HO TECHNICAL UNIVERSITY

HTU BUSINESS SCHOOL

INDUSTRIAL ATTACHMENT REPORT GUIDE FOR HND AND

DEGREE STUDENTS
Typing Instructions

The following should be followed for typing the Industrial Attachment report:

Paper

 A4 - Size, bond paper should be used for the practical office training report
 Typing/Printing should be done on only one side of the paper
Margins

The following margins should be used:

Left = 1.5 inch or 3.81cm

Right = 1.0 inch or 2.54cm

Top and bottom = 1 inch or 2.54cm

Indentation

No indentation. Blocked style should be used.

Spacing, Font Type and Font Size

The spacing for the typed text should be double. Font size and type should be ‘12’ and Times
New Roman respectively. Font size for Chapter Headings should be ‘12’.

It is also worth noting that the title page is the first page of the project. It should however not
be numbered. The second page should be numbered using the Roman numeral (ii) and should
be continued to the last page before chapter one.

NOTE: The report should be in sections (i.e., preliminary section starting from Dedication
page to Procedure page and body (main report) section). Keep both the preliminary pages
and the body in one document.

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REPORT FORMAT/ARRANGEMENT OF SECTIONS

Cover Page [To be printed on a yellow cover]

Title Page [To be printed on an A4 plain paper]

Preliminary Section [Note: Page numbers for this section should be in the Roman
numerals (e.g. i, ii, iii) format]

DEDICATION [To begin on a fresh page]

ACKNOWLEDGEMENT [To begin on a fresh page]

MEMORANDUM OF TRANSMITTAL [To begin on a fresh page. Follow the sample

provided]

DECLARATION [To begin on a fresh page. Follow the sample provided]

EXECUTIVE SUMMARY [To begin on a fresh page]

The Executive Summary is a concise presentation of a report’s major findings, conclusions,

and recommendations. The purpose of the Executive Summary is to provide the reader with
a relatively quick overview of the most important aspects of the document. Ideally, the reader
is able to read an Executive Summary in 2-3 minutes. Thus, you are to provide a summary
(i.e. abstract) of the entire report. It should not exceed one page.

TABLE OF CONTENTS [To begin on a fresh page]

TERMS OF REFERENCE [To begin on a fresh page]

The Terms of Reference provides the reason and/or the purpose for which the report was
developed. This information helps the reader to understand the perspectives and motivations
of the author(s) of the report. Here, state the requirement and the importance attached to
the attachment, reasons for undertaking it and what knowledge and skills students or interns
are expected to acquire during the periods.

PROCEDURE [To begin on a fresh page]

Here, describe the methods or tools you used in acquiring the knowledge (facts) presented
in the report. For example, observations, interview, document review, etc.

Main Section [Note: Page numbers for this section should be in Arabic (e.g. 1, 2, 3) format]

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Sample Cover Page

HO TECHNICAL UNIVERSITY

HTU BUSINESS SCHOOL

Name of Department

Industrial Attachment Report

By:
Name of Student (Surname Last)

(Index Number)

December, 2021

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Sample Title Page

HO TECHNICAL UNIVERSITY

HTU BUSINESS SCHOOL

Name of Department

Industrial Attachment Report

By:
Name of Student (Surname Last)
(Index Number)

An Industrial Attachment Report Submitted

to the Department of _____________________ of Ho Technical University
in Partial Fulfillment of the Requirements for the Award of Higher National
Diploma/Bachelor of ________________________________.

December, 2021

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 DECLARATION
I hereby declare that this Industrial Attachment Report is the result of the Industrial

Attachment Training that I undertook during the course of my study in Ho Technical

University under the supervision of the undersigned.

Name of Supervisor: Name of Trainee:

Contact/Phone: Student ID:

Signature: Signature:

Date: Date:

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 MEMORANDUM OF TRANSMITTAL

TO: HEAD OF DEPARTMENT (Name of Department)

FROM: Name of Student (Index Number)

DATE: Day/Month/Year

SUBJECT: SUBMISSION OF INDUSTRIAL ATTACHMENT REPORT

In partial fulfillment of the award of the [Name of Programme], students are required to

undertake an industrial attachment/internship programme.

I therefore forward to you a comprehensive report on industrial attachment I undertook at

[Name of Organisation] for your assessment.

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Content of Main Report

SECTION ONE [To begin on a fresh page]

OVERVIEW OF ORGANISATION

Your report should include a relevant history of the organization by including information
like the date it was founded, the business’s purpose or mission statement, the various
sections/units and the types of tasks the company completes daily, industry sector/status
(manufacturing, service or non-governmental organization), product and services offered
and any other relevant details.

1.1 Background of the organization

1.2 Mission/Vision Statement and Objectives

1.3 Nature of Industry

1.4 Products and Services

1.5 Functional Units/Departments

SECTION TWO [To begin on a fresh page]

DESCRIPTION OF DUTIES

2.1 Purpose of the Internship

The main purpose of this internship is to equip students with practical skills required to
perform and contribute to the productivity of the enterprise and to excel in your professional
development. You should focus on this as the basis for the justification of the report. Some
of these purpose could be stated either in points or be numbered (refer to your attachment
logbook).

2.2 Duties Performed

Your internship report must include relevant details about your experience, such as the tasks
you completed and the skills you learned. The internship report is important because it
informs your educator of the lessons and skills you learned and the opportunities you had to
apply those skills. Try as much as possible to elaborate on the duties you performed by
describing what your daily routine was like, or your position and responsibilities during the
internship by clarifying the section/unit your worked, who you worked with and any projects
you worked on.

2.2.1 Task/Activity/Duty One

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2.2.2 Task/Activity/Duty Two

2.2.3 Task/Activity/Duty Three

2.2.4 Task/Activity/Duty Four (etc.)

[Note: For each activity or duty performed, describe how the activity(ies) relate to your
course/programme. Then, describe the benefits (skills) gained by providing specific
experiences within the organization that contributed to your development.]

SECTION THREE [To begin on a fresh page]

CONCLUSION

This is the concluding chapter of the report. It should cover the challenges encountered
during the internship, mitigation measures, achievement and lessons learnt, conclusion and
recommendations.

3.1 Challenges
This section provides you with the opportunity to describe the challenges faced during the
internship. This can easily be identified in the course of performing your daily routine and
should include information relating to the work assigned to you and not your personal issues
or problems you have with your supervisor or the organization.

3.2 Mitigation Measures

This section describes how you have dealt with the challenges confronted with during the
attachment or the internship periods.

3.3 Achievement and Lessons Learnt

The section seeks to establish what you have achieve so far during the internship and the
extent to which it has contributed to your career development in your programme of study.

3.4 Conclusion
Add a brief conclusion about your internship experience by explaining or summarizing your
report based on the exposure you have during the internship and why you think the internship
programme is valuable to your career development.

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3.5 Recommendations
It is useful to consider the skills or experiences that you would still like to develop and any
other things you wish could be done differently either by the organization or your university
in order to improve upon the internship programme. For example, insight into things you
want to do or expected to be done in your next attachment and ways the organization, the
university or stakeholders can contribute to its actualization.

APPENDIX(CES) [To begin on a fresh page]