SUB-CONTRACTOR MANAGEMENT

Document:
Reference: IM 13
IMS PROCEDURE

Review & Approval:

Name Position Date Signature

Prepared by G Divakar EHS Compliance Head

Michael William
Reviewed by IC EHS Head
Sanderson

Reviewed by S. Jayachandran IC Procurement Head

IC Corporative Service
Concurred by K.R.R. Chandran
Head

Approved by S.V. Desai IC Head

Revision History:
Revision Date Change Summary
00 11.07.2011 First Issue
Information transformed into new Template with detailing
01 02.02.2018
every element.
02 13.01.2021 Periodic updates with the required changes
03 13.09.2021 EHS council updates

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 1 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

INDEX
1 Introduction
2 Purpose
3 Scope
4 Definitions
5 Responsibilities
6 Category of Sub- Contractors
7 Sub-Contractor Selection
8. Pre-mobilization
9. Execution
10. Consequence management
11. Sub- Contractor work completion/ close out feedback
12. Associated Forms & Templates:
IM 13 A Evaluation of Sub-Contractor
IM 13 B Sub-Contractor EHS Capability Assessment- Tier 1
IM 13 C Sub-Contractor EHS Capability Evaluation Format Tier-2
IM 13 D Sub-Contractor’s Deviation and Waiver Format
IM 13 E Sub-Contractor’s Kick-Off Meeting Checklist (Tier-1)
IM 13 F Selection Criteria for Best Sub-Contractor For EHS Awards
IM 13 G Violation Memo Format
A Attachments/Appendices
Annexure 1- EHS Code of Conduct -Tier-1
Annexure 2- EHS Code of Conduct- Tier-2 General
Annexure 3- EHS Code of Conduct- Tier-2 P&M
Annexure 4- EHS Code of Conduct - Launching Girder Operation
Annexure 5- EHS Code of Conduct - Marine Operation
Annexure 6- Competency levels for the Construction workers

B Abbreviations
ENVIRONMENT HEALTH & CONSTRUCTION ENVIRONMENT
EHS CEHSS
SAFETY HEALTH & SAFETY STANDARDS.

IMS INTEGRATED MANAGEMENT

RFQ REQUEST FOR QUOTATION
SYSTEM
BUH BUSINESS UNIT HEAD RFP REQUEST FOR PROPOSAL
HEAVY CIVIL & INFRASTRUCTURE
HCI-IC PPE PERSONAL PROTECTIVE EQUIPMENT
INDEPENDENT COMPANY
INTEGRATED MANAGEMENT
IMS LOI/WO- LETTER OF INTEREST/ WORK ORDER
SYSTEM.
L.I.F.E LIVING INJURY FREE EACHDAY LTI LOST TIME INJURY
PM -PROJECT MANAGER

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 2 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

1. INTRODUCTION

As L&T Heavy Civil Infrastructure IC moves towards a zero-harm vision through the L&T L.I.F.E.
program, there requires a management game changing shift and a complete gradual overhaul of
what was done in the past so as to meet the current business model.

L&T Heavy civil & infrastructure IC engage Sub-Contractors for various scopes i.e., back-to-back
contract, manpower supply or/and plant & machinery supply for the project execution across HCI-
IC. Majority of workforce are from the Sub-Contractor’s end and are on the front line who get
exposed to EHS Risks. This procedure is designed to ensure that Sub-Contractors comply with L&T
HCI-IC IMS Procedures, CEHSS, Client’s and Legal requirements during Project execution.

2. PURPOSE

This procedure is intended to define the EHS requirements and expectations that shall be attained
and implemented by Sub-Contractors, main objectives are:
• Engage the Sub-Contractor who meets the minimum EHS requirements.
• Effectively manage EHS with a proactive approach prior to tendering and mobilization.
• Describe a planned approach to Management of Sub-Contractor EHS that will ensure a
continuing improvement in EHS performance for all Sub-Contractor activities.
• Describe the role and responsibilities of key personnel in Sub-Contractor EHS management.
• To ensure Sub-Contractors understand and comply with HCI IC Project Strategic Plan.
• Continuously engage the Sub-Contractor to improve their competency through structured
training, meetings, campaigns, motivational programs, etc.
• Sub-Contractors are monitored and evaluated for their EHS performance regularly.
• Sub-Contractors are consulted and communicated to improve their EHS performances and
feedback.
• Guide the Sub-Contractors to support L&T to fulfill the goals on EHS.

3. SCOPE

This procedure shall be applicable to L&T Heavy Civil Infrastructure Project Sites, Offices and
operations globally. This procedure is intended to supplement, not to replace, any contractual
requirements, including, EHS Management System manual, guidelines, Standard Operating
Procedures, any requirements of Client, as well as Sub-Contractor's own EHS Program.
The scope of this document includes,

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 3 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

• Sub-Contractor selection
o Communication of EHS requirements
o Evaluation of Sub-Contractor’s capability and awarding the contract
• Pre-mobilization
o Communication of HCI EHSMS specific requirements
• Execution
o EHS Staff deployment and Supervision
o Evaluation of Sub-Contractor’s performance
o Consequence management
• After completion of work & Close out

4. DEFINITIONS
Acceptance Criteria The level of EHS performance deemed acceptable for a given
period or phase of activity.
Sub-Contractor Refers to a company or individual having an authorized contractual
undertaking to provide services to the Company.
Sub-Contractor Senior management personnel with adequate authority to take
Representative decisions on behalf of Sub-Contractor
EHS Policy A statement of company intent and principles regarding its EHS
effects and from which its strategic objectives can be drawn.
Contract A formal business agreement detailing the terms and conditions for
the supply or provision of services.

5. RESPONSIBILITIES

IC Head Shall:
IC Head

 Approve this sub-contractor procedure and ensure it is implemented within IC.

 Ensure only the competent sub-contractor is only engaged in the projects.
IC-Corporative
Service Head

IC-Corporative Service Head:

 Ensure procurement selects competent Sub-Contractors for engaging in
projects.
 Ensure IC EHS review Sub-Contractors EHS performance in a regular basis.

IC EHS Head shall:

 Develop Sub-Contractor’s Management procedure in consistent with EHS
IC EHS HEAD

Policy, EHS Council and legal requirements.

 Communicate to HCI-IC and all BUs, Clusters and Projects for implementation.
 Discuss the Sub-Contractor’s EHS performance during monthly EHS
Coordination meeting.
 Discuss Sub-Contractor’s EHS performance during the annual EHS Review
meeting.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 4 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

IC-Procurement IC Procurement Head Shall:

 Communicate HCI IC EHS standards and Requirements to all the listed Sub-
Contractors during RFQ/Tendering stage.
Head

 Review Sub-Contractor’s competency based on the project’s EHS performance

reports and feedback from the Sub-Contractors.
 Ensure that during negotiation for finalization of PO/WO, financial aspects of
EHS requirements are not compromised.
BU/Cluster Head Shall:
BU/Cluster Heads

 Ensure EHS code of conduct implemented thro’ Project EHS In charge at Project
sites.
 Quarterly Review of Sub-Contractor’s competency based on the project’s EHS
performance reports and feedback from the Sub-Contractors.
 Quarterly updates on the status of EHS performance to HQ-EHS & Procurement
department.
Cluster EHS Head Shall:
 Ensure respective Project EHS code of conduct for Sub-Contractors is
BU/Cluster EHS Head

communicated to the Sub-Contractors.

 Quarterly review of Sub-Contractor’s competency based on the project’s EHS
performance reports and feedback from the Sub-Contractors.
 Quarterly updates on the status of EHS performance to HQ-EHS & Procurement
department.
 Suggest BU/Procurement Head if Sub-Contractor performance needs further
improvement.
Project Planning In-charge Shall:
Project Planning In-charge

 Include client’s specific requirements, legal and other requirements while

initiating request for Sub-Contractor to BU/Cluster/IC-Procurement.
 Brief the new Sub-Contractor about the respective Project EHS code of
conduct for Sub-Contractors.
 Get acceptance letter from Sub-Contractor before awarding work order.
 Review Sub-Contractor EHS performance prior to engagement and monthly
using EHS Evaluation report.
 Communicated with Sub-Contractors on the areas required improvement and
feedback from them.
Project Head shall:
 Ensure that Sub-Contractor’s employees/plant and equipment meet all the EHS
requirements prior to mobilization on project.
 Ensure Sub-Contractor EHS performance is monitored by section in-
Project Head

charges/engineers.
 Involve Sub-Contractors in the Risk Management and Incident investigation
process.
 Discuss Sub-Contractor performance during monthly EHS coordination meeting
and suggest areas for improvement.
 Quarterly updates on the status of EHS performance to Cluster/BU, HQ-EHS &
Procurement department.
P&M In charge

 Ensure EHS code of conduct implemented at project sites.

 Ensure all the hired Plant and Equipment also maintained as per HCI procedure
at Project sites.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 5 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Project EHS In charge shall:

 Ensure this procedure is implemented across the project.
 Ensure that Project key positions and Sub-Contractors employees are aware of
Project EHS In- charge

this procedure’s requirements.

 Create EHS Awareness among new Sub-Contractors about their EHS roles,
responsibilities, project EHS guidelines/rules and IM procedures relevant to
their function.
 Monitor and Evaluate Sub-Contractor’s EHS performance during inspections
and audits.
 Discuss Sub-Contractor’s EHS performance during monthly EHS Coordination
meeting and suggest Project team and Sub-Contractors for improvements.
 Submit Sub-Contractor’s EHS performance report along with monthly EHS
performance report.
All Sub-Contractor shall:
 Comply with IM procedure and project EHS guidelines/rules.
 Ensure their employees attend EHS awareness trainings whenever organized
by Project EHS in-charge.
Sub-Contractor

 Ensure their employees wear appropriate PPE according to the nature of the
hazards.
 Report any incidents and near misses to Project EHS in-charge.
 Ensure their plant and equipment are inspected/certified prior to use and
maintained periodically.
 Participate in Risk assessment and incident investigation process whenever
project requires.
 Ensure competent operators, drivers and riggers are engaged for the job.

6. CATEGORY OF SUB-CONTRACTORS
Based on the type of Sub-Contractors, the degree of influencing EHS controls shall be applied as per
the below table.

Types of Sub- Details of contract Degree of EHS control

Contractors

• Auditing the existing projects of the Sub-

Contractor.
• EHS capability assessment form – Tire 1
• Full scope back-to-back with
Tier 1
men & materials, Plant etc. • Submission and EHS requirements along
with RFP
• Communication of EHS requirements
along with RFP
• Major sub-contractor with
A
Material, Plant & Labour
• EHS capability assessment form – Tire 2
Tier 2 • Sub-Contractor– Manpower • Communication of EHS requirements
B supply along with RFP
• Service providers

Note: Incase the back-to-back contractor having manpower less than 50 will be considered as a Tier-2 category.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 6 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Sub- Contractor Management Process Flow

Request for Quotation

Project Planning department shall raise request for RFQ along with Project
specific EHS requirements to procurement

Sub- Contractor selection

IC Procurement/Project Planning shall communicate HCI IC EHS Code of Conduct

and requirements to Sub- contractors

Sub contractor pre evaluation by Project EHS/PM

Evaluation of Sub Contractors capability and awarding the contract

Premobilization

• Submission of EHS documents

• Kick off meeting
• Sub Contractor Orientation

Execution

• EHS staff deployment and Supervision

• Competency of development of Sub- contractor

Evaluation of Sub-Contractor’s performance

Monthly EHS performance shall be evaluated for the

Sub-Contractor’s performance

Appreciation and rewarding sub contractor

Best Safety sub-contractor rewarded quarterly

Consequence management

Non performing Sub- contractor will be issued violation memo

Work completion/Close out feedback

Submit close out report to Procurement team and Project Head

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 7 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

7. SUB-CONTRACTOR SELECTION
7.1. Communication of EHS requirements
The Procurement/ Planning team shall issue the following to Sub-Contractors to sensitize and bringing
the common understanding on EHS requirements of HCI.

• EHS Capability assessment - Tier 1 and/ or Tier 2 Sub-Contractors

• EHS requirements to be followed by the Sub-Contractors as per EHS code of conduct of the
respective activity.

• Provision in cost for fulfilling EHS requirements.

7.2. Sub-Contractor Pre-evaluation

Selection criteria of Sub-Contractors shall be decided by the L&T HCI Procurement team/Site Planning
dept. by aligning the requirements of this Procedure.

• In addition, Sub-Contractors shall submit the filled up EHS capability (Tier 1 & Tier-2) assessment
sheets to Procurement/planning/respective dept and EHS team members for evaluation.
• HCI Procurement team shall carry out the EHS audit for Tier-1 sub-contractor in their existing
projects to understand the compliance to EHS standards and fulfilling the EHS requirements.
• Sub-contractors shall submit the filled up EHS capability (Tier-1 and Planning & site /HQ admin/HQ
or respective department to HQ procurement and EHS team for evaluation
• Tier 2 Sub-Contractors shall submit the filled-up assessment sheets to Procurement/Planning team
and EHS team.
• Details about the HCI IC expectations from Sub-Contractors shall be discussed & explained as per
Annexure (1 to 5) relevant to the nature and scope of work.
• EHS In charge shall recommend the acceptance/ rejection in EHS evaluation sheet (IM 13 E) based
on the above evaluation to Procurement team.
• A centralized database should be kept with all the details of the Sub-Contractors and their
performance. This information to be maintained and available for all BUs or upload in a common
platform which could be referred by the required BUs for future needs.

7.3. Evaluation of EHS Capabilities

• HQ EHS /Site EHS In-charge shall carry out the detailed evaluation based on the filled-up
questionnaire submitted by the Sub-Contractor i.e., “IM-13 B- Sub-Contractor EHS Capability
Evaluation for Tier 1 & IM 13 C Sub-Contractor EHS Capability Evaluation for Tier-2”.
• HQ EHS /EHS In-charge shall go through the submittals and provides his/her recommendations as
per specified format to Procurement team/Planning Team.
• If any deviation identified during evaluation by HQ EHS /EHS In-charge will address to the
Procurement team/Planning Team with comments/condition acceptance of qualification of Sub-
Contractor in the specified format i.e., recommendation format
• If the Sub- contractor fails in the EHS prequalification, they are not considered for further any
contracting process.
• HCI IC HQ Procurement/Site planning team examines the information –Tier 1 or Tier -2 and visits

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 8 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

the Sub-Contractor office/sites for inspection, if the contractor attains more than 80% or more in
the set EHS requirements in the EHS Capability Evaluation form (IM 13 B & IM 13 C) he is qualified
and advised to take up the shortfalls to take necessary corrective action within specified time.
• If 80% requirements are not met, HCI Project EHS in-charge rejects the Sub-Contractor’s application
to register and asks him to re-submit after rectifying the EHS requirements through Procurement
team.
• For Tier-1 sub-contractor If any fatal accident & major accidents (RLTI/DO) previous happened for
the sub-contractor (more than one) will be disqualified for the EHS evaluation process.
• If Tier-2 sub-contractor has any fatal accident in previous years will be evaluated by the
procurement /EHS dept. to decide on deploying.
• If the Sub-Contractor qualifies, Procurement team/Planning team will inform the Sub-Contractor
about his acceptance for registration. Procurement/Contract team will inform all BU’s / Dept.
Head’s / PM’s by a memo and a copy of updated list of pre-qualified Sub-Contractors.
• Continuation of services of Sub-Contractor on the ongoing sites lies with the responsibility of the
Project Manager. The Sub-Contractor shall not be awarded any new contract for work/services,
until he re-qualifies in EHS requirements.
• On monthly basis, each Sub-Contractor’s EHS performance shall be assessed by site EHS as per the
specified format i.e., “13. A- Sub-Contractor EHS Monthly Performance Evaluation Form.”

