Verify Precinct Number, Signature of Clerk, and Date on Front Cover of Poll
Book
Election Inspectors’ Preparation Certificate – (Inside Cover of Poll Book) -
Chairperson assigns tasks (Inspectors from differing political parties) as listed under
the Election Inspectors’ Preparation Certificate and checks boxes
The Oath of Office was administered to and signed…
Verified that the serial and seal number of the tabulator and terminal…
All preparation tests of the tabulator and terminal were completed…
The ballot was verified by comparing each candidate’s name…
Oaths of Inspectors of Election - Administer Oath of Office to Election Inspectors
and confirm signed by all election inspectors present at opening of polls. Election
Inspectors sign on same numbered line on all required election materials.
Additional Oaths of Inspectors of Election - Administer Oath of Office to Election
Inspectors and confirm signed by all election inspectors NOT PRESENT for the initial
oath.

Troy City Clerk (248) 524-3316 Page 1

Updated: 7/19/2022
BALLOT STORAGE CONTAINER
Follow instructions to open Ballot Storage Container.
Open Ballot Storage Container
Cut and Remove Seal to Open Ballot Storage Container
Verify Ballots Issued to Precinct
Remove Ballots from Ballot Storage Container
Confirm Ballot Storage Container is Empty
Confirm Ballot Range Received to “Ballot Range Receipt”
Contact Clerk with discrepancies.
Remove One (1) Package of Ballots at a Time Using Lowest Number First
Return Sealed Packages of Ballots to Ballot Storage Container for Safe
Keeping - Use ballots starting with the lowest ballot number.

IMPORTANT !!!
Keys – Keep keys with you at all times.
Ballots – Keep ballots in secure location behind tables.

Troy City Clerk (248) 524-3316 Page 2

Updated: 7/19/2022
 CHAIRPERSON ASSIGNS TASKS TO INSPECTORS:

ELECTRONIC POLL BOOK (EPB)

Follow City of Troy Electronic Poll Book Instructions
Set up Laptop on Table – Set up laptop at Station 2 near an electrical outlet
Plug Power Cord into Surge Protector
Mouse
Magnetic Card Scanner
Flash Drive (USB)
Power up Laptop
Log into USB & Unlock Bitlocker
“Click Here First” Icon - Double Click on “Click Here First” Icon to Unlock
Bitlocker (secure location on USB flash drive) (E:) STORE N GO
Enter Password (Provided to Chair/Co-Chair)
Confirm in Secure Location on USB Flash Drive. (E:) STORE N GO
Close Window – Click on X in upper right corner
Open/Log into Electronic Poll Book (EPB)
“Electronic Poll Book” Icon - Double Click on “Electronic Poll Book” Icon
Enter Encryption Password (Provided to Chair/Co-Chair) and Click on Enter
Button
Enter User Name (Provided to Chair/Co-Chair)
Enter User Password (Provided to Chair/Co-Chair) and Click on Enter Button
Backup Electronic Poll Book (EPB)
 File – Backup
 Confirm in (E:) STORE N GO
 Click Backup Button
Save History
 File – Save History
 Confirm in (E:) STORE N GO
 Click Save Button
YOU ARE READY TO PROCESS VOTERS!

Troy City Clerk (248) 524-3316 Page 3

Updated: 7/19/2022
VERITY SCAN and BALLOT BOX
Ballot Box (Black) – Ballot Box will be set up with Verity Scan top ready to power on
Verify Ballot Box is Empty – Unlock, open and verify that the compartments are
empty. Once checked, close and lock the doors.
Seal the Ballot Box - A REP and DEM shall seal the Ballot Box compartments with
blue pull-tight seals
Record the Seal Numbers on the Tabulator Ballot Box Seal Certificate.

Verity Scan – Verity Scan will be set up on top of the Ballot Base.
Power Up Verity Scan FIRST THING! – Press RED BUTTON on the back of the Verity
Scan! It takes approx. 5-7 minutes to boot up!
Verify Verity Scan Device and Seal Numbers. (See Election Inspectors’
Preparation Certificate on inside cover of Poll Book.) Contact Clerk immediately
with discrepancies
Verify that Ballots and Sheets = 0 at the bottom of the screen
Verify AC and Batter Power are green
Verify Date and Time If the date/time is incorrect, make a Remark in the EPB.
Print Zero Report – Tap Print Zero Report. The Zero Report will start printing.
Verify the Correct Precinct Number, Candidate Names and No Votes – Verify the
Candidate names against the sample ballot on the Precinct Board. Do NOT use
an actual ballot!
Fan-Fold the Tape and Paperclip. Affix the fluorescent pink DO NOT DETACH
label!
Tap Open the Polls – Tap Print Zero Report.
Enter the Open Polls code, then tap Accept – The Open Polls Report will print.
YOU ARE READY TO PROCESS BALLOTS!

Troy City Clerk (248) 524-3316 Page 4

Updated: 7/19/2022
VERITY TOUCH WRITER - Assign the following tasks to Election Inspectors:
Power Up Verity Touch Writer FIRST THING! – Press RED BUTTON on the back of the
Verity Touch Writer! It takes approx. 5-7 minutes to boot up!
Verify Verity Touch Device and Seal Numbers. (See Election Inspectors’
Preparation Certificate on inside cover of Poll Book.) Contact Clerk immediately
with discrepancies
Verify that Ballots = 0 at the bottom of the screen
Verify AC and Batter Power are green
Enter Open Polls code, then tap Accept (The Open Polls Report will print.)
TOUCH WRITER IS READY TO USE!

Troy City Clerk (248) 524-3316 Page 5

Updated: 7/19/2022
PRECINCT TASKS – Assign to Election Inspectors and complete tasks quickly.
Verify Supplies Received - Contact Clerk if supplies are missing.

BLUE SUPPLIES TUB CONTENTS

Supply Box Contents
 Applications to Vote/Spindle  Demo Ballots (goldenrod)
 Ink Pad/Date Stamp  Stickers (I Voted, Future Voter)
 Ink Pens  Election Worker Postcards
 Red Seals  Hand Sanitizer
 POST-IT Tape  Michigan Voter Rights & Responsibilities
 Tape (masking and Scotch) (on display board w/precinct map)

Red Supply Box Contents

 Date Stamp/Ink Pad  Clerk’s Office Business Card
 Rubber bands/Paperclips  “Need Assistance” Button
 Wire Cutter  Microfiber cloth (in plastic bag)
 Highlighters

Power Cords Supply Tub Contents

 Extension cord(s)  Surge protectors x3

Secrecy Folders

Voting Booths
Confirm Arrangement of Poll Booths
Confirm Lights Function Properly
Confirm Pens Have Ink

Tables and Chairs

Precinct should be arranged prior to your arrival
Set Up Stations:
Station 1– Applications to Vote, Date Stamp/Ink Pad, Ink Pens
Station 2– Electronic Poll Book (EPB)
Station 3– Ballots, secrecy folders, pens for poll booths
Station 4– Verity Scan, Verity Touch Writer, spindle for Applications to Vote,
plastic bag for ballot stubs
A-Frame Sign
Drive or Carry A-Frame Sign to Street or Driveway Entrance (May require
more than one Inspector to complete this task.) It must be visible to drive-by
traffic before polls open at 7:00 AM

Troy City Clerk (248) 524-3316 Page 6

Updated: 7/19/2022
 Set Up 100’ Campaign Cone
Use Yellow Cord to Measure 100 Feet from entrance of polling location
Wrap Yellow Rope Around 100’ Campaign Cone to avoid a trip hazard
Display American Flag (If Needed) - Clerk will provide flags to locations that do
not have a flag on the property.
Set Up Display Boards (2):
Set Display Boards on Tables visible to voters at Stations 1 and 2
Do NOT Attach Anything to the Walls at Polling Location
Contact Clerk if additional signage is necessary

AT EXACTLY 7:00 AM, THE CHAIR WILL ANNOUNCE:

“THE POLLS ARE OPEN”

Troy City Clerk (248) 524-3316 Page 7

Updated: 7/19/2022
 CLOSING PROCEDURES
CHECK LIST

CHAIRPERSON IS REQUIRED TO PERFORM TASKS LISTED BELOW:

AT EXACTLY 8:00 PM, THE CHAIR WILL ANNOUNCE:

“THE POLLS ARE CLOSED”

Place Election Inspector at End of Line – Position an Election Inspector after the
last voter in line at 8:00 PM
Hand Out Applications to Vote to voters in line at 8:00 PM. Start with the last
voter in line and move forward to the beginning of the line. Do this task quickly!
Remove All Other Applications to Vote – Voters entering precinct after 8:00 PM
should NOT have access to Applications to Vote.
Process All Voters in Line at 8:00 PM
Confirm Number of Voters in EPB, Verity Scan Ballots & Applications to Vote Match!
Keep Doors to Polling Location Unlocked During Closing Process. Must remain
open for public observance.

Voters Processed in EPB = Verity Scan Ballots = Applications To Vote

NUMBERS MUST AGREE!
Contact Clerk’s Office IMMEDIATELY If Totals Do NOT Agree!!!

Troy City Clerk (248) 524-3316 Page 8

Updated: 7/19/2022
 CHAIRPERSON ASSIGNS CLOSING TASKS TO ELECTION INSPECTORS

VERITY SCAN
Verity Scan – Follow the instructions only after processing all voters and ballots.
Press blue Poll Worker Button
Tap Close Polls
Tap Yes, close the polls
Enter the Close Polls Password, then tap Accept - The Close Polls and Tally
Reports will print. After the first Tally Report prints, the modem will enable and
transmit the results.
Confirm Transmission of Results – Press OK if Transmission Successful
Tally Reports – The remaining two Tally Reports will print.
Once Polls are closed and All Tally Reports have printed, detach and
separate the printed totals tape. One Tally Report should be kept attached
to the Zero Report.
IF there are Valid Write-In Candidates, Print Three (3) Copies of Write-in Report
The Chairperson is notified of any valid write-in candidates before the
election.
Election Inspectors MUST Sign Signature Labels IF Present at Close of Polls
Affix Signature Labels to Each Totals Tape
Place Totals Tapes in Orange Transfer Bag – (Neatly fan-folded and paper
clipped. Do NOT roll up tapes.)
Power Down Verity Scan – Press RED BUTTON on the back of the Verity Scan
Cut Seal to Verity Scan vDrive Door
Remove vDrive and Place in Orange Transfer Bag
City Staff will disassemble Verity Scan

Troy City Clerk (248) 524-3316 Page 9

Updated: 7/19/2022
VERITY TOUCH WRITER
Verity Touch Writer – WARNING!!! Do NOT Close Polls before 8:00 PM. Once Polls
are closed they cannot be reopened on that device.
Press blue Poll Worker Button
Enter Poll Worker code, then tap Accept
Select Menu button
Choose Close Polls
Choose Yes, close the polls
Enter the Close Polls Password, then tap Accept
Power Down Verity Touch Writer – Press RED BUTTON on the back of the Verity
Touch Writer
Cut Seal to Verity Touch Writer vDrive Door
Remove vDrive and Place in Orange Transfer Bag
City Staff will disassemble Verity Touch Writer

Troy City Clerk (248) 524-3316 Page 10

Updated: 7/19/2022
BALLOTS
Voted Ballots:
Remove Voted Ballots from Ballot Base
Bundle Voted Ballots and Place in Ballot Storage Container
Blank Ballots:
Blank Ballots (sealed in plastic wrap) should already be in the Ballot Storage
Container.
IMPORTANT: Set aside the package of blank ballots being used at the time the
polls close so you can complete the “Starting Number for Unused Ballots” on the
Ballot Summary Report in the Electronic Poll Book. Do NOT put that pack of
ballots in the Ballot Storage Container until Ballot Summary Report is completed.
Surrendered Absent Voter Ballots:
Bundle Surrendered Absent Voter Ballots
Place in the Orange Transfer Bag
Spoiled and Defective Ballots:
Spoiled and Defective Ballots Should Already be Placed in Spoiled and
Defective Ballots Envelope
Seal with a Red Paper Seal
Place Sealed Envelope in Ballot Storage Container
Original Ballots For Which Duplicates Have Been Made and Tabulated:
Original Ballots For Which Duplicates Have Been Made and Tabulated Should
Already Be Placed in Original Ballots For Which Duplicates Have Been Made
and Tabulated Envelope
Seal with a Red Paper Seal
Place Sealed Envelope in Ballot Storage Container

Troy City Clerk (248) 524-3316 Page 11

Updated: 7/19/2022
BALLOT STORAGE CONTAINER
Ballot Storage Container
Place All Ballots (Except Provisional Envelope Ballots and Surrendered AV Ballots)
in the Ballot Storage Container
 Voted ballots
 Write-in ballots
 Spoiled ballots
 Un-voted ballots
 Sealed Spoiled/Defective/Rejected ballot envelope containing ballots
 VAT Ballot Storage Envelope
 Sealed Original Ballot Envelope for Which Duplicates Have Been Made
envelope containing ballots
Compare Ballot Storage Container Seal Number to Seal Number on Back
Page of the Poll Book
Confirm That Chairperson and Inspector from Opposite Party Signed Green
Ballot Storage Container Certificate and Insert Inside Plastic Sleeve.
Seal Ballot Storage Container ONLY AFTER Confirming that All Ballots Listed
Above are Inside the Ballot Storage Container. The seal is located on the
back side of the Green Ballot Storage Container Certificate.

Troy City Clerk (248) 524-3316 Page 12

Updated: 7/19/2022
POLL BOOK (PAPER)
Re-Confirm Completion of Clerk’s Preparation Certificate, Election Inspectors’
Preparation Certificate and Oaths of Inspectors of Election (Additional Oaths of
Election Inspectors, if applicable) on Front and Inside Cover of Poll Book
Challenged Voters Page(s) (if applicable)
Write-Ins - Statement of Votes Page - If there are NO Valid Write-In Candidates,
Draw a Line Across the Page and Write “NONE”.
Certificate of Election Inspectors
Fill in Jurisdiction and Precinct # on Top of Page
Insert Number of Voters According to the EPB List of Voters Report
Insert Number of Ballots Tabulated According to the Public Counter of the
Tabulator
Check Boxes or Strike Through Statement if it Does Not Apply
Confirm Seal Numbers for Ballot Storage Container and Orange Transfer Bag
Contact City Clerk with any discrepancies.
Signature(s) Certifying Sealing of Ballot Storage Container and Orange
Transfer Bag. Check boxes and sign certifying sealing of Ballot Storage
Container and Orange Transfer Bag. (Ballot Storage Container only requires
one seal, so the second box should be blank.)
IMPORTANT:
Must be Signed by Chairperson and Election Inspector of
Opposite Political Party Returning to City Hall.
Signature and Phone # of All Inspectors Present at the Close of the Polls.

Troy City Clerk (248) 524-3316 Page 13

Updated: 7/19/2022
ADDITIONAL CLOSING TASKS: Chairperson assigns to Election Inspectors.
Election Stations – Disassemble and return supplies to Supply Boxes.
Return all supplies neatly to the appropriate containers and place in Blue
Supplies Tub

BLUE SUPPLIES TUB CONTENTS

Return Supplies neatly to Supply Box
 Applications to Vote/Spindle  Demo Ballots (goldenrod)
 Ink Pad/Date Stamp  Stickers (I Voted, Future Voter)
 Ink Pens  Election Worker Postcards
 Red Seals  Hand Sanitizer
 POST-IT Tape  Michigan Voter Rights & Responsibilities
 Tape (masking and Scotch)
Return Supplies neatly to Red Supply Box
 Date Stamp/Ink Pad  Clerk’s Office Business Card
 Rubber bands/Paperclips  “Need Assistance” Button
 Wire Cutter  Microfiber cloth (in plastic bag)
 Highlighters
Return Power Cords Supply Tub Contents
 Extension cord(s)  Surge protectors x3
Return Secrecy Folders to Blue Supplies Tub
Election Procedures Binder
Return 3-Hole Punched Signs/Materials to Election Procedures Binder.
Place Election Procedures Binder carefully in Ballot Base.
Poll Booths
Disassemble Poll Booths into Cases
Stack Neatly with Other Election Equipment
Tables/Chairs Return tables/chairs to original location when you arrived to
precinct.
A-Frame Sign – Retrieve from entrance & place with other election equipment
100’ Campaign Cone – Retrieve from parking lot & place with other election
equipment.
Flag (If Delivered) – Disassemble, return to its case and place with other election
equipment.
Display Boards – Place with election equipment

Troy City Clerk (248) 524-3316 Page 14

Updated: 7/19/2022
ELECTRONIC POLL BOOK (EPB)
Electronic Poll Book (EPB) – Follow City of Troy Electronic Poll Book Instructions
DON’T FORGET FINAL BACKUP AND SAVE HISTORY!
Ballot Summary Report – Create Ballot Summary Report, Save in (E:) STORE N
GO on Flash Drive (USB), and place in Orange Transfer Bag to return to Clerk
Important Points: Press TAB to move from field to field.
 Line A: Clerk’s Office enters this information.
 Line B: Should be grayed out.
 Line C: Number is automatically calculated.
 Line D: Enter number of ballot tabulated from Verity Scan Ballots Counter
 Line E: Number is “0”. (AV Ballots are not tabulated at precinct.)
 Line F: Number is automatically calculated.
 Line G: Number is automatically calculated.
 Line H: Number is likely “0”. (Ballots are RARELY duplicated at precinct.)
 Line I: Number is automatically calculated.
 Line J: Starting Number is next available ballot number to be issued.
 Ending Number is the same ending number as Line A.
 Line K: Number is automatically calculated.
 Line L: Number should be “0”.
Call City Clerk’s Office if difference is NOT “0”
List of Voters Report– Create List of Voters Report and Save in (E:) STORE N
GO on Flash Drive (USB)
Remarks Report– Create Remarks Report and Save in (E:) STORE N GO on
Flash Drive (USB)
Defective Un-Issued Ballots Report (ONLY If Recorded) – Create Defective
Un-Used Ballots Report (if applicable and Save in (E:) STORE N GO on Flash
Drive (USB)
Close Out Electronic Poll Book (EPB)
Remove Flash Drive (USB) and Place in Orange Transfer Bag to return to Clerk
Shut Down Laptop
Extension and surge protector cords go in Power Cords Supply Tub
Return Laptop, Magnetic Card Scanner, Mouse, Mouse Pad and Power Cord
to Laptop Bag

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Updated: 7/19/2022
ORANGE TRANSFER BAG
Orange Transfer Bag – Place items in Orange Transfer Bag.
Unused Envelopes – Place in Orange Transfer Bag to return to Clerk
vDrive from Verity Scan
vDrive from Verity Touch Writer
Flash Drive (USB) from EPB
Precinct Keys
Poll Book
Totals Tapes with Signature Labels Affixed
Completed Applications to Vote on Spindle(s)
Provisional Envelope Ballot(s) Envelope
Surrendered AV Ballots
Miscellaneous Election Forms for the Clerk:
 Supply Order form
 AV Ballot Oaths
 Notes to Clerk
 Payroll/Cell Phone Agreement
 Voter Registrations
 Change of Addresses
 Voter Cancellations
Green Certificate – Complete by checking each box and sign certificate.
Complete by Checking Each Box
Sign Green Certificate. Must be signed by persons returning to City Hall on
election night.
Insert Green Certificate in Clear Plastic Window Inside Orange Transfer Bag.
Seal Orange Transfer Bag Using “Chamber” Seal Affixed to Back Of Green
Certificate.

