CISN 2020 05 Rev 09 Instructions To ROs and Their Surveyorss With Annex
CISN 2020 05 Rev 09 Instructions To ROs and Their Surveyorss With Annex
1. BACKGROUND
1.1 Paragraph 18 of the IMO Instruments Implementation Code (Resolution A.1070(28))
requires flag states, inter alia, to issue technical instructions to Recognized Organizations
(RO) regarding the conduct of delegated inspection, survey and certification services
delegated to the RO.
1.2 Annex 1 to this Shipping Notice contains the technical instructions to Recognized
Organizations for Cayman Islands ships.
1.3 The Cayman Islands has appointed the following Recognized Organizations –
• American Bureau of Shipping;
• Bureau Veritas;
• DNV;
• Lloyd’s Register;
• Class NK; and
• RINA.
1.4 This Shipping Notice should be read in conjunction with SN 02/2020 “Guidance and
Instruction on Arrangements to the Satisfaction of the Administration”.
2. THIS REVISION
2.1 This revision includes changes to –
Page 1 of 1
Rev 09: 20 September 2022
Annex 1 to CISN 05/2020 (Rev 09)
Instructions to Recognized
Organizations (ROs) and their
Surveyors
PAGE 1
PAGE 2
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
CONTENTS Page
Section 2 Registration 11
1. Equivalent Provisions (EPs)/Alternative Design Arrangement (ADAs)/
Exemptions/’Satisfaction of the Administration’
2. Certificate of Survey (Measurement)
3. Carving and Marking (C&M) Note
4. Certificate of British Registry (CoBR)
Section 6 Reporting 13
PAGE 3
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 7 SOLAS 14
Chapter 1 General provisions
Chapter II-1 Construction – Structure, subdivision and stability, machinery and
electrical installations
Chapter II-2 Construction – fire protection, fire detection and fire extinction
Chapter III Life-saving appliances and arrangements
Chapter IV Radiocommunications
Chapter V Safety of navigation
Chapter VI Carriage of cargoes and oil fuels
Chapter VII Carriage of dangerous goods
Chapter VIII Nuclear ships
Chapter IX Management for the safe operation of ships
Chapter X Safety measures for high-speed craft
Chapter XI-1 Special measures to enhance maritime safety
Chapter XI-2 Special measures to enhance maritime security
Chapter XII Additional safety measures for bulk carriers
Section 8 MARPOL 19
Annex I Prevention of pollution by oil
Annex II Control of pollution by noxious liquid substances in bulk
Annex III Prevention of pollution by harmful substances carried by sea
In packaged form
Annex IV Prevention of pollution by sewage from ships
Annex V Prevention of pollution by garbage from ships
Annex VI Prevention of air pollution from ships
PAGE 4
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 12 ISPS Code 25
Audits
1. ISPS audit procedures and certification
2. ISPS delegation
3. Ship Security Plan approval
Cayman Islands ISPS specific requirements
1. Interim Audit
2. ISPS records
3. Ship Security Alert System (SSAS)
4. Failure of Security Equipment
5. Security Advisory Notices
6. Private Contracted Armed Security Personnel (PCASP)
Section 13 MLC 27
MLC inspections
1. MLC inspections
2. MLC delegation
3. MLC certification & DMLC Part I & II
4. Amendments to DMLC Part I & II
5. Exemptions or Equivalences
6. Reporting
7. Seafarer Complaints
Cayman Islands MLC specific requirements
Appendix 8 RO Instructions for Change of Flag – Pleasure Yacht Not Engaged in Trade
PAGE 5
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Cayman Islands CISR – Contact details
Our website www.cishipping.com and Cayman Islands guidance note CIGN 04/2017 provide
the latest contact details.
Please note that local time in the Cayman Islands is UTC -5 hours.
All national legislation, shipping notices and guidance notices are freely available via our
website www.cishipping.com
PAGE 6
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 1 - Statutory surveys, verifications and issue of certification
1. Conventions that have been extended to the Cayman Islands Shipping Registry (CISR)
The Conventions that have been extended to CISR can be found on the IMO GISIS
website but are also provided in CIGN 03/2020.
2. RO Authorisation
Appendix 1 states the degree of authorisation for the ship’s RO for statutory surveys
and verifications carried out on behalf of CISR. The latest IMO ‘Survey Guidelines
Under the Harmonized System or Survey and Certification (HSSC)’ are to be followed.
3. Drills
All audits and general inspections should include witnessing a fire and abandon ship
drill; if a drill cannot be witnessed due to valid reasons (i.e. due to port restrictions)
this should be recorded in the survey report.
4. Crew Training
All surveys/audits/general inspections should verify that seafarers are familiar with their
specific duties, ship arrangements, installations, equipment and procedures.
Exemptions and equivalent arrangements that have been issued for CISR ship types
(i.e. yachts) or specific ships are available in GISIS in the Cayman Islands (United
Kingdom) section. Equivalent arrangements within the scope of the Red Ensign Group
(REG) Yacht Code are to be documented on a ‘Form 526 - Equivalent Arrangement
Application Form’, as provided in Appendix 2a and 2b. If the arrangements have
operational implications agreement of the Owner’s representative will be required.
These are not promulgated to the IMO members states but form part of the yacht’s
documentation.
PAGE 7
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
10. Approval of manuals
The CISR fully authorises ROs to approve shipboard manuals required by International
Convention for which the ROs are fully authorised in accordance with Appendix 1.
The only exceptions to this are:
- Ship Security Plans (SSPs) for all ships
- Shipboard Oil Pollution Prevention Plans (SOPEPs) and Declaration of Maritime
Labour Convention (DMLC) Part IIs for yachts
CISR has communicated to IMO through GISIS the list of certificates, which may be
issued by the Administration or its ROs as electronic certificates, as well as relevant
website links for verification of authenticity.
Please note that the above does not apply to existing and established procedures and
methods for in water surveys.
15. Surveys outside of survey window
A certificate ceases to be valid if the periodical, intermediate or annual survey, as
appropriate, or the inspection of the outside of the ship’s bottom is not completed
within the relevant time window.
As per the IMO HSSC guidelines, the validity of the certificate should be restored by
carrying out the appropriate survey which, in such circumstances, should consist of
the requirements of the survey that was not carried out. However, requirements may
depend on the length of time between the end of the survey window and the date of
the survey.
Written instruction and authorisation shall be requested from the CISR for
revalidation/restoration of the validity of the certificate.
On completion of the survey, the certificate is to be endorsed with the following text
next to the endorsement:
"The validity of the certificate has been restored on this date as agreed by the Flag
Administration in accordance with IMO Resolution A.1140(31) para. 5.6."
However, the use of CoCs etc. to manage the rectification of deficiencies (or multiple
deficiencies) relating to statutory items, e.g. safety equipment, safety radio, etc., which
in the opinion of the RO’s surveyor may affect the validity of the relevant certificate, is
not acceptable to CISR as the only course of action to take.
PAGE 9
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Before issuing a project specific RO authorisation, a RO surveyor pre-authorisation is
required to be completed and accepted by the CISR project surveyor. The RO
surveyor(s) are to provide copies their Certificate of Authorisation which should
indicate their level or authorisation (i.e. supervised or unsupervised for Passenger Ship
Initial Surveys).
Appendix 10 provides the typical delegation of work for a newbuild passenger yacht
project; however, a project specific authorisation with instructions and a delegation
matrix is issued. Whilst all plan appraisal is fully delegated, except for GMDSS Radio
Installation, RO comments on the following reviews/appraisals are to be presented to
CISR for agreement before being released to the client: -
• Life Saving Appliances Plan
• Navigations Lights Plan
• Navigation Equipment Plan
• Bridge Visibility Plan
• Crew Accommodation Plan
• Structural Fire Protection Plan
• Fire Load Calculations
• Escape Plan and Escape Calculations
• Fire Control Plan
• Passenger Safety Instructions
• Weathertight Integrity Plan (incl. glazing)
• Damage Control Plan
CISR’s lead surveyor, the RO’s surveyor(s), the master and the operator of the vessel
will discuss prior to commencement, the delegation of survey items.
At renewal surveys the RO surveyor(s) and the attending CISR surveyor are to
complete a Combined Declaration of Survey of a Passenger Ship or Passenger Yacht,
as per Appendix 6.
On completion of all surveys CISR will issue the full-term Passenger Ship Safety
Certificate (PSSC) or Passenger Yacht Safety Certificate (PYSC), as appropriate. The
Statement of Operational Limitations is also reviewed and re-issued by CISR at each
renewal survey.
