Tally Lab Manual
Tally Lab Manual
TALLY LAB
1. Create, modify and delete Company & Group Company.
Tally Start-Up.
When Tally.ERP 9 first loads, the Gateway of Tally screen displays. To toggle
between this screen and the Calculator/ ODBC server area at the bottom of
the screen, press Ctrl+N or Ctrl+M as indicated on the screen. A green bar
highlights the active area of the screen.
ou can exit the program from any Tally.ERP 9 screen, but Tally.ERP 9 requires
all screens to be closed before it shuts down.
Press Esc until you see the message Quit? Yes or No ? Press Enter or Y,
or click Yes to quit Tally.ERP 9.
You can also press Enter while the option Quit is selected from
Gateway of Tally.
Company Creation:
Creating a Company involves providing basic information about the company
whose books of accounts are to be maintained in Tally.ERP 9.
Go to Gateway of Tally > (Alt+F3) Company Info. > Create Company
The Company Creation screen appears as shown.
A detailed explanation on each field is given:
Directory:
The data path where you want the company to be created is specified in the
Directory field.
This field is skipped by default when you create the company in the data
path given in the Tally.INI file. If you want to change it, use the backspace key
and modify it to the path required.
This is referred to as the Tally Anywhere concept which is the ability to
create/load companies in separate directories. The Directory field is
displayed while selecting Select, Create, Backup, Restore and Rewrite options
for a company. By default, the cursor will skip the field, presuming that you
wish to use the default data directory for your work. You may press
Backspace to give a new path and work from there.
For example, the default Tally.ERP 9 data directory could be
C:\TALLY.ERP\DATA. You may now wish to create a new company on
C:\TALLY.ERP\PERSONAL, and some other companies on
C:\TALLY.ERP\BRANCHES. The next time, the default directory displays
C:\TALLY.ERP\DATA, and if you wish to work on the data of your branches,
press Backspace and enter C:\TALLY.ERP\BRANCHES for the directory name.
This displays the companies whose data is stored in that location in the List
of Companies. You can even give the path of a network server or any other
storage device.
Name
Enter the name of the company whose books are being opened. If you are a
professional accountant and are maintaining the books of your clients, give
the Client Company's name.
Mailing Name and Address
In addition to the Company Name, Tally.ERP 9 provides the facility to enter
the Mailing Name field. It displays the Company Name by default. You may
change it as required, if the mailing name is different from the Company
Name. The mailing name and address details are picked up for inclusion in
any report that needs the company name and address as heading. For
example: Balance Sheets, Statement of Accounts, and so on.
Tally.ERP 9 does NOT restrict the number of lines for the address details.
Tally.ERP 9 accommodates all the entered information and vertically
compresses the same
Statutory compliance for
Select the Country from the List of Countries. The Statutory Features and
Base Currency Symbol are enabled in accordance with the country selected.
For example, if the accounts belong to a company in India, the base currency
would be Indian Rupees. The Base Currency will appear with respect to the
Country selected.
Selecting India from the List of Countries brings up a State, Pin Code and
Telephone No. field.
State
You can select the appropriate state from the predefined list.
PIN Code
Specify the PIN Code (Postal Index Number) of the specified address.
Telephone
Enter the Telephone number.
Mobile No
Enter the mobile number of the company.
E-mail Address
Enter the E-mail address that will be used to e-mail documents, reports and
data from Tally.ERP 9.
Enable Auto Backup
Set this to Yes, if you want to enable the automatic backup of Tally.ERP 9 data
(per company). Else, set this to No. The data backup is stored in the data
folder of the respective company. The auto backup data can be restored by
pressing Ctrl+Alt+K from Company Info menu or Gateway of Tally.
Note: Ensure that all the systems in a network have the same date and time
settings.
Currency
Currency symbol is the symbol of the base currency, that is, the currency
that will be used to maintain the books of account.
Select Accounts only if you do not have any inventory transactions (suitable
for professionals and corporate offices).
However, at a later date (if required) you can choose to alter the information
as Accounts-with-Inventory. Select Accounts-with-Inventory, to maintain both
financial accounts and inventory.