Troy City Clerk (248) 524-3316 Page 16

Updated: 7/19/2022
 FINAL CHECK LIST

SIGNATURES
Poll Book
 Oaths of Inspectors of Election (inside front cover)
 Certificate of Election Inspectors (inside back cover)
 Election Inspectors who sealed and verified the sealing of the Ballot
Storage Container and Tabulator Program Storage Container (Orange
Transfer Bag)
IMPORTANT:
Election Inspectors who do not sign all required documents will be contacted
and must return to City Hall on election night to sign where their signature(s)
are missing. NO EXCEPTIONS to this requirement.
Signature Labels (x4) for Zero Tape and Totals Tapes
Payroll Sheet
Green Certificate for Orange Transfer Bag (If YOU Seal the Bag)
Green Certificate for Ballot Storage Container (If YOU Seal the Container)

ORANGE TRANSFER BAG – Place items in Orange Transfer Bag.

vDrive from Verity Scan
vDrive from Verity Touch Writer
Flash Drive (USB) from EPB
Precinct Keys
Poll Book
3 Totals Tapes with Signature Labels Affixed (One with Zero Report Attached)
Completed Applications to Vote on Spindle(s)
Provisional Envelope Ballot(s) Envelope
Surrendered AV Ballots
Unused Envelopes – Place in Orange Transfer Bag to return to Clerk
Miscellaneous Election Forms for the Clerk

BALLOT STORAGE CONTAINER

Voted Ballots
Un-Voted Ballots
Spoiled/Defective/Rejected Ballot Envelope (Sealed)
VAT Ballot Storage Envelope
Original Ballots For Which Duplicates Have Been Made Envelope (Sealed)
Complete & Sign Certificate for Ballot Storage Container by Two (2)
Inspectors of Opposite Political Parties
Insert in Plastic Sleeve
Compare Seal Numbers with Seal Number Recorded in Poll Book
Properly Seal Ballot Storage Container

Troy City Clerk (248) 524-3316 Page 17

Updated: 7/19/2022
 LEAVE THE FOLLOWING EQUIPMENT AT PRECINCT

Verity Scan on top of Ballot Base - Do NOT Dismantle. City Staff will return
equipment to its case.
Verity Touch Writer - Do NOT Dismantle. City Staff will return equipment to its
case.
Poll Booths – Dismantled in cases and stacked with other election equipment.
Blue Supplies Box containing Red Supply Box, Power Cords Box, Secrecy Folders
and Election Procedures Binder
Signs & Supplies
A-Frame Precinct Sign
Display Boards
100’ Orange Campaign Cone
Equipment Should be Stacked and Stored Neatly to the Side/Corner of Room,
with exception of the Verity Scan and Verity Touch Writer.

CHAIRPERSON and PERSON OF OPPOSITE POLITICAL PARTY

MUST RETURN TO CITY HALL WITH THE FOLLOWING:

Orange Transfer Bag

Ballot Storage Container
Laptop Computer

Troy City Clerk (248) 524-3316 Page 18

Updated: 7/19/2022
Phone: 248.524.3316
Email: [email protected]
www.troymi.gov/electionworkers
Precinct Set-up / Opening the Polls
• Precinct Set-up
• Verity Scan, Verity Touch Writer, Electronic Pollbook

Processing Voters & Other Daytime Activities

• Processing Voters and Voters Not on the Poll List
• Campaigning, Exit Polling, Poll Watchers, Challengers,
etc.

Closing the Polls

• Closing equipment, results, and paperwork
Precinct Chairperson or Co-Chairs
Person or people responsible for the
operation of each precinct.

Precinct Election Inspectors

People responsible for assisting voters
throughout the voting process.
 Voting Equipment Used in Troy

Application to Vote – Voters must complete

an Application to Vote to receive a ballot.
This is the official record.

Paper Ballots – Voters are issued a paper

ballot at the precinct. To vote their ballot,
each voter fills in the rectangle next to their
preferred candidate(s) name on the paper
ballot.
 Voting Equipment Used in Troy

Electronic Poll Book – Computer and software

used to verify eligibility of a person to vote.

Verity Scan – Digital scanner used to tabulate

ballots.
 Voting Equipment Used in Troy

Verity Touch Writer – Device used to assist

voters in marking and printing their ballot.
The ballot is tabulated in the Verity Scan.

Poll Booths – Portable booths allowing

voters to complete their ballots in private.
Additional cardboard privacy screens are
provided during busy elections.
 Each precinct must maintain a clear and barrier free
layout, with clearly marked “public area” in the room.
(The City’s election team sets up the equipment according to the
recommended layout for each precincts/polling location.)

State and federal election are required to operate all 37

precincts. Precincts for local elections may be consolidated.
(This means that is one precinct at each location. For example, 1/11 at
Evanswood Church of God, 17/20 at St. Nicholas Greek Orthodox
Church, and 26/27/36 at the Troy Community Center.)
Precincts will receive PPE containing:
• Face masks (may be offered, but are not required)
• Disposable nitrile gloves
• Disinfectant and paper towels
• Alcohol wipes for Scan & Touch Writer screens
• Hand sanitizer
• Red tape for marking 6 ft. distance, floor decals
(arrows and “Wait here” circles)
• Stanchions to guide traffic entering/exiting the precinct
Place red tape on the floor 6 ft. apart for voters
to stand on while in line, in between and at
each station.

2. Place red tape

line 2-3 ft. in front
of each station.
Chair/Co-Chair completes
Election Inspectors’
Preparation Certificate in
paper Poll Book.

Chair/Co-Chair
administers oaths
All
to Inspectors and Inspectors
all sign the paper sign here
Poll Book.

Chair/Co-Chair - Don’t forget to sign!

 Chairperson delegates tasks to Inspectors.
Inspectors must use Opening Procedures Check List!
Compare serial and seal
numbers in paper poll book
against Verity Scan and Verity
Touch Writer.
Follow Electronic Poll Book Instructions to log into
Electronic Poll Book (EPB).
• Plug in poll booths.
• Set up flag, if not already on site
• All postings must be hung and visible!

Don’t forget to set up table top privacy

shields in all precincts
(even if they are in different rooms).
 Place orange cone 100 feet
from entrance to precinct.
Chalk provided to mark distance.

Wrap yellow cord

around orange cone.
• Verify ballot box is empty, then close and
lock the door.

• Open the Ballot Container and remove

ballots.
• Confirm receipt of correct precinct
ballots and quantity. Complete
Tabulator Ballot Box Seal Certificate and
place in Orange Bag to return to Clerk’s
Office
• Return ballots to ballot bag in numerical
order – lowest numbered pack on top.
• Open one pack at a time!!!
Verity Scan is a digital scanner used to tabulate
voted ballots at the precinct.

• Tabulates manually marked ballots or

ballots printed via Verity Touch Writer.
• Notifies voter if they mark contests
incorrectly and allows them to check
and/or correct their ballot.
• Deposits tabulated ballots into its
secure ballot box for locked storage.
Check Date/Time
• Verify the device clock is displaying the correct date/time.
• If the date/time is incorrect, make a note in the remarks section of
the paper poll book.

Check Ballot/Sheet Counts

• These numbers should be zero.

Check Power and Battery Backup

• Verify that the device is plugged in and displaying a green plug.
• Verify the battery is either fully charged or actively charging.
• Tap Print Zero Report. The Zero
Report must be printed
immediately before Opening
Polls.
• REP & DEM inspectors verify
candidates names on Zero
Report against sample ballot
on display board.
• Affix signatures label and “DO
NOT REMOVE” label, fan-fold
or roll the tape, and paperclip.
• Tap Open the Polls.
• Chair/Co-Chair enters Open
Polls code, then taps Accept.
The Open Polls Report will print.

The City Clerk’s Office will provide

all codes to the Chair/Co-Chair.
When Verity Scan screen displays
Insert Ballot, the device is ready to
scan ballots.
Touch Writer allows voters to:
• Mark digital ballots independently via a touch screen or
Verity Access.
• Confirm selections and then prints the marked ballot.
• Retrieve marked ballot and cast it using the Verity Scan.
 Check Ballot / Lifetime Counts / Battery Power

Ballots may not be zero at the start of Election Day.

Ballot counts on the Touch Writer is allowed because the

City Clerk’s Office performs accuracy testing on all election
equipment prior to Election Day. The Touch Writer is only a
ballot marking device and does not tabulate ballots.
• Enter the Open Polls code,
then tap Accept. The Open
Polls Report will print.
The Touch Writer is ready for
voting when this screen is
displayed.
BEFORE 7:00 AM:
Follow the Touch Writer Ballot Test
Instructions in orange bag to print a
blank test ballot. This process
ensures the Touch Writer and printer
are working properly on Election Day.

After printing blank test ballot, place

in orange bag to be returned to
Clerk.
Be familiar with proper emergency procedures:
• Power loss – contact City Clerk’s Office.
• Building issues (heat, water, access) – contact City
Clerk’s Office.
• Weather related or other disasters – Dial 9-1-1 or
contact City Clerk’s Office.
• Chain of custody procedure – In the event you need
to abandon the polling place, make certain to take the
Electronic Poll Book with you!
 Procedure Overview
Station 1 - Greeter: • Step 6 - Give voter his/her
• Step 1 - Voter Completes ballot inside a secrecy sleeve
Application to Vote • Step 7 - Direct voter to poll
Station 2 – Electronic Poll Book: booths to vote his/her ballot.
• Step 2 - Check Voter ID or sign Station 4 – Tabulator:
affidavit and locate voter in E- • Step 8 - Verify ballot number,
Pollbook remove ballot stub and collect
• Step 3 - Verify voter eligibility Application to Vote
and process voter in E- • Step 9 - Voter inserts ballot into
Pollbook. tabulator
• Step 4 - Initial Application to • Step 10 - Voter returns secrecy
Vote sleeve and receives “I Voted”
Station 3 – Issue Ballots: sticker
• Step 5 - Record ballot number
and voter number on
Application to Vote.
 Name (Print)
 Address
 Date of Birth
 Signature (does not
have to be full name)
 Acceptable forms of Photo ID
• Michigan driver’s license or Michigan personal ID card
• Current driver’s license or personal ID card issued by
another state
• Current federal or state-issued photo ID
• Current US passport
• Current student ID with photo (must be high school or
accredited institution of higher learning)
• Current military ID card with photo
• Current tribal ID card with photo
• Voters must be asked to show picture ID.
• If no ID, voter must sign Affidavit of Voter Not in
Possession of Picture ID.
• Voters who refuse to show ID in their possession
may not vote. Do NOT issue ballot to voter.
Election Inspector verifies:
• Name/Photo on ID against voter
• Name against Application to Vote.

Remember! Voters without ID can submit

Affidavit of Voter Not in Possession of
Picture Identification

Review Application to Vote.

Is it complete?
 Name (Print)
 Address
 Date of Birth
 Signature
Voter proceeds to
Look up voter in the Electronic Poll Book. Match the Name,
Address and Date of Birth on the Application to Vote
against Electronic Poll Book.
Verify eligibility by checking the VOTING STATUS window at
the bottom of the screen.
 Process Voter in EPB
Issue a Regular Ballot to voter:
• Enter ballot number and select ballot type in EPB.

The ballot number format is 6-digits (2-digit precinct prefix and 4-digit
ballot number. For example, Precinct 3 ballot number 208 is entered as
030208, Precinct 14 ballot number 801 is entered as 140801, Precinct 36
ballot number 351 is entered as 360351, etc.).
Ballots stick together!
Use best practices!
EPB inspector and Station 3 inspector must check and double-
check that ballot number entered in EPB and written on
Application to Vote are correct and match the ballot number
printed on the stub!
Carelessness will create problems at the end of the night!
Make sure ballot stub is exposed at the top. Confirm ballot
number on ballot stub is issued in EPB using the correct format.

Give voter ballot ONLY if there is an open poll booth available.

Place Application to
Vote in pocket on
back of secrecy folder.
 Provide ballot marking instructions:

Written Verbal Visual

Never use an actual ballot when

providing instruction to a voter.
Direct voter to
Maintaining Order in the Precinct:
• Minor children are allowed in the poll booth with a parent.
• Voters may use cell phones while in line or at the processing
table if not disruptive to other voters or the process.
• Cell phones may NOT be used in the voting booth, except
for the purpose of taking a photograph of their own ballot
but ONLY while in the voting booth. No “ballot selfies”
allowed!
• Use of recording features on devices (photo/video/audio)
is NOT permitted in other areas of the precinct, or within 100
feet from the polling place door.
• Watching television is prohibited
 Marking the Ballot
• Voter must use blue or black ballpoint pen to mark ballot
choices. No felt-tip markers!
• Make only the allowable number of marks for a given
contest.
• Votes for Write-in candidates: the box to the left of the
“Write-In line” must be filled completely, and the write-in
candidate’s name printed on the adjacent line.
• NEVER discuss the content of the ballot with the voter
and/or answer questions regarding candidates. Refer
them to the City Clerk’s Office (248) 524-3316.
Inspector should periodically check poll booths to:
• Make sure voters do not leave any campaign
literature or “slate” cards.
• Make sure ink pens are at poll booths.
• Disinfect surfaces and pens.
Direct voters to Verity Scan to cast their ballot.

Maintain 10 foot barrier

from tabulator

Always protect the voter’s privacy

by approaching the voter only after
insuring their ballot is concealed.

NEVER HOLD A VOTED BALLOT!

Verify ballot number on Application to Vote to
the number on ballot stub.
• Remove the ballot stub.
• Place Application to Vote on spindle.
• Direct voter to tabulator to cast their ballot.

You may assist the voter

with removing the ballot
stub ONLY with the
voter’s approval.

DO NOT HOLD BALLOT!

Under no circumstances is a voter allowed to
leave the polling place with their ballot or
ballot stub.
Voter must put his/her
own ballot in the
tabulator

Ballots must be fed into

the Verity Scan short
edge first, but otherwise
can be inserted in any
orientation.
After a ballot has been scanned, Verity Scan will display
the Processing screen, then the waving American flag.
 Voter requesting assistance must be
assisted by two inspectors with different
political party affiliation.
• Disability etiquette information is in red procedures binder
• Advise voters that a disability device is available at the
polling location that they can use to vote independently
without assistance.
• Ask the voter how you can be of assistance.
• Ask questions to learn what part of the voting process the
voter needs help with (for example, “What does the
screen say?”)
• Record in Remarks section of EPB
A blind, disabled or voter unable to read or write may be
assisted by someone else, but that person cannot be:
• Voter’s employer
• Officer or agent of employer
• Officer or agent of a union the voter belongs to
Use scripts provided in the red binder.
Voter must be asked,
“Are you requesting assistance by reason of blindness, disability
or inability to read or write?”
Assistant must be asked,
“Are you the voter’s employer, or agent of that employer or
officer or agent of a union to which the voter belongs?”

Record assistance in Remarks.

Verity Touch Writer Instructions:
If a voter wishes to vote using the
Touch Writer:
1. Pull the next blank stubbed
ballot from the stack of ballots.
2. Record the ballot serial number
in the EPB and on the
application to vote.
 Check the VAT Ballot box.
Verity Touch Writer Instructions:

3. Detach the stub and

hand it, along with the
application to vote, to
the voter.
Verity Touch Writer Instructions:

4. Place the blank ballot in

the envelope marked “VAT
Ballot Storage Envelope”.
Verity Touch Writer Instructions:
Chair/Co-Chair presses the blue Poll Worker Button
located on the back of the Verity Touch Writer and enters
Poll Worker Code and select Accept.
Verity Touch Writer – Activate a ballot
• Chair/Co-Chair/Election Inspector taps Activate ballot.
• Choose the correct precinct from the list and tap OK.
• Tap Yes, activate this ballot.
Marking Ballots with Touch Writer:

The voter may click touch

here or use the access
controller to navigate and
vote the ballot
independently.
Changing Touch Writer Settings

The voter may click Yes, help me change the settings

to learn how to change the Language, Audio, and
Screen settings.
The Help button is also available.
Begin Voting

The voter may click No, skip

straight to voting
Voter Makes Selections
The voter makes ballot
selections using the touch
screen, or using the Select
button and Move wheel on
the Access device
Voter Reviews Choices

The voter reviews choices by

tapping the Review your
choices button

They may Return to ballot to

make any changes or Print
their final ballot
Voter Prints Ballot
After reviewing and confirming
their choices, the voter will
choose Yes, print my ballot.

The voter retrieves the printed

ballot from the laser printer next
to their device, places the ballot
into the ballot privacy sleeve,
and then takes the printed
ballot to the Verity Scan device
to cast their ballot.
Write-In Voting
1. Select the write-in option.
2. Type the name of the desired write-in candidate, then
select Accept.
3. The write-in option
will appear with a
green check mark
to the left of the
choice, along with
the candidate
name entered.
Emergency Ballot Bag
• If you experience a Verity Scan
equipment issue or an extended
power loss, contact the City
Clerk’s Office to receive
authorization to cut the seal on
the Auxiliary door.
• The voter will insert their voted
ballot into the emergency ballot
slot on the top of the ballot box.
• Ballots remain in Emergency Ballot
Bag and will be tabulated after
the poll close at 8:00 PM.
 Refer any registration or voter issues
(missing voter, photo ID, challenged voter, spoiled ballot, etc.)
to the Chair/Co-Chair at the
 The Help Desk
• Keeps voters moving while troubleshooting and resolving
issues on voter records
• Solves registration discrepancies
• Determines Missing Voter status, follow Flowchart and
instructions provided for resolution
• Determines if registering to vote with clerk would resolve
a registration issue
• Assists EPB inspector with provisional ballot issuance
when needed
 Check the VOTING STATUS window.
Status flags MUST be resolved before issuing a ballot.
RESOLVE AT EPB REFER TO HELP DESK
Federal ID Requirement - AV Sent and AV Sent/Received
Voter has ID

Verify - Surrendered License

Federal ID Requirement – No Photo ID
or Confirm Address – voter
confirms address

Verify – Surrendered License or Confirm

Address – voter does not confirm address

Verify – Sign Registration Card

Challenged

Voter Has Moved

Voter is Not Found

Absent Voters Appearing at Precinct
• Voter surrenders AV ballot to precinct inspector
• Call Clerk to Reject AV in QVF
Brought AV Ballot • Issue the voter a regular precinct ballot

to Precinct •
•
Write “SURRENDERED” on ballot envelope
Put the AV ballot in the Orange bag to return to clerk

Lost, Destroyed, •
•
Call Clerk to verify not returned
Clerk Rejects AV in QVF as not to accept later in the day
or Never • Complete Lost or Destroyed AV Affidavit

Received AV •
•
Issue the voter a regular precinct ballot
Put the Affidavit in the Orange bag to return to clerk
Ballot

AV Ballot • Not an option on Election Day

• Returned AV ballot is processed
Received and • DO NOT ISSUE BALLOT!

Voter Changed
Their Mind
 Challenged Ballots

Refer voters to the Help Desk if they:

• Have a status flag indicating a Challenged status
• Refuse to enter his/her month/day of birthdate on
Application to Vote.
• Enter birthdate on Application to Vote that does not
match the date in the EPB.

The voter must be issued a “Challenged” ballot.

 WITHIN Jurisdiction OUTSIDE Jurisdiction
(less than 60 days before Election)
May vote at old precinct - May vote in old jurisdiction –
Complete Election Day Change Complete Authorization to Transfer
of Address Voter Registration.
May vote at new precinct - May vote in new jurisdiction –
Register at local clerk’s office Register at local clerk’s office with
with residency verification residency verification

Move OUTSIDE Jurisdiction

(more than 60 days before the election)
Voter must vote in new jurisdiction. Direct the voter to their local clerk’s
office by 8:00 PM to register to vote and cast a ballot.
 Rejected Ballots

• Ballot is rejected by the tabulator.

Refer to screen for return reason.
• Maintain ballot secrecy! Only
approach when voter’s ballot is
concealed.
• Always allow the voter to correct/
spoil ballot or accept the error.

Read scripts provided in

the red binder.
 Spoiled Ballots
• Ballot is rejected by the tabulator.
Inspector assists voter with spoiled ballot process. Maintain ballot secrecy!

Procedure:
• Write SPOILED on ballot and remove stub
• Place ballot in spoiled envelope
• Return to Station 2 (EPB) with Application to Vote
• Spoil old ballot in EPB
• Issue new ballot in EPB
• Draw line through old ballot number of Application to Vote
and write new number above
• Process as usual
 Spoiled Ballots
Inspector at Station 2 will:
• Recall the voter in the EPB,
• Spoil the original ballot
number
• Enter the new ballot number.
• Record the new ballot
number on the Application to 506

Vote.
 Abandoned/Exposed Ballots
Ballots abandoned by voter or deliberately shown to
another person (exception for minor children)
• Must not be tabulated
• Write REJECTED FOR EXPOSURE on ballot
• Reject ballot in EPB or provide clear remark on
Remarks page
• Place ballot in rejected ballot envelope
• A new ballot cannot be issued
 Missing Voters
Voter not listed in ePollbook?
1. Check “Other” tab
2. Ask if registered under different name
3. Consult Flowchart
4. Inform voter of same-day registration option available at clerk’s office
Voters who register on or before election day must be
given the opportunity to participate in the election
despite administrative errors or delay in processing of
his/her voter registration application.