PAGE 10
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
20. Existing Large Commercial Yachts
As per Appendix 1, CISR undertake annual surveys and audits on all yachts certified
to the REG Yacht Code but may on an ‘ad-hoc’ basis authorise the RO to undertake
surveys or audits on their behalf; on such occasions a CISR authorisation must be
provided.
Section 2 - Registration
The ‘number of seafarers for whom accommodation is provided’ should not exceed the
approved Maritime Labour Convention (MLC) accommodation arrangements for
vessels certified against this convention. For vessels not required to be certified to MLC
(i.e. pleasure yachts for private use) it should be the number of berths.
For vessels other than Passenger Ships or Passenger Yachts the ‘number of passengers
for whom accommodation is provided’ should not exceed 12, even if more berths are
available.
CISR encourage pleasure yachts not engaged in trade to maintain Load Line, Safety
Construction, Safety Equipment and Safety Radio certificates on a voluntary basis; ROs
are authorised to issue full term or short-term certificates (as per the RO agreement) to
such vessels.
1. When an RO attends to sign the Carving and Marking Note (CMN) for a change of
name or Cayman Islands’ port for a yacht they should complete and return the RO for
Change of Name or Cayman Port, as per Appendix 6.
1.3 Interim ISM, ISPS and MLC audits and inspections may be carried out by the
RO without formal authorisation for vessels that CISR has confirmed will be
accepted on the Enhanced Delegation Scheme (known to Shipowners as the
CISR Flag State Compliance (FSC) scheme). However, this does not preclude
CISR from conducting the interim audits or inspections at the request of the
Shipowner or when deemed appropriate by CISR
PAGE 12
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 5 - New construction, major modifications or conversions & type approval
Equipment which has been certified under the UK Conformity Assessment (UKCA) Marking
scheme, by any UK Conformance Assessment Body (CAB) or under the EU Marine
Equipment Directive (MED), by any EEA Notified Body, is acceptable to be used on CISR
registered vessels, although, it is not a mandatory requirement that equipment has been
certified under the UKCA or MED.
Section 6 - Reporting
2. All deficiencies which in the opinion of the RO’s surveyor may affect the validity of the
relevant statutory certificate are to be reported to CISR immediately.
PAGE 13
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 7 - SOLAS
SOLAS Chapter I
General provisions
No comments
PAGE 14
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
3. Voluntary Early Implementation
MSC.1/Circ. 1565 - CISR has agreed that in respect to the requirements of II-2/10.5 a fixed
water-based local application fire-extinguishing system may be fitted in lieu of a 135L foam
extinguisher. The equivalence is available in CISR’s area of GISIS Ref. No. XQ46533.
3. Oversized lifejackets
CISN 01/2011 provides clarification as to how to determine a ‘sufficient’ number of
oversized lifejackets.
4. Authorised service providers for survival craft launching appliances and on-load release
gear (Reg 11)
Further information is available in CIGN 09/2019.
PAGE 15
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Where a rescue boat launching appliance with manual slewing arrangements is provided,
the following note is to be added to the Cargo Ship Safety Equipment Certificate in the free
text box to the left of the signature block:
"Manual slewing of the rescue boat has been accepted by CISR in accordance with IMO
SLS.14/Circ.448 as an equivalent arrangement to SOLAS Reg.III/17 regarding the stored
mechanical power requirement."
9. Equivalent arrangements for the extended servicing of an inflatable liferaft (Reg 20.8) for
the SURVITEC Group
CISR accept the UK’s approval of extended service intervals for inflatable liferafts according
to IMO guidelines MSC.1/Circ.1328. The equivalence is available in CISR’s area of GISIS Ref.
No. XQ48541.
SOLAS Chapter IV
Radiocommunications
1. CIGN 04/2011 provides guidance of Ship Radio Station Licencing and EPIRB
programming. Cayman Islands utility authority, OfREG, administers Ship Radio Station
Licencing and only issues licences in digital format.
2. The Cayman Islands does not maintain its own dedicated EPIRB registration database,
but instead has an agreement to utilize the UK database maintained by the Maritime and
Coastguard Agency (MCA) or the United States database maintained by the National
Oceanic and Atmospheric Administration (NOAA). Both these agencies require Cayman
flagged vessels to program their EPIRBs with the serialised protocol appropriate to their
respective countries. On no account should EPIRBs be programmed with the Cayman
Islands’ MMSI number.
3. The radio specialist undertaking the radio inspection should attend on the same date as
the Cargo Ship Safety Radio survey. For yachts only, if this is not possible, they must
attend at the earliest opportunity prior and within 2 weeks.
4. For vessels over 300GT the radio specialist must be approved by one of CISR’s
Recognised Organisations.
5. For vessels under 300GT the radio specialist must be a service provider acceptable to
CISR if not approved by one of CISR’s Recognised Organisations.
PAGE 16
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
SOLAS Chapter V Safety
of navigation
1. Safe manning and certification and training requirements for seafarers (Reg 14)
The requirements and guidance relating to minimum safe manning and seafarer’s
certification and training requirements for yachts and Minimum Safe Manning Documents
(MSMDs) are provided in our Manning Policy Manual for Yachts.
The CISR does not accept IACS UI SC295 but may take into consideration, on a case-by-
case basis, an unforeseen delay in commissioning.
SOLAS Chapter VI
Carriage of cargoes and oil fuels
No comments
SOLAS Chapter VII
Carriage of dangerous goods
1. Chapter 18 of the International Code for the Construction and Equipment of Ships
Carrying Dangerous Chemicals in Bulk (IBC Code) lists products which have been
reviewed for their safety and pollution hazards and determined not to present hazards
to such an extent as to warrant the application of the Code. Nonetheless, some safety
PAGE 17
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
precautions may be necessary for the transportation of these products. Section 18.2 of
the IBC Code requires that Administrations prescribe appropriate safety requirements for
the carriage of these products. CISN 06/2011 outlines the safety precautions to be
followed by companies and ships when transporting those products listed in Chapter 18
of the IBC Code on Cayman Islands ships
SOLAS Chapter VIII
Nuclear ships
CISR does not register Nuclear Vessels
SOLAS Chapter IX Management for
the safe operations of ships
Refer to Section 8
SOLAS Chapter X
Safety measures for high-speed craft
No comments
SOLAS Chapter XI-1
Special measures to enhance maritime safety
1. General information on the Company and Registered Owner Identification number and
Continuous Synopsis Records are stated in CIGN 04/2007
SOLAS Chapter XI-2
Special measures to enhance maritime security
Refer to Section 9
SOLAS Chapter XII
Additional safety measures for bulk carriers
1. Resolution MSC.277(85) Clarification of the Term “Bulk Carrier”
All vessels to which this circular applies should be issued with a
statement from their ROs identifying that they are either:
i. A dry cargo ship meeting the definition of 1.5 of the Resolution; or
ii. A dry cargo ship which may occasionally carry dry cargoes in bulk due to meeting
the definition of 1.6 or 1.7 of the Resolution.
Dry cargo ships that fall under the above must be identified as ‘Other Cargo Ship’ for
statutory certification purposes.
From 1st January 2020, CISR will not register any vessels as ‘Bulk Carriers’ unless they are
a Bulk Carrier as defined in SOLAS regulation XII/1.1.
Any vessels currently registered as a ‘Bulk Carrier’ but only meeting the requirements of
1.ii are at their 3rd Special Survey (15 years of age) to be subjected to inspection to the
scope of the International Code on the Enhanced Programme of Inspections during
Surveys of Bulk Carriers and Oil Tankers, 2011 (2011 ESP Code); similarly the scope of the
4th Special Survey (20 years of age) the scope of the inspection is to be as per the 2011
ESP Code.
Any vessel registered as a ‘Dry Cargo Ship’ that wishes to carry dry cargo in bulk on an
occasional basis must hold a statement as per 1.ii above and will require the prior
agreement of the RO and CISR before undertaking a voyage with dry cargo in bulk. The
interpretation of ‘occasional’ is left to the discretion of CISR.
PAGE 18
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 8 MARPOL
MARPOL Annex I
MARPOL ANNEX II
MARPOL ANNEX IV
2. Pending further review at IMO, REG is content that ROs undertaking approval of
maximum discharge rates for untreated sewage in accordance with MARPOL Annex IV
Regulation 11.1.1 may accept existing variable rate discharge pumps providing that the
variable rate of the pump can be fixed to a discharge rate which renders the most
effective discharge rates compliant with the Regulation. Above pump discharge rate
should be detailed on the sewage discharge rate table approved by the RO. Also, suitable
instructions should be included within the ship’s SMS/ Sewage discharge procedures to
ensure that the approved pump discharge rate is not exceeded in service during sewage
discharge operations.