Then Tally.ERP 9 prompts you to enter the Name of User and Password (if
any).
After verification Tally.ERP 9 imports the latest statutory masters. Wait till
the screen shows that 100% of import is complete.
The Base Currency Information is found in the bottom frame of the Company
creation Screen. Base Currency is the currency in which your accounts would
be maintained. Financial statements are prepared in the base currency by
default and these are normally required to be submitted to local statutory
authorities. The Base Currency information in Tally.ERP 9 varies with the
country selected for Statutory Compliance.
You can record transactions and raise invoices in foreign currency; and also
maintain bank accounts or ledgers in foreign exchange, when required.
Base Currency Symbol
The currency symbol given earlier in the Company Creation screen is
displayed here automatically.
Tally.ERP 9 uses this currency symbol in reports, wherever necessary.
Formal Name
Formal Name is the full name of the currency specified.
The Formal Name for the base currency is set to Indian Rupees for Indian
Companies.
Number of decimal places
The number of decimal places for the base currency is set to 2, by default.
However, you have the option of specifying up to 4 decimal places. Indian
currency has 2 decimal places whereas certain other countries require 3
decimal places and so on.
Is Symbol Suffixed to Amounts
For countries, which specify the symbol after the amount (value) this facility
is provided. For example, Yen is specified after the amount (5000 Yen) unlike
in India where the symbol is specified before the amount (Rs.5000)
Symbol for Decimal Portion
Enter the symbol for decimal portion.
Show Amounts in Millions
This is useful for companies, which require reporting the financial statements
in millions. This is possible only if Allow Multi-Currency is enabled in F11:
Accounting Features.
Put a space between Amounts and Symbol
This facility is provided to users who require a space between the amount
and the symbol. However, putting a space between the amount and symbol
could give an opportunity for misuse incase of cheque printing. Hence, the
flexibility to turn this option on and off as required is provided.
Decimal Places for Printing Amounts in Words
You can specify the number of decimal places for printing the amount in
words. This number should be equal to or lesser than the number specified in
Number of Decimal places field in company creation or currency master
screen which will appear in Invoice and Cheque printing screen.
For example, if the currency is expressed upto 3 decimal places, the numeric
to be printed in words can be restricted to 2 decimal places.
Opening (Loading ) of Tally:
Tally.ERP 9 displays
Company Name (All the companies created are displayed in an
alphabetical order)
System-generated code for each company displayed
The Financial Year information relating to the number of years data
present in the company
Note: The system-generated code for each company is displayed to assist
you in identifying which company you wish to work on in case you have
multiple companies with the same name (as displayed in the above screen).
Select the required company from the list given to go to the Gateway of Tally
for that company.
In case two or more companies are loaded , click on the company which you
need to work on so that the selected company will be highlighted and will
appear on top of the list.
Gateway of Tally Screen:
The Gateway of Tally menu of an Accounts Only company appears as shown
below:
The Gateway of Tally screen is separated into 2 sections Main Area (Ctrl+M)
and the Button Bar.
Main Area
The left side of the Main Area gives information on:
Current Period :which is the currently loaded company's accounting
period.
Current Date : This is the date of the last Voucher Entry for the
selected company.
List of Selected Companies: This displays the name of the loaded
company.
The Main Area gives information on:
Creation of Accounting Masters and Importing Master information
Creation of Accounting Vouchers and Importing transaction
information
Viewing and printing financial reports using the information given in
Masters and Transactions
Button Bar:
The Button Bar Contains two sections:
Top Button Bar
Right Side Button Bar
Alter a Company:
This option allows you to alter information about the existing company, you
can modify any information at any time that is set while creating a company.
Go to Gateway of Tally
1. Select F3: Cmp Info. (ALT+F3) from the button bar
2. Select Alter and press Enter and the screen appears as shown below:
3. Select the company from the List of Companies and press Enter to
view the Company Alteration screen.
4. Make the necessary changes in the required fields and accept the
screen.
Creating Group:
In Tally.ERP 9 there are two options for creating Groups:
Single Group : We can create only one Group by using Single Group
creation screen.