Voters with missing registrations in the EPB must be

processed depending on when they registered to vote:

• On or Before 15th Day Prior to Election

• 14th Day Prior to Election through 8:00 PM Election Day
Missing Voters (continued)
On or Before 15th day prior to election
• Voter must present a validated voter registration
application receipt from a SOS Branch Office, County Clerk,
local clerk, or voter registration agency.
• Contact the Clerk’s Office so they can verify that no later
registration was submitted by searching the voter in the
Qualified Voter File (QVF).
• If a more recent record is not found, direct the voter to
complete and submit a new voter registration application
before issuing a ballot.
Missing Voters (continued)
14th day up to 8:00 PM on Election Day
• Voter must present a validated voter registration receipt
from the local clerk. The receipt will indicate what type of
ballot to issue.
Regular Challenged
Voters may now register to vote and obtain a
ballot on Election Day.

Voters must register in person with residency

verification up to 8:00 PM at the
Voters who register to vote at the City Clerk’s Office
are provided a receipt of registration and may vote:

• By Absentee Voter ballot at the City Clerk’s Office.

• At the Precinct (time permitting) -

Voter must present the receipt of
registration in order to vote at the
precinct. NO EXCEPTIONS! The
receipt will indicate whether the
voter should be issued a regular
ballot or a challenged ballot.
Inspector issues appropriate ballot to the voter:
Regular Ballot:
• Inspector adds voter’s name to EPB under the
“Unlisted” tab.
• Process and issue ballot as usual.

Challenged Ballot
• Inspector adds voter’s name 12345
to EPB under the “Unlisted” tab.
• Issue ballot in EPB.
• Chairperson writes ballot number on the back of the
ballot and covers with Post-it tape.
• Voter tabulates ballot as usual.
The Chairperson shall proceed ONLY with
authorization from the City Clerk’s Office!
1. Voter completes Voter Affidavit (required) and Voter
Registration Form
2. Chair/Co-Chair completes the review checklist
3. If YES to question 3, ballot is tabulated (Affidavit ballot)
4. If NO to question 2, ballot is sealed in provisional ballot
secrecy sleeve (Envelope ballot) – Do NOT tabulate
5. Chair/Co-Chair prepares both Affidavit or Envelope
ballot as “challenged” ballots
6. Envelope ballot is sealed in the Provisional Ballot Form
envelope after voted
7. Voter receives Notice to Provisional Voter
8. Place Envelope Ballot Forms envelopes in Orange Bag.
 Must be 20 feet from any Prohibited within 100 feet of any
Exit Pollsters

Campaigning
entrance polling location entrance
Must not enter building Examples: encouraging voters
Must not question voters to vote for or against a
entering building candidate/issue, distributing
campaign materials, soliciting
Employed to survey petition signatures, requesting
electors after they have donations, selling tickets,
voted wearing campaign gear of
issue/candidate on ballot, etc.
No campaign materials in the
polling location (buttons, t-shirts,
stickers).
Parked vehicles may be within
100 feet only while voter is
voting.
 All precincts, except Northfield
Hills Baptist Church, have sign
policies for the location. Signs may
not be in or touching the ground.

If people persist in
violating these restrictions,
contact the City Clerk’s Office.
(248) 524-3316
 Any person interested in Appointed by political parties; must

Challengers
Poll watchers

observing voting process carry credentials issued by party

Restricted to “public area” Must be registered to vote in Michigan
May not talk to or Two allowed per party, but only one
approach voters challenger per party has authority to
Cannot challenge challenge – must declare an authority
change with chairperson
May not be behind
pollworker tables May challenge a voter’s qualifications
or election inspectors if proper
May not touch materials procedure is not followed
May not be a candidate May not talk to or approach voters
Not required to be May be expelled for being disorderly
registered to vote
May be behind the pollworker tables
May view pollbook at
chairperson’s discretion May view pollbook or election
equipment
May not touch materials
 Challenge must be made to the
Chairperson.

Chairperson procedure:
• Administer oath to voter
• Question voter on eligibility
• Prepare challenged ballot (if eligible)
• Record challenge in paper poll book
• Remark in EPB
• Process as usual
If voter is eligible, Chairperson will prepare a
Challenged Ballot:
• Write ballot number on ballot in pencil.
• Conceal number with post-it tape (in supply tub)
• Issue as “Challenged ballot” in EPB
• Record in paper pollbook
• Process as usual.
At exactly 8:00 PM, announce,

“The Polls are now closed.”

Remove Applications to Vote
from Station 1.

Hand out Applications to Vote

to each voter in line at 8:00 PM.

Inspector stands in line behind

last voter in line at 8:00 PM.
Allow everyone in line at 8:00 PM to vote.
If not in line at 8:00 PM, they may not vote.
No exceptions! Contact the City Clerk.

Polling location doors must remain unlocked until

all work for the election is complete.
If Emergency Ballot Bag
was used during the
day, remove and
tabulate ballots.
 Chairperson delegates tasks to Inspectors.
Inspectors must use Closing Procedures Check List!
 Confirm the number of voters on the Verity
Scan, the EPB and the Applications to Vote.

ALL TOTALS MUST MATCH !!!

EPB

Applications to Vote
Verity Scan
Wait until after 8:00 pm to
close polls.
1. Press the Poll Worker button.
2. Choose Close Polls.
3. Choose Yes, close the polls.
4. Chair/Co-Chair enters the
Close Polls password and
taps Accept.
5. Wait while the Close Polls
and Tally reports print.
6. Wait while modem is enabled.
7. Verity Scan will transmit results;
the screen will indicate the
progress.
8. Once transmission is successful,
select OK. (If any transmission
problems, call Clerks Office! We will have
you pack up Scan and return to City Hall.)
9. The polls are now closed. A
Transmission report and
additional Tally reports will print.
10. Once Polls have been closed,
detach and separate the
printed totals tapes.
Click Print Write-in Report three
times to print three Write-in
Report tapes.

Fan fold and paperclip the

tapes.
• Break the seal on the Verity Scan access door, and
remove the V-Drive memory device. Place the V-Drive
so the drive is visible in the plastic window of the
Orange Transfer Bag.
• Press the red power button on the back of the
Verity Scan to power it down.
Unlock/open the ballot box access door and remove the
ballots. Transfer them to the approved ballot container.

• Voted
• Unused
• Spoiled
• VAT Ballot Storage
Envelope
Do NOT place Provisional Envelope ballots
in Ballot Bag.

Return to Clerk!
 Two inspectors from differing political parties
must carefully and correctly seal the ballot bag.

Place the certificate

in the plastic pouch.
Wait until after 8pm to close polls. Once Polls are
closed they cannot be reopened on that device.
After the close of polls, press the blue Poll Worker Button.
This button is located on the back of the Verity Touch Writer.
• Select the Menu button
• Click Close Polls
• Click Yes, close the polls
• Chair/Co-Chair enters Close
Polls Code and selects Accept.
• Press the red power button on the back of the
Verity Touch Writer to power it down.
 Final Backup

 Save History
Prepare and Save the Reports to the USB Thumbdrive
• Ballot Summary Report
• List of Voters
• Remarks Report

Make sure you save the

files in the secured
location - Store N Go!
After preparing and saving the EPB reports:
1. Ballot Summary Report
2. List of Voters
3. Remarks Report
 Close Electronic Poll Book program
 Shut down laptop
 Remove USB thumb drive and give to Chairperson
Pack up poll booths.
Place neatly in corner of
room.
Inventory supplies. Return supplies
neatly in the supply tub.
Poll Booths, Supplies Tub, Signs and Display
Boards stay at the precinct.
Place neatly in corner of the room.
Remember
to Sign!
The City Clerk will provide a list of valid write-in candidates to
the precinct. Only candidates on valid list should be recorded.
Record names exactly as written/spelled using the tally system.

Bob Smith City Council n/a III

Robert Smith City Council n/a I
If there are no valid write-in candidates, draw a line and write
“NONE” across the Statement of Votes Write-In Section.
All Election Inspectors present at close
of polls MUST sign signature labels for
the tapes.

Affix signature labels to zero report

tape, all totals tapes and write-in tapes.

Post one tape in precinct for

public viewing.
 Complete and accurate records are essential!
 Double check signatures!
 Call City Clerk’s Office with any questions!

If any signatures are missing, we will call the Inspector

back to City Hall to sign.
 Double check that all Election Inspectors
signed in all required locations.

Election Inspectors working all day, 6:00 AM - 9:00 PM,

must sign the following:
Oath of Office, Payroll Sheet, all Signature Labels, Paper Poll Book,
Ballot Bag Certificate (if you seal the bag) and/or Orange Transfer Bag
Certificate (if you seal the bag)
Chamber Seal is taped to back of green certificate.

Insert green
certificate
into plastic Seal Orange
window Transfer Bag
 Chairperson must return to City Hall with a
person of a differing political party
1. Ballot Bag - All ballots (voted, unvoted,
spoiled/defective) EXCEPT Provisional ballots and
surrendered AV ballots
- Paper poll book, Scan vDrive,
Touch Writer vDrive, USB drive, Results/Write-In tapes (x3),
Applications to Vote, Payroll sheet, Keys, surrendered
AV ballots, and Provisional ballots (if any)
3. Laptop Computer
What happens after the paperwork is delivered to
City Hall?

The precinct’s paperwork is

delivered to the Receiving Board.

The Receiving Board is a team of

inspectors responsible for
preparing the paperwork for
delivery to the Board of
Canvassers. They confirm that
the containers are sealed
properly and that the paperwork
is complete and accurate.
The Receiving Board seals the paperwork in envelopes
to be delivered to the Board of Canvassers at
Oakland County.

The Board of Canvassers is responsible for canvassing the votes

cast and certifies the election for all jurisdictions in Oakland
County.

The Board of Canvassers informs the City Clerk of any

errors/omissions/discrepancies with the election paperwork, such
as missing signatures, numbers that do not balance, etc. The
City Clerk is responsible for resolving the issues or providing an
explanation. Any unresolved issues may cause the precinct to
be deemed not re-countable.
The Board of Canvassers forwards the final report of their
findings to the City Clerk.
Here are the most common items included in the
Canvass report:
 Chair/Co-Chair does not sign paper pollbook after giving oath to
inspectors, or additional oaths for part-time inspectors
 Applications to Vote not initialed by inspector
 Applications to Vote must be returned to City Hall in the orange
transfer bag.
 Spoiled/Defective Ballot Envelope must be sealed in black Ballot Bag!
 Challenged Voters Page unacknowledged.
 No Write-in tapes included.
 Ballot Summary Report – starting/ending no. of unused ballots.
Random numbers entered so Line L equals zero.
We appreciate your commitment to
successful elections in Troy!
 City of Troy

Electronic Poll Book

Instructions

1 Updated 10/13/2022
 Electronic Poll Book
Table of Contents

Opening Instructions .......................................................................................................................... 3

Laptop Set Up ....................................................................................................................................... 3
Unlock BitLocker Flash Drive ............................................................................................................... 3
Log Into Electronic Poll Book (EPB) .................................................................................................... 4
Perform the First Backup of the Electronic Poll Book (EPB) ............................................................ 5
Save History in Electronic Poll Book (EPB) ......................................................................................... 6
QVF Electronic Poll Book – Main Screen .......................................................................................... 7
Record a Voter Not in Possession of Photo ID ................................................................................ 11
Processing Voters ............................................................................................................................. 13
Processing Voters with Status Flag(s) .............................................................................................. 15
Processing a Spoiled Ballot.............................................................................................................. 19
Find a Voter Not Appearing On This Precinct List .......................................................................... 21
Find a Voter in Other Precinct in Other Tab................................................................................... 21
Add an Unlisted Voter ....................................................................................................................... 21
Processing an Unlisted Voters with a Receipt ................................................................................ 23
Processing Other Voter Types.......................................................................................................... 25
Process a Voter Challenged by a Challenger .............................................................................. 25
Record a Voter Assist Terminal (VAT) Ballot ................................................................................... 26
Avoid or Correct Mistakes ............................................................................................................... 27
Make a Remark ................................................................................................................................ 29
To make a general remark: .............................................................................................................. 29
To make a voter remark: ................................................................................................................... 30
Reject a Ballot ................................................................................................................................... 31
Mark Unissued Ballots Defective ..................................................................................................... 32
After The Polls Close ......................................................................................................................... 33
Save Backup ....................................................................................................................................... 33
Ballot Summary Report ...................................................................................................................... 35
List of Voters Report ........................................................................................................................... 39
Remarks Report .................................................................................................................................. 41
Ensure Files are on Flash Drive .......................................................................................................... 43
Final Steps ............................................................................................................................................ 45

2 Updated 10/13/2022
 Electronic Poll Book
Opening Instructions

Laptop Set Up

 Position the laptop computer near an electrical outlet at Station 2.

 Plug power cord into a surge protector and then plug into wall.

 Connect mouse and magnetic card scanner into USB ports (labeled) on
the laptop computer.

 Press power button on laptop computer. Wait for laptop to boot up.

 Insert encrypted flash drive into the USB port (labeled). The encrypted flash
drive stays plugged in all day.

Unlock BitLocker Flash Drive

 Click the Windows Explorer folder icon.

 Click Removable Disk (E:) folder

 Enter the encryption password: ______________ (case sensitive).

 Click Unlock

3 Updated 10/13/2022
Log Into Electronic Poll Book (EPB)

 Double click on the Electronic Poll Book icon on the

desktop

 Enter the Encryption Password and click Enter

 Enter User Name and User Password and click Enter.

NOTE: The Electronic Poll Book is programmed for six (6) users. When switching
EPB operator, log out (File, Logout) and have the new user log into the EPB as
their assigned user number.
(Don’t forget to remark the change in the EPB too!)

IMPORTANT! Verify the correct election date, election type, and the precinct
number are displayed at the top of the screen.

IMMEDIATELY NOTIFY THE CLERK OF ANY PROBLEMS!

4 Updated 10/13/2022
Perform the First Backup of the Electronic Poll Book (EPB)

 Click on File.
 Click Backup.
 Click on the button at the end of the file path.

 Select the removable disk (drive letter may vary). Use the encrypted flash
drive to save files throughout the day and after the polls close. Future
backups should remember the drive you select in this step.
 Double click the [election date] folder

 Click Save. After a few seconds, the Backup finished successfully screen
will pop up.

5 Updated 10/13/2022
 Click Backup
 After a few seconds, the Backup
finished successfully screen will
pop up.
 Click OK.

“Backup overdue” will flash in the lower right corner whenever a Backup is due.
Double Click on Backup Overdue to perform a Backup.

Save History in Electronic Poll Book (EPB)

 Click File

 Click Save History

 Double-click on the Election Date folder. The file name should say
epb_history with no preceding d:\ If d:\ is still in the File name, click the
cursor at the beginning of the File name field and use the Delete key to
delete the d:\
 Click Save

The laptop and EPB software are now ready for voters!

6 Updated 10/13/2022
 QVF Electronic Poll Book – Main Screen

The Electronic Poll Book screen is divided into 3 sections.

Voter Search window (Left side of screen): Used to perform a search of the voter
registration database.

This Precinct tab shows the list of voters who are registered in the assigned
precinct.
Other tab shows the voters who are registered in all other precincts within the
jurisdiction.
Unlisted button allows the user to manually enter voters who, according to the
QVF, are not registered within the jurisdiction.
7 Updated 10/13/2022
Voter Details - When the name of a single voter is highlighted, the voter’s
registration information is shown at the top. The Geography button shows
detailed district information for each voter.

The middle of the screen is the “Lock this Voter Record” action box where ballots
will be assigned and recorded.

8 Updated 10/13/2022
The Voting Status shows any status flags pertaining to the voter’s record.
The election inspector/Help Desk must perform some action before the voter
may be issued a ballot.

IMPORTANT: Verify the status before issuing a ballot to a voter.

List of Voters: The List of Voters section records the voter’s name and what ballot
number was assigned to them in a running list. This section is for reference; use it
throughout the day to balance with the tabulator.

9 Updated 10/13/2022
10 Updated 10/13/2022
 Record a Voter Not in Possession of Photo ID

The voter must complete an Application to Vote, and their photo identification
must be verified or the Affidavit of Voter Not in Possession of Picture
Identification must be completed before processing a ballot in the EPB
software. When a voter uses the Affidavit of Voter Not in Possession of Picture
Identification, click the up arrow to increment the Affidavits of Voter Without
Photo ID counter, or click into the box, delete the number, and type in the new
total. This count is not tied to an individual voter but is the running total for the
precinct for the election.

This number will be uploaded to the Qualified Voter File with voting history, and
clerk’s office staff will be able to review and correct this number in QVF after
the election.

To record a Voter Not in Possession of Photo ID:

1. Click the up arrow button next to the Affidavits of Voter Without Photo ID
(or, click in the field, delete the number that’s there, and type the new
total)

11 Updated 10/13/2022
12 Updated 10/13/2022
 Processing Voters
 Voter must present the following to Station 2 Inspector:
• Photo Identification
and
• Completed Application to Vote OR
Affidavit of Voter Not in Possession of Picture Identification

 Inspector verifies voter’s photo ID

 Voter Search – Before a voter can be processed, a voter search must be

performed. Important: Make sure This Precinct tab is selected.
 Swipe the DL – Swipe the voter’s driver’s license through the magnetic
card reader. (This automatically locks the voter’s record and opens the
Voter Action window.)
OR
 Type the voter’s name (last name, first) in the DLN/Name field.

 Select the correct voter and then click Lock this voter record to open the
Voter Action window.

 Verify the voter’s information o the Application to Vote matches the EPB.

13 Updated 10/13/2022
 Click Regular Ballot

 Manually type the FIRST ballot

number.
IMPORTANT: Use correct format when
entering ballot number - 2-digit precinct
prefix followed by 4-digit ballot number
(i.e., 070001, 260142, 370228)
 Click OK.

The Auto Advance feature should be activated. The software will automatically
advance the ballot number by one for each ballot issued.
If the EPB does not auto advance, contact the City Clerk.
City Clerk’s Office - (248) 524-3316

 Verify the ballot was issued.

 Record the Ballot Number and Voter Number on the voter’s Application to
Vote.
 Hand the Application to Vote to the Inspector at Station 3.
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 Processing Voters with Status Flag(s)
Some voters have status flags that need to be addressed before issuing a ballot.
Something happened in the registration process that needs follow-up. Examples:
A signature was not obtained, the voter missed checking an answer to the
citizenship question, an absentee ballot was issued, the clerk received reliable
information the voter may have moved.

A voter has a status flag if he or she has a red “?” next to his/her name.

Read the message in the Voter Status window at the bottom of the Voter Details
to determine the issue. If necessary, refer the voter to the Help Desk (Chairperson
or Co-Chair).

Absentee Ballot sent by clerk

This voter was sent an absentee ballot. The voter must surrender the absentee
ballot or complete the Affidavit of Lost or Destroyed Absentee Ballot after
approval from the Clerk. Process as a Regular ballot and allow voter to tabulate
ballot as usual. Place the AV ballot in the Local Clerk envelope or if voter does
not have the absentee ballot to surrender, have the voter complete the AV
Ballot Oath form (in red Procedures binder). Place AV Ballot Oath form in orange
bag to return to City Clerk.

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Absentee Ballot sent/received by clerk
This voter was sent an absentee ballot and returned it to the Clerk. DO NOT issue
this voter a ballot as they have already voted.

Voter’s status is CHALLENGED: Age, Citizenship or Residency

This voter has been formally challenged and must complete the challenge
process before being issued a challenged ballot. Seek assistance from the
precinct chairperson to complete this process. The EPB processing is the same as
a regular voter except Challenged ballot is selected in the Issue a ballot box. A
CHAL will appear next to the voter’s name after processed.

Must show ID before voting (Federal Requirement)

This voter must show photo ID or a paycheck, government check, utility bill, bank
statement, or a government document which lists his or her name and address
(if no photo ID but provides one of the documents listed above, must sign the
Affidavit of Voter Not in Possession of Photo ID as well) prior to being issued a
ballot.

Voter’s Status is VERIFY: Sign Registration Card

This voter must sign a voter registration card prior to being issued a ballot.

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Voter’s Status is VERIFY: Address Unclear, Confirmation Notice, or
Surrendered License
This voter must verbally confirm the address listed in the EPB. If the voter does not
confirm the address, the procedure for voters that have moved must be taken.

Voter’s Status is VERIFY: Confirm Citizenship

This voter must complete a voter registration card and mark yes on the citizenship
box. If the voter marks no, DO NOT issue a ballot.

Voter Message: Challenged Ballot

When the EPB indicates in red text that an inspector action is required to record
a voter’s ballot as challenged, perform the actions listed below.

(These voters registered within 14 days of the election with an alternative form of
residency verification.)