MARPOL ANNEX V
MARPOL ANNEX VI
PAGE 19
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
2. SEEMP/EEDI
ROs are authorised to conduct all work relating to SEEMP and EEDI under the existing
MARPOL Annex VI authorisation; CIGN 3/2018 also refers.
CISR has no objection to one RO providing EEXI verification to ships classed by another
RO upon request of the ship owner, provided that:
i) It would be limited to reviewing the EEXI Technical File and the estimated speed-
power curve obtained from the tank test and/or numerical calculations and/or the sea
trial results calibrated by the tank test in accordance with the EEDI Survey and
Certification Guidelines (MEPC.333(76)).
ii) where an overridable Shaft/Engine Power Limitation system is installed, the
verification would not confirm that the system is appropriately installed and sealed on
board in accordance with Guidelines on the Shaft / Engine Power Limitation system
to comply with the EEXI requirements and use of a power reserve (MEPC.334(76))
and that a verified Onboard Management Manual (OMM) for overridable Shaft /
Engine Power Limitation is on board the ship. This onboard verification task would be
performed by the RO that Classes the vessel.
The authorisation for verification of Carbon Intensity Indicator (CII) under MARPOL VI/26
and approval of SEEMP Part III under MARPOL VI/28 of CISR Ships extend to the
respective RO who has additionally taken on the responsibility for IMO Data Collection
System (DCS) for Fuel Oil Consumption of those ships, i.e. the DCS and CII verifications,
and issuance of Statement of Compliance for a CISR vessel must be carried out by the
same RO irrespective of whether that RO has classed the vessel.
This permission is subject to that RO taking full legal responsibility for the whole of the
DCS, CII and SEEMP PIII work, or the ship owner ensuring an agreement exists between
the DCS_CII RO and the ships’ primary RO as to who owns responsibility for the
shipboard elements of the DCS and CIII work and related certifications. The CISR would
emphasize the importance of the owner having documented, legal clarity as to who takes
responsibility for each element.
In addition, the DCS_CII RO shall provide an annual list of CISR vessels for which they
have undertaken the verification work before 30th June of each year starting 2023.
PAGE 20
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 9 – Load Line, Tonnage, Ballast Water, Ship Recycling and COLREGs
Load Line
Tonnage
1. CISR would not normally consider small changes made solely for compliance with a new
regulation to affect tonnage or application of regulations under other Conventions. For “new”
ships under the Tonnage Convention, tonnage should always be re-measured following
changes to enclosed spaces and if <=1% then either annotate the current certificate or issue
a new certificate, at owner’s discretion; in either case using retaining the existing tonnage.
If the cumulative effects of more than one such change exceeds 1% of the original tonnage,
then the recalculated figure should be used on the Tonnage Certificate and all other
Convention certificates. For “existing ships” the current 1% allowance under TM5/Circ.6
applies. [REG-UI 0001.A01]
1. This convention has yet to be extended to CISR by the UK. In the meantime, an RO may
issue a Statement of Compliance for a CISR flagged vessel; CIGN 02/2017 refers
2. Water held in the hopper of a dredger does not fall under the requirements of the
Convention; IMO BWM.2/Circ.32 refers.
PAGE 21
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Ship Recycling
(EU Regulation and Hong Kong Convention)
1. The Hong Kong convention has yet to be extended to CISR by the UK. In the meantime, an
RO may issue a Statement of Compliance for a CISR flagged vessel; CIGN 02/2019 on EU
Ship Recycling Regulation also refers.
Non-Convention requirements
1. CISR requirements for pleasure yachts of 300GT and above not engaged in trade operating
in polar waters are provided in CISN 06/2020
PAGE 22
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 10 REG Yacht Code
1. CISR apply the REG Yacht Code as an equivalent arrangement with respect to the
International Convention on Load Line (ILLC), 1966, The International Convention on the
Safety of Life at Sea (SOLAS), 1974 and the International Convention on Standards of
Training, Certification and Watchkeeping Seafarers (STCW). This has been communicated to
the IMO (Ref No. XQ48537 in CISR’s area of GISIS).
2. It should be noted that Part A of the Code is applicable to Large Yachts engaged in
commercial use which are 24 metres and over in load line length and which do not carry
cargo and do not carry more than 12 passengers or if built before 21 July 1968, 150 gross
tons and over according to the tonnage measurements applying at that date. Part B of the
Code is applicable to Passenger Yachts engaged in private and commercial use of any size
which carry more than 12 but not more than 36 passengers on international voyages.
3. For pleasure yachts engaged solely in private use that comply with the REG Code Part A on a
voluntary basis but wish to omit compliance with certain requirements (i.e. ISPS Code, MLC)
then, subject to their discretion, CISR may issue an annually endorseable ‘Statement of
Compliance’ listing non-compliant items.
4. The Red Ensign Group Yacht Code and corrigenda can be found at the following link:
https://www.redensigngroup.org/publications
5. Matrices detailing the division of responsibilities with respect to surveys and the issue of
statutory certification of newbuild REG Code - Part A – Large Yachts is provided in following:
- Appendix 3 Large Yacht Newbuild Delegation Matrix
- Appendix 4 Helicopter Landing Area Delegation Matrix
1. Lightweight Survey
A lightweight survey is required to be carried out to the satisfaction of the attending RO
surveyor at intervals not exceeding five years. Refer to CIGN 04/2020 for further information.
2. Bow Height – Application of the Load Line Convention
The increased bow height requirement introduced by IMO Resolution A972(24) is not applied
to yachts certified compliant with the REG Yacht Code Part A. Such yachts may be
constructed with bow height in accordance with the requirements of the 1966 Load Line
Convention; an exemption is not required.
PAGE 23
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
3. Section 16.8 - Availability of Equipment (Radio)
CISR policy is to require 2 means for Sea Area A4 (i.e. duplication of equipment and a
shore based maintenance contract)
PAGE 24
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
REG Yacht Code – Certification
1. Cargo Ship Safety Construction (SAFCON), Cargo Ship Safety Equipment (SEC), Cargo Ship
Safety Radio (SRC) or International Load Line Convention (ILLC) certification issued by an
RO on behalf of CISR should be annotated as follows:
“This yacht is in compliance with the equivalent arrangements of the REG YC extended to the
th
Cayman Islands by IMO GISIS reference number XQ46480 dated 20 November 2018”
Section 11 - ISM
ISM Code
In addition to those ISM audits required under the Code, Class may also carry out any
additional ISM audits as instructed by the CISR, considering the severity of the failure of
the working systems on board the Company’s vessels. Circumstances may include but not
be limited to the number of ISM related deficiencies, issuance of PR17 notifications or the
detention of an Cayman Islands ship on ISM related deficiencies. Additional ISM audits may
be carried out by the CISR at its discretion.
For Companies with all their vessels on the Enhanced Delegation Scheme, CISR will issue
an authorisation for the RO or another REG Flag (if multi-REG flagged fleet) to
conduct the audit on CISR’s behalf. However, CISR will undertake an audit at least once in
5 years and typically this will be the renewal audit. For a Company new to CISR, CISR will
undertake the next DOC audit after the first vessel is registered.
PAGE 25
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 12 - ISPS
ISPS Code
2. ISPS delegation
CISR carries out ISPS audits and issues ISPS certification for commercial yachts and
passenger ships. In addition, there are a few cargo ship companies with which the CISR
carries out ISPS audits on their ships.
For all other ships, the ISPS audits are fully delegated to the RO.
In addition to those ISPS audits required under the Code, RO’s may also be requested to
carry out any additional audits as instructed by the CISR. Circumstances may include but
not be limited to the detention of an Cayman Islands ship on ISPS related deficiencies or
a failure of the vessel to follow guidance provided in relation to ship security.
3. Ship Security Plan approval
All Ship Security Plans must be approved by the CISR. Class are not authorised to approve
Ship Security Plans on behalf of the CISR, however, an RO issuing the ISSC on behalf of
CISR may approve amendments; CISN 01/2020 also refers.
1. Interim Audit
Prior to an interim audit being carried it is to be confirmed that CISR have acknowledged
submission of the Ship Security Plan (SSP) and the supporting Ship Security Assessment
(SSA).
2. ISPS records
Confirm the records required to be kept by the Ship Security Plan are being maintained
on board and in the English language.
Confirm ISPS records are kept for a minimum of 3 years (this may be 1 year on the ship
and 2 years in the office).