8. PRE-MOBILIZATION
8.1. Submission of EHS documents by Tier 1 Sub-Contractor
Within 15 days from the date of LOI/ WO receive by the Sub-Contractor, it is expected to submit the
following documents,

• Project specific EHS plan. (Complying HCI IC and its client requirements)
• EHS organization chart.
• Key personnel’s Biodata of (Project/Construction/EHS/Other Departmental & Functional Heads)

8.2. Kick-off meeting (Tier-1)

• On a mutually agreed date, a formal kick-off meeting shall be conducted along with the Sub-
Contractor’s key nominated personnel.
• Sub- contractor (Tier-1) shall provide a detailed presentation based on the key points mentioned in
the kick-off meeting checklist and any additional EHS initiative can be shared in the meeting.
• A formal EHS communication on site specific EHS requirements shall be discussed and recorded for
implementation.
• Project EHS In charge/Planning/Procurement dept. shall verify the requirements of the sub-
contractors.
• Sub-Contractor shall fulfil the minimum statutory and regulatory requirements such as Legal
register, IMS Procedures and standards as per specified format i.e., “EHS-13 F Sub-Contractor Kick
off Meeting Checklist.”

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 9 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

• Sub-Contractor representative shall acknowledge by sign the undertaking confirming/agreeing that

he/she shall comply with the requirements as per the required code of practices for Sub-
Contractors provided in the EHS Code of conduct (Annexure-1 to 5). It must be returned to the
Procurement/Planning department with a copy to the EHS In charge before commencement of
work.
• EHS Code of conduct available for specialization Sub-Contractors like P&M, Launching Girder Work,
Marine operations. For other Sub- contractors wherever guidelines not available in this procedure
shall be developed by the respective Project Planning dept. engaging such Sub-Contractors to meet
their technical capability criteria and business EHS norms using the general EHS code of conduct.

8.3. Sub-Contractor Orientation

• Site Execution team shall ensure that a detailed site orientation is elaborated in detail about the
requirement to the selected Sub-Contractor so that they will be acquainted with the conditions of
the site. This will help the Sub-Contractor to mobilize the men, materials and machineries required
to execute the works.
• The Sub-Contractor shall note that each work is different when the location changes. The Sub-
Contractor shall understand the specific EHS requirements that are applicable for the site along
with EHS in-charge.
• Sub-Contractor shall ensure that EHS Orientation is imparted to all workmen/staffs. All personnel
before entering workplace should undergo EHS Induction training as per IM-11- D EHS Induction
course
• Without mandatory EHS Induction no workmen/staff of the Sub-contractors are allowed to work at
site.
• Sub-Contractor shall ensure that all skill based EHS training is provided to his workmen on critical
activities as per the training need identification by the HCI IC EHS team.

9. EXECUTION

9.1. EHS Staff deployment & supervision for Tier 1(Back-to-Back Contractor)

• Sub-Contractors shall deploy qualified and experienced EHS personnel exclusively responsible for
fulfilling the EHS requirements for implementation / Co-ordination as indicated in the table below.
• All EHS personnel deputed by the Sub-Contractor at the site shall be free from all other
responsibilities.
• The required qualification and experience of the EHS personnel should meet criteria as indicated
below. Minimum strength of EHS personnel shall be deployed depending on the volume of job and
workmen deployed as mentioned below.
Workmen strength Minimum personnel required
• One EHS Supervisor / EHS Steward on fulltime shall be
If less than 50 workmen deployed by the Sub-Contractor on all the shifts.
• One EHS steward on full time responsibility for every 50
workers Contractor on all the shifts.
If, between 50 to 300 • In addition to the above requirement, if over 100 workmen
Workmen one EHS Officer who has a technical diploma (5 Years) or
degree (2 years) with recognized Safety qualification
(Diploma in Industrial Safety) and /or at least NEBOSH IGC.
IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 10 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Workmen strength Minimum personnel required

• If more than 300 workmen are deployed, one EHS Manager
If, more than 300 Workmen (having minimum of 8 years of experience with the above
qualification) shall be deployed.
• For every additional 100 workmen, one EHS officer shall be
included.
• If more than 100 workmen are deployed, first aider with
recognized First aider Certification from approved agency.
First Aider
• Minimum 2 years of practical experience in construction
work environment

First aid room with • If more than 200 workmen are deployed, first aid room
ambulance with ambulance facility as per BOCW norms to be provided
at site.

9.2. EHS Staff deployment & supervision for Tier 2(for all other than Back-to-Back Contractor)

• HCI IC Project Head/EHS In charges shall be responsible for deployment of EHS Stewards/ safety
supervision in the work locations for Tier-2 Sub-Contractors for less than 50 workers.
• One EHS steward on full time responsibility for every 50 workers Contractor on all the shifts.

9.3. Competency development of Sub-Contractors

• To improve the competency level and keep Sub-Contractors up to date on HCI EHS requirements,
EHS In charge shall continuously engage our Sub-Contractors workmen through various training
and skill development program. Based on the Training Needs identification, the Execution/ EHS
Team shall identify the area of training requirement.
• Workforce Induction and Skills Application (WISA) program or equivalent similar type of app shall
be used by all HCI Projects to maintain a complete database of grade wise workforce helps to retain
and to utilize their services in all projects.
• Sub-Contractor shall engage their workmen on mandatory EHS induction training and other skill
improvement training before start of the activities.
• Each Worker deployed by the agency shall be given mandatory training related to job, firefighting,
first-aid and reporting of accidents.
• All sub-contractor employees including workmen shall be given safety training as per the site EHS
training plan.
• Refresher training program to all workmen/staff shall be conducted at regular intervals as per EHS
training matrix and EHS training plan.

• Trade wise training to be provided for the workmen and refresher training to be provided on
periodical intervals. i.e., at least once in a year.
• For more details & requirements applicability for the sub-contractor on the Competency
Development – Refer IM 11 Competency Training & Induction Procedure.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 11 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

9.4. Participation in EHS Committee meetings

• All the Sub-Contractor’s management representative shall participate in the monthly project EHS
committee meetings. The Sub-Contractor’s representative shall disseminate the decisions taken in
the committee meetings down the line.
• Similarly, Workmen EHS obligations, concerns, issues, suggestions, etc. shall be brought to the
notice of Project EHS committee members. For more details on the EHS Committee Meeting –
Refer IM 06 Communication consultation and participation.

9.5. Personal Protective Equipment

• Safety helmet, safety shoes and reflective jackets are mandatory Personal Protective Equipment
(PPE) at site, other job specific PPE’s such as eye, hearing protection, fall protection etc., shall be
worn by the workmen according to the nature of activity.
• For Personal Protective Equipment Specification Refer IM- 16 PPE and Safety Devices Procedure
for reference and implementation at site.

9.6. Plant & Machinery

• All Plant & Machinery and Equipment, including vehicles, shall be subjected to Equipment Fitness
certification before deployment.
• On receipt of the information of arrival of new equipment (P&M department shall co-ordinate) with
the EHS dept. for certification process.
• For Hiring Equipment sub-contractor shall follow the age bar criteria of the respective equipment
refer EHS code of conduct with respect to P&M.
• Sub-contractor shall fulfill the requirements stated in our IM procedure and CEHSS standard apart
from the EHS code of conduct issued to them. For more details refer the IM 15 plant & machinery
procedure and CEHSS 12-Safety in Plant and Machinery standard related EHS requirements.

9.6. Work Permit System

• The work permit that shall be used in the project are listed in IM-14 Work permit Procedure.
• Other than the HCI Work permits, Client specific requirements on work permits shall be included
during execution of the project.
• Permittee who requires work permit shall fill the applicable permit after taking necessary
precautions and shall produce it to the authorized person with a copy to Site EHS team before
specified time.
• Authorized person shall check the conformance with the permit requirements at the work location
and shall approve the permit. Once the work is completed, permittee shall close the permit (after
taking close-out precautions) and report it back to the authorized person/ Site EHS team

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 12 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

9.7. EHS Documentation & Record Keeping

The Sub-Contractor shall maintain the following records within the contract duration at the job site:

• Lifting tools and tackles inspection records, 3rd party testing certificates
• Training attendance sheets including date, name of participants and subject of training program
etc.,
• Safety meetings or toolbox meeting records or minutes showing date of meeting, who attended,
and the topics discussed.
• Job site inspection / Tool Inspection / audit reports and status of the action plans reports, if any
violation.
• Log of all first aid cases reported and treated, with date, time, name of injured, job nature of injury
and type of treatment given.
• All incident investigation reports (i.e., injury, illness, property damage, environmental incident and
as well as near miss incidents)

9.8. Evaluation of Sub-Contractor’s performance

EHS performance shall be evaluated on monthly basis by EHS In charge, by using monthly Sub-Contractor
evaluation sheet IM 13.A Sub-Contractor Monthly Safety Performance evaluation sheet. The criteria shall
be measurable to categorize their EHS performance as below:

• More than 91% : Excellent

• Between 81-90% : Very Good

• Between 71%-80% : Good

• Below 70% : Needs Improvement.

These ratings shall be used for improving their performance on continual basis and to consider for future
award of contracts.

9.9. Appreciation and Rewards

9.9.1 Sub-Contractors
• Sub-Contractors who score high in the above evaluation, shall be declared as “Best Safety
Conscious Sub-Contractors” once in quarterly basis and rewarded with gift/ trophy/ shield and
appreciation certificate.
• The evaluation shall be conducted as per the format provided in IM 13.G- Selection Criteria for Best
Sub-Contractor.

9.9.2 Contract Workmen

• Every Quarter one Sub-Contractor employee will be selected among the Sub-Contractors working
with HCI Project site for “Safe Employee of the Quarter”.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 13 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

• HCI EHS team in consultation with concerned Section In-charge (like Electrical, Mechanical and Civil)
will identify the best performing employees trade wise (like Crane Operator, Rigger, Fitter, Welder,
Gas Cutter, Grinder, Mason, Scaffolder, Fitter, Driver, Electrician, Helper etc.) by every quarter.
• HCI EHS team in-consultation with PM will finalize the number of employees/All the staff of the
team to be awarded and type of awards to be given.
• After completion of the quarter, immediate next week the motivational award program will be
organized at site. Necessary arrangements for the award programs like Gifts, Certificates, etc. will
be organized under the guidance / with the support of PM.
• Workmen shall be declared as “Safety Person of the Quarter” in ratio of 1 Worker per 250 Workmen
(this ratio may be increased based on-site decision).

9.9.3 Safety Completion Bonus

Safety Completion Bonus – Maximum 1% of total value of the contract (Agreed upon and part of Contract / PO
terms & conditions) shall be given on safe completion of the scope work as per the below conditions &
criteria.

Conditions & Criteria for the safety bonus

• The monthly Sub-Contractor Performance Evaluation Score and the Sub-Contractor specific
Quarterly HSE Surveillance rating (HSR) score must be 90% & above and there are no major incident
categories (i.e., Fatal Lost Time Injury, DO).
• This Safety Bonus scheme become not eligible for the Sub-Contractor when any major accident
(Fatal/ LTI) takes place.
Note: If the project doesn’t achieve the desired HSE Surveillance Rating, safety bonus scheme shall not be
exercised for the month, if not improved over the time and fatal accident happens, ‘safe completion bonuses
shall also be not given.

10. CONSEQUENCE MANAGEMENT

Following are the consequent actions for Sub-Contractor, staff, and workmen

Role Penalty and/ or details violations

Sub-Contractor Warning / Penalty for 1st & 2nd instances of INR 10000
▪ Bringing non-suitable equipment’s
▪ Not abiding to contract EHS conditions
▪ Allowing the workmen to work in an unsafe condition
(unacceptable risk), etc.,
➢ 3rd instance – contract will be terminated
➢ 1st Incident Fatal – INR 5 Lakhs or higher depending upon
Client/Customer’s penalty charges
2nd Incident Fatal – concerned contractor to be removed from the
project and shall not be deployed in any of the future L&T projects.
➢ LTI – INR 50,000 or higher depending upon Client/Customer’s
penalty charges

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 14 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Role Penalty and/ or details violations

Sub-Contractor Staff 1st and 2nd warnings – INR 2000 for each warning
Members ▪ Working without work permits, etc.
▪ Allowing the workmen to work in an unsafe condition, etc.,
▪ Non-compliance to EHS observations
➢ 3rd warning – concerned staff to be removed from the project and
shall NOT be deployed in any of the future L&T HCI projects.
Sub-Contractor 1st and 2nd warnings – Verbal communication
Workmen ▪ Not wearing job specific PPE / hooking harness while at height
▪ Under influence of alcohol,
▪ Making safety devices inoperative
▪ Throwing of materials
▪ Rash driving
➢ 3rd warning – concerned worker to be removed from the project and
shall NOT be deployed in any of the future L&T projects.

All above Penalty /Violation memo details shall be shared with concerned person who make RA Bill for the
respective subcontractor.
In case Sub-Contractor fails to employ the required EHS professionals, the department may at the cost
and risk of the Sub-Contractor deploy additional/required EHS professionals. The cost incurred towards
this shall be deducted from Sub-Contractor's bill at following the rates or actual whichever is higher.
1. EHS Supervisor/Officer Rs. 1000/day
2. EHS Steward/Marshal Rs. 500/day
▪ The amount collected from the above penalty system shall be utilized for welfare, appreciation, and
rewards.