To issue a Challenged ballot:

Pull the voter’s record up in the EPB software, lock it in if necessary and:
 Click Challenged ballot

 Verify the ballot number being issued is correct or enter the ballot number
and click OK

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 

Note that the Voter Status window shows that a Challenged ballot was issued.

IMPORTANT NOTE: The Challenged ballot procedure for these voters is

different than formal challenges. Outside of the EPB, perform the following steps
when issuing the challenged ballot:
1. Write the ballot number in pencil on the upper left-hand corner of the ballot,
being sure to avoid any barcodes or timing marks (not on the ballot stub).
2. Conceal this number with a small piece of white paper taped over the
number.
3. Use the Challenged ballot button to enter the voter’s ballot number into the
e-Pollbook. If your precinct has more than one ballot style, issue the ballot style
noted on the receipt.
4. The voter will then vote the ballot and place the ballot in the tabulator as
usual.

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 Processing a Spoiled Ballot
A voter may request a new ballot if needed and a new ballot must be issued, no
matter how many times the voter requests a new ballot. The voter should write
“SPOILED” at the top of their ballot, remove the stub, and place the ballot in the
Spoiled Ballot Envelope. Change the Application to Vote to note the new ballot
number and record the new ballot in the EPB software.

To spoil a ballot:

Pull the voter’s record up in the EPB software by typing the voter’s name into the
DLN/Name field, entering the last name first, select the voter’s name, click Lock
this Voter Record and:
 Click Spoil a ballot
 Click OK – the software will automatically enter the ballot number you are
spoiling.
 Click OK.


After the ballot is spoiled, the regular ballot process must be used to
issue a new ballot to the voter.
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Once the process is complete, verify the recording was done properly by
looking at the Voter Status screen and the List of Voters.

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 Find a Voter Not Appearing On This Precinct List
Find a Voter in Other Precinct in Other Tab
Election inspectors can look up voters throughout
the jurisdiction, not just in the precinct they are
working. If the voter does not pop up after a
search, click on the Other tab. If the voter is
registered to vote within the jurisdiction, click on
their name and view their polling location. Explain
to the voter that they are registered in a different
polling location and/or precinct and direct them
to the appropriate location. Be sure to click back
to the This Precinct tab before processing the next
voter.

Add an Unlisted Voter

If a voter is not found under the This Precinct tab or the Other tab, the citizen is
not registered to vote in the Qualified Voter File (QVF) for that jurisdiction. Refer
the voter to the Help Desk. The chairperson, with the assistance of the Clerk,
should determine whether the citizen is eligible to vote. If it is determined that the
citizen is a qualified voter that should vote in that precinct, they must be added
to the list.

To add a voter to the list:

 Click the Unlisted tab
 Click New
 Enter the voter’s information
 Click OK
After the voter is added, a ballot number
must be assigned. The Clerk will provide
guidance on the type of ballot to issue the
voter. For voters with a receipt, see the
next section of this manual, Process
Unlisted Voter with a Receipt.

IMPORTANT NOTE: Ballot numbers must be manually entered for unlisted voters
and the next regular ballot issued will need to be adjusted, it will not auto
advance.
21 Updated 10/13/2022
22 Updated 10/13/2022
 Processing an Unlisted Voters with a Receipt
When a voter is not found under the This Precinct tab or the Other tab and they
were registered by the local clerk’s office after the e-Pollbook was downloaded
for the election they must present the Clerk’s Office Voter Registration Receipt.
The voter must be added to the EPB from the Unlisted tab, then a ballot can be
issued per the instructions on the receipt.

To add a voter to the list:

 Click the Unlisted tab
 Click New
 Enter the voter’s information
 Click the “Voter Receipt” box
to enable the option and the
cursor automatically moves to
the License field
 If the voter has a DL/PID,
swipe the DL/PID or scan the
barcode to add the ID
number and the Unlisted
Voter window will
automatically close. The ID
number can also be hand-
typed, then click OK.

After the voter is added, a ballot number must be assigned. Follow the
instructions provided on the receipt to select the correct ballot type button
(Regular or Challenged).

23 Updated 10/13/2022
If the receipt says that the ballot must be prepared as “challenged” perform the
following steps:
1. Write the ballot number in pencil on the upper left-hand corner of the
ballot, being sure to avoid any barcodes or timing marks (not on the ballot
stub).
2. Conceal this number with a small piece of white paper taped over the
number.
3. Use the Challenged ballot button to enter the voter’s ballot number into
the e-Pollbook. If your precinct has more than one ballot style, issue the
ballot style noted on the receipt.
4. The voter will then vote the ballot and place the ballot in the tabulator as
usual.

IMPORTANT NOTE: You must manually enter ballot numbers for unlisted voters,
and the next regular ballot issued (for that ballot style) will need to be adjusted;
it will not auto advance correctly.

24 Updated 10/13/2022
 Processing Other Voter Types

Process a Voter Challenged by a Challenger

If a voter is challenged by a Challenger, the voter must be issued a Challenged
ballot and that Challenged ballot must be recorded in the EPB. Please note, the
Challenge must be directed to the chairperson and all steps must be carried out
prior to issuing the challenged ballot. Follow the instructions below to issue a
challenged ballot in the EPB software.

To issue a Ballot to a Challenged Voter:

Pull the voter’s record up in the EPB software, lock it in if necessary and:
 Click Challenged ballot
 Verify the ballot number being issued is correct or enter the ballot number
and Click OK

IMPORTANT NOTE: The ballot number must be written on the physical ballot and
covered with a piece of paper or post-it tapes. In addition, full documentation
of the challenge must be recorded in the paper binder pollbook.

25 Updated 10/13/2022
 Record a Voter Assist Terminal (VAT) Ballot

When a voter requests to use the Voter Assist Terminal (VAT) to vote, issue a blank
ballot (with a numbered stub). Since they will make their selections using the VAT
which prints their votes on a blank ballot, they will not receive a regular ballot
with a traditional number sequence.

To record such ballots in the Electronic Pollbook, search for the voter in the EPB
as usual and select a ballot type to record. When assigning this voter’s ballot
number, indicate that it is a VAT Ballot by checking the VAT box. This action tells
the system to use the blank ballot numbering sequence when auto advancing.
If it is the first VAT ballot of the day, enter the first ballot number of the blank ballot
stock. VAT ballot numbers will advance automatically like other ballots do when
the Auto Advance option is enabled and after the first number is entered.

To record a VAT ballot:

 Click the button for the kind of ballot being assigned (Regular, Provisional…)
 Add a checkmark to the VAT box
 If this is the first VAT ballot of the day, enter the ballot number in, otherwise,
confirm the VAT ballot number matches the sequence and click OK.

26 Updated 10/13/2022
 Avoid or Correct Mistakes
If a voter is selected in error, simply click Unlock this voter without performing any
action to return to the main screen.

If an entry mistake occurs, whether the wrong ballot number or the wrong voter
was issued a ballot, using the Undo function will aid in correcting the mistake.

To correct a mistake:
1. Search for the voter, using
the DLN/Name search box
2. Select the voter
3. Click Lock this voter record
4. Click Undo
5. Click Yes

Notice the action you are undoing

is in brackets next to the Undo
button and in the confirmation
box. Use the Application(s) to
Vote to ensure you are making the
correction properly. The Undo
function should not be used to
attempt to fix major mistakes.
Call the City Clerk’s Office ASAP at
(248) 524-3316!

Important! Important! Important!

The next ballot number must be manually entered.
The Undo feature should be used with extreme caution. The potential for errors
increases greatly when this function is used. The Undo option should only be used
to correct the last voter transaction. If multiple corrections are needed, contact
the City Clerk’s Office for assistance before proceeding.

27 Updated 10/13/2022
28 Updated 10/13/2022
 Make a Remark
Any time a correction is made, a remark should be entered. In addition, remarks
should be made throughout the day to document events that happened in the
polling place that are significant. Providing this information aids the Clerk in
understanding what took place throughout the day. There are two types of
remarks General or Specific, be sure to use the correct type based on the
comment you need to make.

To make a general remark:

1. Click File (or the General Remarks button and skip to step 3)
2. Click Remarks
3. Click New
4. Enter Remark. (Be very detailed when recording remarks!) The EPB
automatically records the date and time of the entry; however, if entry of
the remark is delayed from the time the event occurred, then include the
time the event took place in the remark.
5. Click OK
6. Click Close

29 Updated 10/13/2022
To make a voter remark:
Pull the voter’s record up in the EPB software, by typing the voter’s name into
the DLN/Name field, entering the last name first, click Lock this Voter Record
and:
1. Click Voter Remarks
2. Enter Remark. (Be very detailed when recording remarks!) The EPB
automatically records the Voter Name, Voter Number, and date and time
of the entry, however, adding the time is recommended as the EPB is not
always available for remark entry at the time the event took place.
3. Click OK

If there are no other actions to perform on that voter, Unlock the voter and
proceed to process the next voter.

30 Updated 10/13/2022
 Reject a Ballot
A ballot is rejected only in a situation where a voter will not be issued a new
ballot. Valid reasons for rejection are:
• Exposure – A voter intentionally exposed his or her marked ballot to others
at the polling place.
• Missing stub/ballot number does not agree – It is discovered during the
ballot serial number verification process that the stub on the ballot that was
issued to the voter at the polls is missing or bears a different number than
the number recorded on the voter’s Application to Vote.
• Ballot was left in booth/voter did not tabulate – A voter neglected or refused
to tabulate his or her ballot.

If any of these situations arise, a voter may not be issued a replacement ballot.
The ballot must be rejected.

To Reject a ballot:
Pull the voter’s record up in the EPB software, by typing the voter’s name into the
DLN/Name field, entering the last name first, click Lock this Voter Record and:
1. Click Reject a ballot
2. Verify ballot number is the same as assigned - Click OK
3. Click OK
4. Record a Voter Remark (See previous page) that includes the reason for
rejection

The EPB software will not allow another ballot to be issued to a voter with a
rejected ballot. If a ballot was mistakenly rejected, the rejection must be
removed by using the Undo button.

31 Updated 10/13/2022
 Mark Unissued Ballots Defective
If a ballot becomes unusable and it is within the number range being used,
record it defective in the EPB software to ensure balancing at the end of the
night.

To record defective ballots:

 Click File

 Click Un-issued Defective Ballots

 Click Render Ballots Defective.

 Select the ballot style, enter the ballot number range, and record the
reason the ballot is defective.
 Click OK
 Click Close

32 Updated 10/13/2022
 After The Polls Close
After the close of polls on Election Day, data processed in the EPB software must
be saved one last time to the encrypted flash drive and reports must be
generated to complete the paper binder pollbook. The EPB software generates
the three reports necessary for completion of the paper binder pollbook/official
record of the precinct in just a few steps. Those reports include the Ballot
Summary, the List of Voters, and the Remarks report. After reports are saved and
printed, save voter history in a manner that can easily be uploaded into the
Qualified Voter File (QVF) in a matter of seconds, ensuring accurate recording of
voters in the master voter registration database.

Important! Important! Important!

Review and complete the next six required steps.
1. Save one last Backup file
2. Save Voting History (This is a frequently missed step, so please pay extra
attention here!)
3. Save the Ballot Summary Report
4. Save the List of Voters Report
5. Save the Remarks Report
6. Look at the files saved on the flash drive and go back to save anything
that was missed.

Save Backup
After all voters have
been processed in the
EPB, perform one last
Backup to ensure all
data is saved to the
encrypted flash drive.
1. Click File
2. Click Backup
3. Click Backup
4. Click Yes
5. Click OK

33 Updated 10/13/2022
34 Updated 10/13/2022
 Ballot Summary Report

The Ballot Summary documents the total number of ballots assigned to the
precinct and how each ballot was used. You already recorded spoiled or
defective (F), rejected (G) and Provisional “envelope” (I) ballots and the
software enters those numbers. The designated inspector enters the remaining
numbers, and the EPB software will calculate and balance the Ballot Summary.
Type in numbers carefully and use the Tab key to move between fields.

To complete the Ballot Summary:

 Click Reports.

 Click Ballot Summary

Enter the Number of ballots delivered to the precinct for each ballot
style:
 (A) Enter the Starting number and the Ending number of the first ballot style.
If using more than one ballot style or if any VAT ballots were used, tab to
create a new line and repeat the process until all styles are listed. The Count
will be calculated automatically. Click on the end of the file path.

 (B) Enter the Number of AV return envelopes received by board, if

absentee ballots are being processed in the precinct. If absentee ballots
are not being processed in the precinct, this box will already be completed
with a 0.
35 Updated 10/13/2022
Enter the Number of ballots at close of polls:
 (D) Enter Number of ballots tabulated from the Tabulator Public Counter
reading
 (E) Enter the Number of AV ballot envelopes delivered to precinct which did
not contain a ballot or were not processed for any reason, if absentee
ballots are being processed in the precinct. If absentee ballots are not being
processed in the precinct, this box will already be completed with a 0.
 (H) Enter the Number of ballots used by election inspectors for ballot
duplication.

 (J) Enter the Number of Unused Ballots by entering the Starting Number (the
next ballot that would be issued) and the Ending Number of the unused
ballots. If using more than one ballot style, tab to create a new line and
repeat the process until all styles are listed. Tab out of the box or place the
cursor in a different box to make the totals calculate.

SCROLL DOWN AND STOP!

L SHOULD = 0
36 Updated 10/13/2022
If L is not 0, double check items 3-8 and ensure everything was entered correctly.
If there is a known reason for not balancing and it is unable to be resolved, a
detailed Remark must be made to explain to the Board of Canvassers why the
precinct does not balance.

 Click Preview
The Ballot Summary report will pop-up after clicking Preview. Be sure to review
the summary to ensure all information was entered correctly and that the
summary balances (Line L = 0). Line L may appear on a second page, so click
the arrow to view the next page if necessary.

At this point, the Ballot Summary must be saved to the encrypted flash drive.

To save the Ballot Summary:

1. Click the disk icon and PDF
2. Double click the [ElectionDate] folder in the encrypted flash drive
(Removable Disk E:). Drive letters may vary.
3. Click Save
4. After the Ballot Summary has been saved, print the report (if applicable),
close out of the preview screen, and close the Ballot Summary screen as
well.

37 Updated 10/13/2022
38 Updated 10/13/2022
 List of Voters Report

To save the List of Voters:

1. Click Reports
2. Click List of Voters
3. Click the disk icon and PDF
4. The [ElectionDate] folder selected for the Ballot Summary should
automatically pop up. Always check to make sure you are in the
encrypted flash drive and the correct folder before clicking Save

After the List of Voters has been saved, print the report (if printing in the precinct)
and close out of the preview screen.

39 Updated 10/13/2022
40 Updated 10/13/2022
 Remarks Report

Remarks recorded in the EPB software using the General Remarks and/or Voter
Remarks are saved in a report also and must be saved to the encrypted flash
drive. If your precinct has the ability to print, the Remarks should be printed as
well.

To save the Remarks report:

1. Click Reports
2. Click Remarks
3. Click the disk icon and PDF
4. The [ElectionDate] folder selected for the last two reports should
automatically pop up. Always check to make sure you are in the encrypted
flash drive and the correct folder before clicking Save
NOTE: There must be one recorded Remark for the report to save.

After the Remarks report has been saved, print the report (if using printers in the
precinct) and close out of the preview screen. To preview the Remarks Report.

41 Updated 10/13/2022
42 Updated 10/13/2022
 Ensure Files are on Flash Drive

To verify files have been saved on the encrypted flash drive:

 Click on the file folder icon to open Windows File Explorer

 Click Removable Disk (E:) Drive letters may vary

 Double Click the [ElectionDate] folder

 You must have the following files:

File Name File Type

EPB Back Up ACCDB file
EPB_History CSV file
rptBallot Summary PDF file
rptRemarks PDF file
rptVoter List PDF file

You may also see the following files in your folder:

File Name File Type
EPB_Package File Folder
EPB_Package Compressed (zipped)

43 Updated 10/13/2022
44 Updated 10/13/2022
 Final Steps

 Close the program for Electronic Poll Book.

 Shut down the laptop.
 Remove the USB flash drive.
 Place the USB flash drive in Orange Transfer Bag.
 Place the laptop, power cord, mouse and magnetic card scanner in the
laptop case.
 Place the surge protector with the precinct’s other electrical cords and
surge protectors in the Supply Tub.

45 Updated 10/13/2022
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

Prior to opening the precinct at 7:00 AM:

 Locate the emergency evacuation plan for your precinct

location. Check with an employee/custodian of the facility if
the emergency evacuation plan is not prominently displayed
in the lobby area.
 Establish a location outside of the precinct for all Election
Inspectors to meet in the event of an evacuation.
 Review the “Precinct Emergency Phone Call Guidelines” on
the reverse side of these instructions that outlines specific
instructions for calling in an emergency to the 9-1-1 Operator
(Police and Fire Departments). It is important that these
instructions are kept in a location that is easily accessible on
Election Day in case of an emergency.
 The Chair or Co-Chair will assign an Election Inspector to
sound an alarm if an emergency necessitates evacuation of
the precinct.
 In the event an evacuation is required, make certain to take
the Electronic Poll Book (laptop) with you. ONLY IF THERE
IS SUFFICIENT TIME, power down the Verity Scan and Verity
Touch Writer and take the unvoted ballots and precinct keys
with you when you evacuate the building.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Evanswood Church of God
2601 E. Square Lake
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Fellowship Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election
9-1-1 Precinct at:
Operator: Woodside Bible Church
6600 Rochester
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Gymnasium
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: First United Methodist Church
6363 Livernois
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Christian Life Center (Door #3)
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Faith Apostolic Church
6710 Crooks
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Northwest Entrance
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Troy Nature Center
6685 Coolidge Hwy.
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Classrooms
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: St. Stephen Episcopal Church
5500 N. Adams
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Fellowship Hall (Back Door)
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Northfield Hills Baptist Church
1800 W. Long Lake
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Main Entrance
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: SALT Church
5475 Livernois
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Fellowship Room
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Bethesda Romanian Pentecostal Church
2075 E. Long Lake
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Main Entrance
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Kensington Community Church
1825 E. Square Lake
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Room 141 A & B (West Entrance)
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Bridge Community Church
5700 Rochester
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Faith Hall and Grace Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: First Presbyterian Church
4328 Livernois
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location West Entrance of Fellowship Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: St. Nicholas Greek Orthodox Church
760 W. Wattles
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Event Center
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Lutheran Church of the Master
3333 Coolidge Hwy.
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Activities Center – Lutheran Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: St. Lucy Croatian Catholic Church
200 E. Wattles
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location St. Lucy Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: St. Joseph Chaldean Catholic Church
2442 E. Big Beaver
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Large Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: St. George Antiochian Orthodox Church
2160 E. Maple
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Small Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Troy Community Center
3179 Livernois
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Café; North Entrance
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: Central Woodward Christian Church
3955 W. Big Beaver
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location Fellowship Hall
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 CITY OF TROY
EMERGENCY PROCEDURES
FOR PRECINCTS

PRECINCT EMERGENCY
PHONE CALL GUIDELINES

Call 9-1-1
Tell the This is (your name) from Troy Election Precinct
9-1-1 at:
Operator: St. Anastasia Catholic Church
4571 John R
We have a:
 Fire
 Medical Emergency
 Threatening Individual
Location William Davidson Activity Center
in
Building:
Provide: Any additional details and answer any
questions asked by 9-1-1 Operator.
Request: 9-1-1 Operator to notify the City Clerk’s
Office.
Follow: 9-1-1 Operator/Police instructions.

The most valuable asset of the City of Troy is you.

You and your safety must come first.
Do not hesitate to leave immediately if you
believe you are in danger.
 STATEMENTS TO VOTERS AND THE PUBLIC

Statement to Public: BEFORE Opening the Ballot Base

“In accordance with State Law [MCL 168.797a] (2) two Election Inspectors of
opposite political parties are rearranging voted ballots so that the voting
system may operate properly. If necessary, the voted ballots will be transferred
to another approved ballot container. Thank you for your patience during this
process.”

Statement to Voter: Ballot Rejected by Ballot Tabulator

OVERVOTE: Make the following statement:
“The ballot tabulator rejected your ballot because it is improperly marked.
According to the ballot tabulator message, you have:

Cast more votes for a race than allowed. OR

(PRIMARY ELECTION ONLY) Cross voted by casting votes for both parties in
a single party primary election.
If you wish to correct the ballot marking error, we will supply a replacement
ballot to you.
If you do not wish to correct the ballot marking error, you may select the
ACCEPT option on the ballot tabulator. Any invalid ballot markings will not be
counted. However, correct ballot markings will be counted.”

