Senior High School

NOT

English for Academic and

Professional Purposes
Quarter 2 – Module 3, Lesson 3
WRITING REPORT SURVEY/
FIELD REPORT/LABORATORY/
SCIENTIFIC TECHNICAL REPORT

Department of Education ● Republic of the Philippines

i
English for Academic and Professional Purposes - Grade 12
Quarter 2 - Module 3, Lesson 3: Writing Report Survey/Field
Report/Laboratory/Scientific Technical Report
First Edition, 2020

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work of the Government of the Philippines. However, prior approval of the government
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Published by the Department of Education – Division of Cagayan de Oro
Development Team of the Module
Authors: Estormeo G. Serena, Marylene C. Tizon, Diocesa V.Montecalvo,
and Cirila C. Natividad

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Education Program Supervisor, English

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E-mail Address: [email protected]

i
English for Academic and
Professional Purposes
Quarter 2 – Module 3, Lesson 3
WRITING REPORT SURVEY/
FIELD REPORT/LABORATORY/
SCIENTIFIC TECHNICAL REPORT

This instructional material was collaboratively developed and reviewed

by educators from public and private schools, colleges, and or/universities. We
encourage teachers and other education stakeholders to email their feedback,
comments, and recommendations to the Department of Education at action@
deped.gov.ph.

We value your feedback and recommendations.

Department of Education ● Republic of the Philippines

FAIR USE AND CONTENT DISCLAIMER: This SLM (Self Learning Module) is for educational purposes only.
Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand names, trademarks, etc.) included in
these modules are owned by their respective copyright holders. The publisher and authors do not represent nor
claim ownership over them. Sincerest appreciation to those who have made significant contributions to these
modules.

ii
 Table of Contents

What this Module is About iv

What I Need to Know iv

How to Learn from this Module v

Icons of this Module v

What I Know vi

Lesson 3:

The Reports, Survey Questionnaire and Methods

of Administering It

What’s In: Kinds of Reports in Various Discipline 1

What’s New: Let’s Complete It 4

What’s More: Let’s Fill It Up 6

What I Can Do: Simulation 7

Answer Key 9

References 10

iii
What this Module is About
This module exposes you to the world of writing report survey, field report,
laboratory, and scientific technical reports. As a future professional in your own
discipline, a thorough grasp on how to write effective reports is valuably essential in
future practice of your work.
To sharpen your skill in crafting effective reports, you ought to know the very
nature of the various kinds of report so you will be able to make use of appropriate
writing strategies in obtaining data suitable for such report.
Following are the lessons contained in this module:

• Lesson 3 – Designing Survey Questionnaire

▪ CS_EN11/12A-EAPP-IIe-j-6
▪ CS_EN11/12A-EAPP-IIe-j-7

What I Need to Know

Objectives
After going through this module, you are expected to:
1. Discuss how to make a survey questionnaire and the methods of
administering it.
2. Make example survey questionnaire using varied questions.
3. Come up with a questionnaire needed for their community survey.
4. Elaborate the value of being truthful and objective.

iv
How to Learn from this Module
To achieve the cited objectives, you are to do the following:
• Take your time reading the lessons carefully.
• Follow the directions and/or instructions in the activities and exercises diligently.
• Answer all the given tests and exercises.

Icons of this Module

What I Need to This part contains learning objectives that
Know are set for you to learn as you go along the
module.

What I know This is an assessment as to your level of

knowledge to the subject matter at hand,
meant specifically to gauge prior related
knowledge.
What’s In This part connects previous lesson with that
of the current one.

What’s New An introduction of the new lesson through

various activities, before it will be presented
to you

What is It These are discussions of the activities as a

way to deepen your discovery and under-
standing of the concept.

What’s More These are follow-up activities that are in-

tended for you to practice further in order to
master the competencies.

What I Have Activities designed to process what you

Learned have learned from the lesson

What I can do These are tasks that are designed to show-

case your skills and knowledge gained, and
applied into real-life concerns and situations.

v
 PRE-TEST

What I Know

Prompts: Consider yourself as a client to answer the questions below. On the space
before each number, write C if you think the question is clear and
understandable and it does not create any difficulty and confusion and D if
it is confusing or difficult.

_____ 1. What medium of communication you will use to become updated with the
events?
Magazine or Newspaper
Radio
Television
Internet

_____ 2. What is your most usual means you use to become updated with the events?

Magazine or Newspaper
Radio
Television
Internet

_____ 3. Enter in the boxes opposite the three options you selected below
Option A Option B Option C
Option D Option E Option F

_____ 4. Below are the features of camping holiday. Indicate their importance to you
by numbering from 1-4 in order where 1 is the most important.
People ______
Cost ______
Open Air ______
Mobility ______
Atmosphere ______

_____ 5. “Have you been to an out of town trip recently?”

_____ 6. “Have you been to an out of town trip in the last two weeks?”
_____ 7. “Do you think women should eat less and exercise more?”
_____ 8. “Are you against a ban on marijuana?”
_____ 9. Give your age on 1st June 2019 _______ years.
_____ 10. Are you…
______ Under 18 ______ over 65
______ 18-65

vi
 THE REPORTS, SURVEY
QUESTIONNAIRE AND OF
Lesson
ADMINISTERING IT

3
Quarter 2, Module 3, Lesson 3

What’s In

Kinds of Reports in Various Disciplines

Reports are more likely needed for business, scientific and technical subjects,
and in the workplace. They are of different types and they differ in their aims and
structures.