11. SUB-CONTRACTOR WORK COMPLETION/ CLOSE OUT FEEDBACK

Based on evaluation, respective EHS In-charge and Planning In-charge shall jointly prepare Sub-Contractor EHS
Performance and submit Close out Report to Procurement team and Project Head as a part of project closure
report and final settlement of the contract for considering in future award of contract.
The work completion/close out feedback as per the format provided in IM 13 H Sub contractor Work Completion
Close out Feedback.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 15 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

12. ASSOCIATED FORMS & TEMPLATES:

IM 13 A Evaluation of Sub-Contractor
IM 13 B Sub-Contractor EHS Capability Assessment- Tier 1
IM 13 C Sub-Contractor EHS Capability Evaluation Format Tier-2
IM 13 D Sub-Contractor’s Deviation and Waiver Format
IM 13 E Sub-Contractor’s Kick-Off Meeting Checklist (Tier-1)
IM 13 F Selection Criteria for Best Sub-Contractor for EHS Awards
IM 13 G Violation Memo Format

A ATTACHMENTS/APPENDICES

Annexure 1- EHS Code of Conduct -Tier-1

Annexure 2- EHS Code of Conduct- Tier-2 General
Annexure 3- EHS Code of Conduct- Tier-2 P&M
Annexure 4- EHS Code of Conduct - Launching Girder Operation
Annexure 5- EHS Code of Conduct - Marine Operation
Annexure 6- Competency levels for the Construction workers

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 16 of 16

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual

IM Format No. : 13.A

MONTHLY SUB-CONTRACTOR'S EHS PERFORMANCE EVALUATION

Name of the Project: BU : Month:

SUB-CONTRACTOR

Sl. No

ATTRIBUTES
1 Zero Fatalities 10
(Zero Fatality - 10 Points, else Zero mark)
2 Number of Lost Time Injuries 10
(Zero LTI-10Points, 1-5RLTI -5Points, >5LTI -0Points)
3 Fitness of Plant and Machinery 10
(Equipment is deployed after the Fitness Test and Green Tag)
4 Participation in EHS Trainings, Safety Committee Meeting, Area Safety meetings 10

5 Deployment of Supervisors (Execution/EHS) 5

6 Compliance to EHS requirements 5

7 PPEs Compliance 5

8 Good Housekeeping standard 5

9 Non- Compliance on deployment of competent person 5

10 Workmen discipline (adherance to policies); Any behavioral safety issues of their workmen 5

11 Compliance to work permit requirement 5

12 Waste management (segregation and disposal) 5

13 Timely closeout of corrective and preventive actions from incidents, inspections & audits). 5

14 Incident Reporting 5

15 Innovative idea and implementation to save losses 5

16 EHS documentation (Supervisor checklist, HIT card) and record keeping 5

Total Points 100 0 0 0 0 0 0 0 0 0 0 0

Points 0 - 70 71-80 81 - 90 91 - 100

Note: 1. The above record is maintained as per periodical EHS inspection Rating Poor Good Very Good Excellent

Signature of EHSO: Date

Date
Signature of PM:

# Sensitivity: LNT Construction Internal Use

 IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 1

# Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM 13 B
SUB-CONTRACTOR EHS CAPABILITY ASSESSMENT- Tier 1 VENDOR NO:
SECTION 1: BASIC DETAILS
Details of Sub- Contractor:
Company Name
Communication Address

Telephone No:
E-mail ID:
Score of work:
Nature of Business carried out
Have you worked with L&T? (If yes, which Unit & Project):
Sl. No EHS Requirements Yes/No Score If yes, provided Evidence
1.1 Do you identified qualified EHS professional as per the scope of work and contract requirements? 10
Does the organization have a written EHS policy which is consistent with Company standards and guidelines and
1.2 5
covers protection of People, environment, and assets
1.3 Do you have EHS plan 5
Whether all staff were elaborated about the EHS contractual requirements and their roles and responsibities
1.4 5
were communicated?
1.5 Does Company have EHS objectives & Targets 5

1.6 Do your company provide EHS Orientation training to all employees, vendors, visitors etc., 10

1.7 Do your company provide Specific skilled based EHS training 5

Whether your EHS Management System was certified with for ISO 45001, ISO-14001 etc., If, yes, please attach
1.8 5
copies of certificates

Does Company have established Risk management procedure for Project activities with significant ranking and
1.9 10
using analysis technique as appropriate considering the EHS equipment’s and PPE required.

Does Company have in place a EHS manual with standard EHS procedures/SOP which cover Hazardous related to
1.1 5
the project including EHS Precaution to be taken
1.11 Does the Company has an Emergency Preparedness Response procedure? 5

1.12 Does your company have an incident reporting and investigation system? 5

1.13 Does Company have a waste management system 5

1.14 Does your Company have for process for monitoring of EHS performance on monthly basis? 5
List all the previous incident statistics happened in your company and rate of frequency and severity as on date?
1.15 10
Mention the data in below columns.
Whether all the required PPEs are procured and provided as per IS code requirements to staff and workers?How
1.16 5
the quality and physical condition of healthiness of PPE's inspected?
Total Score 100
SECTION 2: MAJOR JOBS EXECUTED
Customer & Location Year Type of Work Customer EHS Feedback / Award

SECTION 3: ACCIDENT / INCIDENT DETAILS

No. of Occupational Fatalities in last 5 Years:
No. of Major Injuries in last 5 Years:
Please provide details of Major Accident / Incident:
Detail of Accident /
Year Type (Fatality, RLTI,DO)
Incident

SECTION 4: EMPLOYMENT DETAILS

Please state the employment classification/designation, Qualification & Experience of employees to be engaged on this project and estimate of numbers to be engaged for each classification.

Classification/Design
ation (Manager,
Engineer, Supervisor,
Safety supervisor, No. of Employees Certification / Qualification Year of Experience
Rigger, Welder etc.)
(attach extra sheets if
needed)

I/We declare that to the best of my knowledge the duly filled in this Pre- Qualification Questionnaire are correct. I understand that the information will be used in the evaluation process to assess the
organization suitability for HCI IC.

Signature of the Sub contractor.

Date: ______________ Name: ___________________________

Place: ______________ Designation: _______________________

 SUB-CONTRACTOR’S EVALUATION AND RECOMMENDATION FORMAT VENDOR NO:
SECTION 1: EVALUATION & RECOMENDATION
Name of the Project:
Sub-Contractor Name:
EHS Capability assessment submitted by Sub-Contractor on (Date):

EHS Manager’s / Comment & Remarks:

Recommendation: RECOMMENDED  NOT RECOMMENDED 

Date of Evaluation:
Scope of Approval:
SECTION2: CONCLUSION
Sub-
Contra    
ctor
EHS Above Satisfactory & Satisfactory &
Below Satisfactory & needs improvement/Reassessment Unacceptable & not approved
Capabil Approved approved

Date: --------------------------------------- SIGNATURE OF APPROVER / EHS MANAGER: --------------------------

Place: --------------------------------------- NAME OF APPROVER / Site/HQ MANAGER: ---------------------------------

This approval is valid till the contract scored above 70% in the monthly Sub- contractor Evaluation

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

IM 13 C SUB-CONTRACTOR EHS CAPABILITY EVALUATION FORMAT TIER-2

SUB-CONTRACTOR EHS CAPABILITY ASSESSMENT- Tier 2 VENDOR NO:

SECTION 1: BASIC DETAILS
Details of Sub- Contractors
Company Name
Communication Address

Telephone No:
E-mail ID:

Main Contact Person Name / Designation:

Scope of this contract:
What are your core business activities?
Have you worked with L&T previously? (If yes, which Unit & Project):
SECTION 2: MAJOR JOBS EXECUTED
Vendor Code & Customer & Location Year Type of Work Customer EHS
Name Feedback / Award

SECTION 3: ACCIDENT / INCIDENT DETAILS

No. of Occupational Fatalities in last 5 Years:
No. of Major Injuries in last 5 Years:
Please provide details of Major Accident / Incident:
Detail of Accident / Incident Year Type (Fatality, RLTI,DO)

SECTION 4: EMPLOYMENT DETAILS

Please state the employment classification/designation, Qualification & Experience of employees to be
engaged on this project and estimate of numbers to be engaged for each classification.
Classification/Designation Ex. Certification
No. of
(Manager, Engineer, Supervisor, / Year of Experience
Employees
Rigger, Welder etc.)* Qualification

• Qualification and experience as per Annexure-6 Competency levels for the Construction
workers

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 1 of 2

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

I/We declare that to the best of my/our knowledge the duly filled in this EHS Capability Evaluation are
correct. I understand that the information will be used in the evaluation process to assess the organization
suitability for HCI IC.

Date: ______________ Signature of the Sub Contractor: _________________

Place: ______________ Position/Designation: _______________________

SUB-CONTRACTOR’S EVALUATION AND RECOMMENDATION VENDOR NO:

SECTION 5: EVALUATION & RECOMENDATION
EHS Manager’s / Comment & Remarks:

Recommendation: RECOMMENDED  NOT RECOMMENDED 

Date of Evaluation:
Scope of Approval:

SECTION6: CONCLUSION
Sub-Contractor EHS    
Capability is
Above Satisfactory & Below Satisfactory & needs Unacceptable
Satisfactory & approved improvement/Reassessment & not
Approved approved

Date: --------------------------------------- SIGNATURE OF EHS MANAGER: ---------------------------------

Place: --------------------------------------- IR MANAGER: ------------------------------------

Project Head: -------------------------------------

This approval is valid till the contract scored above 70% in the monthly Sub- contractor Evaluation

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 2 of 2

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

IM 13 D SUB-CONTRACTOR’S DEVIATION AND WAIVER FORMAT

SUB-CONTRACTOR’S DEVIATION and WAIVER FORMAT VENDOR NO:

Name of the Project:
Sub-Contractor Name:
EHS Capability assessment submitted by Sub-Contractor on (Date):
Description of waiver / Deviation sought:

Scope: Whether waiver / Deviation is specific to a particular Project/Site/BU/IC wide: YES NO
Validity Period: Whether waiver / Deviation is temporary/permanent:
If temporary, till what date:

Reason for the Waiver / Deviation:

Remarks: If any deviation stated above is authorized only upon fulfilling the HCI CI standards and Procedure
requirements

PROJECT HEAD: ----------------------------------------SIGNATURE & DATE: ---------------------------

Under present constraints requested waiver / deviation is most optimum. We confirm that we are not
deviating from any of the other requirements of stated in IM 13 Sub- contractor Management Procedure /
format due to this deviation.

BU HEAD/ Procurement Head:------------------------------------ SIGNATURE & DATE: ---------------------------

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 1 of 1

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

IM 13 E SUB-CONTRACTOR’S KICK-OFF MEETING CHECKLIST (TIER-1)

Sub-Contractor’s Kick-Off Meeting Checklist VENDOR NO:

Name of the Project:
Job Segment/Cluster:
Project Director / Project Manager:
Segment Head / Taskforce Leader Name:
Duration of the Project: Project Completion Date:
S. Minimum EHS requirements as per BOCW Act Yes No NA Remarks
No
1 Compliance with pre bid EHS assessment findings and implementation
of suggested control measures.
2 Obtaining Labour license with appropriate workmen strength &
validity?
3 Group Insurance for all workmen engaged?
4 EHS Induction Training facility with seating arrangements & training
material
5 Experienced driver, PUC, Fitness, RC, Fire extinguisher and first aid
boxes for all vehicles.

6 Provision of Emergency vehicle for handling medical emergency at site.

7 Provision of medical facility and MoU with nearby hospitals.
8 Availability of potable drinking water & rest shed
9 Is workmen habitat as per HCI IC, CEHSS-20 Workmen Habitat facility
10 Availability of toilets and their regular cleaning arrangements at site
11 Age Inspection of P&M Equipment, age, machinery, and vehicles of
Sub-Contractor/Hiring.
12 Availability of EHS Engineer & EHS Steward at site (Minimum one
qualified EHS Steward for less than or 50 workmen and (Minimum one
qualified EHS Engineer for workmen 250 or more is to be deployed).
(EHS In charge/Steward deployed within 30 days to site within 30
days of commencement of job)
13 Firefighting arrangements at workmen camp, sites, plant & machinery
areas.
14 Vision & Fitness test for operators and drivers
15 EIA, SOPs and IMS Documentations
16 License for storing, handling & using as per the Gas cylinder Rules,
Petroleum Roles.

17 Consent to establish and operate for plant and machineries. (i.e.

Batching plant/ Hot mix plant/Crusher Plant)

18 Required PPE’s to be issued to all workmen & used by the workmen

i.e., Safety helmet, safety shoe, hand gloves, nose & face mask,
reflective jacket, full body harness with double lanyards with shock-
absorber in height work.

19 Sub-Contractors report all incident, near misses and any potential

hazard or any type of accident immediately to their employers and to
the company’s site management on site.
20 Hazardous waste management & its disposal plan.

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 1 of 2

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

21 Dust Suppression (Water Sprinkling).

22 Monitoring of ambient air quality at key locations.

23 Maintaining noise level within the specified limits.

24 Project EHS Plan and Applicable Legal Register
25 Emergency Response Plan and Mock/Drills
The above minimum statutory and regulatory requirements as per legal, Standards, Procedures, and code of
practices for Sub-Contractors shall be complied during project execution from the date of signing the contract
agreement.

Signature of Planning In-Charge EHS In-Charge

Date:

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 2 of 2

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

IM 13 F SELECTION CRITERIA FOR BEST SUB-CONTRACTOR FOR EHS AWARDS

LT HCIC IM-13 F
SELECTION CRITERIA FOR BEST SUB-CONTRACTOR EHS for award

Name of the Project:

Name of The Sub-Contractor > 90%

Sr. No Criteria Max. Marks Remarks

marks Received
1 Leadership and Commitment 10
a) Overall responsibility and accountability for
implementation of EHS system
2 EHS Statistics- Zero accident(Major) 10
3 Legal Compliance- No deviation 10
4 Non- repetition of non-conformity 10
5 Safety Training awareness (Toolbox/On job) 10
6 Housekeeping at site and contractor location 10
7 Employee’s discipline and behavioral aspects 10
8 PPE Compliance 10
9 Implementation of corrective action within target date 5
10 Implementation of Supervisor Checklist /HIT Card 5
11 Safety infringement/Violation 5
12 Participation in Site Safety Activities (inspection and audit) 5
Total score 100

Name of the Evaluator: Signature of Evaluator

Date:

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 1 of 1

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

IM 13 G VIOLATION MEMO FORMAT

LARSEN & TOUBRO LIMITED

L&T Heavy Civil IC IM 13.G
Violation Memo

Name of the Project: Reference No:

To: Date:

Details of Violation:

Name of the Employee /Sub-Contractor:

Emp. No (If applicable)

Date of Observation Time:

Location:

Previous Violation:

This Violation is: ☐ Minor (First/Repeated) ☐ Major(First/Repeated)

Action Recommended: ☐ Written Warning ☒ Penalty Rs. _____________

☐ Suspension ☐ Dismissal
☐ Other_______________________________

(EHS Engineer/Manager) (Section In charge) Planning In charge Project Head

Name:

Date

IM-13-Sub-Contractor Management Rev.03, Dt: 13.09.2021 Page 1 of 1

Sensitivity: LNT Construction Internal Use

 Environment, Health and Safety
Integrated Management System Manual

IM 13 H
Sub-Contractor(Tier 1 & 2) work completion/ close out feedback

Average Monthly S/c EHS No of first aid

Fatalities if any in RLTI if any in
S.No Vendor name Vendor Code Project Description Man power deployed Period from Period to evaluation score injuries in
previous site Previous site
(6 months Avg score) previous site