BLANK BALLOT: Make the following statement:

“The ballot tabulator has rejected your ballot because it does not read any
ballot markings.
If you wish to correct the ballot marking error, you may return to the poll booth
area and use the marking pen provided. Instructions on how to mark a ballot
are also available.
If you do not wish to return to the poll booth area to correct the ballot marking
error, please be aware that no votes will count.”

Statements and Instructions for a Voter in Need of Assistance:

 Enter the name of all voters requesting or requiring assistance in the Remarks section of
the EPB;
 Enter the name(s) of person(s) assisting any voter in the Remarks section of the EPB;
 The person assisting the voter may be of any age.

Updated: 8/11/2017
SEALING THE BALLOT TRANSFER BAG

INSERT ONLY THE FOLLOWING:

 All Voted Ballots
 All Unvoted Ballots
 Spoiled/Defective Ballots (in envelope)
 Blank Ballots in Voter Assist Terminal (VAT) Envelope
 Original Ballots Envelope for Duplicated Ballots

DO NOT INSERT THE FOLLOWING:

 Provisional Envelope Ballots
 Surrendered Absent Voter Ballots

Return Provisional Envelope Ballots and Surrendered

Absent Voter Ballots in the Orange Transfer Bag
Enter
Here
Exit
Here
  

 
  

 
 Station 1
Greeter / Applications to Vote

Supplies:
• Applications to Vote (stamp applications w/ election date and precinct number)
• Date stamp & ink pad
• Gold demo ballot sheet
• Pens

Procedure:
• Greet voter with a smile.
• Assist if voter is in the wrong precinct.
• Provide Applications to Vote (stamped w/election date & precinct number)
• During busy elections, hand out Applications to Vote and pens to all voters in line.
• Ask voter for photo ID or signed Affidavit
• Verify Photo ID against the voter, and Name against Application to Vote. (Address does not have to match.)

Voter must show photo ID or sign Affidavit of Voter Not in Possession of Picture ID.
NO EXCEPTIONS!
Acceptable Forms of Photo ID
• State of Michigan issued Driver’s License or ID Card.
• Passport (must be current)
• Military ID (must be current)
• Tribal ID (must be current)
• High School or University ID (must be current)
• Federal or State Employment ID (must be current)
• Driver’s License or ID Card issued by another state (must be current)
 Station 2
Electronic Poll Book
Supplies:
• Electronic Poll Book Computer
• Pens

EPB Procedure:
• Swipe voter’s picture ID or type voter’s name into voter search field
• Highlight voter’s name
• Press “Lock This Voter” button
• Issue ballot in EPB Action Box (ballot number from stub on ballot) and click OK to confirm ballot
number issued.
• Hand Application to Vote to Inspector at Station 3
• Hand photo ID to voter and direct them to Station 3.

If the voter is missing from the EPB or there is a ? next to the voter’s name,
contact Help Desk (Chairperson or Co-Chair) to resolve the issue.
MUST be resolved prior to issuing a ballot.
RESOLVE AT EPB REFER TO HELP DESK
Federal ID Requirement if AV Sent and AV Sent/Received
Voter has ID

Federal ID Requirement – No Photo ID

Verify - Surrendered License or
Confirm Address – voter
confirms address
Verify – Surrendered License or Confirm
Address – voter does not confirm address

Verify – Sign Registration Card

Challenged

Voter Has Moved

Voter is Not Found

 RESOLUTION
Voter must show acceptable form of photo ID or a paycheck,
government check, utility bill, bank statement, or government
document that lists name and address.
1. If voter provides picture ID they satisfy federal & state ID
requirement - issue a ballot.
2. If voter provides document but no photo ID, then voter must sign
Affidavit of Voter Not in Possession of Photo ID - issue a ballot.
3. If voter does not possess photo ID and cannot produce document,
refer to Help Desk for provisional ballot process (envelope ballot).
 RESOLUTION
• Voter must verbally confirm address listed in EPB.
• If voter does not confirm the address, refer the voter to the Help Desk.
Absent Voters Appearing at Precinct
• Voter surrenders AV ballot to precinct inspector
• Call Clerk to Reject AV in QVF
Brought AV Ballot • Issue the voter a regular precinct ballot

to Precinct •
•
Write “SURRENDERED” on ballot envelope
Put the AV ballot in the Orange bag to return to clerk

Lost, Destroyed, •
•
Call Clerk to verify not returned
Clerk Rejects AV in QVF as not to accept later in the day
or Never • Complete AV Ballot Oath Affidavit

Received AV •
•
Issue the voter a regular precinct ballot
Put the Affidavit in the Orange bag to return to clerk
Ballot

AV Ballot • Not an option on Election Day

• Returned AV ballot is processed
Received and • DO NOT ISSUE BALLOT!

Voter Changed
Their Mind
 RESOLUTION
Voter must show acceptable form of photo ID or a paycheck,
government check, utility bill, bank statement, or government
document that lists name and address.
1. Voters who do not possess photo ID and cannot produce
acceptable document are referred to Help Desk for provisional
ballot process (envelope ballot).
 RESOLUTION
• Voters who cannot confirm the address, follow the procedure for
voters that have moved.
 RESOLUTION
• Voter must complete Voter Registration
Application on State of Michigan Provisional
Ballot Form prior to being issued a ballot.
 RESOLUTION
• Voter must complete Voter Registration
Application on State of Michigan Provisional
Ballot Form and mark YES on the citizenship box.
• If voter marks NO, do NOT issue a ballot.
 RESOLUTION
Chair/Co-Chair issues a “Challenged” ballot:
• Write ballot number on ballot in pencil.
• Conceal number with post-it tape (in supply tub)
• Issue as “Challenged ballot” in EPB
• Record in paper pollbook
• Process as usual.
 WITHIN Jurisdiction OUTSIDE Jurisdiction
(less than 60 days before Election)
May vote at old precinct - May vote in old jurisdiction –
Complete Election Day Change Complete Authorization to Transfer
of Address Voter Registration.
Voter may vote at new precinct - May vote in new jurisdiction –
Register at local clerk’s office Register at local clerk’s office with
with residency verification residency verification

Move OUTSIDE Jurisdiction

(more than 60 days before the election)
Voter must vote in new jurisdiction. Direct the voter to their local clerk’s
office by 8:00 PM to register to vote and cast a ballot.
 Missing Voter Registrations
Voter not listed in ePollbook?
1. Check “Other” tab
2. Ask if registered under different name
3. Consult Flowchart
4. Inform voter of same-day registration option available at clerk’s office
Voters who register on or before election day must be
given the opportunity to participate in the election
despite administrative errors or delay in processing of
his/her voter registration application.

Voters with missing registrations in the EPB must be

processed depending on when they registered to vote:
• On or Before 15th Day Prior to Election
• 14th Day Prior to Election through 8:00 PM Election Day
Missing Voter Registrations (continued)
On or Before 15th day prior to election
• Voter must present a validated voter registration
application receipt from a SOS Branch Office, County
Clerk, local clerk, or voter registration agency.
• Contact the Clerk’s Office so they can verify that no
later registration was submitted by searching the voter
in the Qualified Voter File (QVF).
• If a more recent record is not found, direct the voter to
complete and submit a new voter registration
application before issuing a ballot.
Missing Voter Registrations (continued)
14th day up to 8:00 PM on Election Day
• Voter must present a validated voter registration
application receipt from the local clerk. The receipt
will indicate whether to issue a regular or a
challenged ballot.
 Station 3
Issuing Ballots
Supplies:
• Ballots
• Secrecy folders

Procedure:
• Write ballot number, voter number and initial Application to Vote
• Place ballot in secrecy folder
• Insert Application to Vote in plastic pouch on back of secrecy folder
• Direct voter to poll booths to mark ballot
• Provide assistance if voter has questions regarding marking ballot
(NEVER use an actual ballot when providing assistance!)
• Direct voter to Verity Scan tabulator after marking ballot

PAPER BALLOTS STICK TOGETHER!

 Station 4
Voting Booths / Tabulating Ballots
Supplies:
• Voting Booths (extension cords, pens, additional cardboard tabletop voting booths)
• Spindle with Cover

Procedure – Poll Booths:

• Provide assistance if voter has questions regarding marking ballot. (See Providing Assistance
to Voter procedures.)
• Direct voter to Verity Scan tabulator after marking ballot

Procedure – Verity Scan:

• Remove ballot stub BEFORE inserting ballot into tabulator (voter or inspector can remove stub)
• Place Application to Vote on the spindle
• Maintain 10’ barrier from tabulator when voter is inserting ballot to ensure ballot secrecy.
• Make sure voted ballot is concealed in the secrecy folder BEFORE approaching voter to
provide assistance.
Continued on Page 2
Providing Assistance to Voter:
• NEVER use an actual ballot when providing assistance!
• Voters may be assisted by two inspectors of differing political party preference or they may bring
someone to assist them.
• Record in the Remarks section of the EPB the name of the voter and the name(s) of who assisted
the voter.
• Voter must use blue or black pen to mark ballot.
• Voter must make only allowable number of marks for given contest.
• Write-in Votes: the rectangle to left of write-in line must be filled in completely and the write-in
candidate’s name printed on the adjacent line.
• Never discuss a write-in candidates name in the precinct. Direct voters with questions
regarding candidates to the City Clerk

Ballot Marking Mistakes:

• Instruct voter to request new ballot if a mistake is made (overvote, blank, wrong writing
utensil used, or missed target zone) Use scrips provided in Election Procedures Binder.
• Mistakes cannot be corrected.
• Record incidents in the Remarks section of the EPB.

NEVER HANDLE A VOTED BALLOT!

Accessible
Voting
Available
 We encourage the use of hand
sanitizer before and after voting.
 If not,
call the City Clerk’s Office
and go to City Hall.
Please end your
phone call and
avoid texting or
posting to social
media after this
point.
  
Elec on “Selfie” Rules 
 You MAY take a direct photograph of your own ballot ‐
ONLY while you are in the vo ng booth. 

 You may NOT take a “selfie” of yourself, either in the 
vo ng booth or anywhere within the precinct. 

 You may NOT use cameras or recording devices in other 
areas of the precinct. 

 You may NOT share images of a voted ballot within 100 
feet of the polling place. 
 AFFIDAVIT OF ABSENT VOTER

I, hereby affirm that I am a resident

(Please Print)

of , Michigan, and I reside

(City, Township, or Village)

at .
(Present Street Address)

I further affirm that I submitted an application for an absent voter ballot for this

election to the
(City, Township, or Village)

and that I did not receive the absent voter ballot that I applied for.
I lost or destroyed the absent voter ballot I received.

I desire to vote in person.

By signing this affidavit, I swear that the statements made above are true.

SIGNATURE OF ELECTOR: X

TO BE COMPLETED BY ELECTION INSPECTOR

Sworn and subscribed to before me this day of ,

I certify that the elector named above has completed the above in my presence and is

eligible to vote.

X
Signature of Election Inspector

Note to Inspector: This form does not have to be completed if the voter turns in his/her
absent voter ballot and votes in person. You MUST call the City Clerk’s Office prior
to permitting the elector to vote to make sure the absent voter ballot has not been
returned to the clerk’s office and to let us know the voter will be voting in person
at the polling location.

RETURN THIS FORM TO THE CITY CLERK’S OFFICE!

Updated: 10/11/2017
 Election Day Change of Address /
Authorization to Cancel Voter Registration
Return This Form In The Orange Transfer Bag
VOTER: Please PRINT in ink and complete all sections.

Voter Name: Date of Birth: / /

Previous Address: Old Precinct #:

Street Number Street Name City State Zipcode

Current Address: New Precinct #:

Street Number Street Name City State Zipcode

Date of Move: / /
I certify I am a registered and qualified elector in the City of Troy as of AT LEAST 30 days prior to this election and that I moved
to the current address AFTER the 60TH day prior to this election. Therefore, I hereby authorize the City Clerk to:
 CANCEL my voter registration because I have moved outside the limits of the City of Troy.
 TRANSFER my voter registration to the appropriate precinct within the City of Troy.
Signature of Voter X
Signature of Election Inspector: X
Revised: 06/13/2017

Election Day Change of Address /

Authorization to Cancel Voter Registration
Return This Form In The Orange Transfer Bag
VOTER: Please PRINT in ink and complete all sections.

Voter Name: Date of Birth: / /

Previous Address: Old Precinct #:

Street Number Street Name City State Zipcode

Current Address: New Precinct #:

Street Number Street Name City State Zipcode

Date of Move: / /
I certify I am a registered and qualified elector in the City of Troy as of AT LEAST 30 days prior to this election and that I moved
to the current address AFTER the 60TH day prior to this election. Therefore, I hereby authorize the City Clerk to:
 CANCEL my voter registration because I have moved outside the limits of the City of Troy.
 TRANSFER my voter registration to the appropriate precinct within the City of Troy.
Signature of Voter X
Signature of Election Inspector: X
Revised: 06/13/2017
Precinct Delegate Write-In Candidate Declara on of Intent
write-in
candidate first name middle last
informa on 1
residen al address city / zip
I am registered and qualified to vote at this address.

addi onal
informa on 2 phone number date of birth

email address campaign website

office poli cal party: Democra c party Republican party

informa on
3 Precinct Delegate
office name jurisdic on ward/precinct
By signing this affidavit, I swear the statements made above are true and do hearby declare my intent to seek the precinct delegate
posi on iden fied above as a write-in candidate.

sign date
here here
statement 4
notary signature notary name
subscribed and sworn to me on the day of , .
notary public, state of Michigan, county of my commission expires / /
ac ng in the county of

NOTE: A precinct inspector may witness the signature in lieu of a notary on Elec on Day.

for office
use only received by date of filing

how to file & complete the form

how to file comple ng the form 3. office informa on
You may file in person or by mail. 1. write-in candidate informa on Print the jurisdic on and precinct number.
when and where to file Print your informa on legibly. Fill in the 4. statements
By 4 p.m. the Friday prior to the circle to indicate you are registered to Read, sign, and date the a esta on. The
Primary with your County Clerk or on vote at the address listed. affidavit is not complete un l signed and
Elec on Day with the precinct board. 2. addi onal informa on notarized. NOTE: A precinct inspector
A phone number, date of birth, email may witness the signature in lieu of a
address, or website is not required, but notary on Elec on Day
recommended.

Rev. 11/19
 PHOTO IDENTIFICATION
Task Card VERIFICATION
TASK
Task CARD
Card

Every Michigan voter must produce acceptable photo identification OR sign an

Affidavit of Voter Not in Possession of Picture Identification prior to receiving a
ballot.

Acceptable Forms of Picture Identification

 State of Michigan issued Driver’s License or Identification Card

 Passport (must be current)
 Military ID (must be current)
 Tribal ID (must be current)
 High School or University ID (must be current)
 Federal or State employment ID (must be current)
 Driver’s License or ID Card issued by another state (must be current)

If a voter does not possess one of the Acceptable Forms of Picture

Identification listed above, they may sign the Affidavit of Voter Not in
Possession of Picture Identification.

Contact the Clerk’s Office if:

 Voter does not possess photo identification and refuses to sign the
Affidavit of Voter Not in Possession of Picture Identification.
(They are not eligible to vote.)
 Voter claims to have photo identification, but refuses to show it.
(They are not eligible to vote.)
 Voter is unable to produce photo identification that resembles voter
closely enough to verify the voter’s identity even after considering the
age of the photo or explanations provided by the voter.

Troy City Clerk’s Office (248) 524-3316 Page 1

 Understanding Michigan’s
Picture ID Requirement

Acceptable forms of Photo ID

• State of Michigan issued Driver’s License or ID Card.

• Passport (must be current)
• Military ID (must be current)
• Tribal ID (must be current)
• High School or University ID (must be current)
• Federal or State employment ID (must be current)
• Driver’s License or ID card issued by another state
(must be current)

34
 Examples of Acceptable Photo Identification
(Document Must Be Current and Valid;
Listing Applies to
Federal ID Requirement Only)

Driver’s license with photo (any state)

Personal identification card with photo (any state)

Government issued photo identification card

Passport

Student identification card with photo

Credit or automated teller card with photo

Military identification card with photo

Employee identification with photo

Tribal identification with photo

Examples of Acceptable Paychecks, Government Checks, Utility

Bills and Bank Statements
(Must Contain Voter’s Name and Address)

A paycheck or paycheck stub from any employer issued within the last year

A Social Security Administration check statement issued within the last year

Government or military paycheck or paycheck stub issued within the last year

Tax return check or check statement issued by the IRS or the State of Michigan
within the last year

A gas, telephone, electric, water, cable or other utility bill issued within the last
year

A statement from a bank or credit union dated within the last year

3
 Example of Acceptable Government Documents
(Must Contain Voter’s Name and Address)

Vehicle registration

Electronic Benefit Transaction (EBT) card

Department of Social Services (DSS) card

Insurance card issued pursuant to a government administered or subsidized health

insurance program such as Medicare or Medicaid

Veteran’s identification card

Lease agreement provided under a public housing program or subsidized housing

program

Public housing identification card

Tuition statement or bill from a public college or university

Correspondence or a bill received from a federal, state or local government

Discharge certificate, release papers, pardon, or other official document issued to

the voter in connection with the resolution of a criminal case, indictment, sentence
or other matter, in accordance with state law

Discount card issued by a public transportation authority or a provider to senior

citizens or persons with disabilities

Marriage license

4
 REJECTED BALLOTS
Task Card
Task Card
TASK CARD

The Verity Scan will beep to notify voter of an error tabulating their ballot. The
screen will display the office and the error. The Inspector at the Verity Scan will
read the statements and inform the voter of their options to cast their ballot.
NOTE: The voter must make the selections on the Verity Scan screen.

OVER-VOTE - Voter has made too many choices an office or proposal.

 Inspector will make the following statement:

“The ballot tabulator rejected your ballot because it is improperly marked.

According to the ballot tabulator message, you have cast more votes for a
race than allowed.
If you wish to correct the ballot marking error, PULL THE BALLOT and we
will supply a replacement ballot to you.
If you do not wish to correct the ballot marking error, you may select the
CAST BALLOT AS-IS option on the ballot tabulator. Any invalid ballot
markings will not be counted. However, correct ballot markings will be
counted.”

BLANK BALLOT - Voter has not made any votes on the ballot.
 Inspector will make the following statement:

“The ballot tabulator has rejected your ballot because it does not read any
ballot markings.

If you wish to correct the ballot marking error, you may return to the poll booth
area and use the marking pen provided. Instructions on how to mark a ballot
are also available.
If you do not wish to return to the poll booth area to correct the ballot marking
error, please be aware that no votes will count.”

WRONG PRECINCT – (Dual Precincts) – A wrong precinct’s ballot was inserted

into the Verity Scan.

 Inspector will direct the voter to the correct Verity Scan.

Troy City Clerk’s Office (248) 524-3316 Page 1

 REJECTED BALLOTS
Task Card
Task Card
TASK CARD

SCANNING ERROR / BALLOT JAM – The machine could not read one of the
barcodes on the ballot or the ballot jammed.

 Inspector will determine if the ballot was counted or not.

• If the ballot was counted, lift up on the scanner lid. (The ballot should
release and drop into the ballot box.)
• If the ballot was NOT counted, instruct the voter to re-scan the ballot.

CROSS-OVER – (Primary Election) - Voter has voted for candidates in more

than one party on a primary ballot

 Inspector will make the following statement:

“The ballot tabulator rejected your ballot because it is improperly marked.

According to the ballot tabulator message, you have cross voted by casting
votes for both parties in a single party primary election.

If you wish to correct the ballot marking error, PULL THE BALLOT and we
will supply a replacement ballot to you.

If you do not wish to correct the ballot marking error, you may select the
CAST BALLOT AS-IS option on the ballot tabulator. Any invalid ballot
markings will not be counted. However, correct ballot markings will be
counted.”

Troy City Clerk’s Office (248) 524-3316 Page 2

 Determining the Validity of Ballot Markings
Michigan Bureau of Elections
Issued 5.27.04 - Revised January 2018

 
DETERMINING THE VALIDITY OF BALLOT MARKINGS 
 
Michigan election law, MCL 168.799a(3), provides the following direction on recounting ballots: 

If the electronic voting system requires that the elector place a mark in a predefined area 
on the ballot in order to cast a vote, the vote shall not be considered valid unless there is a 
mark within the predefined area. A stray mark made within a predefined area is not a valid 
vote. In determining whether a mark within a predefined area is a stray mark, the board of 
canvassers or election official shall compare the mark subject to recount with other marks 
appearing on the ballot. The secretary of state shall issue instructions, subject to the 
approval of the board of state canvassers, relevant to stray marks to ensure the fairness 
and uniformity of determinations made under this subsection. A secretary of state's 
instruction relevant to stray marks shall not be applied to a ballot unless the secretary of 
state issued the instruction not less than 63 days before the date of the election. 