PAGE 26
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
3. Ship Security Alert System (SSAS)
Guidance on SSAS is given in CIGN 06/2007. A SSAS ‘live test’ is to be conducted at all
audits, including interim audits. The Company is to advise the UK MRCC and CISR in
advance of a test being carried out; contact details are given in CIGN 04/2016. It is to be
confirmed that an SSAS function test (without involving CISR or UK MRCC) has been
carried out at intervals not exceeding 3 months. Confirm that incidents relating to
maritime security have been communicated to CISR as per CISN 02/2015.
4. Failure of Security Equipment
It is to be verified that any failure of security equipment or systems, or suspension of a
security measure for whatever reason, equivalent temporary security measures should
be adopted, notified to, and agreed by CISR.
If the operation of any equipment is necessary to fulfil a requirement of the SSP or the
ISPS Code it will be classed as “security equipment” for the purposes of the ISPS Code.
This will include “dual use” equipment, even when the equipment’s primary function is
not related to security. As an example, deck lighting will probably be classed as security
equipment as it is required to effectively monitor deck areas during the hours of
darkness. Similarly, communications equipment will be classed as security equipment if it
is used for security related communications. Conversely, an internal door lock would not
normally be classed as security equipment unless, say, it was also used to control access
to a restricted area.
5. Security Advisory Notices
Security Advisory Notices to communicate security levels and security-level information
are emailed to Company Security Officers. This information is confidential, however, in
order to enable Company Security Officers (CSO), Masters, Ship Security Officers (SSO)
and ISPS Auditors to determine if the most recent Maritime Security Level Notification is
being held on board a list of the last ten Maritime Security Level Notifications issued by
CISR is provided on our website.
6. Private Contracted Armed Security Personnel (PCASP)
Cayman Islands merchant shipping laws and regulations do not prohibit the use of
firearms or armed guards on board Cayman Islands flagged vessels. With the escalation
of acts of piracy and armed robbery in the Gulf of Aden and Indian Ocean, the Maritime
Authority of the Cayman Islands (MACI) recognises why many owners feel that the
carriage of armed security guards is necessary for the protection of vessels and crews.
As such, the decision as to whether armed guards are to be carried in this area lies with
the owner and MACI would not seek to prohibit such a course of action being taken. The
decision to carry armed guards on board Cayman Islands vessels should only be taken
after a careful assessment of all relevant risks and taking all reasonable steps to reduce
and mitigate these risks. CIGN 03/2011 provides further information and guidance.
A ‘Letter of No Objection (LONO)’ may be requested from CISR by the Company.
PAGE 27
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Section 13 - MLC
MLC inspections
1. MLC inspections
MLC inspections and the issue of the MLC Certificates shall be carried out in accordance
with the following:
1. IACS No.40 Rev.1 Procedural requirements for MLC, 2006 Certification;
2. ILO’s Guidelines for Flag State Inspections; and
3. Cayman Islands specific requirements (stated below)
Prior to an MLC initial inspection, the Seafarer Employment Agreement (SEA) and DMLC II
should be submitted to CISR for review.
For yachts compliant with the Large Commercial Yacht Code but not holding am MLC
Certificate (i.e. <500GT), confirmatory MLC inspections are carried out annually within
the scope of the LYC survey.
2. MLC delegation
The CISR carries out MLC inspections and issues MLC certification on commercial yachts
and passenger ships. There are also a number of cargo ship companies with which the
CISR carries out MLC inspections on their ships.
For all other ships, Class are fully delegated to carry out MLC inspections.
In addition to those inspections required under the MLC, Class may also carry out
additional inspections as instructed by the CISR, taking into account the reasons for the
inspection. This may include the detention of a ship on MLC related deficiencies or
receipt of a complaint.
Additional MLC verifications may be carried out by the CISR at its discretion.
3. MLC certification & DMLC Part I & II
For ships where MLC inspections have been delegated to Class, Class are authorised to
issue the MLC Certification. However, the CISR issues a signed but un-dated DMLC Part I
and approves the Seafarer Employment Agreements (SEAs).
The DMLC Part I issue date should be added by the attending Class surveyor when
he/she signs the DMLC Part II and issues the MLC Certificate.
5. Exemptions or Equivalences
Any exemptions or equivalences shall be agreed by the CISR. Any existing exemptions
PAGE 28
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
or equivalences are stated on the DMLC Part I.
6. Reporting
In the event of a serious deficiency, CISR is to be advised immediately.
7. Seafarer Complaints
MLC complaints are investigated by the CISR. If Class receive any complaints, these
shall be forwarded to [email protected] along with any comments from
the attending surveyor. Alternatively, seafarers can submit a complaint to us directly via
our on-line form
The following requirements are specific to CISR flagged ships and need to be verified during
MLC inspections:
• Medical stores onboard must comply with CISN 06/2014
• Food fresh water and catering staff training CISN 07/2014
• Hours of work and rest CISN 05/2014
• Crew Accommodation CISN 03/2014
• Complaint Procedures CISN 04/2014
• Mandatory Reporting of incidents CISN 02/2015
PAGE 29
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
Appendices
Appendix 8 RO Instructions for Change of Flag – Pleasure Yacht Not Engaged in Trade
PAGE 30
Instructions to ROs and their surveyors (Rev: 01.09 Sept22)
TABLE OF RECOGNIZED ORGANIZATION (RO) AUTHORISATION
1. General Conditions
The RO is hereby authorised, as listed below, to carry out statutory certification and
services and require repairs and/or corrective action on behalf of the Administration in
accordance with the table of authorisation in addendum A and the applicable instruments
in addendum B.
• F: Full authorisation to perform plan review, carry out surveys, inspections and
audits, approve relevant documents and issue necessary interim and full term
certificates.
• P: Partial authorisation to perform plan review, carry out surveys, inspections and
audits, and possible issue of interim certificates or full term certificates.
(Specific guidance to be provided by the Administration and full term Certificate
may be issued by the Administration).
• L: Limited authorisation to account for other special categories not covered by the
above, such as case-by-case authorisation or geographical limitations.
(ISSUE/ENDORSE/APPROVE)
Instruments
Applicable
Intermediate
Short-term
Renewal
Annual
Interim
Initial
1.0 SOLAS Convention 74/78 and the Protocol 1988 See Note 1
1.1 Cargo Ship Safety Construction Certificate F F F F F
1.2 Cargo Ship Safety Equipment Certificate F F F F F
1.3 Cargo Ship Safety Radio Certificate F F F F
1.4 Cargo Ship Safety Certificate F F F F F
1.5 Document of Authorisation for the Carriage of Grain F F
1.6 Passenger Ship Safety Certificate L1 L1 L1 L1 L1
See Note 1
2.0 International Convention on Load Lines, 1966 and 1988 Protocol
2.1 International Load Line Certificate F F F F F
See Note 1
3.0 MARPOL Convention 73/78 Protocol
3.1 Annex I – Prevention of Pollution by Oil
International Oil Pollution Prevention Certificate with
3.1.1 F F F F F
Supplement as appropriate
3.1.2 Shipboard Oil Pollution Emergency Plan (SOPEP) F
Annex II – Prevention of Pollution by Noxious Liquid
3.2
Substances in Bulk
International Pollution Prevention Certificate for the Carriage
3.2.1 F F F F F
of Noxious Liquids in Bulk
3.3 Annex IV – Prevention of Pollution by Sewage
3.3.1 International Sewage Pollution Prevention Certificate S S S
(ISSUE/ENDORSE/APPROVE)
Instruments
Applicable
Intermediate
Short-term
Renewal
Annual
Interim
Initial
4.0 Ballast Water Management Convention
4.1 Ballast Water Management Plan S
4.2 International Ballast Water Management Certificate S S S S S
5.0 International Convention on Harmful Anti-Fouling Systems
5.1 International Anti-Fouling System Certificate and Record S
5.2 Declaration on Anti-Fouling System S
6.0 Torremolinos International Convention
6.1 International Fishing Vessel Safety Certificate (as applicable) N/A N/A N/A N/A N/A
Certificate of Compliance for a Fishing Vessel (EU Directive
6.2 N/A N/A N/A N/A N/A
97/70/EC)
7.0 International Convention of Tonnage Measurement, 1969