TYPES DEFINITION/ OBJECTIVES

DESCRIPTION
1. Survey Report It is written after getting To collect people’s
data from a survey. responses or answers
about a particular issue or
topic
2. Laboratory or It is commonly called lab To present results or
Scientific report. It is written in a findings from
Technical Report formal and organized experiments.
manner.
3. Field Report It is sometimes called trip To describe and analyze a
report. systematic observation.
Source: https://unilearning.blow.edu.au/reort.html

Among those types of reports, survey is the most popularly and widely used as
it is the easiest way to gather information about any topic or issue from a big number
of people or groups.

1
Survey Questionnaire
It is a data gathering tool having set of questions used in a survey and is utilized
in various fields such as politics, research, marketing, media and so on. It is intended
to gather data, views, opinions and others from individuals or a particular group of
people (https://explorable.com/how-to-conduct-a-survey).

It is an important method used in order to collect the necessary information that

will benefit the people and the community.

Methods of Administering a Survey

Administering a survey calls for a more systematic way in order to achieve the aims of
a certain survey conducted. The following methods are introduced by Sarah Mae Sincero
(https://explorable.com/how-to-conduct-a-survey).
1. Personal Approach
--involves the person himself/ herself conducting the survey.

a. Face-to-face Structured Interview

--the interview is set personally and the people involved
face each other in order to gather the necessary
information. Questions on the survey are asked directly
to the respondent by the researcher.

b. Telephone
Survey

-- is done using telephone or cellular phones.

The calls are made to ask individuals on
particular questions. This method can be used
for asking consequential questions. https://www.google.com/search?q=telephone+survey&source=lnms&tbm=isch&sa=
X&ved=0ahUKEwi0vvOpuPHfAhVygUsFHURGDP4Q_AUIDigB&biw=1345&bih=648#i
mgrc=S3ggm17raBFcGM:

2. Self-administered Approach

--is administered by the researcher himself/herself.

a. Paper- and - pencil Survey

--is a traditional method wherein the respondents
who usually preferred the manual method must be
present in the administration of the survey.

https://www.google.com/search?q=paper+and+pencil+survey&source=lnms&tbm=is
ch&sa=X&ved=0ahUKEwj44bS4ufHfAhUZVH0KHX0aABEQ_AUIDigB&biw=1345&bih=
648#imgrc=J1qfTeY4I458oM:

2
 Online Survey
--also known as internet survey, is one of the
most famous sources of data collection, where a
set of survey questions is sent out to respondents
and the members of this sample can respond to
the questions over the internet. Respondents
receive online surveys in various ways such as https://www.google.com/search?q=online+survey&source=lnms&tbm=isch&sa=X&
ved=0ahUKEwi3z_jKuvHfAhUbXn0KHaCyCVcQ_AUIDigB&biw=1345&bih=648#imgrc
email, embedded over website, social media or =19bxSQSCKB0LAM:

forms.

b. Mail Survey

--this popular tool requires an easy-

administering of the survey where survey
questionnaires are mailed to individuals
who are given enough time to read and
ponder on the information asked.
https://www.google.com/search?q=mail+survey&source=lnms&tbm=isch&sa=X&ved=0ahUKEwi
wrsqzu_HfAhVXXisKHemHC44Q_AUIDigB&biw=1345&bih=648#imgrc=CBbj_3i6UFfCBM:

3
 What’s New

Activity 1. “Let’s Complete It”

Directions: As you analyze the information, complete the given table with what you
think of the advantages and disadvantages of each method.

Method Advantages Disadvantages

1. Face-to-face
Structured
Interview

2. Telephone Survey

3. Paper-and-pencil
Survey
4. Mail Survey

5. Online Survey

Source: https://explorable.com/how-to-conduct-a-survey

Should and Not Should of a Survey Questionnaire

Successful survey largely depends on Concise and Easy understandable
questions by the respondents. Thus, a well -designed survey questionnaire will ensure
an effective data and information gathering.