Similar direction is provided under Michigan election law, MCL 168.803(2): 

If an electronic voting system requires that the elector place a mark in a predefined area on 
the ballot in order to cast a vote, the vote shall not be considered valid unless there is a mark 
within the predefined area. A stray mark made within a predefined area is not a valid vote. In 
determining whether a mark within a predefined area is a stray mark, the board of 
canvassers or election official shall compare the mark with other marks appearing on the 
ballot. The secretary of state shall issue instructions, subject to the approval of the board of 
state canvassers, relevant to stray marks to ensure the fairness and uniformity of 
determinations made under this subsection. A secretary of state's instruction relevant to 
stray marks shall not be applied to a ballot unless the secretary of state issued the 
instruction not less than 63 days before the date of the election. 

The above provisions of law were enacted to accommodate those situations where the tabulating 
equipment employed to count ballots cast at an election is unable to recognize a properly cast vote.  
Such situations generally stem from the voter not making a mark in the predefined target area.  They 
can also occur if the ballot marking is too light or small for the tabulator to recognize the presence of 
a vote. 
 
The proper way to indicate a vote on a ballot is to make a mark within the predefined area 
designated for casting a vote.  Markings that are inconsistent with this standard cannot be counted as 
votes. 
 Determining the Validity of Ballot Markings
Michigan Bureau of Elections
Issued 5.27.04 - Revised January 2018

Valid markings:  Each of the examples provided below is a valid vote as there is a mark within the 
predefined target area for casting a vote. 

For ballots with ovals:                                For ballots with boxes:                         

 
 
Invalid markings:  Each of the examples provided below is an invalid vote as a mark does not appear 
within the predefined target area designated for casting a vote. 
 
For ballots with ovals:                                   For ballots with boxes:                         

Corrections:  A correction that causes a false tabulator read does not count as a valid vote. 

For ballots with ovals:                                   For ballots with boxes:                        

 
In each example above, count the top position only. 

Stray Marks:  A stray mark made within a predefined target area is not a valid vote.  In determining 
whether a mark within a predefined target area is a stray mark, the board of canvassers or election 
official (or board of election inspectors, when visually inspecting an absentee ballot rejected by the 
tabulator) shall compare the mark with other marks appearing on the ballot.  Note, a cross or 
checkmark appearing in the predefined target area is not considered a stray mark and is a valid vote 
even if the voter does not consistently mark the entire ballot with a cross or checkmark. 

                          For ballots with ovals:              For ballots with boxes:                     

Candidate A 
 

Candidate B 
 

Candidate C 

In all three examples above, count the top two positions only. 
 Determining the Validity of Ballot Markings
Michigan Bureau of Elections
Issued 5.27.04 - Revised January 2018

Examples of false read situations requiring duplication of the ballot: 

False overvote created by ballot correction 

 
 

False Overvote/ 
Ballot Correction: 

 
Proper Duplication: 

False overvote created by invalid write‐in 

 
 

False Overvote/ 
Invalid Write‐in: 

Proper Duplication: 

 
 Determining the Validity of Ballot Markings
Michigan Bureau of Elections
Issued 5.27.04 - Revised January 2018

False crossover vote created by ballot correction    

 
 
 
False Crossover/ 
Ballot Correction:  
 
 
   
 
 
Proper Duplication: 
 
 
 
 
 
 
 
 
 
False crossover vote created by invalid write‐in   
 
 
 
 
 
False Overvote/ 
Invalid Write‐in: 
 
 
 
 
 
Proper Duplication: 
 
 
 
 
 
 
 
 
   
 SPOILED
Task BALLOTS
Card
TASK
Task CARD
Card

If a voter wishes to spoil their ballot for any reason, the Election Inspector will
assist the voter with spoiling and reissuing their ballot.

 The voter’s privacy is essential! Make sure the voter conceals their ballot
before approaching the voter.
 Instruct the voter to place their ballot in the Spoiled and Defective Ballots
Envelope
 Take the voter (with their Application to Vote) to Station 2 at the EPB.

Station 2 (EPB) Inspector will:

 Spoil the ballot
 Issue a new ballot
 On the Application to Vote, strike the old ballot number, write the new ballot
number above, and initial the application.
 Direct voter to Station 3.

Station 3 (Ballots) Inspector will:

 Place the new ballot in the secrecy sleeve and the Application to Vote in
the plastic pocket on the back of the secrecy sleeve and hand it to the voter
 Direct voter to poll booths to vote their ballot.

Troy City Clerk’s Office (248) 524-3316 Page 1

 Missing Voters Flow Chart
Michigan Bureau of Elections

REV: 04/2022
 NOTICE TO VOTERS WHO DO NOT  
APPEAR ON THE PRECINCT’S REGISTRATION LIST 
(Notice must be issued to any voter who 1) does not appear on the precinct’s registration list 
2) completed the attached Provisional Ballot Form and 3) was issued a provisional ballot.) 
 
As explained by the election workers, special procedures were followed when issuing you a ballot as 
your name did not appear on the registration list where you offered to vote.  Please be advised of the 
following: 

 If the election workers directed you to place your ballot in the precinct’s tabulator, all valid votes 
appearing on your ballot will count.  You have voted! 

 If the election workers directed you to place your ballot in a Provisional Ballot Form envelope, the 
clerk will determine if your ballot can be counted within six calendar days after the election.  If your 
ballot can be counted, all valid votes appearing on your ballot will count.  If your ballot cannot be 
counted, no votes appearing on your ballot will count.   

 
IMPORTANT:  MAKING SURE YOUR BALLOT COUNTS 

If the election workers placed your ballot in a Provisional Ballot Form envelope because you were unable 
to satisfy the identification and/or residency verification steps, your ballot will be counted if you provide 
your local city or township clerk with required document(s) no later than the sixth calendar day after the 
election.  You can appear in person in your city or township clerk’s office to show the document(s), fax 
the document(s) to the clerk or mail a copy of the document(s) to the clerk.  If you do not satisfy the 
identification requirement and/or the residency verification requirement within six calendar days after 
the election, your ballot will not count.  The following lists the types of documents you can use to satisfy 
the requirements: 

Documents which satisfy identification requirement:  A Michigan Driver License; a Michigan Personal 
Identification Card; any other type of government issued identification card which shows your picture; 
or an identification card issued by a Michigan university or college which shows your picture. 

Documents which satisfy residency requirement:  A Michigan Driver License; A Michigan Personal 
Identification Card; government issued picture identification card; picture identification issued by a 
Michigan university or college; current utility bill; current bank statement; current paycheck or 
government check; or any other government document.  The document must show your name and 
your address.  The address shown on the document must be in the precinct where you voted. 

NEED MORE INFORMATION? 

For additional information, contact your city or township clerk’s office in person or by phone.  If your 
ballot cannot be counted, the clerk will explain why.  Contact information: 

    Troy City Clerk

500 W. Big Beaver Rd.
  Troy, MI 48084
(248) 524-3316


 Contact your local city or township clerk if you wish to obtain information on the government documents which can be used 
to satisfy the requirement. 
 
 NOTICE TO VOTERS UNABLE TO SATISFY 
STATE AND/OR FEDERAL IDENTIFICATION REQUIREMENT 
(Notice must be issued to any voter who is required to vote a Provisional Envelope ballot  
because he or she is unable to satisfy Michigan’s voter identification requirement 
and/or the federal voter identification requirement.) 
 
Check applicable box below: 

 As questions over your identity remained after an inspection of the picture identification you 
produced to satisfy Michigan’s voter identification requirement, special procedures were 
followed when issuing you a ballot. 

 As you are subject to the federal voter identification requirement and have not satisfied the 
requirement to date, special procedures were followed when issuing you a ballot.  The federal 
voter identification requirement applies to voters who 1) have never previously voted in 
Michigan 2) registered to vote by mail and 3) are not exempted from the ID requirement under 
federal law.   

IMPORTANT:  MAKING SURE YOUR BALLOT COUNTS 

To ensure that your ballot counts, you must provide your local city or township clerk with an 
appropriate identification document no later than the sixth calendar day after the election.  Except as 
noted below, you can appear in person in your city or township clerk’s office to show the document, fax 
the document to the clerk or mail a copy of the document to the clerk.  If you do not satisfy the 
identification requirement within six calendar days after the election, your ballot will not count.  The 
following lists the types of documents you can use to satisfy the identification requirement: 

Documents which satisfy federal voter identification requirement imposed on first‐time mail 
registrants who have never previously voted in Michigan: A copy of any current and valid picture 
identification or a copy of a paycheck, government check, utility bill, bank statement or a government 
document  which lists your name and address. 

Documents which satisfy Michigan voter identification requirement imposed on all voters who attend 
the polls to vote:  A Michigan Driver License; a Michigan Personal Identification Card; driver’s license or 
personal identification card issued by another state; a federal or state‐government issued picture 
identification; a U.S. passport; a military identification card with picture; a student identification with 
picture from a high school or an accredited institution of higher education; or a tribal identification with 
picture.  In all cases, the picture identification must be current.  To satisfy the Michigan voter 
identification requirement, you must appear in person in your city or township clerk’s office.   

NEED MORE INFORMATION? 

For additional information, contact your city or township clerk’s office in person or by phone.  If your 
ballot cannot be counted, the clerk will explain why.  Contact information: 

  Troy City Clerk

500 W. Big Beaver Rd.
Troy, MI 48084
(248) 524-3316


 Contact your local city or township clerk if you wish to obtain information on the government documents which 
can be used to satisfy the requirement. 
 CITY OF TROY | CITY CLERK’S OFFICE - ELECTIONS | 500 WEST BIG BEAVER | TROY, MI 48084
PHONE: 248-524-3316 | FAX: 248-524-1770 | E-MAIL: [email protected]

SPECIAL BALLOT HANDLING NOTICE

□ Notice to Voters Subject to Federal Identification Requirement

As you are subject to the Federal Identification Requirement and have not satisfied the
requirement to date, special procedures were followed when issuing you a ballot. The Federal
Identification Requirement applies to voters who 1) have never previously voted in Michigan, 2)
registered to vote by mail, and 3) are not exempted from the ID requirement under Federal law.

A notice will be mailed, within two weeks after the election, to you to inform you on whether your
ballot was counted or not. If your ballot was not counted, an explanation will be included on the
notice.

□ Notice to Voters Casting a Provisional “Envelope” Ballot

A notice will be mailed, within two weeks after the election, to you to inform you on whether your
ballot was counted or not. If your ballot was not counted, an explanation will be included on the
notice.

CITY OF TROY | CITY CLERK’S OFFICE - ELECTIONS | 500 WEST BIG BEAVER | TROY, MI 48084
PHONE: 248-524-3316 | FAX: 248-524-1770 | E-MAIL: [email protected]

SPECIAL BALLOT HANDLING NOTICE

□ Notice to Voters Subject to Federal Identification Requirement

As you are subject to the Federal Identification Requirement and have not satisfied the
requirement to date, special procedures were followed when issuing you a ballot. The Federal
Identification Requirement applies to voters who 1) have never previously voted in Michigan, 2)
registered to vote by mail, and 3) are not exempted from the ID requirement under Federal law.

A notice will be mailed, within two weeks after the election, to you to inform you on whether your
ballot was counted or not. If your ballot was not counted, an explanation will be included on the
notice.

□ Notice to Voters Casting a Provisional “Envelope” Ballot

A notice will be mailed, within two weeks after the election, to you to inform you on whether your
ballot was counted or not. If your ballot was not counted, an explanation will be included on the
notice.
 VOTERS NEEDING ASSISTANCE
Task Card
TASK
TaskCARD
Card

Voters requesting assistance should be advised that a disability device is available

in the polling place that they can use to vote independently.

Assistance Procedure with Using the Verity Touch Writer

If a voter wishes to use the Voter Assist Terminal (Verity Touch Writer), the
Station 2 Inspector will issue a ballot in the EPB.

The Station 3 (ballots) Inspector will:

 Pull the next blank ballot from the stack of ballots
 Record the ballot number and initial the Application to Vote.
 Remove the ballot stub and hand it to the voter or place it in the secrecy
folder, and place the Application to Vote in the plastic pocket on the back of
the secrecy folder.
 Place the blank ballot in the VAT Ballot Storage Envelope
 Hand the secrecy folder to the voter.
 An Inspector must assist the voter at Verity Touch Writer by creating and
entering the access code.

At the Verity Touch Writer, an Election Inspector must:

 Press the blue Poll Worker button
 Enter the Poll Worker password and tap Accept.
 Tap Create ballot access code
 Choose the correct precinct from the list and tap OK.
 Tap Yes, print the code. (Place the code slip in the Orange Transfer Bag.)
 Enter the code.
 Instruct the voter to tap Begin Voting
 An Election Inspector should be available to answer any questions the
voter has, while also protecting their privacy.

If the voter maintains that he or she wishes to cast his or her ballot with assistance,
proceed as explained below:
Assistance Procedure by Precinct Inspectors
 Under state law, a voter requesting assistance by the precinct board does not
need to state a reason for the needed assistance. However, two inspectors of
differing political parties must assist the voter.
 Record in the Remarks section of the EPB a complete record of the matter
that includes the name of the assisted voter and the person(s) who gave the
assistance.

Troy City Clerk’s Office (248) 524-3316 Page 1

 VOTERS NEEDING ASSISTANCE
Task Card
TASK
TaskCARD
Card

Assistance Procedure by Person of the Voter’s Choice

 Federal law allows a voter who is blind, disabled or unable to read or write to
be assisted by any person of the voter’s choice, other than the voter’s
employer or agent of that employer or an officer or agent of a union to which
the voter belongs.

 Record in the Remarks section of the EPB a complete record of the matter
that includes the name of the assisted voter and the person(s) who gave the
assistance.

If a voter indicates that he or she wants to receive voting assistance from another
person, the following question must be asked of the voter:

“Are you requesting assistance to vote by reason of blindness, disability

or inability to read or write?” (A “yes” or “no” answer to this question is sufficient.)

If the answer to the question is “yes,” the person who will provide assistance is
asked:

“Are you the voter’s employer or agent of that employer or an officer or

agent of a union to which the voter belongs?”

If the answer to this question is “no,” the voter may be assisted by the person.
The person assisting the voter may be of any age. If it is determined that the
voter is not requesting assistance to vote by reason of blindness, disability or
inability to read or write or if the person who has accompanied the voter to the
polls to provide assistance is not eligible to provide assistance, two inspectors
who have expressed a preference for different political parties must assist the
voter.

Troy City Clerk’s Office (248) 524-3316 Page 2

 PERSONS WITH DISABILITIES
Task Card
TASK
Task CARD
Card

The Help America Vote Act (HAVA) requires that voting systems be accessible
to voters with disabilities “in a manner that provides the same opportunity for
access and participation (including privacy and independence) as for other
voters.”

The responsibility lies with Inspectors to assist all citizens wishing to cast their
vote privately and independently in a discreet and respectful manner. Treat all
voters with respect and dignity.

The following Assisting Senior Citizens & Voters with Disabilities etiquette guide
provided by the State of Michigan Bureau of Elections will help to guide
Inspectors when asked for assistance by voters with disabilities.

Troy City Clerk’s Office (248) 524-3316 Page 1

 Disability EƟqueƩe
Provided by the Michigan Bureau of ElecƟons

Physical DisabiliƟes CogniƟve DisabiliƟes

1.  Do not push a person’s  1.  Listen and pay a en on to 
wheelchair, or grab the arm of  AssisƟng Senior a person who has difficulty 
someone walking with difficulty,  speaking. 
without asking if you can be of  CiƟzens & Voters 2.  Speak calmly, slowly, and directly to a 
assistance.  

2.  Personal space includes a person’s 
with DisabiliƟes person who may need you to repeat 
instruc ons due to short‐term memory 
wheelchair, crutches, or other mobility  1.  State and federal law permits voters with disabili es to be  deficits.  Try using different wording 
aid.  Never move someone’s crutches,  accompanied and to receive assistance by another person in  and allow  me to be understood. 
walker, cane, or other mobility aid  the vo ng booth. 
3.  Provide informa on gradually.  Some 
without permission. 
2.  Remember that all voters deserve courteous a en on in  people may  experience “sensory 
3.  When speaking with someone using a  exercising their right as ci zens to vote.  overload” and become disorientated or 
wheelchair for more than a few  confused if there is too much to absorb 
3.  Be considerate of the extra  me it might take for a person 
minutes, try to find a seat for yourself  at once. 
with a disability or an elderly person to get things done. 

4.  Always ask if the person would like assistance, accept the 
Hearing DisabiliƟes idea that they may decline.  Visual DisabiliƟes
1.  Listen and pay a en on to  5.  Speak directly to the person who has a disability rather than  1.  Greet a person who is 
a person who has difficulty  just to a companion who may be accompanying him or her.  visually impaired by le ng the 
speaking.  person know who and where you are.  
6.  A good habit is to act kindly and considerately towards 
If a new person approaches, introduce 
2.  Speak calmly, slowly, and directly to a  everyone; do not make assump ons about what a person can 
him or her. 
person who is hard of hearing.  Your  or cannot do.  You can’t know someone’s situa on by just 
facial expressions, gestures, and body  looking at them.  2.  When offering walking assistance, 
movements will help in understanding.   allow the person to take your arm and 
7.  Provide a guiding device such as a ruler or a signature guide 
Don’t shout or speak in the person’s  tell him or her if you are approaching 
for signing forms. 
ear.  Someone who needs you to speak  steps or inclines or are turning right or 
louder, will ask.  If full understanding is  8.  Animals that assist people with disabili es must be admi ed  le . Use clock cues (“the door is at two 
doub ul, try wri ng a note to a person.  into the building.  Never pet or otherwise distract a guide dog  o’clock.”) 
unless the owner has given permission. 
3.  Pre‐printed signs or a notepad should  3.  Alert people who are blind or visually 
be available to assist communica on  9.  Offer voters with canes or walkers a chair.  impaired to posted informa on. 
with deaf or hard‐of‐hearing voters. 
 
 Poll Worker Script
Verity Touch Writer & Scan - Assisting Voters with Disabilities

IMPORTANT - General Considerations:

 This script is designed for poll workers, with best practices to provide voter service to persons with disabilities.
 Orientation and voter education on the Touch Writer (and Scan) device can be greatly beneficial to achieving
voter confidence and voter satisfaction.
o Be aware that it may take several minutes to explain the voting process.
o Ask each voter how you can be helpful, or what particular needs he or she may have.
o Be patient, answer questions, and do not rush during the orientation process.
 This script contains information only, and every step described herein can be accomplished in a manner that
respects every voter’s personal space; it is not necessary to physically touch any voter, in any way.
 The use of this script is optional; voters are not required to receive help from poll workers. To begin voting,
sighted voters can enter their Access Code on Touch Writer, and voters with visual impairments simply need
to be told, “Turn the wheel clockwise to hear the audio.”

STEP 1: Explain the overall workflow of the voting process.

TIP: Initially, do not worry about doing specific “how to vote” instructions (i.e. how to use the wheel, how to use
the buttons, etc. You will get to that later, after the voter is at the machine, and oriented to its physical features.
Initially, just make sure that the voter understands how the overall voting process works, and how the two
machines relate to each other.)
1 To vote and cast your ballot, there are two steps, and two devices:
 First, you will mark your ballot at the Touch Writer; after you make your choices, it prints a marked ballot on a
piece of paper, just like everyone else’s.
 You will scan your marked ballot at the separate scanning machine (Verity Scan).