7.1 International Tonnage Certificate F
7.2 National Tonnage Certificate N/A
8.0 National Certificates
8.1 REG Yacht Code – Part A – Large Commercial Yachts L2 L2 L2 L2 L2
8.2 REG Yacht Code – Part B – Passenger Yachts L1 L1 L1
8.3 Lifting Appliances (ILO152) S
9.0 COLREGS - International Regulations for Preventing Collisions at Sea See Note 1
F F F F F
10.0 International Code Certificates
MODU Codes – Mobile Offshore Drilling Units – 1979 Code,
10.1
1989 Code and 2009 Code
10.1.1 MODU Safety Certificate F F F F F
(ISSUE/ENDORSE/APPROVE)
Instruments
Applicable
Intermediate
Short-term
Renewal
Annual
Interim
Initial
Certificate of Fitness for Carriage of Liquefied Gases in Bulk
10.3.2 (ships built on or after 31 October 1976 but before 1 July F F F F F
1986, GC Code)
International Certificate of Fitness for Carriage of Liquefied
10.3.3 F F F F F
Gases in Bulk (ships built on or after 1 July 1986, IGC Code)
(ISSUE/ENDORSE/APPROVE)
Instruments
Applicable
Intermediate
Short-term
Renewal
Annual
Interim
Initial
10.14.1 Certificate of Fitness F F F F F
Guidelines for the Transport and Handling of Hazardous
10.15 Noxious Liquid Substances in Bulk in Offshore Support
Vessels, A.637(16)
10.15.1 Certificate of Fitness F F F F F
Guidelines for the Design and Construction of Offshore
10.16 Supply Vessels (OSVs) according to Resolution
MSC.235(82)
10.16.1 Offshore Supply Vessel Document of Compliance F F F F F
11.0 International Safety Management Code
11.1 Document of Compliance X L4 X L4
11.2 Safety Management Certificate L5 L5 L5 L5
12.0 International Ship and Port Facility Security Code
12.1 International Ship Security Certificate L6 L6 L6 L6
12.2 Ship Security Plan X
See Note 1
13.0 International Labour Organization
13.1 Maritime Labour Convention, 2006
13.1.1 Maritime Labour Certificate L7 L7 L7 L7
13.1.2 Declaration of Maritime Labour Convention L8 L8
Convention Nos. 92 and 133 relating to Crew
13.2
Accommodation
Approval of new build plans and survey for Crew
13.2.1 F
Accommodation
14.0 Equipment / Material Certification and Type- Approvals
14.1 Assess and Approve F
Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships,
15.0
2009 (HKSRC 2009)
Statement of Compliance on Inventory of Hazardous
15.1 S
Materials
15.2 Statement of Compliance on Ready for Recycling Certificate S
16.0 Regulation (EU) No 1257/2013 on ship recycling
16.1 Statement of Compliance N/A
16.2 Ready for Recycling Certificate S
Statement of Compliance on Inventory of Hazardous
16.3 S
Materials (Non-EU flag)
AUTHORISATION
INSTRUMENT (AS MAY BE AMENDED)
(addendum B)
(ISSUE/ENDORSE/APPROVE)
Instruments
Applicable
Intermediate
Short-term
Renewal
Annual
Interim
Initial
AUTHORISATION
INSTRUMENT (AS MAY BE AMENDED)
(ISSUE/ENDORSE/APPROVE)
16.0 ASSESSMENT AND APPROVALS OF STABILITY
16.1 Intact Stability F
Damage Stability requirements for assignment of freeboards
16.2 F
under the Load Line Convention
16.3 Damage Stability as required by SOLAS or MARPOL F
Notes:
1. For large yachts refer to section 8.1 ‘REG Yacht Code – Part A – Large Commercial Yachts’ and
comments L2 below.
L1: Newbuild Passenger Ships and Passenger Yachts: subject to a project specific delegation
agreement; see Appendix 10 for example matrix for Passenger Yachts.
Existing Passenger Ships and Passenger Yachts: as per ‘Combined Declaration for a Passenger
Ship or Passenger Yacht’ provided in Appendix 2
L2: Newbuild Large Yachts: subject to a project specific delegation agreement; see Appendix 3 for
example matrix.
Existing Large Yachts: Safety Equipment, Safety Radio, IOPP surveys, ISM/ISPS audits and
MLC inspection are only delegated in specific circumstances (i.e. Limited ‘L’ authorization
applies). SOPEP approval for Large Yachts is not delegated.
L3: Fully delegated for vessel’s other than Yacht Support Vessels.
L4: Audits (incl. interim, initial, annual and renewal) of Companies that manage Passenger Ships or
Large Yachts are not normally delegated.
Initial audits and renewal audits of merchant ship Companies are not normally delegated.
For existing Companies with merchant ships that are not on the CISR Enhanced Delegation
scheme, the annual DOC audits are not normally delegated.
For existing Companies with merchant ships on the CISR Enhanced Delegation scheme (also
known commercially as the Flag State Compliance (FSC) Scheme), the annual DOC audits are
fully delegated, and no authorization is required. A copy of the audit report is to be submitted to
[email protected] and CISR will endorse the DOC.
L5: For merchant ships on the CISR Enhance Delegation scheme (also known commercially as the
Flag State Compliance (FSC) Scheme) the ISM shipboard audits are fully delegated.
L6: For merchant ships on the CISR Enhance Delegation scheme (also known commercially as the
Flag State Compliance (FSC) Scheme) the ISPS audits are fully delegated, except for the SSP
approval.
L7: For merchant ships on the CISR Enhance Delegation scheme (also known commercially as the
Flag State Compliance (FSC) Scheme) the MLC inspections are fully delegated.
L8: For merchant ships on the CISR Enhance Delegation scheme (also known commercially as the
Flag State Compliance (FSC) Scheme) the SEA/CBA, DMLC Part II approval and issuing of the
DMLC Part I is retained by CISR but the verification and endorsed of the DMLC II is fully
delegated.
133 Elgin Avenue 1st Floor Vanbrugh House
P.O Box 2256 Grange Drive
George Town Hedge End
Grand Cayman Southampton
Cayman Islands SO30 2AF
United Kingdom
Important Notes:
i. This Form 526 is to be used for all applications, the acceptance of which results in no additional operational implications. For
applications, which do result in such additional implications, a Form 526 (O) should be used.
ii. The Application Form is to be completed in all respects by the relevant Shipyard / Designer, Owners Representative /
Manager / Master and Classification Society Surveyor (for any items concerning Statutory Compliance that are delegated to
Class) prior to submission to the Cayman Islands Shipping Registry (CISR) for review and approval.
iii. Each Application Form must be supported by the appropriate plans, documentation, calculations as appropriate and
technical justification for the acceptance of an equivalent arrangement or the exemption being applied for.
iv. In cases where a CISR fixed fee agreement is not in place, an hourly fee in accordance with the Cayman Islands Fees
Regulations may be charged for each individual application regardless of whether approval is granted.
v. The acceptance of an equivalent arrangement or the granting of an Exemption can only be agreed to when there are clear
provisions within the appropriate Code, Convention or Regulation(s) to do so.
CISR SURVEYOR:
GIVE DETAILS WITH TECHNICAL JUSTIFICATION FOR THE ACCEPTANCE OF AN EQUIVELANT ARRANGEMET OR GRANTING OF AN EXEMPTION:
DATE:
I HEREBY SUBMIT THIS APPLICATION FOR THE ACCEPTANCE OF AN EQUIVALENT ARRANGEMENT / EXEMPTION.
RECOGNISING THAT THIS FORM IS REQUIRED TO BE CARRIED ONBOARD THE VESSEL FOR FUTURE REFERENCE
DURING INSPECTIONS/SURVEYS, I CONFIRM THAT THE SHIPYARD / DESIGNERS AS APPLICABLE WILL BE
RESPONSIBLE FOR ENSURING THAT THE COMPLETED FORM IS PROVIDED TO THE OWNERS REPRESENTATIVES.
SIGNATURE:
A. RECOMMENDATION(S) OF CLASS SURVEYOR SUPPORTING APPLICATION (WHERE DELEGATED OTHERWISE ENTER ‘N/A'):
NAME:
OFFICE:
DATE:
NAME:
OFFICE:
DATE:
OFFICIAL STAMP & SIGNATURE
3.
DATE:
ELEGILIBILTY OF ADMINISTRATION TO GRANT EXEMPTION (E.G. SOLAS I/4 OR REG YACHT CODE - PART A, 1.8 / PART B, 1.9):
ASSOCIATED CERTIFICATE (E.G. LOAD LINE, SAFCON, IOPP, SEC, COCLY ETC.):
Important Notes:
i. This Form 526 (O) is to be used for all applications, the acceptance of which results in additional operational implications. For
applications, which do not result in such additional implications, a Form 526 should be used.
ii. The Application Form is to be completed in all respects by the relevant Shipyard / Designer, Owners Representative /
Manager / Master and Classification Society Surveyor (for any items concerning Statutory Compliance that are delegated to
Class) prior to submission to the Cayman Islands Shipping Registry (CISR) for review and approval.
iii. Each Application Form must be supported by the appropriate plans, documentation, calculations as appropriate and
technical justification for the acceptance of an equivalent arrangement or the exemption being applied for.
iv. In cases where a CISR fixed fee agreement is not in place, an hourly fee in accordance with the Cayman Islands Fees
Regulations may be charged for each individual application regardless of whether approval is granted.
v. The acceptance of an equivalent arrangement or the granting of an Exemption can only be agreed to when there are clear
provisions within the appropriate Code, Convention or Regulation(s) to do so.