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Annexure-1
EHS Code of conduct for sub-contractors Tier-1 (back-to-back work)
1. No workmen below 18 years and above 58 years of age shall be engaged for a job.
2. All workmen shall be screened by L&T HCI IC as per Project Medical Screening
procedure before engaging them on the job. Physical fitness of all employees shall be
considered to ensure employees are fit to carry out their assigned job safely i.e. height
pass for work at height, vision and audiometry test as minimum for Drivers & Operators
etc. before employment. The final decision rests with the L&T HCI IC site management
to reject any person on the ground of physical fitness.
3. All workmen deployed by Sub-Contractor must attend EHS orientation prior to
commencing work.
4. Workmen shall attend safety briefings and toolbox meetings conducted at site before
start the job.
5. Sub-Contractor shall deploy only those equipment and plants which are inspected and
approved by site management confirming fit for use and holding a valid “GREEN
CARD” issued by the site management. Subsequently, these equipment shall also be
subjected to monthly periodical inspection and the deviations identified during
inspection shall be rectified within given time and then only validity of GREEN CARD
will be extended for next one month.
6. Sub-Contractor must ensure daily pre-use checks by the user/operator for all
equipment, vehicles, tools and tackles and portable power tools.
7. All lifting equipment and gears must meet L&T HCI IC requirements. These shall be
certified by third party periodically as per the local legislation/L&T HCI IC CEHSS and
IM Procedure.
8. Sub-Contractor shall ensure that all the vehicles / machinery are operated by only
authorized persons holding valid driving license which shall be carried by them at all
times, and they must respect the traffic rules and signage.
9. Sub-Contractor shall ensure that workmen /supervisors are not using mobile phones
when operating vehicles /equipment or working at height or while walking at
construction workplace.
10. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by
only authorized electricians. All electrical installations shall meet the standards i.e. All

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

the connections to electrical installations, light fittings, power driven equipment are
connected through the power source routed through ELCB / RCCB.
11. Appropriate mandatory personal protective equipment shall be worn by all of Sub-
Contractor workmen / supervisors at all times when working at site (e.g. safety helmet,
safety boots, reflective vest in all work locations and other risk based personal
protective equipment as recommended by the EHS dept. for the specific work area).
Personal protective equipment shall be kept in good condition. Any defects shall be
reported to Sub-Contractor immediate supervisor.
12. Sub-Contractor shall obtain Permit-to-work before commencing any specialized work
for which a Permit-to-Work system applies e.g. Confined Space, Hot work, Excavation
Works, Lifting, Radiography, and Working at height etc.
13. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by
only authorized electricians. All electrical installations shall meet the standards i.e. All
the connections to electrical installations, light fittings, power driven equipment are
connected through the power source routed through ELCB / RCCB.
14. Sub-Contractor shall ensure that adequate illumination is provided at workplace. No
work to be continued with inadequate illumination.
15. Sub-Contractor shall ensure that none of workers smoke at workplace or consume
alcohol / drugs while they are on work.
16. Sub-Contractor shall ensure that none of the equipment deployed by Sub-Contractor
is overloaded while carrying out lifting activities, material transportation and
transportation of workmen.
17. Sub-Contractor shall provide safe means of transportation to the workmen being
transported to the workplace. In cases of using L&T HCI IC transportations they must
follow L&T HCI IC requirements.
18. None of Sub-Contractor workmen are allowed to do cooking inside the living rooms in
workmen accommodation.
19. Good housekeeping to be maintained at all locations. Sub-Contractor shall ensure that
the workplace be kept clean and tidy. Clear access shall be maintained at all times in
the work locations. Materials shall not be stacked to the dangerous height at
workspace.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

20. All excavated pits shall be provided with hard barricades, signs posted. Barricade to
be maintained till the backfilling is done. Safe access / egress shall be ensured for all
excavations. TRAP (Traffic Risk Assessment Procedure) shall be followed.
21. All the incidents including near miss accident cases shall be reported to the concerned
L&T HCI IC EHS engineer / Site engineer.
22. Sub-contractor shall rectify all the unsafe conditions / unsafe acts reported
immediately. Any STOP WORK instruction by the EHS engineer shall be respected in
view of prevailing hazards and work can be resumed only if the safe conditions are
restored and after getting clearance from the area EHS personnel.
23. Sub-Contractor shall appoint a competent Safety engineer /safety supervisor to co-
ordinate and follow up the compliance of safety requirements under the guidance of
L&T HCI IC project safety team.
24. Sub- Contractors shall ensure adequate supervisor at workplace. They shall ensure
that all persons working under them shall perform the job safely and don’t create any
hazard to self or to any co-workers.
25. All the dangerous moving parts of the portable / fixed machinery being used shall be
adequately guarded.
26. Ladders being used at site shall be adequately secured at the bottom to top. Ladders
shall not be used as work-platforms.
27. Erection zones and dismantling zones shall be barricaded and nobody will be allowed
to stand under suspended load.
28. Horseplay and running is completely prohibited at workplace.
29. Materials shall not be thrown from heights. While loading/ unloading the barricading
to be provided to prevent unauthorized personnel entry.
30. All scaffoldings/work platform shall be strong enough to withstand the expected load.
Scaffolding erection, dismantling and modification shall only be done by trained and
certified scaffold erectors. Entire activities shall be supervised by training and certified
supervisor. Scaffolding shall be inspected weekly by the inspector/supervisor and
tagged as per L&T HCI IC procedure.
31. All tools and tackles shall be inspected before use. Defects are to reported immediately.
No lifting tackles to be used unless it is certified by the P&M In charge/ Safety
Coordinator.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 3 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

32. Adequate fire equipment’s shall be made available at work place and persons are to
be trained in firefighting techniques with co-ordination of Site Safety Co-coordinator.
33. Work area shall be secured to prevent entry of unauthorized personnel.
34. Age Criteria for Equipment Hire from Rental market

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 4 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

35. Environmental
a) Sub-Contractor shall abide all the regulatory and contractual environmental
compliance requirement pertaining to their scope of work.
b) They will be responsible for the management of their waste materials which
includes but not limited to C&D waste, hazardous waste, biomedical waste, E-
waste any other waste stream as identified during the execution of their scope
of work.
c) Sub-contractor shall be responsible for dust control resulting from their work.
d) Sub-Contractor shall take necessary action to control and mitigate pollution and
emission resulting from their activities which included but not limited to
emission control of plant and machinery, diesel generators, vehicular pollution,
waste water generation, spill and any other source of pollutants as identified
during construction/execution of work.
e) Sub-Contractor shall be liable for recordkeeping of all environmental
documents which includes but not limited to waste record and disposal
approvals, emission records, hazardous material classification details and
related approval for its procurement, storage, movement and final disposal.
f) Sub-Contractor shall ensure that construction plant and machineries are
regularly maintained in a sound workable condition with routine service, free
from any spillage and leaks and emissions are within the regulatory limits.
g) Sub-Contractor/supplier/service provider shall ensure that environmental
consideration has been given priority in their supply chain to reduce carbon
foot print by giving priority preference for ecofriendly materials I.e., materials
and products with recycling content, regionally sourced materials & products,
product with high bio degradable and inert contents and energy efficient
product and services.
h) Sub-Contractor shall ensure that they will consider energy and resource
conservation initiatives through recycling & reuse, energy and water
conservation, reduction in consumption of office stationery specially papers.
i) Sub-Contractor shall provide full cooperation to L&T for the implementation of
its environmental program and will provide all necessary environmental training
to its workforce.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 5 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

36. EHS staff deployment as given below:

Workmen strength Minimum personnel required
• One EHS Supervisor / EHS Steward on fulltime shall
If less than 50 workmen be deployed by the Sub-Contractor on all the
shifts.
• One EHS steward on full time responsibility for
every 50 workers Contractor on all the shifts.
• In addition to the above requirement, if over 100
If, between 50 to 300 workmen one EHS Officer who has a technical
Workmen diploma (5 Years) or degree (2 years) with
recognized Safety qualification (Diploma in
Industrial Safety) and /or at least NEBOSH IGC.
• If more than 300 workmen are deployed, one EHS
Manager (having minimum of 8 years of
If, more than 300 Workmen
experience with the above qualification) shall be
deployed.
• For every additional 100 workmen, one EHS officer
shall be included.
• If more than 100 workmen are deployed, first aider
with recognized First aider Certification from
First Aider approved agency.
• Minimum 2 years of practical experience in
construction work environment

• If more than 200 workmen are deployed, first aid

First aid room with ambulance room with ambulance facility as per BOCW norms
to be provided at site.

37. Basic EHS training requirements across L&T

a) EHS Induction: All personnel before entering workplace should undergo EHS
Induction training. The induction process will ensure that new employees are
familiar with:
• EHS Policy
• General Site Rules
• Employees Safety Responsibilities
• Know the hazards associated with their particular work.
• Familiar with the standards and safe work practices and procedures.
• Emergency and fire evacuation procedures

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 6 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

b) Workmen

Ascertaining the suitability before deployment

• Screening of Workmen: All workmen are checked for their suitability before
deployment by the respective site engineer & EHS engineer. His physical
fitness, knowledge about the activity and his previous experience are checked
before deployed.

• Prevention of child labor: As part of screening process, age of the person

will be verified by the admin personnel during initial screening and requisite
govt. identity card/ Aadhar card will be verified to the effect.

• Pre-employment Medical Check-up: Few trades of workmen who are

involved in high risk works such as operators, drivers, welder’s, scaffolders,
etc. are subjected to standard medical test to ascertain the suitability before
deployment. For example, tests for operators include Blood pressure, Vision
test etc.

• Height Pass: Working at height is one of high-risk activity in construction. To

identify and exclude workmen who be afraid of working at height, a mock-
up of height work is prepared where each worker is tested. Only workers
who pass the test are given a “height pass”, which authorizes the workmen to
work at height.

38. Personal Protective Equipment

Following Mandatory Personal Protective Equipment (certified to BIS Standards or

any other international standards such as EN standards) shall be worn by all the
Staff, supervisors, visitors, workmen, suppliers and whoever entering the site
premises:
a) Safety Helmets
o Item description: Made of HDPE, Nape Type Suspension with Chin Strap
& Sweat Band ISI certified. Blue Colour for contractor’s staff/ supervisor
and yellow for workmen. Green can be used for EHS supervisors.
o Orange Helmets are worn for the first 1 month by workers to identify
that they are “New” to the project. Helmets can only be replaced after
assessment of individual’s capabilities, and WISA training undertaken on
the project after 1 month. Extension of wearing Orange Helmet beyond
1month is permissible, subject to any IC, or Project requirements.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 7 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

b) Safety Footwear
o For workmen (PVC) - Leather safety footwear with Direct Injected PVC
(DIP) soles, with steel / fiber toe and ISI certified (IS 2925) (vendor
should have a license for this product from BIS).
o For workmen (PU) - Leather Safety Footwear with Direct Injection
Molded, Poly urethane (PU) Sole – Single Density, with steel / fiber toe
and ISI certified (vendor should have a license for this product from BIS).
o For staff - Leather Safety Footwear with Direct Injection Moulded, Poly
urethane (PU) Sole – Single Density, with steel / fiber toe.
c) Reflective Vests
o Background fabric – 100% polyester Low Mesh (80 GSM), Colour:
fluorescent orange, Reflective tape: micro prismatic reflective tapes 5
cm. wide total length- 260 cm. opening type: front

All PPEs shall be provided by contractors (category 1 – major and back to back
contractor) or L&T shall provide and debit the amount to contractors as the case
may be. For others, L&T shall provide at free of cost (however, PPE issued to the
particular contractor is beyond their workmen strength, suitable debit shall be
made in the bill with prior notice). Any PPE and safety devices shall be
purchased only from authorized vendors of L&T, this is to ensure that only
standardized products of L&T are in use across all the projects of L&T.
d) Fall Protection
o All personnel working over 1.8-meter height shall use the full body
harness and have the lanyard tied to a fixed structure before starting
the work at height.
o Specification of harness: Full body harness webbing made of Nylon with
front single D- ring for fall arrestor attachment (Class: L), with double
lanyard (Polyamide rope – 12 mm) & double scaffold hook, Shoulder &
Thigh adjustable with tool kit pouch (near right thigh position - Size : 260
X 150X 50 MM) and fall indicator, ISI or CE Certified. Webbing Color:
Body- Yellow & Thigh - Blue
o Horizontal life-line shall be provided wherever permanent anchoring
points are not available.
o Rope grab fall arrestor in conjunction with vertical life-line shall be used
to protect fall during vertical movement such as climbing vertical ladder,
structures, etc.
o Floatation devices shall be provided at the periphery of the island to
facilitate emergency rescue.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 8 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

e) Eye Protection
All personnel those who are exposed to injury related to eye shall be provided with
eye protection. This may include activities, such as, welding, grinding, chipping,
hammering, drilling, etc.
f) Ear Protection
Those who are exposed to noise at work area which exceeds the acceptable level
shall wear suitable ear protection.
g) Respiratory Protection
Employees those who are working near dust, fumes, poisonous and toxic gases shall
wear appropriate respiratory protection
h) Protective Clothing
Special protective clothing shall be worn to protect body from injury for specified
task. Following is the typical PPE matrix to be followed in the project, however
based on client/ specific site conditions, this matrix shall be modified and adhered
too

39. Consequence management

Following are the consequent actions for Sub-Contractor, staff, and workmen

Role Penalty and/ or details violations

Sub-Contractor Warning / Penalty for 1st & 2nd instances of

INR 10000

▪ Bringing non-suitable equipment’s

▪ Not abiding to contract EHS
conditions
▪ Allowing the workmen to work in an
unsafe condition (unacceptable risk),
etc.,
➢ 3rd instance – contract will be terminated

➢ 1st Incident Fatal – INR 5 Lakhs or higher

depending upon Client/Customer’s penalty
charges

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 9 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

2nd Incident Fatal – concerned contractor to

be removed from the project and shall not be
deployed in any of the future L&T projects.

➢ LTI – INR 50,000 or higher depending upon

Client/Customer’s penalty charges

Sub-Contractor Staff Members 1st and 2nd warnings – INR 2000 for each
warning

▪ Working without work permits, etc.

▪ Allowing the workmen to work in an
unsafe condition, etc.,
▪ Non-compliance to EHS observations
➢ 3rd warning – concerned staff to be
removed from the project and shall NOT be
deployed in any of the future L&T HCI
projects.

Sub-Contractor Workmen 1st and 2nd warnings – Verbal

communication

▪ Not wearing job specific PPE /

hooking harness while at height
▪ Under influence of alcohol,
▪ Making safety devices inoperative
▪ Throwing of materials
▪ Rash driving
➢ 3rd warning – concerned worker to be
removed from the project and shall NOT be
deployed in any of the future L&T projects.

All above Penalty /Violation memo details shall be shared with concerned person who make
RA Bill for the respective subcontractor.
In case Sub-Contractor fails to employ the required EHS professionals, the department
may at the cost and risk of the Sub-Contractor deploy additional/required EHS
professionals. The cost incurred towards this shall be deducted from Sub-Contractor's
bill at following the rates or actual whichever is higher.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 10 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

1. EHS Supervisor/Officer Rs. 1000/day

2. EHS Steward/Marshal Rs. 500/day
The amount collected from the above penalty system shall be utilized for welfare,
appreciation, and rewards.

Acknowledgement statement
Authorized representative of our company has read and understands the contents of this “Sub-
Contractor Environment, Health and Safety terms and conditions in its entirety. This letter
shall also confirm that the obligation to safety and health is not limited to the contents of the
“L&T Environment, Health and Safety requirements”. All rules, regulations, and procedure
necessary to provide a safe and healthy working environment for all employees always will be
enforced.

Our company will comply with the procedure when employed by Larsen and Toubro Limited,
we will further communicate the procedure and such required compliance to any Contractor,
we might employ to perform services for the L&T and will have them sign and submit a copy
of this “Acknowledgement Statement” as proof that they fully understand the contents.