STEP 2: Allow voter to get physically comfortable/oriented at the Touch Writer

TIP: Do not hand the voter the headphones yet. The goal in this step is simply to get the voter comfortable with
the physical machine itself, and its controls – not the actual process of moving through the ballot; that information
will come later.
1 Let the voter know he/she can use the touchscreen or the Access audio-tactile interface (ATI), including
“jelly switches,” if necessary, for persons with dexterity impairments.
2 If the voter is blind or visually impaired….
 Allow him or her to be seated in a comfortable position.
 Provide a specific description of the outlines of the machine. You can offer the voter the opportunity to touch
the voting machine itself, to allow the voter to get oriented…the voter can feel the edges, feel the
touchscreen, and generally understand the outlines of the device.
 Mention that the printer is on the <right or left> side of the device, and let the voter know that when the
ballot marking process is done, he/she will collect the printed ballot.
 After the voter understands the general outlines of the device, and its relationship to the printer, suggest that
the voter feel the Access ATI.
o Point out the distinctively shaped buttons; let the voter feel the edges; if the voter reads Braille, point out the labels.
 Explain what each button does, using specific directions such as…
o “On the far right is the circular ‘MOVE’ wheel; turn it clockwise to advance through the ballot. Every time you turn
the wheel a click, you will hear audio. The wheel acts as a trigger for the audio.”
o “On the far left is the rectangular ‘SELECT’ button; once you land on a selection you want to choose, press SELECT.”
o “In the middle is the triangular ‘HELP’ button.”
3 Make voters aware that they can hold the ATI in their lap, if desired.

6680-001 A_Verity_Poll Worker Script Touch Writer and Scan - APWD ©Hart InterCivic
 poll worker script: Touch Writer & Scan - Assisting Persons with Disabilities 2
STEP 3: At the Touch Writer, before entering the Access Code, inform the voter about
Audio and Screen Options
1 Hand the voter the headphones.
2 “If you turn the wheel clockwise, you will hear that every click plays the next audio item.”
3 “If you turn the wheel clockwise until you hear ‘Audio’ or ‘Screen,’ you can customize the volume, audio
speed, text size, contrast options, and other choices.”
4 “Do you want to make any changes to the audio or screen at this time?”
TIP: For voters who are blind and who will only use the audio, they may want to disable the screen completely,
for reasons of privacy, and to streamline audio-only navigation.

STEP 4: At the Touch Writer, explain the voting process, and how to mark the ballot.
1 Only after the voter has gotten totally physically oriented, then explain how to use the Access ATI to
mark the ballot (see standard voter instructions):
a. To start your ballot, enter each number of your access code, one at a time, and then select “Accept”.
b. Before you begin voting, you can learn about your ballot (“About your ballot”).
c. To start, select “Begin Voting” and mark your choices for each contest.
d. Review and print your ballot.
e. To record your vote, insert the ballot into the separate scanning machine.
2 “Are you ready to begin? I have a random number to ensure that you get the right ballot…it’s called an
Access Code…I will read each number, one at a time, and you can enter the numbers by turning the
wheel and pressing SELECT.”
TIP: Emphasize this point: “If you’re ever unsure of what to do, just keep turning the wheel clockwise, to keep
moving forward through the ballot….”

STEP 5: At the Touch Writer, after the ballot is printed

1 Direct the voter to collect his/her printed ballot.
2 If the voter is blind, describe where to find it…
 “If you’d like to take my elbow, I’ll direct you to the printer….Okay, we’re standing right in front of the
printer…it’s about waist-high…if you reach out, you can feel your ballot….”
3 Privacy sleeves are useful to protect the ballot, once it has been retrieved.

STEP 6: At Verity Scan, scan the ballot to cast the vote

1 “If you’d like to take my elbow, I’ll direct you to the scanner.….Okay, we’re standing right in front of the
scanner…it’s about waist-high…”
2 If the voter is blind, provide specific instructions about where to find the ballot insertion slot, and
instruct the voter to place his/her hands on the tactile features of the Scan….
 Instruct the voter to feel the “ribs” along the edge of the slot.
 Direct the voter to place his/her hands on the “guide rails” at the edge of where the paper needs to be
inserted, so the voter can feel the edges of where the paper needs to go.
3 “To cast your ballot, you can insert it into this slot in any orientation…”
4 Pay attention to any messages or audible sounds indicating that the ballot has been returned to the
voter, and/or may not be properly marked. (NOTE: Touch Writer cannot produce overvoted ballots, and most
scanners are configured to accept undervotes, so this step is unlikely to occur.)
5 Remind voters that the American flag or the audible “ding” are a clear indication of when the ballot
casting process is complete.
6680-001 A_Verity_Poll Worker Script Touch Writer and Scan - APWD ©Hart InterCivic
 CAMPAIGNING
Task AT
CardTHE POLLS
TASK
TaskCARD
Card

Before 7:00 AM, the Election Inspector will:

 Use 100-foot yellow rope attached to the orange cone
to measure and establish 100-Foot Campaign Line
 Make sure to wrap the yellow cord around the orange
cone

Election Inspectors will continuously monitor

the interior and exterior of the precinct.

 Voters must remove or conceal any:

• Campaign buttons
• Clothing bearing a campaign slogan
• Candidate’s name, or ballot proposal pros/cons,
and campaign literature
 Poll Booths
• Remove any campaign literature left by voters
 100-foot line
• Vehicles bearing campaign signs or bumper stickers may only be parked
within the 100-foot line while they are voting
• Vehicle must be moved outside the 100-foot line immediately after voting

The following activities are PROHIBITED within 100-feet of the polling location
entrance:
• Posting/displaying/distributing campaign materials
• Placing/distributing stickers
• Collecting petition signatures
• Solicit donations, gifts, or contributions
• Selling tickets
• Engaging in similar activities

A person who violates this section is guilty of a misdemeanor.

Michigan Election Law - MCL 168.744 (4)

Troy City Clerk’s Office (248) 524-3316 Page 1

168.744 Prohibited acts; violation as misdemeanor.
Sec. 744.
(1) An election inspector or any other person in a polling room, in a compartment connected to a polling
room, or within 100 feet from any entrance to a building in which a polling place is located shall not
persuade or endeavor to persuade a person to vote for or against any particular candidate or party ticket
or for or against any ballot question that is being voted on at the election. A person shall not place or
distribute stickers, other than stickers provided by the election officials pursuant to law, in a polling room,
in a compartment connected to a polling room, or within 100 feet from any entrance to a building in which
a polling place is located.
(2) A person shall not solicit donations, gifts, contributions, purchase of tickets, or similar demands, or
request or obtain signatures on petitions in a polling room, in a compartment connected to a polling
room, or within 100 feet from any entrance to a building in which a polling place is located.
(3) On election day, a person shall not post, display, or distribute in a polling place, in any hallway used
by voters to enter or exit a polling place, or within 100 feet of an entrance to a building in which a polling
place is located any material that directly or indirectly makes reference to an election, a candidate, or a
ballot question. Except as otherwise provided in section 744a, this subsection does not apply to official
material that is required by law to be posted, displayed, or distributed in a polling place on election day.
(4) A person who violates this section is guilty of a misdemeanor.

History: 1954, Act 116, Eff. June 1, 1955 ;-- Am. 1972, Act 60, Imd. Eff. Feb. 22, 1972 ;-- Am. 1995, Act 261, Eff. Mar. 28, 1996 ;--
Am. 2012, Act 156, Imd. Eff. June 5, 2012

168.744 Prohibited acts; violation as misdemeanor.

Sec. 744.
(1) An election inspector or any other person in a polling room, in a compartment connected to a polling
room, or within 100 feet from any entrance to a building in which a polling place is located shall not
persuade or endeavor to persuade a person to vote for or against any particular candidate or party ticket
or for or against any ballot question that is being voted on at the election. A person shall not place or
distribute stickers, other than stickers provided by the election officials pursuant to law, in a polling room,
in a compartment connected to a polling room, or within 100 feet from any entrance to a building in which
a polling place is located.
(2) A person shall not solicit donations, gifts, contributions, purchase of tickets, or similar demands, or
request or obtain signatures on petitions in a polling room, in a compartment connected to a polling
room, or within 100 feet from any entrance to a building in which a polling place is located.
(3) On election day, a person shall not post, display, or distribute in a polling place, in any hallway used
by voters to enter or exit a polling place, or within 100 feet of an entrance to a building in which a polling
place is located any material that directly or indirectly makes reference to an election, a candidate, or a
ballot question. Except as otherwise provided in section 744a, this subsection does not apply to official
material that is required by law to be posted, displayed, or distributed in a polling place on election day.
(4) A person who violates this section is guilty of a misdemeanor.

History: 1954, Act 116, Eff. June 1, 1955 ;-- Am. 1972, Act 60, Imd. Eff. Feb. 22, 1972 ;-- Am. 1995, Act 261, Eff. Mar. 28, 1996 ;--
Am. 2012, Act 156, Imd. Eff. June 5, 2012
 CHALLENGERS
Task Card
Task Card
TASK CARD

 Challengers must present “Challenger Card” issued by political party or

qualified interest group upon arrival
 Two Challengers representing a political party or a qualified interest
group may serve in precinct
 Only one Challenger may hold the authority to challenge at a time
 Challengers may alternate authority only by informing an Inspector
whenever the authority is changed
 Challengers may be appointed to serve in more than one precinct
 Challengers may sit behind the processing table
 Challengers may inspect Poll Book
 Challengers may NOT touch the Poll Book, ballots, election materials or
voting equipment
 Challengers may NOT obstruct or delay the voting process
 Challengers may challenge what they perceive to be:
 Election Law violation
 Improper election procedure
 Voter’s qualifications to vote (citizenship, age and/or residence)

Challenged Ballot Procedure

Voter Qualifications

 Challenger must make challenge immediately after voter completes the

Application to Vote.
 Challenge must be immediately directed to Chairperson
 Chairperson shall administer following oath to challenged voter:
"I swear (or affirm) that I will truly answer all questions put
to me concerning my qualifications as a voter."

 Chairperson shall confine questions to challenged voter’s qualifications

as voter:
“Are you a United States Citizen?”

“Are you 18 years of age as of today’s date?”

“Are you a resident of this jurisdiction as of the
registration deadline for the current election?”

Troy City Clerk’s Office (248) 524-3316 Page 1

 CHALLENGERS
Task Card
Task Card
TASK CARD

 Issue challenged ballot if responses given under oath establish that the
voter is qualified to vote in precinct

Issuing a Challenged Ballot:

 Issue a “Challenged ballot” in the EPB.
 Write ballot number on the back of ballot
 Conceal the ballot number with piece of post-it tape
 Instruct the voter to vote and tabulate the ballot
 Notate the challenge in the Poll Book (paper)

Do NOT issue challenged ballot if voter refuses to take oath or

proves not to be a qualified voter by answers given under oath.

Troy City Clerk’s Office (248) 524-3316 Page 2

 BALLOTTask
DUPLICATION
Card
TASK CARD
Task Card

In the event the precinct experiences a Verity Scan equipment issue or an

extended power loss, the voter will insert their voted ballot into the emergency
ballot slot on the top of the ballot box.

All ballots inserted into the emergency ballot slot must remain in the emergency
ballot bag until after the close of polls at 8:00 PM. Only after ALL voters have
voted and left the precinct, two inspectors of differing political parties may unlock
the door, remove the ballots, and feed them into the Verity Scan.

While tabulating the ballots, any rejected ballots

must be examined to determine if the ballot has
acceptable markings according to the State of
Michigan valid marking standards.

Any ballots that do NOT meet the standards:

 Insert ballot into Verity Scan.
 Tap Cast ballot as-is
 Remark in the EPB - Ballot overridden did not
meet the acceptable marking standards.

Any ballots that MEET the standards:

 Count original voted ballots

 Write ORIG, precinct number and ballot
number, starting with number 1, on the
upper right corner of the original ballot.
(ORIG 5-1 = Precinct 5-First original ballot
to be duplicated)

(continued on next page)

Troy City Clerk’s Office (248) 524-3316 Page 1

 BALLOTTask
DUPLICATION
Card
TASK CARD
Task Card

 Count same number of unvoted blank

ballots, starting with the next available
number
 Write DUP, precinct number and ballot
number, starting with number 1, on the
upper left
(DUP 5-1 = Precinct 5-First duplicated
ballot)
 Inspector A reads acceptable markings
from original ballot
 Inspector B marks acceptable markings on
duplicate ballot
 Inspectors switch ballots and confirm
acceptable votes
 Remove ballot stub from duplicated ballots
 Insert duplicated ballots into Verity Scan
 Remark the reason for ballot duplication in Remarks Section of the EPB.
 Insert original ballots in the Original Ballots for Which Duplicates Have Been
Made envelope
 Record the total number of ballots used for duplications on Line H of the Ballot
Summary Report in the EPB
 Attach red paper seal to Original Ballots for Which Duplicates Have Been Made
envelope
 Insert sealed Original Ballots for Which Duplicates Have Been Made envelope
into blue Ballot Transfer Bag

Troy City Clerk’s Office (248) 524-3316 Page 2

 PRECINCT SUPPLIES
ORDER FORM
Precinct #:
Date:

BLUE SUPPLIES TUB ELECTION PROCEDURES BINDER (RED)

SUPPLY BOX CONTENTS  Opening/Closing Procedures
 Applications to Vote/Spindle (4)  Elections 101 & Polling Place Operation PowerPoint
 Ink Pens (48)  Electronic Poll Book (EPB) Instructions
 Red Seals (10)  Precinct Emergency Guidelines
 POST-IT Tape (1 Roll)  Statements to Voters and Public
 Tape-Masking & Scotch (1 Roll Each)  Sealing Blue Ballot Transfer Bag
 Scissors  Signs–Vote Here, Stations 1-4, Accessible Voting Available, Public Viewing Area, Live Life Healthy
 Thermal Paper (1 Roll) Are you Registered to Vote?, No Texting/Talking on Cell Phone, Election “Selfie” Rules

 Demo (1 Ballot Pad )  Campaigning at the Polls Task Card

 Hand Sanitizer (1 in plastic bag)  Photo ID Verification Task Card, Flow Chart & Acceptable Photo IDs
 “I Voted” stickers (2 Rolls)  Election Day Change of Address/Authorization to Cancel
 “Future Voter” Stickers (1 Roll)  Affidavit of Absent Voter
 Election Inspector Postcards (25)  Rejected Ballots Task Card, Determining Validity of Ballot Markings
 Ballot Stub Bag  Spoiled Ballots Task Card
 State of MI Provisional Ballot Form, Special Ballot Handling Notice
Notice to Voters Who Do Not Appear on Precinct’s Registration List
 Voters Needing Assistance, Persons with Disabilities Task Card
RED SUPPLY BOX CONTENTS  Assisting Senior Citizens & Voters with Disabilities, Poll Worker Script
 Date Stamp/Ink Pad (1 Each)  Challengers Task Card, Challenge Process: Questions & Answers
 Rubber bands/Paperclips (50 Each)  Ballot Duplication Task Card
 Wire Cutter (1)  Precinct Supply Order Form / Notes to Clerk
 Highlighters (2)  Youth Employment Informational Sheets
 Clerk’s Office Business Card (10)  Precinct Delegate Write-in Declaration of Intent (Even Year August)
 “Need Assistance” Button (5)  Managing Your Precinct on Election Day Manual (Flipchart)
 Microfiber cloth (1 in plastic bag)
 Scratch paper

 Facility Keys (Chair at Lowest Precinct Maintains Custody)

 Machine Keys (red, blue, black)
 ELECTION DAY VOTER  EPB flash drive
INFORMATION POSTER  Poll Book
 Ballot Range Receipt
 Ballot Stub Plastic Bag
POWER CORDS  Fluorescent Pink “DO NOT REMOVE” Label (Affix to Scan Tape)
 Extension Cords (As Needed)  Signature Labels for Scan Tape
 Surge Protectors (x3)  Payroll Sheet
 Yellow Cord Cover  Name Badges
 FYI’s
 Blue Pull-Tight Seals
SECRECY FOLDERS  Spoiled and Defective Ballots Envelope
 50 Each  Original Ballot Envelope For Which Duplications Have Been Made
 VAT Storage Envelope (Blank Ballots Used on Touch Writer)
 Green Certificate for Orange Transfer Bag
 Green Certificate for Ballot Storage Container

(RETURN TO CLERK IN TRANSFER BAG)

 NOTES TO CLERK
Name Note to Clerk

(RETURN TO CLERK IN TRANSFER BAG)

 Office of Career and Technical Education
RICK SNYDER P. O. Box 30712 y Lansing, Michigan 48909 y 517-335-6041
GOVERNOR
Informational Sheet
Youth Employment Standards Act 90 of 1978, as amended

POSTING REQUIREMENT
MCL 409.110 Minor under 16 years; days and hours of employment.
Sec. 10. A minor under 16 years shall not be employed in an occupation subject to this act for more than 6 days in 1 week,
nor for a period longer than a weekly average of 8 hours per day or 48 hours in 1 week, nor more than 10 hours in 1 day.
The minor shall not be employed between the hours of 9 p.m. and 7 a.m. A minor who is a student in school shall not be
employed more than a combined school and work week of 48 hours during the period when school is in session.
MCL 409.111 Minor 16 years and over; days and hours of employment; employment in agricultural processing.
Sec. 11. (1) Except as provided in subsection (3), a person shall not employ a minor 16 years of age or older in an
occupation subject to this act for more than any of the following periods:
(a) Six days in 1 week.
(b) An average of 8 hours per day in 1 week.
(c) Ten hours in 1 day.
(d) Subject to subdivision (e), 48 hours in 1 week.
(e) If the minor is a student in school and school is in session, 24 hours in 1 week.
(2) Except as provided in subsection (3), a person shall not employ a minor 16 years of age or older between 10:30 p.m.
and 6 a.m. However, except as provided in subsection (3), a person may employ a minor 16 years of age or older who is a
student in school until 11:30 p.m. on any of the following days:
(a) On Fridays and Saturdays.
(b) During school vacation periods.
(c) During periods when the minor is not regularly enrolled in school.
(3) A person may employ a minor 16 years of age or older in farming operations involved in the production of seed or in
agricultural processing for a period greater than the periods described in subsections (1) and (2) if all of the following
conditions are met:
If a minor is a student in school, the period greater than the periods described in subsections (1) and (2) occurs when
school is not in session.
(a) The minor is employed for not more than 11 hours in 1 day.
(b) The minor is employed for not more than 62 hours in any week. However, the employer shall not require the minor
to work more than 48 hours during any week without the consent of the minor.
(c) The minor is not employed between 2 a.m. and 5:30 a.m.
(d) The agricultural processing employer maintains on file a written acknowledgment of the minor’s parent or guardian
consenting to the period of employment authorized under this subsection.
(4) As used in this section:
(a) “Agricultural processing” means the cleaning, sorting or packaging of fruits or vegetables.
(b) “Farming operations involved in the production of seed” means farming activities and research involved in the
production of seed, including plant detasseling, hand-pollination, roguing, or hoeing, and any other similar farming
activity required for commercial seed production.
HISTORY: AM. 1978, ACT 90, EFF. JUNE 1, 1978 -- AM. 1995, ACT 251, EFF. MAR. 28, 1996 -- AM. 1996, ACT 499, IMD. EFF. JAN. 9,
1997 -- AM. 2000, ACT 418, IMD. EFF. JAN. 8, 2001 -- AM. 2011, ACT 197, IMD. EFF. OCT. 18, 2011
MCL 409.112 Meal and rest period.
Sec. 12. A minor shall not be employed for more than 5 hours continuously without an interval of at least 30 minutes for a
meal and rest period. An interval of less than 30 minutes shall not be considered to interrupt a continuous period of work.
MCL 409.112a Prohibition of minors working alone in occupation involving a cash transaction after sunset or 8 p.m.
at fixed location.
Sec. 12a. A minor who would otherwise be permitted under this act to be employed in an occupation subject to this act shall
not be employed in an occupation that involves a cash transaction subject to this act after sunset or 8 p.m., whichever is
earlier, at a fixed location unless an employer or other employee 18 years of age or older is present at the fixed location
during those hours.
HISTORY: ADD. 1980, ACT 436, EFF. MAR. 31, 1981.
IMPORTANT: ADMINISTRATIVE RULE, R408.6207 REQUIRES A MINOR SUBJECT TO ACT 90 BE SUPERVISED BY THE
EMPLOYER OR ANOTHER EMPLOYEE 18 YEARS OF AGE OR OLDER