CISR SURVEYOR:
GIVE DETAILS WITH TECHNICAL JUSTIFICATION FOR THE ACCEPTANCE OF AN EQUIVELANT ARRANGEMET OR GRANTING OF AN EXEMPTION:
DATE:
SIGNATURE:
SECTION 2 – TO BE COMPLETED BY THE OWNERS REPRESENTATIVE, CLASS & CISR ATTENDING SURVEYORS:
NAME:
DATE:
ON BEHALF OF THE OWNER(S), I HEREBY ACKNOWLEDGE THAT THIS APPLICATION IS BEING MADE AND THAT
THE ACCEPTANCE OF THIS EQUIVELANT ARRANGEMENT OR GRANTING OF AN EXEMPTION RESULTS IN THE
FOLLOWING OPERATIONAL IMPLICATIONS / REQUIREMENTS (TO BE DISCUSSED AND AGREED WITH CLASS AND
THE CISR AS APPLICABLE PRIOR TO COMPLETION)
1,
2.
SIGNATURE:
B. RECOMMENDATION(S) OF CLASS SURVEYOR SUPPORTING APPLICATION (WHERE DELEGATED OTHERWISE ENTER ‘N/A'):
NAME:
OFFICE:
DATE:
NAME:
OFFICE:
DATE:
OFFICIAL STAMP & SIGNATURE
SECTION 3 – TO BE COMPLETED BY CISR OFFICE (NOT VALID WITHOUT OFFICIAL STAMP AND SIGNATURE)
3.
DATE:
ELEGILIBILTY OF ADMINISTRATION TO GRANT EXEMPTION (E.G. SOLAS I/4 OR REG YACHT CODE - PART A, 1.8 / PART B, 1.9):
ASSOCIATED CERTIFICATE (E.G. LOAD LINE, SAFCON, IOPP, SEC, COCLY ETC.):
CISR Class
Yacht Code Reference Plan Survey Plan Survey Comments
4 Construction and Strength - o • •
5 Weathertight Integrity - o • •
6 Water Freeing Arrangements - o • •
7 Machinery - o • •
8 Electrical Installations - o • •
9 Steering Gear - o • •
10 Bilge Pumping - o • •
11 Stability* - - • •
12 Freeboard - o • •
Life Saving Appliances, Liferaft and Rescue Boat(s) Arrangement Plans to be approved by
13 Lifesaving Appliances See Comments o •1 •1 the CISR. Provision and location of LSA (including signage) in accordance with the CISR
approved plans to be verified by Class2
14 Fire Safety See Comments o • • Only the Fire Control Plan and Means of Escape Plan are to be approved by the CISR.
Provision and location of FFA (including signage) in accordance with the CISR approved
15 Fire Appliances See Comments o • • plans to be verified by Class2
Responsibility for Plan Approval and Survey to be agreed and stated in minutes of initial
16 Radio See Comments TBC TBC TBC
meeting. Approved Service Suppliers to be utilised
Navigational Lights, Shapes and Sound
17 See Comments • - - Navigation Lights Plan to be approved by the CISR
Signals
18 Navigational Equipment - o • •
18.6 Visibility from Wheelhouse See Comments • - - Bridge Visibility Plan to be approved by the CISR
19 Miscellaneous Equipment - • - -
Anchors and Cables and Towing
20 - o • •
Arrangements
21 Accommodation See Comments • • • Only the Crew Accommodation Arrangement Plan is to be approved by the CISR3
22 Protection of Personnel See Comments o • • Details of Glass Bulwarks and Balustrades to be submitted to and approved by Class
23 Safety Management See Comments • - - ISM Audits and Certification excluded from scope of New Build Contract
*Special attention shall be paid to the prevention of progressive flooding between WT Compartments via domestic or other systems. Where necessary, a positive means of closure (i.e.
remotely actuated gate, ball, butterfly, or automatic non-return type valves) shall be provided. Pressure Vacuum Valves are not acceptable.
1
Rev.1.2 (June 2021)
CISR - RO Delegation Matrix for Newbuild Large Yachts (REG Yacht Code – Part A)
2
Rev.1.2 (June 2021)
CISR - RO Delegation Matrix for Newbuild Large Yachts (REG Yacht Code – Part A)
Plan Approval and Site Survey Responsibilities for items covered by the Common Annexes:
The following Common Annexes (as applicable) are delegated to the Classification Society:
➢ Annex A (Battery Systems) ➢ Annex F (Storage of Petrol) ➢ Annex O (Protection of Personnel)
➢ Annex B (Over Side Working Systems) ➢ Annex H (HLA’s – Refer to separate Matrix for details)
➢ Annex D (Recreational Fire Systems) ➢ Annex K (Ship-Shore Transfer) Reference K3 & K4*
* Compliance of Submersible Craft with National Regulations (including the requirements for a Safety Management System) are to be dealt with by the CISR.
General Notes:
➢ Every vessel to which the REG Yacht Code applies shall comply with the relevant provisions of other applicable Conventions (as amended) and all applicable Guidelines and Recommendations
published by the IMO. In the event that compliance with the aforementioned Guidelines cannot be achieved, the CISR Project Surveyor is to be consulted at the earliest possible opportunity.
➢ The Classification Society shall ensure that electronic copies of the following endorsed plans and other documentation associated with the Design Appraisal Process, as applicable, are sent to
the attending Cayman Islands (CI) Surveyor as soon as they become available: -
3
Rev.1.2 (June 2021)
CISR - RO Delegation Matrix for Newbuild Large Yachts (REG Yacht Code – Part A)
Certification Subject and Convention Authority Limits <300GT Comments 300-399GT Comments 400-499GT Comments ≥500GT Comments
Statement of Compliance issued to the Shipyard by the CISR upon satisfactory completion of Surveys and receipt of a
Statement of Compliance from Class for the delegated sections of the REG Yacht Code. The Classification Society is to
Certificate of Compliance with the complete a draft of the Form Y and submit to the CISR in word format for review. The Owners Representatives may
REG Yacht Code (Part A) CISR ≥24m
REG Yacht Code PtA & Form Y subsequently apply to the CISR for a Full-Term Statement or Certificate of Compliance upon delivery**. A Short-Term
certificate can be issued at delivery once the Preliminary Stability Information Booklet has been approved. A Full-Term
certificate can be issued once Final Stability Information Booklet has been approved by Class
Exemptions & Equivalent
- CISR ≥24m Shipyard → RO → Owner (if operational implications) → CISR
Arrangements
Fire Appliances, Life Short-Term Certificate to be issued
Class
Cargo Ship Safety Equipment Saving Appliances & by Class for date of registration
≥500GT N/A
Certificate † Navigation Equipment Full-Term Certificate to be issued by
CISR
SOLAS CISR**
No statutory
Class
certificate required Short-Term Certificate to be issued by Class.
Safety Radio Certificate † Radio Equipment SOLAS ≥300GT
but radio survey to
CISR
be completed Full-Term Certificate to be issued by CISR**
Class
Short-Term Certificate to be issued by Class for date of registration
MARPOL* Annex I (oil) ≥400GT Statement provided to the CISR
CISR
Full-Term Certificate to be issued by CISR**
† These certificates are to include the wording “This yacht is in compliance with the equivalent arrangements of the REG Yacht Code extended to
** outside shipyard contract and issued on or after registration
the Cayman Islands by IMO GISIS reference number XQ46476 dated 20th November 2018”
* SOPEP Manual to be submitted to and approved by the CISR. Class to deal with all other items Note - 'Short-Term' certificates should have not more than 5 months validity.
For any items not covered in the above tables, please refer to the appropriate Class Agreement; CISN 05/2020 Appendix 1 ‘Cayman Islands RO delegation list’ also refers
4
Rev.1.2 (June 2021)
AVIATION INSPECTION BODY (AIB) – RECOGNISED ORGANISATION (RO) RESPONSIBILITIES MATRIX FOR HELICOPTER LANDING AREAS
APPLICABLE FOR NEW BUILD LARGE YACHTS (REG YACHT CODE - PART A) AND PASSENGER YACHTS (REG YACHT CODE - PART B)
Delegated Certifying
ITEM Authority
SCOPE NOTES
No.
