10/12/22, 3:03 PM Lesson 3 - Formatting Pages

Lesson 3 - Formatting Pages

Site: New Era University Printed by: Joyce Ann A. Bautista

Course: COMAC1-18/COMAC1-19 - IT Application Tools in Business Date: Wednesday, 12 October 2022, 3:03 PM
Book: Lesson 3 - Formatting Pages

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10/12/22, 3:03 PM Lesson 3 - Formatting Pages

Description

Formatting pages

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10/12/22, 3:03 PM Lesson 3 - Formatting Pages

Table of contents

1. Adjust Margins

2. Header and Footer

3. Add Page Numbers

4. Insert Page Break

5. Insert Blank Page

6. Cover Pages

7. Page Orientation

8. Quiz No. 12

9. Activity No. 8

10. Activity No. 9

11. Activity No. 10

12. Activity No. 11

13. Activity No. 12

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10/12/22, 3:03 PM Lesson 3 - Formatting Pages

1. Adjust Margins

Margins are the space between the edge of the paper and the text. You can adjust the right, left, top, and bottom margins of your document. By
default, Word sets all margins left, right, top, and bottom to 1 inch.

Below, I have shown top, left and right margins, if you will type complete page, word will leave 1 inch bottom margin as well.

Adjust Margins:
Following are the simple steps which will be used to set margins for an opened document.

Step (1): Open the document whose margins you want to set. If you want the margins to apply only to a selected part of a document, select that
part now.

Step (2): Click the Page Layout tab, and click Margins button in the Page Setup group. This will display a list of options to be selected but you
have to click Custom Margins option available at the bottom.

You can also select any of the predefined margins from the list, but using custom margins option you will have more control on all the settings.

Step (3): You will have to display a Page Dialog Box as shown below where you can set top, left, right and bottom margins under
the Margins tab. Select Apply to: option to apply the margin on selected text or complete document.

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Step (4): If you are going to bind the document and want to add an extra amount of space on one edge for the binding, enter that amount in
the Gutter text box, and select the side the gutter is on with the Gutter Position drop-down list. After setting all the desired values for all the
margins, click OK button to apply the margins.

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2. Header and Footer

Headers and footers are parts of a document that contain special information such as page numbers and the total number of pages, the
document title, company logo, any photo etc. The header appears at the top of every page, and the footer appears at the bottom of every page.

Add Header and Footer:

Following are the simple steps to add header and footer in a word document.

Step (1): Click the Insert tab, and click either Header button or Footer button whatever you want to add first. Assume you are going to add
Header, so when you click Header button it will display a list of built-in Headers from where you can choose any of the headers by simply
clicking on it.

Step (2): Once you select any of the headers, it will be applied to the document in editable mode and the text in your document will appear
dimmed, Header and Footer buttons appear on the Ribbon and a Close Header and Footer button will also appear at the top-right corner.

Step (3): Finally you can type your information whatever you want to have in your document header and once you are done, click Close Header
and Footer to come out of header insertion mode. You will see final result as follows.

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You can follow a similar procedure to add footer in your document.

Edit Header and Footer:

Follow the following simple steps in case you want to edit existing header or footer of your document.

Step (1): Click the Insert tab, and click either Header button or Footer button whatever you want to edit. Assume you are going to edit
Header, so when you click Header button it will display a list of options including Edit Header option.

Step (2): Just click on it and word will display editable header for you as shown below.

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Step (3): Now you can edit your document header and once you are done, click Close Header and Footer to come out of header edit mode.

You can follow a similar procedure to edit footer in your document.

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3. Add Page Numbers

Microsoft Word automatically assign page numbers on the pages of your document. Typically, page numbers are printed either in header or
footer but you have option also can display the page number in the left or right margins at the top or the bottom of a page.

Add Page Numbers:

Following are the simple steps to add page numbers in a word document.

Step (1): Click the Insert tab, and click Page Number button available in header and footer section. This will display a list of options to display
page number at the top, bottom, current position etc.

Step (2): When you move your mouse pointer over the available options, it displays further styles of page numbers to be displayed. For example
when I take mouse pointer at Bottom of Page option it displays following list of styles.

Step (3): Finally select of the page number styles which you like most. I selected Accent Bar 1style by clicking over it. After this step you will
enter in Page Footer modification mode, so you would have to click Close Header and Footer button to come out of footer edit mode.

You can format your page numbers using Format Page Numbers option available under the listed options.

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Remove Page Numbers:

Following are the simple steps to remove page numbering from a word document.