IT IS THE POLICY OF THE MICHIGAN DEPARTMENT OF EDUCATION THAT NO PERSON ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL
ORIGIN OR ANCESTRY, AGE, SEX, GENDER, HEIGHT, WEIGHT, MARITAL STATUS, OR DISABILITY SHALL BE SUBJECTED TO DISCRIMINATION
IN ANY PROGRAM, SERVICE OR ACTIVITY FOR WHICH IT IS RESPONSIBLE, OR FOR WHICH IT RECEIVES FINANCIAL ASSISTANCE FROM THE
U.S. DEPARTMENT OF EDUCATION. FOR FURTHER INFORMATION, CONTACT THE CIVIL RIGHTS COORDINATOR, MICHIGAN DEPARTMENT
OF EDUCATION, OFFICE OF CAREER AND TECHNICAL EDUCATION, P.O. BOX 30712, LANSING, MICHIGAN 48909. 517-241-2091
 Office of Career and Technical Education
RICK SNYDER P. O. Box 30712 y Lansing, Michigan 48909 y 517-335-6041
GOVERNOR
Youth Employment Standards Act, 1978 Public Act 90
Work Activities Prohibited or Restricted by Law or Administrative Rule
Work Activity Age 14/15 Age 16/17 MCL or Rule Cite
1. Alcoholic Beverages: . . .
Employed in Establishments Where Alcohol Sales are 50% or
More of Total Sales Prohibited Prohibited MCL 409.115
Employed Where Alcohol is Consumed in Establishments
Where Alcohol Sales are Less than 50% of Total Sales Prohibited Permitted MCL 409.115
Minors Cannot Sell, Serve, or Furnish Alcoholic Beverages; Liquor Control
Liquor Control Commission Regulations, 1-866-893-2121 Prohibited Prohibited Commission
2. Clay Construction Products / Silica Refractory Products Prohibited Prohibited R 408.6209(1)
3. Child Commercial Abusive Activities Prohibited Prohibited MCL 409.114a
4. Confined Spaces Prohibited Permitted R 408.6208(8)
5. Construction Operations: . . .
Involving Additions, Improvements, Excavation,
Highway, Bridge, or Street Construction, Roofing, Wrecking, Prohibited Prohibited R 408.6208(2)
Demolition, and Ship Breaking Operations
Involving Cleanup (Not in Above Operations) Prohibited Permitted R 408.6208 (1)
Non-Hazardous Construction Work for Charitable Housing
Exempt Exempt MCL 409.119
Organization
6. Explosives Prohibited Prohibited R 408.6208(3)
7. Extinguishment of Fires Prohibited Restricted R 408.6209(11)
8. Hazardous Substances (see R 408.6204(a) for definition) Prohibited Prohibited R 408.6208(5)
9. Hoisting Apparatus: . . .
Operation of Prohibited Prohibited R 408.6208(11)(a)
Riding on Prohibited Prohibited R 408.6208(11)(b)
Assisting in the Operation of Prohibited Prohibited R 408.6208(11)(c)
Working Under Prohibited Permitted R 408.6208(12)
10 .Ladders and Scaffolding Prohibited Permitted R 408.6209(10)
11. Logging and Sawmills Prohibited Prohibited R 408.6209(5)
12. Mines and Quarries Prohibited Prohibited R 408.6209(6)
13. Motor Vehicles Prohibited Prohibited R 408.6208(13)
Outside Helpers Prohibited Prohibited R 408.6208(14)
14. Ore Reduction, Casting Metals Prohibited Permitted R 408.6209(7)
15. Power Driven: . . .
Bakery Machines Prohibited Prohibited R 408.6208(9)(c)
Meat Processing Machines Prohibited Prohibited R 408.6208(9)(f)
Paper Product Machines Prohibited Prohibited R 408.6208(9)(d)
Metal Forming Machines Prohibited Prohibited R 408.6208(9)(b)
Saws Prohibited Prohibited R 408.6208(9)(e)
Woodworking Machines Prohibited Prohibited R 408.6208(9)(a)
Tractors (Non-Agricultural) Prohibited Restricted R 408.6208(10)(b)
Lawn Mowers and Cutters Prohibited Permitted R 408.6209(8)
Earth Moving Equipment and Trenchers Prohibited Prohibited R 408.6208(10)(a)
16. Radioactive Substances including Self-Luminous Compounds Prohibited Prohibited R 408.6208(6)
17. Respiratory Equipment Prohibited Prohibited R 408.6208(7)
18. Slaughtering, Meat Packing, and Rendering Prohibited Prohibited R 408.6209(9)
19. Tanning (Animal Hides) Prohibited Prohibited R 408.6209(4)
20. Welding Prohibited Permitted R 408.6209(2)
Heat Treating, Brazing, and Soldering Prohibited Permitted R 408.6209(3)
This document contains general information only and does not carry the effect of law. Act 90 contains other limitations
on employment of minors and all requirements must be met. Please contact the Office of Career and Technical
Education for additional information at 517-335-6041 or visit their website at http://www.michigan.gov/mde/0,4615,7-140-
6530_2629_59590---,00.html
IT IS THE POLICY OF THE MICHIGAN DEPARTMENT OF EDUCATION THAT NO PERSON ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL
ORIGIN OR ANCESTRY, AGE, SEX, GENDER, HEIGHT, WEIGHT, MARITAL STATUS, OR DISABILITY SHALL BE SUBJECTED TO DISCRIMINATION IN
ANY PROGRAM, SERVICE OR ACTIVITY FOR WHICH IT IS RESPONSIBLE, OR FOR WHICH IT RECEIVES FINANCIAL ASSISTANCE FROM THE U.S.
DEPARTMENT OF EDUCATION. FOR FURTHER INFORMATION, CONTACT THE CIVIL RIGHTS COORDINATOR, MICHIGAN DEPARTMENT OF
EDUCATION, OFFICE OF CAREER AND TECHNICAL EDUCATION, P.O. BOX 30712, LANSING, MICHIGAN 48909. 517-241-2091
 Office of Career and Technical Education
RICK SNYDER P. O. Box 30712 y Lansing, Michigan 48909 y 517-335-6041
GOVERNOR
Youth Employment Standards Act, 1978 Public Act 90

Work Activities Prohibited or Restricted by Department Review under MCL 409.103

“A minor shall not be employed in, about, or in connection with an occupation that is hazardous or injurious
to the minor’s health or personal well-being or that is contrary to standards established under this act. . .”
This document contains general information and does not carry the effect of the Law

Work Activity Age 14/15 Age 16/17

1. Amusement Park/Recreational Establishment – No Assembly, Disassembly,
or Operation of Rides; Age 16/17 may tend, i.e., Take Tickets, Board and Prohibited Restricted
Disembark Passengers
2. Bloodborne Pathogens Exposure Prohibited Prohibited
3. Boats and Other Watercraft Prohibited Prohibited
4. Conveyors (Belt), Work On or Near Prohibited Restricted
5. Firearms (Loaded), Any Gauge or Caliber including Air Powered Prohibited Prohibited
6. Garbage Cart – Easy Tipper Prohibited Prohibited
7. Gator Type Utility Vehicles (Not on a Public Road) Prohibited Permitted
8. Go-Cart Spotters Prohibited Permitted
9. Golf Carts (Not on a Public Road) Prohibited Permitted
10. Hot Grease or Oil (Exceeding 100 degrees Fahrenheit) Prohibited Prohibited
11. Kansmacker, Un-jamming, Servicing, or Repairing Prohibited Prohibited
12. Knives: Chef, Boning, Butcher, Meat Cleaver, Filet, Skinning, and Machete Prohibited Prohibited
13. Laminators, Used to Form a Multiple-Ply Product Prohibited Prohibited
14. Lawn Care Equipment (Power-Driven) – Mowers, Edgers, Weed Eaters,
Hedger Clippers, Tillers, Wheelbarrows, Thatchers, and Aerators
Prohibited Permitted
15. Life Guard (Certified) . .
Permitted
Swimming Pools and Water Amusement Parks Permitted
(15 only)
Natural Bodies of Waters, Such as Lakes and Rivers Prohibited Permitted
16. Pharmacies and Prescription Drug Delivery Prohibited Prohibited
17. Power Drills (Over 3/8” Chuck) Prohibited Prohibited
18. Propane (LP) Gas, Dispensing Prohibited Prohibited
19. Sewing Machines Used in a Manufacturing Process Prohibited Permitted
20. Snow Blower Prohibited Permitted
21. Tire Changer Prohibited Prohibited
22. Youth Peddling, Door-to-Door and Street Sales for Profit Making
Companies including Mobile Sales Crews
Prohibited Permitted

IT IS THE POLICY OF THE MICHIGAN DEPARTMENT OF EDUCATION THAT NO PERSON ON THE BASIS OF RACE, COLOR, RELIGION,
NATIONAL ORIGIN OR ANCESTRY, AGE, SEX, GENDER, HEIGHT, WEIGHT, MARITAL STATUS, OR DISABILITY SHALL BE SUBJECTED TO
DISCRIMINATION IN ANY PROGRAM, SERVICE OR ACTIVITY FOR WHICH IT IS RESPONSIBLE, OR FOR WHICH IT RECEIVES FINANCIAL
ASSISTANCE FROM THE U.S. DEPARTMENT OF EDUCATION. FOR FURTHER INFORMATION, CONTACT THE CIVIL RIGHTS
COORDINATOR, MICHIGAN DEPARTMENT OF EDUCATION, OFFICE OF CAREER AND TECHNICAL EDUCATION, P.O. BOX 30712,
LANSING, MICHIGAN 48909. 517-241-2091
 Office of Career and Technical Education
RICK SNYDER P. O. Box 30712 y Lansing, Michigan 48909 y 517-335-6041
GOVERNOR
Informational Sheet
Youth Employment Standards Act 90 of 1978, as amended

TEENAGER’S EMPLOYMENT IN MICHIGAN

(Refer to Youth Employment Standards Act, Public Act 90 of 1978)
14 Minimum Age of Employment
Work Permit
¾ Must be current, age and color appropriate on file at fixed location/work site place of employment prior to beginning work
¾ Section I completed by minor and parent/guardian (in its entirety); and,
¾ Section II completed by employer or representative proposing to employ minor (in its entirety); and
¾ Section III completed by school issuing officer only upon application in person by minor desiring employment and after
having examined, approved and copy work permit placing in minor’s permanent school file
Work Permit Exemptions
Work permit do not apply if:
¾ 16/17 year old has successfully passed G.E.D. test and provided proof of successful completion prior to employment
¾ 16/17 year old has completed high school graduation requirements and provided proof of diploma prior to employment
¾ 16/17 year old emancipated has provided proof to employer prior to employment (i.e., marriage certificate, etc.)
¾ Signed and dated written agreement/contract entered into between employer and governing body of the school district, etc.
¾ Employment in a business owned (sole, partner or stockholder) and operated by minor’s parent/guardian if
parent/guardian devotes substantially all of his/her working hours to the operation of the business
Adult Supervision
Minors under the age of 18 may not work
¾ Unless the employer or employee of the employer 18 years or older provides supervision;
¾ In an occupation that involves a cash transaction after sunset or 8 pm, whichever is earlier, at a fixed location unless
employer or employee of the employer 18 years or older is present at the fixed location during those hours
Hours
Minors required by law to attend school, may only perform work outside school hours (i.e., after 3:00 pm)
Minors under the age of 18 may not work
¾ More than 6 days in one (1) week;
¾ More than an average of 8 hours per day in one (1) week;
¾ More than 5 hours continuously without 30 minutes or more documented and uninterrupted meal/rest period;
Minors 16/17 years
¾ May be employed no earlier than 6:00 am and no later than10:30 pm (Sunday-Thursday);
¾ May be employed no earlier than 6:00 am and no later than 11:30 pm (Friday-Saturday) and (During Summer, Winter,
Christmas school vacation at least 7 calendar days Sunday – Saturday)
¾ May work no more than 24 hours per week when school is in session (whether home/cyber/virtual/on-line school, etc.)
¾ May work no more than 48 hours per week when school is not in session (Spring, Summer, Winter/Christmas vacation - at
least 7 calendar days Sunday – Saturday)
Minors 14/15 years
¾ May be employed no earlier than 7:00 am and no later than 7:00 pm (September Labor day – June 1st)
¾ May be employed no earlier than 7:00 am and no later than 9:00 pm (June 1st – September Labor day)
¾ May be employed no more than 18 hours a week during a school week
¾ May be employed no more than 3 hours a day, outside school hours, on school day (Monday – Friday)

Alcohol
Minors under the age of 18 cannot sell, serve or furnish alcoholic beverages
Minors under the age of 16 may not be employed in establishments
where alcoholic beverages are sold or consumed for consumption on the premises

Minors shall not be employed in, about, or in connection with

an occupation that is hazardous or injurious to the minor’s health or well-being
including but not limited to
(Youth Peddling, Door-to-Door sales, and Street sales for profit making companies)
(Use of Chef, Boning, Butcher, Meat Cleaver, Filet, Skinning, or Machete knives)
(Hot Grease or Oil when the temperature exceeds 100 degrees Fahrenheit)
 Hazardous Occupations
(Under the age of 18)
The term “operation” as used in HO’s 5, 8, 10, 11, 12 and 14
includes the tasks of setting up, adjusting, repairing, oiling, and cleaning the equipment
x HO 1 Manufacturing or storing explosives x HO 11 Power-driven bakery machines
x HO 2 Driving a motor vehicle or work as an outside x HO 12 Power-driven paper-products machines,
helper on motor vehicles scrap paper balers, and paper box
x HO 3 Coal mining compactors
x HO 4 Logging and sawmilling x HO 13 Manufacturing of brick, tiles and related
x HO 5 Power-driven woodworking machines products
x HO 6 Exposure to radioactive substances and x HO 14 Power-driven circular saws, band saws and
ionizing radiation guillotine shears
x HO 7 Power-driven hoisting apparatus x HO 15 Wrecking, demolition, and shipbreaking
x HO 8 Power-driven metal-forming, punching and operations
shearing machines x HO 16 Roofing occupations and work on or about a
x HO 9 Mining, other than coal roof
x HO 10 Power-driven meat-processing machines, x HO 17 Trenching and excavation operations
slaughtering and meat packing plants
Minors 14/15 years may not do
x Manufacturing and Mining x Work in freezers and meat coolers
x Meat slaughtering, processing, and packaging x Outside window washing
x Meat slicers, saws and meat choppers (including x Baking such as vertical dough mixers, batter mixers
restaurants and delicatessens) occupations (including most countertop models) dough rollers and
x Operating power-driven equipment dough sheeters
x Transportation and Communications x Work involving power-driven food slicers and
x Warehousing and storage grinders, choppers or cutters and bakery mixers
x Construction x Loading and unloading goods to and from trucks,
x Work in or about boiler or engine rooms railcars or conveyors
x Maintenance or repair of a building or equipment x Work in areas where meats are prepared for sale

EMPLOYER’S RECORDKEEPING REQUIREMENTS

x Work permit or Work Based Learning agreement or contract signed and dated between employer and school
x Copy of certification - successfully passing G.E.D. test or high school requirements - diploma
x “State Approved” Application for General Hours and Individual Application for Hours Deviation for 16 and 17 year old
minors
x Starting and Ending documented and uninterrupted meal/rest period of 30 minute or more
x Posting Requirement – at the work site
x Required Michigan Minimum Wage Law Poster – posted at the work site
x Employee name, address, birth date – occupation/classification – rate of pay – total hours worked AND total hours paid
each pay
x Total daily hours worked – starting/ending time worked each day and starting/ending meal/rest period
x Itemization of fringe benefits (1 listing for 10 or more employees)
x Separate earning statement of itemization of deductions made each pay period
x Furnish each employee at the time of payment of wages a retainable and detachable earning statement indicating
1. Hours worked by the employee
2. Gross wages paid
3. Identification of the pay period for which payment is being made
4. Itemization of deductions
TIPPED EMPLOYEES
Signed and dated tip statement received each pay period AND Itemization of credits taken for tips each pay period

Wage and Hour Program

Workforce Opportunity Wage Act – Minimum Wage
www.michigan.gov/wagehour • 517-322-1825 • Toll Free 855-4MI-WAGE (855-464-9243)

IT IS THE POLICY OF THE MICHIGAN DEPARTMENT OF EDUCATION THAT NO PERSON ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL
ORIGIN OR ANCESTRY, AGE, SEX, GENDER, HEIGHT, WEIGHT, MARITAL STATUS, OR DISABILITY SHALL BE SUBJECTED TO DISCRIMINATION IN
ANY PROGRAM, SERVICE OR ACTIVITY FOR WHICH IT IS RESPONSIBLE, OR FOR WHICH IT RECEIVES FINANCIAL ASSISTANCE FROM THE U.S.
DEPARTMENT OF EDUCATION. FOR FURTHER INFORMATION, CONTACT THE CIVIL RIGHTS COORDINATOR, MICHIGAN DEPARTMENT OF
EDUCATION, OFFICE OF CAREER AND TECHNICAL EDUCATION, P.O. BOX 30712, LANSING, MICHIGAN 48909. 517-241-2091
 STATE OF MICHIGAN
GRETCHEN WHITMER DEPARTMENT OF LABOR AND ECONOMIC OPPORTUNITY JEFF DONOFRIO
GOVERNOR DIRECTOR
LANSING
POSTING REQUIREMENT
YOUTH EMPLOYMENT STANDARDS ACT, 1978 PA 90, as amended
MCL 409.110 Minor under 16 years; days and hours of employment.
Sec. 10. A minor under 16 years shall not be employed in an occupation subject to this act for more than 6 days in 1
week, nor for a period longer than a weekly average of 8 hours per day or 48 hours in 1 week, nor more than 10
hours in 1 day. The minor shall not be employed between the hours of 9 p.m. and 7 a.m. A minor who is a student
in school shall not be employed more than a combined school and work week of 48 hours during the period when
school is in session.
MCL 409.111 Minor 16 years or older; days and hours of employment; definitions.
Sec. 11. (1). Except as provided in subsection (3), a minor 16 years of age or older shall not be employed in an
occupation subject to this act for more than any of the following periods:
(a) Six days in 1 week.
(b) A period longer than a weekly average of 8 hours per day or 48 hours in 1 week.
(c) Ten hours in 1 day.
(d) For a minor 16 years of age or older who is a student in school, a combined school and work week of 48 hours
during the period school is in session.
(2) Except as provided in subsection (3), a minor 16 years of age or older shall not be employed between 10:30
p.m. and 6 a.m. However, except as provided in subsection (3), a minor 16 years of age or older who is a
student in school may be employed until 11:30 p.m. on any of the following days:
(a) On Fridays and Saturdays.
(b) During school vacation periods.
(c) During periods when the minor is not regularly enrolled in school.
(3) A minor 16 years of age or older may be employed in farming operations involved in the production of seed or in
agricultural processing for a period greater than the periods described in subsections (1) and (2) if all of the following
conditions are met:
(a) If a minor is a student in school, the period greater than the periods described in subsections (1) and (2) occurs
when school is not in session.
(b) The minor is employed for not more than 11 hours in 1 day.
(c) The minor is employed for not more than 62 hours in any week. However, the minor shall not be required by an
employer to work more than 48 hours during any week without the consent of the minor.
(d) The minor is not employed between 2 a.m. and 5:30 a.m.
(e) The agricultural processing employer maintains on file a written acknowledgment of the minor’s parent or
guardian consenting to the period of employment authorized under this subsection.
(4) As used in this section:
(a) “Agricultural processing” means the cleaning, sorting or packaging of fruits or vegetables.
(b) “Farming operations involved in the production of seed” means farming activities and research involved in the
production of seed, including plant detasseling, hand-pollination, roguing, or hoeing, and any other similar
farming activity required for commercial seed production.
MCL 409.112 Meal and rest period.
Sec. 12. A minor shall not be employed for more than 5 hours continuously without an interval of at least 30 minutes for a
meal and rest period. An interval of less than 30 minutes shall not be considered to interrupt a continuous period of work.
MCL 409.112a Employment of minor in occupation involving a cash transaction after sunset or 8 p.m. at fixed
location; condition.
Sec. 12a. A minor who would otherwise be permitted under this act to be employed in an occupation subject to this
act shall not be employed in an occupation that involves a cash transaction subject to this act after sunset or 8 p.m.,
whichever is earlier, at a fixed location unless an employer or other employee 18 years of age or older is present
at the fixed location during those hours.
IMPORTANT: R408.6207 REQUIRES A MINOR SUBJECT TO ACT 90 BE SUPERVISED BY THE EMPLOYER
OR ANOTHER EMPLOYEE 18 YEARS OF AGE OR OLDER.

WAGE AND HOUR DIVISION

P.O. Box 30476  Lansing, Michigan 48909-7976
OVERNIGHT MAIL ADDRESS: 2407 N. GRAND RIVER • LANSING, MICHIGAN 48906
WHD-9919 Toll Free: 1-855-4MI-WAGE (1-855-464-9243)  (517) 284-7800  FAX (517) 763-0110
(12/19) www.michigan.gov/wagehour Page 1 of 1