RO AIB
1 Helideck Design and Arrangement - Risk Assessment X REG Code Annex H - H1 (3). The Operator is to be included in the Risk Assessment process
2 Helideck Design and Arrangement - Drawings X REG Code Annex H - H2 (3), H2 (9)
REG Code Annex H – Items H4 (a), H4 (b) & H4(c) are delegated to the RO
8 Hangar Facilities X X
REG Code Annex H - Items H4 (d), H4 (e) & H4 (f) are delegated to the AIB
REG Code Annex H - H5; verification against industry standard and operational
9 Helicopter Re-fuelling Design and Arrangement - Drawings X
considerations
REG Code Annex H - H5 (1) & H5 (5) are delegated to the AIB
10 Helicopter Re-fuelling Facilities X X
REG Code Annex H - H5 – Remaining items are delegated to the RO
1
Rev.1.0 (May 2020)
AVIATION INSPECTION BODY (AIB) – RECOGNISED ORGANISATION (RO) RESPONSIBILITIES MATRIX FOR HELICOPTER LANDING AREAS
APPLICABLE FOR NEW BUILD LARGE YACHTS (REG YACHT CODE - PART A) AND PASSENGER YACHTS (REG YACHT CODE - PART B)
Covering items: 3,5,6,8,9 and 11. The Statement is to include full details of any limitations /
RO Statement of Compliance (SoC) for Helicopter Facilities X
operational restrictions associated with the approval process.
Issued by the AIB upon inspection, review and acceptance of the RO SoC for Helicopter Facilities and
Helicopter Landing Area Technical Certificate (HLATC) X supporting documentation and the approval of items 1, 2, 4, 7 & 10. This Certificate is usually
provided by the Builder.
Issued by AIB upon final review of the Operations Manual and verification of crew qualifications and
Helicopter Landing Area Certificate (HLAC)1 X
training. This Certificate is usually obtained by the Company following the delivery of the vessel.
1
When applicable, the AIB is to ensure that at least one member of the Crew is trained in the handling of Aviation Fuel and the correct operation of the re-fuelling system prior to issuing
the HLAC (H5 (6) (b) refers)
Important Note Regarding Plans, Approval Letters / Documents and Certificates / Statement issued by the Classification Society and AIB
The Classification Society and AIB shall ensure that electronic copies of all endorsed plans and other documentation associated with the Design Appraisal Process are sent to the
attending Cayman Islands (CI) Surveyor as soon as they become available.
2
Rev.1.0 (May 2020)
COMBINED DECLARATION OF SURVEY OF A
PASSENGER SHIP OR PASSENGER YACHT
If a 5-yearly lightweight survey was due it is declared that the result was with the limits
prescribed in SOLAS Ch II-1 Reg.5.5 or results outside the limits have been reported to CISR.
I declare that the following items required to be inspected for a Passenger Ship Renewal
Survey* were in satisfactory condition and sufficient for the service intended.
*as per IMO Res. A.1140(31) – Survey Guidelines Under the Harmonised System of Survey and Certification
(HSSC), 2019.
Other
The following instructions are intended to ensure that vessel’s documentation is in order
following a ‘Change of Name’ or ‘Change of Port’ survey of a vessel already registered with
CISR.
See FAL.2/Circ.131-MEPC.1/Circ.873-MSC.1/Circ.1586 for ‘List of Certificates and
Documents Required to be Carried on Board Ships, 2017’ which will need to be amended, as
applicable.
The attending RO Surveyor is to complete this form and return to the CISR office
coordinating the Change or Name/Port.
Page 1 of 3
Class Instructions Name or Port Change - Yacht – Form RO1 rev.1.3
1. General
3. Miscellaneous
Signed/Seal:
Name of RO Surveyor: Date:
Page 2 of 3
Class Instructions Name or Port Change - Yacht – Form RO1 rev.1.3
TO BE COMPLETED BY CISR
4. General
Signed/Seal:
Name of CISR Surveyor: Date:
Page 3 of 3
Class Instructions Name or Port Change - Yacht – Form RO1 rev.1.3
INSTRUCTIONS TO RECOGNIZED ORGANIZATIONS (ROs)
CHANGE OF FLAG - MERCHANT SHIP
Name of Ship Date of Survey
IMO Number Place of Survey
CISR Official Number CISR Port of Registry
Gross Tonnage Deadweight
Type of Ship Keel Laid
The following instructions are intended to ensure that ship’s documentation is in order
following a ‘Change of Flag’ survey of a merchant ship transferring into the Cayman Islands
Shipping Registry (CISR).
IACS PR 28 ‘Procedure for Change of Flag’, as amended, is recognised by CISR.
See FAL.2/Circ.131-MEPC.1/Circ.873-MSC.1/Circ.1586 for ‘List of Certificates and
Documents Required to be Carried on Board Ships, 2017’ which will need to be amended, as
applicable.
Interim ISM, ISPS and MLC audits and inspections may be carried out by the RO without
formal authorisation for vessels that CISR has confirmed will be accepted on the Enhanced
Delegation Scheme (known to Shipowners as the CISR Flag State Compliance (FSC) scheme).
However, this does not preclude CISR from conducting the interim audits or inspections at
the request of the Shipowner or when deemed appropriate by CISR.
The attending RO Surveyor is to complete this form and return to the CISR office
coordinating the Change of Flag survey.
Prior to receiving these instructions, the RO should have verified the following: -
• that the vessel complies with CISR’s national requirements
• that exemptions/equivalents arrangement of the losing Flag is acceptable to CISR
• that the ‘Certificate of Survey’ (ship particulars) is acceptable to CISR
I hereby confirm that I have followed the instructions, as detailed per overleaf.
Signed/Seal:
Name of RO Surveyor: Date:
Page 1 of 2
Instructions to RO CoF Merchant Ship – Form RO2 rev.1.1
1. GENERAL
RO to VERIFY Y/N/NA
Carving and Marking Note
Certificate of British Registry onboard
Company ISM 3.1 Delegation Letter onboard (if applicable)
Changes to life saving appliances markings, AIS stored information, EPIRB
registration in progress
LRIT Conformance Test with Service Provider in progress
Ship Radio Station Licence with OfREG in progress
https://www.ofreg.ky/ict/ship-radio
SSAS Live test in progress
Cayman Islands ‘Law and Procedures Manual’ available onboard
Cayman Islands National Legislation (Laws and Regulations) available
onboard
Cayman Islands (or UK MCA) Official Log Book onboard
CISR email confirmation onboard that Ship Security Plan (SSP) and Ship
Security Assessment (SSA) has be submitted for approval
CISR approved Seafarer Employment Agreement (SEA) or Collective
Bargaining Agreement (CBA) onboard
CISR approved DMLC II onboard
2. MANNING
RO to CONFIRM the following in progress: Y/N/NA
Cayman Islands Endorsements for Officers’ Certificates of Competency
Page 2 of 2
Instructions to RO CoF Merchant Ship – Form RO2 rev.1.1
INSTRUCTIONS FOR RECOGNIZED ORGANISATIONS (ROs)
CHANGE OF FLAG
LARGE PLEASURE YACHT NOT ENGAGE IN TRADE
The following instructions are intended to ensure that yacht’s documentation is in order
following a ‘Change of Flag’ survey of a large pleasure yacht not engaged in trade
transferring into the Cayman Islands Shipping Registry (CISR).
The scope of the surveys is as per the overarching RO agreement and supporting CISR
publication ‘Instructions to Recognized Organizations (ROs) and their Surveyors’.
See FAL.2/Circ.131-MEPC.1/Circ.873-MSC.1/Circ.1586 for ‘List of Certificates and
Documents Required to be Carried on Board Ships, 2017’ which will need to be amended, as
applicable.
The attending RO Surveyor is to complete this form and return to the CISR office
coordinating the Change of Flag survey.
Prior to receiving these instructions CISR will have undertaken the following: -
Page 1 of 3
Instructions CoF Pleasure Yacht – Form RO3 rev.1.3
1. General
3. Miscellaneous
Signed/Seal:
Name of RO Surveyor: Date:
Page 2 of 3
Instructions CoF Pleasure Yacht – Form RO3 rev.1.3
TO BE COMPLETED BY CISR
4. General
Signed/Seal:
Name of CISR Surveyor: Date:
Page 3 of 3
Instructions CoF Pleasure Yacht – Form RO3 rev.1.3
INSTRUCTIONS FOR RECOGNIZED ORGANISATIONS (ROs)
CHANGE OF FLAG
RED ENSIGN GROUP (REG) CODED YACHT
Name of Yacht Date of Survey
IMO Number Place of Survey
CISR Official Number CISR Port of Registry
Gross Tonnage No. of Persons
The following instructions are intended to ensure that yacht’s documentation is in order
following a ‘Change of Flag’ survey of a REG Coded yacht transferring into the Cayman
Islands Shipping Registry (CISR).