_____________________________________________
(Name of Contractor)

_____________________________________________
(Address)

_____________________________________________
(Authorized Signature)

_____________________________________________
(Name of the Authority)

_____________________________________________
(Designation of the Authority)

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 11 of 11

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Annexure-2
EHS Code of conduct for sub-contractors Tier-2 (General)
1. No workmen below 18 years and above 58 years of age shall be engaged for a job.
2. All workmen shall be screened by L&T HCI IC as per Project Medical Screening procedure
before engaging them on the job. Physical fitness of all employees shall be considered to
ensure employees are fit to carry out their assigned job safely i.e., height pass for work
at height, vision and audiometry test as minimum for Drivers & Operators etc. before
employment. The final decision rests with the L&T HCI IC site management to reject any
person on the ground of physical fitness.
3. All workmen deployed by Sub-Contractor must attend EHS orientation prior to
commencing work.
4. Workmen shall attend safety briefings and toolbox meetings conducted at site before start
the job.
5. Sub-Contractor must ensure daily pre-use checks by the user/operator for all equipment,
vehicles, tools and tackles and portable power tools.
6. Sub-Contractor shall ensure that workmen /supervisors are not using mobile phones when
operating vehicles /equipment or working at height or while walking at construction
workplace.
7. Appropriate mandatory personal protective equipment shall be worn by all of Sub-
Contractor workmen / supervisors at all times when working at site (e.g., safety helmet,
safety boots, reflective vest in all work locations and other risk based personal protective
equipment as recommended by the EHS dept. for the specific work area). Personal
protective equipment shall be kept in good condition. Any defects shall be reported to
Sub-Contractor immediate supervisor.
8. Sub-Contractor shall obtain Permit-to-work before commencing any specialized work for
which a Permit-to-Work system applies e.g., Confined Space, Hot work, Excavation Works,
Lifting, Radiography, and Working at height etc.
9. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by only
authorized electricians. All electrical installations shall meet the standards i.e. All the

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

connections to electrical installations, light fittings, power driven equipment are connected
through the power source routed through ELCB / RCCB.
10. Sub-Contractor shall ensure that adequate illumination is provided at workplace. No work
to be continued with inadequate illumination.
11. Sub-Contractor shall ensure that none of workers smoke at workplace or consume alcohol
/ drugs while they are on work.
12. Sub-Contractor shall ensure that none of the equipment deployed by Sub-Contractor is
overloaded while carrying out lifting activities, material transportation and transportation
of workmen.
13. Sub-Contractor shall provide safe means of transportation to the workmen being
transported to the workplace. In cases of using L&T HCI IC transportations they must
follow L&T HCI IC requirements.
14. None of Sub-Contractor workmen are allowed to do cooking inside the living rooms in
workmen accommodation.
15. Good housekeeping to be maintained at all locations. Sub-Contractor shall ensure that the
workplace be kept clean and tidy. Clear access shall be always maintained in the work
locations. Materials shall not be stacked to the dangerous height at workspace.
16. All excavated pits shall be provided with hard barricades, signs posted. Barricade to be
maintained till the backfilling is done. Safe access / egress shall be ensured for all
excavations. TRAP (Traffic Risk Assessment Procedure) shall be followed.
17. All the incidents including near miss accident cases shall be reported to the concerned
L&T HCI IC EHS engineer / Site engineer.
18. Sub-contractor shall rectify all the unsafe conditions / unsafe acts reported immediately.
Any STOP WORK instruction by the EHS engineer shall be respected in view of prevailing
hazards and work can be resumed only if the safe conditions are restored and after getting
clearance from the area EHS personnel.
19. Sub-Contractor shall appoint a competent Safety engineer /safety supervisor to co-
ordinate and follow up the compliance of safety requirements under the guidance of L&T
HCI IC project safety team.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

20. Sub- Contractors shall ensure adequate supervisor at workplace. They shall ensure that
all persons working under them shall perform the job safely and don’t create any hazard
to self or to any co-workers.
21. All the dangerous moving parts of the portable / fixed machinery being used shall be
adequately guarded.
22. Ladders being used at site shall be adequately secured at the bottom to top. Ladders shall
not be used as work-platforms.
23. Erection zones and dismantling zones shall be barricaded and nobody will be allowed to
stand under suspended load.
24. Horseplay and running is completely prohibited at workplace.
25. Materials shall not be thrown from heights. While loading/ unloading the barricading to
be provided to prevent unauthorized personnel entry.
26. All scaffoldings/work platform shall be strong enough to withstand the expected load.
Scaffolding erection, dismantling and modification shall only be done by trained and
certified scaffold erectors. Entire activities shall be supervised by training and certified
supervisor. Scaffolding shall be inspected weekly by the inspector/supervisor and tagged
as per L&T HCI IC procedure.
27. All tools and tackles shall be inspected before use. Defects are to report immediately. No
lifting tackles to be used unless it is certified by the P&M In charge/ Safety Coordinator.
28. Adequate fire equipment’s shall be made available at workplace and persons are to be
trained in firefighting techniques with co-ordination of Site Safety Co-coordinator.
29. Work area shall be secured to prevent entry of unauthorized personnel.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 3 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

30. Environmental
a) Sub-Contractor shall abide all the regulatory and contractual environmental
compliance requirement pertaining to their scope of work.
b) They will be responsible for the management of their waste materials which includes
but not limited to C&D waste, hazardous waste, biomedical waste, E-waste any other
waste stream as identified during the execution of their scope of work.
c) Sub-contractor shall be responsible for dust control resulting from their work.
d) Sub-Contractor shall take necessary action to control and mitigate pollution and
emission resulting from their activities which included but not limited to emission
control of plant and machinery, diesel generators, vehicular pollution, wastewater
generation, spill and any other source of pollutants as identified during
construction/execution of work.
e) Sub-Contractor shall be liable for recordkeeping of all environmental documents which
includes but not limited to waste record and disposal approvals, emission records,
hazardous material classification details and related approval for its procurement,
storage, movement and final disposal.
f) Sub-Contractor shall ensure that construction plant and machineries are regularly
maintained in a sound workable condition with routine service, free from any spillage
and leaks and emissions are within the regulatory limits.
g) Sub-Contractor/supplier/service provider shall ensure that environmental
consideration has been given priority in their supply chain to reduce carbon foot print
by giving priority preference for ecofriendly materials I.e., materials and products with
recycling content, regionally sourced materials & products, product with high bio
degradable and inert contents and energy efficient product and services.
h) Sub-Contractor shall ensure that they will consider energy and resource conservation
initiatives through recycling & reuse, energy and water conservation, reduction in
consumption of office stationery specially papers.
i) Sub-Contractor shall provide full cooperation to L&T for the implementation of its
environmental program and will provide all necessary environmental training to its
workforce.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 4 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

31. Age Criteria for Equipment Hire from Rental market

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 5 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

32. EHS Staff deployment & supervision for Tier 2(for all other than Back-to-Back Contractor)

a) HCI IC Project Head/EHS In charges shall be responsible for deployment of EHS

Stewards/ safety supervision in the work locations for Tier-2 Sub-Contractors for
less than 50 workers.

b) One EHS steward on full time responsibility for every 50 workers Contractor on all
the shifts.

33. Basic EHS training requirements across L&T

a) EHS Induction: All personnel before entering workplace should undergo EHS Induction
training. The induction process will ensure that new employees are familiar with:
• EHS Policy
• General Site Rules
• Employees Safety Responsibilities
• Know the hazards associated with their particular work.
• Familiar with the standards and safe work practices and procedures.
• Emergency and fire evacuation procedures
b) Workmen
Ascertaining the suitability before deployment
• Screening of Workmen: All workmen are checked for their suitability before
deployment by the respective site engineer & EHS engineer. His physical fitness,
knowledge about the activity and his previous experience are checked before
deployed.

• Prevention of child labor: As part of screening process, age of the person will be
verified by the admin personnel during initial screening and requisite govt.
identity card/ Aadhar card will be verified to the effect.

• Pre-employment Medical Check-up: Few trades of workmen who are involved

in high risk works such as operators, drivers, welder’s, scaffolders, etc. are
subjected to standard medical test to ascertain the suitability before
deployment. For example, tests for operators include Blood pressure, Vision test
etc.

• Height Pass: Working at height is one of high-risk activity in construction. To

identify and exclude workmen who be afraid of working at height, a mock-up of
height work is prepared where each worker is tested. Only workers who pass the
test are given a “height pass”, which authorizes the workmen to work at height.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 6 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

34. Consequence management

Following are the consequent actions for Sub-Contractor, staff, and
workmen

Role Penalty and/ or details violations

Sub-Contractor Warning / Penalty for 1st & 2nd instances of INR 10000
▪ Bringing non-suitable equipment’s
▪ Not abiding to contract EHS conditions
▪ Allowing the workmen to work in an unsafe condition
(unacceptable risk), etc.,
3rd instance – contract will be terminated
Sub-Contractor Staff 1st and 2nd warnings – INR 2000 for each warning
Members ▪ Working without work permits, etc.
▪ Allowing the workmen to work in an unsafe condition,
etc.,
▪ Non-compliance to EHS observations
➢ 3rd warning – concerned staff to be removed from the
project and shall NOT be deployed in any of the future L&T
HCI projects.
Sub-Contractor 1st and 2nd warnings – Verbal communication
Workmen ▪ Not wearing job specific PPE / hooking harness while at
height
▪ Under influence of alcohol,
▪ Making safety devices inoperative
▪ Throwing of materials
▪ Rash driving
3rd warning – concerned worker to be removed from the
project and shall NOT be deployed in any of the future L&T
projects.
All above Penalty /Violation memo details shall be shared with concerned person who make RA
Bill for the respective subcontractor.
In case Sub-Contractor fails to employ the required EHS professionals, the department may at
the cost and risk of the Sub-Contractor deploy additional/required EHS professionals. The cost
incurred towards this shall be deducted from Sub-Contractor's bill at following the rates or actual
whichever is higher. EHS Steward/Marshal Rs. 500/day. The amount collected from the above
penalty system shall be utilized for welfare, appreciation, and rewards.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 7 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Any non-compliance to the above requirements is liable for imposing penalty. EHS performance
shall be monitored monthly. Repetitive /serious non-compliances may be dealt with termination
of contract and will not be considered for award of future jobs of L&T HCI IC.
I agree to the above guidelines and shall abide by it without fail.
Acknowledgement statement
Authorized representative of our company has read and understands the contents of this “Sub-
Contractor Environment, Health and Safety terms and conditions in its entirety. This letter shall
also confirm that the obligation to safety and health is not limited to the contents of the “L&T
Environment, Health and Safety requirements”. All rules, regulations, and procedure necessary
to provide a safe and healthy working environment for all employees at all times will be enforced.
Our company will comply with the procedure when employed by Larsen and Toubro Limited, we
will further communicate the procedure and such required compliance to any Contractor, we
might employ to perform services for the L&T and will have them sign and submit a copy of this
“Acknowledgement Statement” as proof that they fully understand the contents.

_____________________________________________
(Name of Contractor)
_____________________________________________
(Address)
_____________________________________________
(Authorized Signature)
_____________________________________________
(Name of the Authority)
_________________________________________
(Designation of the Authority)
_____________________________________________
Date
Kindly affix seal

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 8 of 8

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Annexure-3
EHS Code of conduct for sub-contractors Tier-2- P&M
1. No workmen below 18 years and above 58 years of age shall be engaged for a job.
2. All workmen shall be screened by L&T HCI IC as per Project Medical Screening procedure
before engaging them on the job. Physical fitness of all employees shall be considered to
ensure employees are fit to carry out their assigned job safely i.e., height pass for work at
height, vision and audiometry test as minimum for Drivers & Operators etc. before
employment. The final decision rests with the L&T HCI IC site management to reject any
person on the ground of physical fitness.
3. All workmen deployed by Sub-Contractor must attend EHS orientation prior to commencing
work.
4. Workmen shall attend safety briefings and toolbox meetings conducted at site before start of
the job.
5. Sub-Contractor shall deploy only those equipment and plants which are inspected and
approved by site management confirming fit for use and holding a valid “GREEN CARD” issued
by the site management. Subsequently, this equipment shall also be subjected to monthly
periodical inspection and the deviations identified during inspection shall be rectified within
given time and then only validity of GREEN CARD will be extended for next one month.
6. Sub-Contractor must ensure daily pre-use checks by the user/operator for all equipment,
vehicles, tools and tackles and portable power tools.
7. All lifting equipment and gears must meet L&T HCI IC requirements. These shall be certified
by third party periodically as per the local legislation/L&T HCI IC CEHSS and IM Procedure.
8. Sub-Contractor shall ensure that all the vehicles / machinery are operated by only authorized
persons holding valid driving license which shall be always carried by them, and they must
respect the traffic rules and signage.
9. Sub-Contractor shall ensure that workmen /supervisors are not using mobile phones when
operating vehicles /equipment or working at height or while walking at construction
workplace.
10. All vehicles should have reverse horn, indicator lights, fire extinguisher, first aid box and valid
Pollution Under Control (PUC) certificate.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

11. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by only
authorized electricians. All electrical installations shall meet the standards i.e. All the
connections to electrical installations, light fittings, power driven equipment are connected
through the power source routed through ELCB / RCCB.
12. Appropriate mandatory personal protective equipment shall be worn by all of Sub-Contractor
workmen / supervisors at all times when working at site (e.g. safety helmet, safety boots,
reflective vest in all work locations and other risk based personal protective equipment as
recommended by the EHS dept. for the specific work area). Personal protective equipment
shall be kept in good condition. Any defects shall be reported to Sub-Contractor immediate
supervisor.
13. Sub-Contractor shall obtain Permit-to-work before commencing any specialized work for
which a Permit-to-Work system applies e.g., Confined Space, Hot work, Excavation Works,
Lifting, Radiography, and Working at height etc.
14. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by only
authorized electricians. All electrical installations shall meet the standards i.e. All the
connections to electrical installations, light fittings, power driven equipment are connected
through the power source routed through ELCB / RCCB.
15. Sub-Contractor shall ensure that adequate illumination is provided at workplace. No work to
be continued with inadequate illumination.
16. Sub-Contractor shall ensure that none of workers smoke at workplace or consume alcohol /
drugs while they are on work.
17. Sub-Contractor shall ensure that none of the equipment deployed by Sub-Contractor is
overloaded while carrying out lifting activities, material transportation and transportation of
workmen.
18. Sub-Contractor shall provide safe means of transportation to the workmen being transported
to the workplace. In cases of using L&T HCI IC transportations they must follow L&T HCI IC
requirements.
19. None of Sub-Contractor workmen are allowed to do cooking inside the living rooms in
workmen accommodation.
20. Good housekeeping to be maintained at all locations. Sub-Contractor shall ensure that the
workplace be kept clean and tidy. Clear access shall be always maintained in the work
locations. Materials shall not be stacked to the dangerous height at workspace.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