A survey questionnaire should be well – constructed so that the respondents

could read carefully and understand thoroughly and be motivated to complete it.
Therefore, a questionnaire should:

1. Use words that have clear meaning

The questions should not be vague and difficult to comprehend so that the
questionnaire will not be left unanswered.
(https://zapier.com/learn/forms-surveys/writing-effective-survey/)

4
2. Cover all possible options

The respondents should just be given at most five ranking options and should
cover all so that they will not be tired of choosing a lot of options which do not
give the choices they look for. If this will not be observed, this will lead to an
abandoned questionnaire.
(https://blogs.constantcontact.com/how-to-write-survey/)

3. Not ask two or more questions in one sentence

The question should focus on one topic or item at a time so that the respondents
will not be confused which to answer and what to choose.
(https://zapier.com/learn/forms-surveys/writing-effective-survey/)

4. Provide an out- option

The survey should give the respondents the option to choose “Does not apply
“ or “None” for questions they do not feel answering.
(https://blogs.constantcontact.com/how-to-write-survey/)

5. Consider appropriate time reference

Respondents could not easily recall past long experiences and be doubtful as
to the exact measurement or time they spent.

6. Have a clear question structure

Survey questionnaire should follow the three parts: the question stem,
additional instructions and response options so that the respondents will not be
confused what to answer or choose. This will result to unreliable gathered data.
(https://zapier.com/learn/forms-surveys/writing-effective-survey/)

7. Have open specific response options

The respondents should be guided on what to choose. So the survey should

provide specific options to choose from so that respondents will not be confused
in answering.
(https://zapier.com/learn/forms-surveys/writing-effective-survey/)

8. Not have any bias or prejudice.

Questions should be objective and lead to an honest answer. The respondents

should not be lead to a biased option that they may fail to give their truthful
response.
(https://researchguides.njit.edu/evaluate/bias)

5
 9. Not include too personal or too embarrassing questions.

Questions should be gender and culture sensitive so that the respondents may
not feel awkward or embarrassed in giving their responses.
(https://zapier.com/learn/forms-surveys/writing-effective-survey/)

10. Avoid double negative questions.

Double negatives may occur when respondents are asked of their agreement
on a certain issue. This should be avoided so that the respondents ‘response
will be clear and precise.
(https://www.surveymonkey.com/mp/survey-guidelines/)

11. Outline instructions or directions clearly and understandably.

Clear instructions will lead to positive, appropriate and clear answers. If

respondents are clearly asked and told what to do, they will also foster positive
attitude towards answering the questionnaire.
(https://zapier.com/learn/forms-surveys/writing-effective-survey/)

What’s More
“Let’s Fill it Up”

Prompts: Using the example questions in the pretest, analyze each using the
guidelines on what should or should not for effective questions. Be able to
determine whether the question is effective or not (mark check). Then
provide the reason of your answer.

Example Effective Not Effective Reason

Question
( refer to
pretest items)
1
2
3
4
5
6
7
8
9
10

6
 What I Can Do

Directions: Suppose you are chosen as the youth representative of your barangay
and you are asked to introduce an advocacy on Covid-19 Youth
Empowerment. Decide how to find out possible response of your
community about it. In order to determine the people’s attitude toward it,
conduct an online survey by framing a survey questionnaire. Consider the
guidelines in constructing effective questions in your five-question survey
to be administered in your respective barangay. Rubric is provided below.

7
(http://mrtrenfield.weebly.com/uploads/5/8/6/1/58616339/survey_report_rubric.pdf)

8
Answer Key: What to do After (Pretest)

1. F (Should outline instructions or directions clearly and understandably)

2. T
3. F (Should have open specific response options)
4. T
5. F (Should consider appropriate time reference)
6. T
7. F ( Should not ask two or more questions in one sentence)
8. F ( Should avoid double negative questions)
9. F ( Should outline instructions or directions clearly and understandably)
10. T

9
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Ana Katrina T. Marcial, et l . English for Academic and Professional Purposes.

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D Mier . “The Seven Stages of Effective Survey Research.doc.”

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of%20. Accessed August 6, 2018.
Driscoll & Brizee. “What is Primary Research?” Purdue Online Write Lab. Retrieved
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Gina Oracion & Dalona, Irish Mae. English for Academic and Professional
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Leading Questions (and how they are used in different situations)”.

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Ma. Lourdes Melegrito, & Diana Mendoza . Applied Research: An Introduction to

Quantitative Research Methods and Report Writing. (Quezon City, Phoenix
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Michaela Mora. (May 11, 2016).”10 Key Things To Consider When Designing
Surveys .” https://www.surveygizmo.com/resources/blog/designing-surveys/
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Sarah Mae Sincero. “How to Conduct a Survey”. https://explorable.com/how-to-

conduct-a-survey. Accessed November 17, 2018.

Stephanie Beadell, “A Simple Guide to Asking Effective Questions.”

https://zapier.com/learn/forms-surveys/writing-effective-survey/#begin
Accessed July 14, 2018.

S. Sudman, and N. M. Bradburn, “Questionnaire Design”. Asking Questions, (1973),

208 - 28.http://www.fao.org/docrep/w3241e/w3241e05.htm Accessed October 2018
Stephanie Glen. "Primary Data & Secondary Data: Definition & Example"
(StatisticsHowTo.com) Elementary Statistics for the rest of
us! https://www.statisticshowto.com/primary-data-secondary/

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Book

English for Academic Purposes Learner’s Material and Teacher’s Guide. Department
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