A ‘REG Coded Yacht’ means a yacht certified as compliant with the REG Yacht Code and
registered with one of the following members of REG: UK, Isle of Man, Gibraltar, Bermuda
or the British Virgin Islands.
The scope of the surveys is as per the overarching RO agreement and supporting CISR
publication ‘Technical Instructions to ROs and their Surveyors’. As all REG ships are British
Ships and the UK is the REG signatory to the IMO conventions, the transfer between
members is effectively a ‘change of port’ rather than ‘change of flag’.
See FAL.2/Circ.131-MEPC.1/Circ.873-MSC.1/Circ.1586 for ‘List of Certificates and
Documents Required to be Carried on Board Ships, 2017’ which will need to be amended, as
applicable.
The attending RO Surveyor is to complete this form and return to the CISR office
coordinating the Change of Flag survey.
Prior to receiving these instructions CISR will have undertaken the following: -
Page 1 of 3
RO Instructions CoF REG Coded Yacht – Form RO4 rev.1.2
1. General
RO to VERIFY Appl. N/A or Done
Carving and Marking Note All
Certificate of British Registry onboard All
Owner's Declaration on Anti-fouling System Declaration (AFS) ≥24m or
<400GT
Engine EIAPP Certificates >130kW
RO to RE-ISSUE and send copies to CISR Appl. N/A or Done
International Tonnage Certificate (ITC) ≥24m
International Oil Pollution Prevention Certificate (IOPP) – short ≥400GT
term 5 months
International Sewage Pollution Prevention Statement (ISPP), ≥400GT
incl. untreated sewage discharge rate calc. >15Pers
International Air Pollution Prevention Certificate (IAPP) ≥400GT
International Energy Efficiency Certificate (IEEC) ≥400GT
International Anti-fouling System Statement (AFS) ≥400GT
International Ballast Water Management Statement (IBWM) ≥400GT
Inventory of Hazardous Materials Statement ≥500GT
RO to REMIND Master to request: Auth. Appl. N/A or Done
Certificate for Bunker Oil Pollution Insurance CISR ≥1,000GT
Certificate for Wreck Removal Insurance CISR ≥300GT
Update Continuous Synopsis Record – Form 2 CISR ≥500GT
Ship Radio Station Licence OfReg All
https://www.ofreg.ky/ict/ship-radio
3. Miscellaneous
RO to UPDATE N/A or Done
RO to stamp changes to supporting statutory records or manuals amended
for change of flag and provide a list (i.e. Stability Information Booklet,
SEEMP, BWMP, GMP, SOPEP, IHS Statement of Compliance, Fuel Oil
Consumption Reporting, ILLC Record of Conditions of Assignment, Fire
Control Plan etc.)
Signed/Seal:
Name of Class Surveyor: Date:
Page 2 of 3
RO Instructions CoF REG Coded Yacht – Form RO4 rev.1.2
TO BE COMPLETED BY CISR
4. General
Signed/Seal:
Name of CISR Surveyor: Date:
Page 3 of 3
RO Instructions CoF REG Coded Yacht – Form RO4 rev.1.2
CISR - RO Delegation Matrix for Newbuild Passenger Yachts (REG Yacht Code – Part B)
CISR RO
Yacht Code Reference Plan Survey Plan Survey Comments
RO comments on the Weathertight Integrity Plan to be presented to CISR for review
3 Load Lines - o • •
before being released to the client
RO comments on the Damage Control Plan to be presented to CISR for review before
4 Construction, Subdivision and Stability - o • •
being released to the client
Machinery and Electrical Installations and
5 - o • •
Unattended Machinery Spaces
RO comments on the Structural Fire Protection Plan, Fire Load Calculations, Fire
6 Fire Protection, Detection and Extinction See Comments o • • Control Plan and Escape Plan and Calculations and Low Location Lighting Plan to be
presented to CISR for review before being released to the client
See Comments RO comments on the Life Saving Appliances Plan to be presented to CISR for review
7 Life-saving Appliances and Arrangements o • •
before being released to the client
8.1 Radiocommunications
See Comments o • • RO comments on the Antenna Arrangement Plan, Equipment Layout Plan and Wiring
Diagram to be presented to CISR for review before being released to the client
8.2 Safety of Navigation
See Comments o • • RO comments on the Navigation Lights Plan, Navigation Equipment Plan and Bridge
Visibility Plan to be presented to CISR for review before being released to the client
8.3 International Safety Management See Comments N/A - - ISM Audits and Certification excluded from scope of New Build Contract
Approval of Ship Security Plan, ISPS Audits and Certification excluded from scope of New
8.4 International Security See Comments N/A - -
Build Contract
Continuous Synopsis Records and LRIT Conformance Test Reports excluded from scope
8.5 Maritime Safety See Comments o - -
of New Build Contract. IMO number to be marked.
Accommodation and Recreational RO comments on the Crew Accommodation Plan to be presented to CISR for review
9 See Comments o • •
Facilities – Design and Construction before being released to the client.1
Requirements for Vessels Carrying More
10 - o • •
than 120 Persons
11 Requirements for Sailing Vessels - o • •
14 Manning, Certification and Hours of Work See Comments N/A - - See CISR Manning Policy Manual - Yachts Engaged in Trade2
1
Rev.1.1 (May 2020)
Refer to separate Helideck Matrix for details regarding the division of responsibilities
15 Helicopter Landing Areas See Comments o • •
between the Classification Society and the Aviation Inspection Body 3
Operational Readiness, Maintenance, and
16 See Comments o - • Common Annex I
Inspections
Medical Care and Carriage of Medical
17
Stores
See Comments o - • See Common Annex J & MCA MSN 1768 (M+F)
o - General examination of all items.
•- Full responsibility for survey and approval
1- Reference is to be made to the CI Shipping Notice 03/2014 (as amended) entitled ‘Maritime Labour Convention 2006 – Crew Accommodation on Cayman Islands Flagged Vessels’ for details of the
National requirements. The RO plan approval and survey is to cover all domestic services and facilities
2 - The CISR Manning Policy can be downloaded here: www.cishipping.com/forms. The Manual should be consulted when developing the Crew Accommodation Arrangements. The provision of a
Minimum Safe Manning Document (MSMD) and the review of operational matters relating to Manning, Schedules of Onboard Working Arrangements and Hours of Work and Rest are outside the
scope of the New Build Contract.
3- In the event that the Owner chooses not to certify the Helideck, this item will be excluded from the scope of Certification. A clear statement to this effect will be included on the Statement /
Certificate of Compliance.
Plan Approval and Site Survey Responsibilities for items covered by the Common Annexes:
The following Common Annexes (as applicable) are delegated to the Classification Society:
➢ Annex A (Battery Systems) ➢ Annex F (Storage of Petrol) ➢ Annex O (Protection of Personnel)
➢ Annex B (Over Side Working Systems) ➢ Annex H (HLA’s – Refer to separate Matrix for details)
➢ Annex D (Recreational Fire Systems) ➢ Annex K (Ship-Shore Transfer), except K4*
* Compliance of Submersible Craft with National Regulations (including the requirements for a Safety Management System) are to be dealt with by the CISR.
General Notes:
➢ Every vessel to which the REG Yacht Code applies shall comply with the relevant provisions of other applicable Conventions (as amended) and all applicable Guidelines and Recommendations
published by the IMO. In the event that compliance with the aforementioned Guidelines cannot be achieved, the CISR Project Surveyor is to be consulted at the earliest possible opportunity.
2
Rev.1.1 (May 2020)
STATEMENTS AND CERTIFICATES
Statement of Compliance with the Joint Statement of Compliance issued to the Shipyard if the vessel is not registered on delivery or changes flag on
REG Yacht Code (Part B) RO/CISR
REG Yacht Code B delivery
Construction & Fire RO Short Term Certificate to be issued Class for date of registration
Passenger Ship Safety Certificate † Protection
SOLAS CISR Full-Term Certificate to be issued by CISR once final Stability Information Booklet has been approved
Note - 'Short-Term' certificates should have not more than 5 months validity.
* SOPEP Manual to be submitted to and approved by the CISR. Class to deal with all other items
For any items not covered in the above tables, please refer to the appropriate Class Agreement; CISN 05/2020 Appendix 1 ‘Cayman Islands RO delegation list’ also refers
3
Rev.1.1 (May 2020)