21. All excavated pits shall be provided with hard barricades, signs posted. Barricade to be
maintained till the backfilling is done. Safe access / egress shall be ensured for all excavations.
TRAP (Traffic Risk Assessment Procedure) shall be followed.
22. All the incidents including near miss accident cases shall be reported to the concerned L&T
HCI IC EHS engineer / Site engineer.
23. Sub-contractor shall rectify all the unsafe conditions / unsafe acts reported immediately. Any
STOP WORK instruction by the EHS engineer shall be respected in view of prevailing hazards
and work can be resumed only if the safe conditions are restored and after getting clearance
from the area EHS personnel.
24. Sub-Contractor shall appoint a competent Safety Engineer /safety supervisor to co-ordinate
and follow up the compliance of safety requirements under the guidance of L&T HCI IC project
safety team.
25. Sub- Contractors shall ensure adequate supervisor at workplace. They shall ensure that all
persons working under them shall perform the job safely and don’t create any hazard to self
or to any co-workers.
26. All the dangerous moving parts of the portable / fixed machinery being used shall be
adequately guarded.
27. Ladders being used at site shall be adequately secured at the bottom to top. Ladders shall not
be used as work-platforms.
28. Erection zones and dismantling zones shall be barricaded and nobody will be allowed to stand
under suspended load.
29. Horseplay and running is completely prohibited at workplace.
30. Materials shall not be thrown from heights. While loading/ unloading the barricading to be
provided to prevent unauthorized personnel entry.
31. All scaffoldings/work platform shall be strong enough to withstand the expected load.
Scaffolding erection, dismantling and modification shall only be done by trained and certified
scaffold erectors. Entire activities shall be supervised by training and certified supervisor.
Scaffolding shall be inspected weekly by the inspector/supervisor and tagged as per L&T HCI
IC procedure.
32. All tools and tackles shall be inspected before use. Defects are to report immediately. No
lifting tackles to be used unless it is certified by the P&M In charge/ Safety Coordinator.
33. Adequate fire equipment’s shall be made available at workplace and persons are to be trained
in firefighting techniques with co-ordination of Site Safety Co-coordinator.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 3 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

34. Work area shall be secured to prevent entry of unauthorized personnel.

Age Criteria for Equipment Hire from Rental market

Sl. Category Equipment Economic Life

No (Years)
1 Concrete Batching Plants 10
2 Concrete Boom Placers- Floor climbing 10
3 Concreting Concrete Pump with Boom Placer- 8
Equipment Mobile
4 Concrete Pumps- Stationary 5
5 Transit mixers 5
6 Material Handling Tower cranes- High capacity 10
7 equipment Tower Cranes- Low capacity 10
8 Mobile Tower Cranes 7
9 EOT cranes 10
10 Mechanical cranes 15
11 Hydraulic cranes 10
12 Tyre mounted cranes 10
13 Passenger Hoists- High raise towers 10
14 Passenger Hoists- Low raise towers 10
15 Material hoists- Half cage- Low raise 10
towers
16 Front-End, Backhoe, Skid steer Loaders 8
17 Boom/ Scissor Lifts 8
18 Truck Cranes 8
19 Forklifts 8
20 Earth moving Excavators 5
21 equipment Piling rigs 6
22 Power Generators Power Generators 5
23 Building finishing Rope suspended Platforms 5
24 equipment Mast climbing platforms 5
25 Utility equipment Vibratory rollers 8
26 Cement feeding pumps 5
27 Vehicles Dumpers, Trucks and Trailers 10
28 Minor equipment All minor equipment 5

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 4 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Eligibility Criteria for the crane Operators

Crane Capacity Minimum Age of Minimum years of Minimum
Operator Experience Qualification
Pick and Carry crane 25 years 3 years 10th Standard
Less than 75 MT 25 years 5 years 10th Standard
75 MT to 120 MT 30 years 8 years 10th Standard
Beyond 120MT 30 years 10 years 10th Standard

For details, please refer and follow IM standards such as IM-15 Plant and equipment
Procedure, IM-30 Crane and Lifting safety Management Procedure, and other CEHSS
standards for welding, electricity etc.,
35. Environmental
a) Sub-Contractor shall abide all the regulatory and contractual environmental
compliance requirement pertaining to their scope of work.
b) They will be responsible for the management of their waste materials which includes
but not limited to C&D waste, hazardous waste, biomedical waste, E-waste any other
waste stream as identified during the execution of their scope of work.
c) Sub-contractor shall be responsible for dust control resulting from their work.
d) Sub-Contractor shall take necessary action to control and mitigate pollution and
emission resulting from their activities which included but not limited to emission
control of plant and machinery, diesel generators, vehicular pollution, wastewater
generation, spill and any other source of pollutants as identified during
construction/execution of work.
e) Sub-Contractor shall be liable for recordkeeping of all environmental documents
which includes but not limited to waste record and disposal approvals, emission
records, hazardous material classification details and related approval for its
procurement, storage, movement and final disposal.
f) Sub-Contractor shall ensure that construction plant and machineries are regularly
maintained in a sound workable condition with routine service, free from any spillage
and leaks and emissions are within the regulatory limits.
g) Sub-Contractor/supplier/service provider shall ensure that environmental
consideration has been given priority in their supply chain to reduce carbon footprint
by giving priority preference for ecofriendly materials I.e., materials and products with

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 5 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

recycling content, regionally sourced materials & products, product with high
biodegradable and inert contents and energy efficient product and services.
h) Sub-Contractor shall ensure that they will consider energy and resource conservation
initiatives through recycling & reuse, energy and water conservation, reduction in
consumption of office stationery specially papers.
i) Sub-Contractor shall provide full cooperation to L&T for the implementation of its
environmental program and will provide all necessary environmental training to its
workforce.
36. EHS Staff deployment & supervision for Tier 2 (for all other than Back-to-Back Contractor)

a) Sub- Contractor shall provide One EHS steward on full time responsibility for
more than 50 workers and additional one EHS steward for every 50 workers,
to manage and coordinate EHS programs on all the shifts at site.

b) HCI IC Project Head/EHS In charges shall be responsible for deployment of EHS

Stewards/ safety supervision in the work locations for Tier-2 Sub-Contractors
for less than 50 workers.

37. Basic EHS training requirements

a) EHS Induction: All personnel before entering workplace should undergo EHS
Induction training. The induction process will ensure that new employees are
familiar with:
• EHS Policy
• General Site Rules
• Employees Safety Responsibilities
• Know the hazards associated with their particular work.
• Familiar with the standards and safe work practices and procedures.
• Emergency and fire evacuation procedures

b) Workmen

Ascertaining the suitability before deployment

• Screening of Workmen: All workmen are checked for their suitability
before deployment by the respective site engineer & EHS engineer. His
physical fitness, knowledge about the activity and his previous experience
are checked before deployed.

• Prevention of child labor: As part of screening process, age of the person

will be verified by the admin personnel during initial screening and

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 6 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

requisite govt. identity card/ Aadhar card will be verified to the effect.

• Pre-employment Medical Check-up: Few trades of workmen who are

involved in high risk works such as operators, drivers, welder’s, scaffolders,
etc. are subjected to standard medical test to ascertain the suitability
before deployment. For example, tests for operators include Blood
pressure, Vision test etc.

• Height Pass: Working at height is one of high-risk activity in construction.

To identify and exclude workmen who be afraid of working at height, a
mock-up of height work is prepared where each worker is tested. Only
workers who pass the test are given a “height pass”, which authorizes the
workmen to work at height.

38. Consequence management

Following are the consequent actions for Sub-Contractor, staff, and
workmen

Role Penalty and/ or details violations

Sub-Contractor Warning / Penalty for 1st & 2nd instances of

INR 10000

▪ Bringing non-suitable equipment’s

▪ Not abiding to contract EHS conditions

▪ Allowing the workmen to work in an unsafe

condition (unacceptable risk), etc.,

3rd instance – contract will be terminated

Sub-Contractor Staff 1st and 2nd warnings – INR 2000 for each
Members warning

▪ Working without work permits, etc.

▪ Allowing the workmen to work in an
unsafe condition, etc.,
▪ Non-compliance to EHS observations

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 7 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

➢ 3rd warning – concerned staff to be

removed from the project and shall NOT be
deployed in any of the future L&T HCI
projects.

Sub-Contractor 1st and 2nd warnings – Verbal

Workmen communication

▪ Not wearing job specific PPE / hooking

harness while at height
▪ Under influence of alcohol,
▪ Making safety devices inoperative
▪ Throwing of materials
▪ Rash driving
3rd warning – concerned worker to be
removed from the project and shall NOT be
deployed in any of the future L&T projects.

All above Penalty /Violation memo details shall be shared with concerned
person who make RA Bill for the respective subcontractor.
In case Sub-Contractor fails to employ the required EHS professionals, the
department may at the cost and risk of the Sub-Contractor deploy
additional/required EHS professionals. The cost incurred towards this shall be
deducted from Sub-Contractor's bill at following the rates or actual whichever is
higher.
EHS Steward/Marshal Rs. 500/day
The amount collected from the above penalty system shall be utilized for
welfare, appreciation, and rewards.
Any non-compliance to the above requirements is liable for imposing penalty. EHS
performance shall be monitored monthly. Repetitive /serious non-compliances may be dealt
with termination of contract and will not be considered for award of future jobs of L&T HCI
IC.
I agree to the above guidelines and shall abide by it without fail.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 8 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Acknowledgement statement
Authorized representative of our company has read and understands the contents of this
“Sub-Contractor Environment, Health and Safety terms and conditions in its entirety. This
letter shall also confirm that the obligation to safety and health is not limited to the contents
of the “L&T Environment, Health and Safety requirements”. All rules, regulations, and
procedure necessary to provide a safe and healthy working environment for all employees at
all times will be enforced.

Our company will comply with the procedure when employed by Larsen and Toubro Limited,
We will further communicate the procedure and such required compliance to any
Contractor, we might employ to perform services for the L&T and will have them sign and
submit a copy of this “Acknowledgement Statement” as proof that they fully understand the
contents.

_____________________________________________
(Name of Contractor)

_____________________________________________
(Address)
_____________________________________________
(Authorized Signature)
_____________________________________________
(Name of the Authority)

_____________________________________________
(Designation of the Authority)
_____________________________________________
Date
Kindly affix seal

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 9 of 9

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Annexure-4
EHS Code of conduct for sub-contractors - Launching Girder Operation

1. The Sub- Contractor shall ensure that a valid certificate of fitness for all lifting appliances
including synchronised mobile jacks, pre-stressing hydraulic jacks, jacks fitted with launching
girders etc. and Employer’s approval before inducting to the site. Only after obtaining the
approval from the Employer any lifting appliances and gear shall be used.

2. All lifting appliances and loose gears shall be clearly marked for its safe working load and
identification by stamping or other suitable means.

3. As launching operation is one of the riskiest job, the Contractor shall take utmost precaution
at all stages like; planning, establishing casing yard, casting segments, transporting segments,
fabrication and erection of launching girders, launching of segments, pre-stressing, auto
launching of girders and dismantling of launching girders.

4. The Contractor shall prepare a comprehensive Method Statement for the launching
operation, adhering to the EHS conditions laid down in conditions of contract on EHS and
Project EHS Manual. Particular reference shall be made to the provisions on working at height.
As the entire process of launching has to be undertaken at an elevated level, the safety of
workers and the girder is paramount important. The following general guidelines shall be
adhered throughout the launching operation.
a) Necessary ‘working platforms’ and fall protection anchorage arrangement
shall be provided in the launching girder itself.
b) Provisions for mounting light fittings shall also be made available in the
launching girder.
c) The workmen engaged in fabrication of reinforcement, concreting the
segment shall be provided with necessary PPEs including compulsory hand
protection gloves.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

d) Trucks with valid registration, licence, safe worthiness certificate, Employer’s

approval certificate, and pollution under check certificate shall only be used
for transport of segments.
e) All vehicle drivers including heavy vehicle operators shall be trained on
defensive driving at training institute recognized by State Road Transport
Corporation / Government of concerned State/Union Territory, or any other
driving institute registered under Motor Vehicles Act.
f) Drivers shall also have undergone proper medical examination as per relevant
clause mentioned under ‘Medical Facilities’.
g) The segments shall be rigidly secured to the truck with necessary wooden
wedges and necessary red indicators/safety tapes provided so that the
vehicle is clearly seen by other road users both in day / night-time. Further,
necessary arrangements / modification should be made in the trailer and
Engineer / Employer approval shall be obtained before the transportation
starts.
h) Every launching girder shall have a responsible engineer on duty all the time.
i) All the time from erection to dismantling the area between the two piers
wherein launching is in progress shall always be barricaded.
j) Unloading of segments from trucks, lifting of segments, shifting of segments,
gluing shall be done under the direct supervision of the approved engineer of
the Contractor.
k) Auto launching shall be done only after approval from the Employer. After
every auto launching the stability of launching girder shall be ensured
l) The vertical deflection of launching girder shall be monitored at all critical
stages like with/without loads and after every auto launching.
m) A register containing all important operational details from erection to
dismantling of launching girders shall be maintained and made available to
Employer whenever called for.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

n) Test certificate for all lifting gears including Macalloy bars shall be maintained
at a location closer to the launching girder itself so that it can be referred
during all inspections.
o) Adequate lighting at all time shall be ensured in the entire area of operation
p) Proper access ladders/stairways shall be maintained for safe ascending /
descending of workmen / engineers.
q) Access to drinking water & toilet shall be ensured to all workmen engaged for
launching process

5. In case of failure of launching girder, lifting appliance, loose gear, hoist or building and other
construction work, machinery and transport equipment at a construction site, such
appliances, gear, hoist, machinery or equipment and the site of such occurrence shall, as far
as practicable, be kept undisturbed until inspected by the Authorities

6. Reporting of dangerous occurrences collapse or subsidence of soil, tunnel, pipelines, any wall,
floor, gallery, roof or any other part of any structure, launching girder, platform, staging,
scaffolding or means of access including formwork;

7. No workmen below 18 years and above 58 years of age shall be engaged for a job.
8. All workmen shall be screened by L&T HCI IC as per Project Medical Screening procedure
before engaging them on the job. Physical fitness of all employees shall be considered to
ensure employees are fit to carry out their assigned job safely i.e. height pass for work at
height, vision and audiometry test as minimum for Drivers & Operators etc. before
employment. The final decision rests with the L&T HCI IC site management to reject any
person on the ground of physical fitness.
9. All workmen deployed by Sub-Contractor must attend EHS orientation prior to commencing
work.
10. Workmen shall attend safety briefings and toolbox meetings conducted at site before start
the job.
11. Sub-Contractor shall deploy only those equipment and plants which are inspected and
approved by site management confirming fit for use and holding a valid “GREEN CARD” issued
by the site management. Subsequently, these equipment shall also be subjected to monthly