Step (1): Click the Insert tab, and click Page Number button available in header and footer section. This will display a list of options to display
page number at the top, bottom, current position etc and at the bottom you will have Remove Page Numbers option. Just click this option and it
will delete your all the page numbers set in your document.

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4. Insert Page Break

Microsoft Word automatically starts a new page when the current page becomes filled with text but you can insert a page break to force Word to
start text on a new page. You can insert a page break using either the mouse or the keyboard.

Insert Page Breaks:

Following are the simple steps to insert page breaks in a word document.

Step (1): Bring your insertion point immediately before the text that you want to appear on a new page.

Step (2): Click the Insert tab, and click Page Break button available in the Pages group.

Word inserts a page break and moves all text after the page break onto a new page. You can also use Ctrl + Enter keys to create a page break
at the pointed location.

Delete a Page Break

Just put insertion point on previous page of the page break you want to delete. Press Delete key multiple times until both the pages get merged.

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5. Insert Blank Page

There may be a situation when you would like to insert a blank pages in between your text pages. A blank page is a page which does not have
any text or any other content over it. This chapter will teach you how to insert as well as how to delete a blank page from your Microsoft Word
document.

Insert Blank Pages:

Following are the simple steps to insert blank page in a word document.

Step (1): Bring your insertion point immediately before the text that you want to insert a blank page.

Step (2): Click the Insert tab, and click Blank Page button available in the Pages group.

Word inserts a new blank page and moves all text after the page break onto a new page.

Delete Blank Pages:

Following are the simple steps to delete blank page from a word document.

Step (1): Click the Home tab, and click Show/Hide ¶ paragraph marks button available in the Paragraph group or simply press Ctrl + Shift +
* keys. This will display all the page breaks as shown below:

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Step (2): Bring your cursor immediately before the Page Break mark available on the blank page and press Delete Key. This will delete the
blank page and again you can click Show/Hide ¶ paragraph marks button to hide all the paragraph marks.

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6. Cover Pages

Almost all the good documents and books have an attractive first page that includes the document title, its subject, author and publisher name
etc. This first page is usually called Cover Page and Microsoft Word provides an easy way to add a cover page.

Add Cover Pages:

Following are the simple steps to add a cover page in a word document.

Step (1): Click the Insert tab, and click Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as
shown below.

Step (2): Just click the cover page from the gallery that you want to add to your document. Selected cover page will be added as the first page
of your document which can you modify as per your need. If you want to place cover page elsewhere except first page, right-click the cover
page in the gallery and select the location you want from the menu that appears.

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Delete Cover Pages:

Following are the simple steps to delete an existing cover page from a word document.

Step (1): Click the Insert tab, and click Cover Page button available in the Pages group. This will display a list of Built-in Cover Pages as
shown below. There you will find an Remove Current Cover Page option available at the bottom of cover page gallery.

Step (2): Just click Remove Current Cover Page option and your cover page will be deleted form your document.

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7. Page Orientation

Page Orientation is useful when you print your pages. By default Microsoft Word shows a page inportrait orientation and in this case page width
is less than page height and page will be 8.5 inches x 11 inches. You can change page orientation from portrait to landscape orientation in
which case page width will be more than page height and page will be 11 inches x 8.5 inches.

Change Page Orientation:

Following are the simple steps to change the page orientation of a word document.

Step (1): Open a word document for which you want to change the orientation. By default, orientation will be Portrait Orientation as shown
below.

Step (2): Click the Page Layout tab, and click Orientation button available in the Page Setup group. This will display an Option Menu having
both the options (Portrait & Landscape) to be selected.

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Step (3): Click any of the options you want to set to orientation. Because my page is already in portrait orientation, so I will
click Landscape option to change my orientation to landscape orientation.

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8. Quiz No. 12

Take Quiz No. 12

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9. Activity No. 8

Click this link to perform Activity Number 8

  a

HAVE FUN IN DOING THE HANDS-ON ACTIVITY!

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10. Activity No. 9

Click this link to perform Activity Number 9

  a

HAVE FUN IN DOING THE HANDS-ON ACTIVITY!

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11. Activity No. 10

Click this link to perform Activity Number 10

  a

HAVE FUN IN DOING THE HANDS-ON ACTIVITY!

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10/12/22, 3:03 PM Lesson 3 - Formatting Pages

12. Activity No. 11

Click this link to perform Activity Number 11

  a

HAVE FUN IN DOING THE HANDS-ON ACTIVITY!

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13. Activity No. 12

Click this link to perform Activity Number 12

  a

HAVE FUN IN DOING THE HANDS-ON ACTIVITY!

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