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 3 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

periodical inspection and the deviations identified during inspection shall be rectified within
given time and then only validity of GREEN CARD will be extended for next one month.
12. Sub-Contractor must ensure daily pre-use checks by the user/operator for all equipment,
vehicles, tools and tackles and portable power tools.
13. All lifting equipment and gears must meet L&T HCI IC requirements. These shall be certified
by third party periodically as per the local legislation/L&T HCI IC CEHSS and IM Procedure.
14. Sub-Contractor shall ensure that all the vehicles / machinery are operated by only authorized
persons holding valid driving license which shall be carried by them at all times, and they must
respect the traffic rules and signage.
15. Sub-Contractor shall ensure that workmen /supervisors are not using mobile phones when
operating vehicles /equipment or working at height or while walking at construction
workplace.
16. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by only
authorized electricians. All electrical installations shall meet the standards i.e. All the
connections to electrical installations, light fittings, power driven equipment are connected
through the power source routed through ELCB / RCCB.
17. Appropriate mandatory personal protective equipment shall be worn by all of Sub-Contractor
workmen / supervisors at all times when working at site (e.g. safety helmet, safety boots,
reflective vest in all work locations and other risk based personal protective equipment as
recommended by the EHS dept. for the specific work area). Personal protective equipment
shall be kept in good condition. Any defects shall be reported to Sub-Contractor immediate
supervisor.
18. Sub-Contractor shall obtain Permit-to-work before commencing any specialized work for
which a Permit-to-Work system applies e.g. Confined Space, Hot work, Excavation Works,
Lifting, Radiography, and Working at height etc.
19. Sub-Contractor shall ensure that electrical connections / repairs to be carried out by only
authorized electricians. All electrical installations shall meet the standards i.e. All the
connections to electrical installations, light fittings, power driven equipment are connected
through the power source routed through ELCB / RCCB.
20. Sub-Contractor shall ensure that adequate illumination is provided at workplace. No work to
be continued with inadequate illumination.
21. Sub-Contractor shall ensure that none of workers smoke at workplace or consume alcohol /
drugs while they are on work.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 4 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

22. Sub-Contractor shall ensure that none of the equipment deployed by Sub-Contractor is
overloaded while carrying out lifting activities, material transportation and transportation of
workmen.
23. Sub-Contractor shall provide safe means of transportation to the workmen being transported
to the workplace. In cases of using L&T HCI IC transportations they must follow L&T HCI IC
requirements.
24. None of Sub-Contractor workmen are allowed to do cooking inside the living rooms in
workmen accommodation.
25. Good housekeeping to be maintained at all locations. Sub-Contractor shall ensure that the
workplace be kept clean and tidy. Clear access shall be maintained at all times in the work
locations. Materials shall not be stacked to the dangerous height at workspace.
26. All excavated pits shall be provided with hard barricades, signs posted. Barricade to be
maintained till the backfilling is done. Safe access / egress shall be ensured for all excavations.
TRAP (Traffic Risk Assessment Procedure) shall be followed.
27. All the incidents including near miss accident cases shall be reported to the concerned L&T
HCI IC EHS engineer / Site engineer.
28. Sub-contractor shall rectify all the unsafe conditions / unsafe acts reported immediately. Any
STOP WORK instruction by the EHS engineer shall be respected in view of prevailing hazards
and work can be resumed only if the safe conditions are restored and after getting clearance
from the area EHS personnel.
29. Sub-Contractor shall appoint a competent Safety engineer /safety supervisor to co-ordinate
and follow up the compliance of safety requirements under the guidance of L&T HCI IC project
safety team.
30. Sub- Contractors shall ensure adequate supervisor at workplace. They shall ensure that all
persons working under them shall perform the job safely and don’t create any hazard to self
or to any co-workers.
31. All the dangerous moving parts of the portable / fixed machinery being used shall be
adequately guarded.
32. Ladders being used at site shall be adequately secured at the bottom to top. Ladders shall not
be used as work-platforms.
33. Erection zones and dismantling zones shall be barricaded and nobody will be allowed to stand
under suspended load.
34. Horseplay and running is completely prohibited at workplace.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 5 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

35. Materials shall not be thrown from heights. While loading/ unloading the barricading to be
provided to prevent unauthorized personnel entry.
36. All scaffoldings/work platform shall be strong enough to withstand the expected load.
Scaffolding erection, dismantling and modification shall only be done by trained and certified
scaffold erectors. Entire activities shall be supervised by training and certified supervisor.
Scaffolding shall be inspected weekly by the inspector/supervisor and tagged as per L&T HCI
IC procedure.
37. All tools and tackles shall be inspected before use. Defects are to report immediately. No
lifting tackles to be used unless it is certified by the P&M In charge/ Safety Coordinator.
38. Adequate fire equipment’s shall be made available at workplace and persons are to be trained
in firefighting techniques with co-ordination of Site Safety Co-coordinator.
39. Work area shall be secured to prevent entry of unauthorized personnel.

40. Age Criteria for Equipment Hire from Rental market

Sr. no. Equipment Economic Life
(years)
1 Crawler cranes 10
2 Tyre mounted cranes 10
3 Boom lift/ Scissor lift 8
4 Power generators 5
5 Trucks and Trailers 10
6 All minor equipment’s 5

41. Environmental
a) Sub-Contractor shall abide all the regulatory and contractual environmental
compliance requirement pertaining to their scope of work.
b) They will be responsible for the management of their waste materials which includes
but not limited to C&D waste, hazardous waste, biomedical waste, E-waste any other
waste stream as identified during the execution of their scope of work.
c) Sub-contractor shall be responsible for dust control resulting from their work.
d) Sub-Contractor shall take necessary action to control and mitigate pollution and
emission resulting from their activities which included but not limited to emission
control of plant and machinery, diesel generators, vehicular pollution, wastewater

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 6 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

generation, spill and any other source of pollutants as identified during

construction/execution of work.
e) Sub-Contractor shall be liable for recordkeeping of all environmental documents
which includes but not limited to waste record and disposal approvals, emission
records, hazardous material classification details and related approval for its
procurement, storage, movement and final disposal.
f) Sub-Contractor shall ensure that construction plant and machineries are regularly
maintained in a sound workable condition with routine service, free from any spillage
and leaks and emissions are within the regulatory limits.
g) Sub-Contractor/supplier/service provider shall ensure that environmental
consideration has been given priority in their supply chain to reduce carbon foot print
by giving priority preference for eco-friendly materials I.e., materials and products
with recycling content, regionally sourced materials & products, product with high bio
degradable and inert contents and energy efficient product and services.
h) Sub-Contractor shall ensure that they will consider energy and resource conservation
initiatives through recycling & reuse, energy and water conservation, reduction in
consumption of office stationery specially papers.
i) Sub-Contractor shall provide full cooperation to L&T for the implementation of its
environmental program and will provide all necessary environmental training to its
workforce.
42. EHS Staff deployment & supervision for Tier 2 (for all other than Back-to-Back Contractor)

a) One EHS steward on full time responsibility for every 50 workers Contractor
shall be provided by Sub- Contractor to manage and coordinate EHS programs
on all the shifts.

b) HCI IC Project Head/EHS In charges shall be responsible for deployment of EHS

Stewards/ safety supervision in the work locations for Tier-2 Sub-Contractors
for less than 50 workers.

43. Basic EHS training requirements

a) EHS Induction: All personnel before entering workplace should

undergo EHS Induction training. The induction process will
ensure that new employees are familiar with:
• EHS Policy
• General Site Rules

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 7 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

• Employees Safety Responsibilities

• Know the hazards associated with their particular work.
• Familiar with the standards and safe work practices and procedures.
• Emergency and fire evacuation procedures

b) Workmen

Ascertaining the suitability before deployment

• Screening of Workmen: All workmen are checked for their suitability
before deployment by the respective site engineer & EHS engineer. His
physical fitness, knowledge about the activity and his previous experience
are checked before deployed.

• Prevention of child labor: As part of screening process, age of the person

will be verified by the admin personnel during initial screening and
requisite govt. identity card/ Aadhar card will be verified to the effect.

• Pre-employment Medical Check-up: Few trades of workmen who are

involved in high risk works such as operators, drivers, welder’s, scaffolders,
etc. are subjected to standard medical test to ascertain the suitability
before deployment. For example, tests for operators include Blood
pressure, Vision test etc.

• Height Pass: Working at height is one of high-risk activity in construction.

To identify and exclude workmen who be afraid of working at height, a
mock-up of height work is prepared where each worker is tested. Only
workers who pass the test are given a “height pass”, which authorizes the
workmen to work at height.

44. Consequence management

Following are the consequent actions for Sub-Contractor, staff, and
workmen

Role Penalty and/ or details violations

Sub-Contractor Warning / Penalty for 1st & 2nd instances of
INR 10000
▪ Bringing non-suitable equipment’s
▪ Not abiding to contract EHS conditions

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 8 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

▪ Allowing the workmen to work in an unsafe

condition (unacceptable risk), etc.,
3rd instance – contract will be terminated
Sub-Contractor Staff 1st and 2nd warnings – INR 2000 for each
Members warning
▪ Working without work permits, etc.
▪ Allowing the workmen to work in an unsafe
condition, etc.,
▪ Non-compliance to EHS observations
➢ 3rd warning – concerned staff to be
removed from the project and shall NOT be
deployed in any of the future L&T HCI projects.
Sub-Contractor 1st and 2nd warnings – Verbal communication
Workmen ▪ Not wearing job specific PPE / hooking
harness while at height
▪ Under influence of alcohol,
▪ Making safety devices inoperative
▪ Throwing of materials
▪ Rash driving
3rd warning – concerned worker to be
removed from the project and shall NOT be
deployed in any of the future L&T projects.

All above Penalty /Violation memo details shall be shared with concerned
person who make RA Bill for the respective subcontractor.
In case Sub-Contractor fails to employ the required EHS professionals, the
department may at the cost and risk of the Sub-Contractor deploy
additional/required EHS professionals. The cost incurred towards this shall be
deducted from Sub-Contractor's bill at following the rates or actual whichever is
higher.
EHS Steward/Marshal Rs. 500/day
The amount collected from the above penalty system shall be utilized
for welfare, appreciation, and rewards.
Any non-compliance to the above requirements is liable for imposing penalty. EHS
performance shall be monitored monthly. Repetitive /serious non-compliances may be dealt
with termination of contract and will not be considered for award of future jobs of L&T HCI
IC.
I agree to the above guidelines and shall abide by it without fail.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 9 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Acknowledgement statement
Authorized representative of our company has read and understands the contents of this
“Sub-Contractor Environment, Health and Safety terms and conditions in its entirety. This
letter shall also confirm that the obligation to safety and health is not limited to the contents
of the “L&T Environment, Health and Safety requirements”. All rules, regulations, and
procedure necessary to provide a safe and healthy working environment for all employees at
all times will be enforced.

Our company will comply with the procedure when employed by Larsen and Toubro Limited,
We will further communicate the procedure and such required compliance to any
Contractor, we might employ to perform services for the L&T and will have them sign and
submit a copy of this “Acknowledgement Statement” as proof that they fully understand the
contents.

_____________________________________________
(Name of Contractor)

_____________________________________________
(Address)

_____________________________________________
(Authorized Signature)

_____________________________________________
(Name of the Authority)

_____________________________________________
(Designation of the Authority)

_____________________________________________
Date
Kindly affix seal

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 10 of 10

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Annexure-5
EHS Code of conduct for sub-contractors – Marine Operation
1) Legal and EHS requirements for Tug and Survey boat
a) Insurance Policy
b) Registration Certificate
c) Certification of Class
d) Stability Certificate
e) Sea worthiness
f) Tonnage Certificate
g) Class 1 Operator / Master
h) STCW Certificate
i) Master should have Class 1 Certificate
j) Sea Man should have STCW certificate
k) 11.Harbour craft license
l) 12.respective State board Marine board certificate of clearance.
m) 13.Fire extinguisher test certificate.
n) 14.Life raft certificate with capacity. (Capacity of life raft is equal to no. of crew
& passengers).

2) Tugboat Safety Requirements

a) Crew Members Should have basic knowledge of swimming and rescue
methodology
b) Entrance to the deck should have lockable door/gate.
c) All the sides of the barge and survey boat should be barricaded properly
d) Life buoys should be placed in the Tug for emergency
e) Emergency Siren system / Walkie Talkie / VHF / Base station should be available.
f) Adequate numbers of ring buoys should be placed along with guide ropes
g) Life raft to be ensured with capacity equal to the no. of crew & passengers.
h) Adequate number of fire extinguisher to be placed
i) First aid box to be available.
j) Rubber Tyre fenders to be provided around the boat
k) Authorized master to be engaged for boat operation along with certificates
which must be issued by competent authorities
IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 9
Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

l) Life raft to be ensured with validity

m) Arrangements for anchoring a lanyard of safety harness in deck.

3) No workmen below 18 years and above 58 years of age shall be engaged for a job.
4) All workmen shall be screened by L&T HCI IC as per Project Medical Screening
procedure before engaging them on the job. Physical fitness of all employees shall be
considered to ensure employees are fit to carry out their assigned job safely i.e., height
pass for work at height, vision and audiometry test as minimum for Drivers &
Operators etc. before employment. The final decision rests with the L&T HCI IC site
management to reject any person on the ground of physical fitness.
5) All workmen deployed by Sub-Contractor must attend EHS orientation prior to
commencing work.
6) Workmen shall attend safety briefings and toolbox meetings conducted at site before
start the job.
7) Sub-Contractor shall deploy only those equipment and plants which are inspected and
approved by site management confirming fit for use and holding a valid “GREEN CARD”
issued by the site management. Subsequently, this equipment shall also be subjected
to monthly periodical inspection and the deviations identified during inspection shall
be rectified within given time and then only validity of GREEN CARD will be extended
for next one month.
8) Sub-Contractor must ensure daily pre-use checks by the user/operator for all
equipment, vehicles, tools and tackles and portable power tools.
9) All lifting equipment and gears must meet L&T HCI IC requirements. These shall be
certified by third party periodically as per the local legislation/L&T HCI IC CEHSS and
IM Procedure.
10) Sub-Contractor shall ensure that all the vehicles / machinery are operated by only
authorized persons holding valid driving license which shall be carried by them at all
times, and they must respect the traffic rules and signage.
11) Sub-Contractor shall ensure that workmen /supervisors are not using mobile phones
when operating vehicles /equipment or working at height or while walking at
construction workplace.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

12) Sub-Contractor shall ensure that electrical connections / repairs to be carried out by
only authorized electricians. All electrical installations shall meet the standards i.e. All
the connections to electrical installations, light fittings, power driven equipment are
connected through the power source routed through ELCB / RCCB.
13) Appropriate mandatory personal protective equipment shall be worn by all of Sub-
Contractor workmen / supervisors at all times when working at site (e.g., safety
helmet, safety boots, reflective vest in all work locations and other risk based personal
protective equipment as recommended by the EHS dept. for the specific work area).
Personal protective equipment shall be kept in good condition. Any defects shall be
reported to Sub-Contractor immediate supervisor.
14) Sub-Contractor shall obtain Permit-to-work before commencing any specialized work
for which a Permit-to-Work system applies e.g., Confined Space, Hot work, Excavation
Works, Lifting, Radiography, and Working at height etc.
15) Sub-Contractor shall ensure that electrical connections / repairs to be carried out by
only authorized electricians. All electrical installations shall meet the standards i.e. All
the connections to electrical installations, light fittings, power driven equipment are
connected through the power source routed through ELCB / RCCB.
16) Sub-Contractor shall ensure that adequate illumination is provided at workplace. No
work to be continued with inadequate illumination.
17) Sub-Contractor shall ensure that none of workers smoke at workplace or consume
alcohol / drugs while they are on work.
18) Sub-Contractor shall ensure that none of the equipment deployed by Sub-Contractor
is overloaded while carrying out lifting activities, material transportation and
transportation of workmen.
19) Sub-Contractor shall provide safe means of transportation to the workmen being
transported to the workplace. In cases of using L&T HCI IC transportations they must
follow L&T HCI IC requirements.
20) None of Sub-Contractor workmen are allowed to do cooking inside the living rooms in
workmen accommodation.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 3 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

21) Good housekeeping to be maintained at all locations. Sub-Contractor shall ensure that
the workplace be kept clean and tidy. Clear access shall be always maintained in the
work locations. Materials shall not be stacked to the dangerous height at workspace.
22) All excavated pits shall be provided with hard barricades, signs posted. Barricade to
be maintained till the backfilling is done. Safe access / egress shall be ensured for all
excavations. TRAP (Traffic Risk Assessment Procedure) shall be followed.
23) All the incidents including near miss accident cases shall be reported to the concerned
L&T HCI IC EHS engineer / Site engineer.
24) Sub-contractor shall rectify all the unsafe conditions / unsafe acts reported
immediately. Any STOP WORK instruction by the EHS engineer shall be respected in
view of prevailing hazards and work can be resumed only if the safe conditions are
restored and after getting clearance from the area EHS personnel.
25) Sub-Contractor shall appoint a competent Safety engineer /safety supervisor to co-
ordinate and follow up the compliance of safety requirements under the guidance of
L&T HCI IC project safety team.
26) Sub- Contractors shall ensure adequate supervisor at workplace. They shall ensure
that all persons working under them shall perform the job safely and don’t create any
hazard to self or to any co-workers.
27) All the dangerous moving parts of the portable / fixed machinery being used shall be
adequately guarded.
28) Ladders being used at site shall be adequately secured at the bottom to top. Ladders
shall not be used as work-platforms.
29) Erection zones and dismantling zones shall be barricaded and nobody will be allowed
to stand under suspended load.
30) Horseplay and running are completely prohibited at workplace.
31) Materials shall not be thrown from heights. While loading/ unloading the barricading
to be provided to prevent unauthorized personnel entry.
32) All scaffoldings/work platform shall be strong enough to withstand the expected load.
Scaffolding erection, dismantling and modification shall only be done by trained and
certified scaffold erectors. Entire activities shall be supervised by training and certified

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 4 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

supervisor. Scaffolding shall be inspected weekly by the inspector/supervisor and

tagged as per L&T HCI IC procedure.
33) All tools and tackles shall be inspected before use. Defects are to report immediately.
No lifting tackles to be used unless it is certified by the P&M In charge/ Safety
Coordinator.
34) Adequate fire equipment’s shall be made available at workplace and persons are to
be trained in firefighting techniques with co-ordination of Site Safety Co-coordinator.
35) Work area shall be secured to prevent entry of unauthorized personnel.
36) Age Criteria for Equipment Hire from Rental market
Sr. no. Equipment Economic Life
(years)
1 Crawler cranes 10
For other equipment’s P&M department advise shall be obtained.

37) Environmental
a) Sub-Contractor shall abide all the regulatory and contractual environmental
compliance requirement pertaining to their scope of work.
b) They will be responsible for the management of their waste materials which
includes but not limited to C&D waste, hazardous waste, biomedical waste, E-
waste any other waste stream as identified during the execution of their scope
of work.
c) Sub-contractor shall be responsible for dust control resulting from their work.
d) Sub-Contractor shall take necessary action to control and mitigate pollution
and emission resulting from their activities which included but not limited to
emission control of plant and machinery, diesel generators, vehicular
pollution, wastewater generation, spill and any other source of pollutants as
identified during construction/execution of work.
e) Sub-Contractor shall be liable for recordkeeping of all environmental
documents which includes but not limited to waste record and disposal
approvals, emission records, hazardous material classification details and
related approval for its procurement, storage, movement and final disposal.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 5 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

f) Sub-Contractor shall ensure that construction plant and machineries are

regularly maintained in a sound workable condition with routine service, free
from any spillage and leaks and emissions are within the regulatory limits.
g) Sub-Contractor/supplier/service provider shall ensure that environmental
consideration has been given priority in their supply chain to reduce carbon
footprint by giving priority preference for eco-friendly materials I.e., materials
and products with recycling content, regionally sourced materials & products,
product with high bio degradable and inert contents and energy efficient
product and services.
h) Sub-Contractor shall ensure that they will consider energy and resource
conservation initiatives through recycling & reuse, energy and water
conservation, reduction in consumption of office stationery specially papers.
i) Sub-Contractor shall provide full cooperation to L&T for the implementation
of its environmental program and will provide all necessary environmental
training to its workforce.
38) EHS Staff deployment & supervision for Tier 2 (for all other than Back-to-Back
Contractor)

a) One EHS steward on full time responsibility for every 50 workers Contractor
shall be provided by Sub- Contractor to manage and coordinate EHS programs
on all the shifts.

b) HCI IC Project Head/EHS In charges shall be responsible for deployment of EHS

Stewards/ safety supervision in the work locations for Tier-2 Sub-Contractors
for less than 50 workers.

39) Basic EHS training requirements

a) EHS Induction: All personnel before entering workplace should

undergo EHS Induction training. The induction process will
ensure that new employees are familiar with:
• EHS Policy
• General Site Rules
• Employees Safety Responsibilities
• Know the hazards associated with their particular work.
• Familiar with the standards and safe work practices and procedures.
IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 6 of 9
Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

• Emergency and fire evacuation procedures

b) Workmen

Ascertaining the suitability before deployment

• Screening of Workmen: All workmen are checked for their suitability
before deployment by the respective site engineer & EHS engineer. His
physical fitness, knowledge about the activity and his previous
experience are checked before deployed.

• Prevention of child labor: As part of screening process, age of the

person will be verified by the admin personnel during initial screening
and requisite govt. identity card/ Aadhar card will be verified to the
effect.

• Pre-employment Medical Check-up: Few trades of workmen who are

involved in high risk works such as operators, drivers, welder’s,
scaffolders, etc. are subjected to standard medical test to ascertain the
suitability before deployment. For example, tests for operators include
Blood pressure, Vision test etc.

• Height Pass: Working at height is one of high-risk activity in

construction. To identify and exclude workmen who be afraid of
working at height, a mock-up of height work is prepared where each
worker is tested. Only workers who pass the test are given a “height
pass”, which authorizes the workmen to work at height.

40) Consequence management

Following are the consequent actions for Sub-Contractor, staff, and

workmen
Role Penalty and/ or details violations
Sub-Contractor Warning / Penalty for 1st & 2nd instances of INR
10000
▪ Bringing non-suitable equipment’s
▪ Not abiding to contract EHS conditions
▪ Allowing the workmen to work in an unsafe
condition (unacceptable risk), etc.,
3rd instance – contract will be terminated
Sub-Contractor Staff 1st and 2nd warnings – INR 2000 for each
Members warning
▪ Working without work permits, etc.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 7 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

▪ Allowing the workmen to work in an unsafe

condition, etc.,
▪ Non-compliance to EHS observations
➢ 3rd warning – concerned staff to be removed
from the project and shall NOT be deployed in
any of the future L&T HCI projects.
Sub-Contractor 1st and 2nd warnings – Verbal communication
Workmen ▪ Not wearing job specific PPE / hooking harness
while at height
▪ Under influence of alcohol,
▪ Making safety devices inoperative
▪ Throwing of materials
▪ Rash driving
3rd warning – concerned worker to be removed
from the project and shall NOT be deployed in
any of the future L&T projects.

All above Penalty /Violation memo details shall be shared with concerned
person who make RA Bill for the respective subcontractor.
In case Sub-Contractor fails to employ the required EHS professionals, the
department may at the cost and risk of the Sub-Contractor deploy
additional/required EHS professionals. The cost incurred towards this shall be
deducted from Sub-Contractor's bill at following the rates or actual whichever is
higher.
EHS Steward/Marshal Rs. 500/day
The amount collected from the above penalty system shall be utilized
for welfare, appreciation, and rewards.
Any non-compliance to the above requirements is liable for imposing penalty. EHS
performance shall be monitored monthly. Repetitive /serious non-compliances may be dealt
with termination of contract and will not be considered for award of future jobs of L&T HCI
IC.
I agree to the above guidelines and shall abide by it without fail.

Acknowledgement statement
Authorized representative of our company has read and understands the contents of this
“Sub-Contractor Environment, Health and Safety terms and conditions in its entirety. This

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 8 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

letter shall also confirm that the obligation to safety and health is not limited to the contents
of the “L&T Environment, Health and Safety requirements”. All rules, regulations, and
procedure necessary to provide a safe and healthy working environment for all employees at
all times will be enforced.
Our company will comply with the procedure when employed by Larsen and Toubro Limited,
We will further communicate the procedure and such required compliance to any
Contractor, we might employ to perform services for the L&T and will have them sign and
submit a copy of this “Acknowledgement Statement” as proof that they fully understand the
contents.

_____________________________________________
(Name of Contractor)

_____________________________________________
(Address)

_____________________________________________
(Authorized Signature)

_____________________________________________
(Name of the Authority)

_____________________________________________
(Designation of the Authority)
____________________________________________
Date

Kindly affix seal

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 9 of 9

Sensitivity: LNT Construction Internal Use
 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Annexure-6 Competency of Sub- contractors’ workers

Sl.
Critical role Qualification Experience Certification
No.
Minimum 3 must be certified from
Welders & Gas years in competent person or QC and
1 ITI/ or equivalent welding and mechanical department
Cutters
or experience gas cutting

Must have C” license for

Electrical Supervisor and “B”
minimum 3 License or wireman license for
years as Electrician and fit for height
2 Electrician Diploma/ ITI electrician in work
construction
industry must possess 11/33KVA
license issued by board of
electrical inspectorate
must have license under
section 6(b) of 1884
Explosive Act for
possession of explosives
must have shot firers
permit form 30(rule144)
minimum 3
under section v of 1884
ITI/ years as
Blaster Indian explosives and Indian
3 Secondary school blaster in
Mines Act 1952
certificate or construction
must be certified by Registered
experience industry
Medical practitioner to be
physically and mentally to
perform blasting
must have HMV Driving license
Heavy motor
issued by Regional Transport
vehicle
Authority
operator (i.e. minimum 2
ITI/ Diesel
Crane years in heavy
4 mechanic/
Operator, motor vehicles must undergo eye testing by
Secondary
hydra Operator, operation eye specialist or surgeon
School certificate
Pick & Carry
or experience
Crane Driver,
Fork Lift
Operator,
Trailer
Operator etc.)

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 1 of 4

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Sl.
Critical role Qualification Experience Certification
No.
Must be certified from
ITI/ATI in relevant
formwork/ Execution/
trade as per minimum 3
5 Fitter Safety dept with trade
Apprentice Act years in and physical test and fit
1961 / equivalent relevant trade for height work.
or experience
Must be certified from
ITI/Secondary minimum 3
6 Rigger Execution/P&M/ Safety
school certificate years in
dept with trade and
/equivalent or relevant trade
physical test and fit for
experience
height work.

Must be certified from

ITI/ATI in relevant minimum 3
formwork/ Execution/
trade as per trade years in
Safety dept with trade
7 Carpenter apprentice act 1961 relevant trade
and physical test and fit
/ equivalent or
for height work.
experience
Must be certified from
ITI/ATI in relevant
Execution/P&M/ Safety
trade as per trade minimum 3
dept with trade and
8 Bar bender apprentice act 1961 years in
physical test and fit for
or equivalent/ relevant trade
height work.
equivalent or
experience
ITI/ATI in relevant Must be certified from
trade as per trade minimum 3
Execution/P&M/ Safety
9 Plumber apprentice act years in
dept with trade and
1961/ equivalent or relevant trade
physical test and fit for
experience height work.
ITI/ATI in relevant Must be certified from
trade as per trade minimum 3
P&M/ Safety dept with
10 Mechanic years in
apprentice act trade and physical test
1961/ equivalent or relevant trade
and fit for height work.
experience
Masonry technician minimum 3 Must be certified from
course by national years in Execution/Safety dept
academy of concrete brick with direct interview and
11 Masons construction/ or stonework physical test and fit for
equivalent or height work.
experience

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 4

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13

Sl.
Critical role Qualification Experience Certification
No.
minimum 3
ITI/ATI in relevant Must be certified from
trade as per trade formwork/ Safety dept
12 Scaffolder apprentice act 1961 experience in with trade and physical
/ equivalent or dismantling and test and fit for height
experience erection of work.
scaffolding

For LEVEL-1, must be LEVEL-1 / LEVEL-

Min. 10th Pass minimum 3 2 Certified to perform
13 PT / MT / UT /
Material Testing work
RT For LEVEL-2,
experience in
Min. 12th Pass / or
PT/MT/UT/RT
experience
minimum 5
ITI/ATI in relevant years in Must be certified from
trade as per trade relevant trade Execution/P&M/ Safety
14 Rigging apprentice act dept with trade and
Foreman 1961/ equivalent or physical test and fit for
experience height work.
Min. Degree in Min. 2 years
Science (with Physics practical Must be certified from
& Chemistry) experience of Execution dept and fit
Contractor or degree/diploma working in a for height work.
Supervisor in Engg. (Or higher
15 building or other
technical construction work knowledge of the
qualification) / in supervisory language spoken by
equivalent or capacity majority of the workers
experience at the construction site.
Min. School leaving
Certificate of Class
minimum 3 years
XII with Physics & knowledge of the
Safety of practical
16 Chemistry etc. and language spoken by
Steward/ experience in
trained in majority of the workers
Marshal construction work
firefighting / safety at the construction site.
environment
related subjects

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 4

 Environment, Health and Safety
Integrated Management System Manual
IM Format No : 13
Sl.
Critical role Qualification Experience Certification
No.
Min. 3 years
Min. Degree/
practical
diploma in Engg.
experience of
(Or higher technical
working in a Possess requisite skills to
qualification)
Safety building or other deal with construction
having Post
Supervisor/ construction work safety & fire related day-
17 diploma in
Officer in supervisory to- day issues.
Industrial safety
capacity
Minimum 3 years
Fire men of practical
Fire Man Certificate or experience in
18 experience construction work
environment and
fit for height work
MBBS degree and
(2) Diploma in Minimum 3 years
industrial health or of practical
experience in
19 Medical Officer equivalent post- industrial
graduate certificate
of training in environment
industrial health.
Minimum 2 years
Recognized of practical
Medical experience in
20 First Aider Certification from construction work
approved agency environment and
fit for height work
Minimum 1 year Must attain minimum
of practical 18 years of age and
experience in Medical Fitness /
21 Helper 8th /10th Class construction work Qualified in Vertigo
Pass/equivalent environment
engaged for carrying
or experience out height works.

*Note: All above categories must speak, read, and write either/or Hindi / English /
applicable local site language.

IM: 13 – Sub-Contractor Management Revision 03 dt: 13.09.2021 Page 2 of 4