Multiple Groups: We can create multiple Groups by using Multiple Group
Creation screen.
Under
Specify under which existing (Parent) group the sub-classification is required.
Note: If it is a new primary group, select Primary (requirement of a new
primary group is very rare, but the option exists). Creation of new Primary
Group is not allowed if Allow Advanced entries in Masters is set to No in F12:
Configure. You can also create a new Parent Group by using Alt+C.
Tally.ERP 9 has the flexibility of creating the related Masters from specified
screens
You can also create any number of Groups under different Groups by
selecting All Items in Under Group field.
Under Group:
Select the parent group under which you want the new groups to be created
from the List of Groups. The group selected is displayed in the Under Group
field.
Name of Group:
Enter the name of the Group.
Under:
If you select any group other than All Items in the Under Group field, then
this column is filled in automatically with the selected Group name and the
cursor skips this column. This speeds up data entry.
If you select All Items in the Under Group field, the cursor does not skip this
field and allows you to enter the parent group of each of them.
Note: To change individual group behavior created using multiple groups, use
single group alter option.
Select the Group that you wish to alter from the List of Groups. Make the
necessary changes and click Yes to save the changes.
Altering a Single Group
Multiple Mode:
Go to Gateway of Tally > Accounts Info. > Group > Alter (under Multi Groups)
Altering Multiple Group
Select the Group for which you want to alter from the List of Groups. In Multi
Group Alteration screen, make the necessary changes and click Yes to save
changes.
Displaying a Group:
You can display the Groups in Single mode or Multiple mode, since it is only
display Tally.ERP 9 does not allow you to alter any information in display
mode.
Single Mode:
Go to Gateway of Tally > Accounts Info. > Group > Display (under Single
Group)
Select the name of the Group from the List of Groups. You cannot make any
changes in the Display mode
Multiple Mode:
Go to Gateway of Tally > Accounts Info > Group > Display (under Multiple
Group)
Displaying Multiple Groups
Select the Group from the List of Groups to display all the Groups under the
selected Group or select All Items to display all Groups. The Multi Group
Display screen lists Groups and the corresponding details of the Groups.
The creation of a Ledger depends on the features you have selected under
F11: Features of your company and F12: Configure. You can create a single
ledger account with the default options enabled.
Go to Gateway of Tally > Accounts Info > Ledgers > Single Ledger > Create
Name
Enter the Name of the account. You can provide the full name of the account.
Tally.ERP 9 fits it all in. Press Enter to move to the next field. Tally.ERP 9 does
not allow the entry of duplicate names. The uniqueness check is made here
itself.
Note that the punctuation and other non-relevant information are ignored by
Tally.ERP 9 in its recognition of a name. Thus, CST, C.S.T. and C. S. T. are all
considered as same.
Tally.ERP 9 converts the first letter of all relevant words to upper case, which
helps you; speed up data entry.
Alias
Enter an alias name if required. You can access the Ledgers using the original
name or the alias name.
Under
All accounts must be classified under their appropriate Groups. Select the
Group under which the Ledger is created from the List of Groups. (To create a
new Group from this field press [ALT + C]). A wrong classification would
affect the treatment of the Ledger account in final statements and during
voucher entry.
You can, alter a Ledger account to change its group classification at any time.
Refer Importance of Grouping and Accounting Classifications: for more
details in Grouping
Opening Balance
If yours is an existing company whose books you are entering into Tally.ERP
9, Opening Balance would be applicable in circumstances where the Ledger
is an asset or a liability and if it has a balance in the account as on the date
of beginning of books in Tally.ERP 9.
You can create multiple Ledgers at a time in this mode. This will save the
time of the user.
Go to Gateway of Tally > Accounts Info > ledgers > Multiple ledgers > Create
Under Group
Select the name of the group under which you want to create the Ledgers
from the List of Groups.
Below this field, the other fields are arranged in a table. The cursor rests at
the field Name of Ledger.
Sl.No
Name of Ledger
Enter the name of the Ledger.
Under
If you select All Items in Under Group field, you have the option to select the
group in this column. You can even create a new group from this field by
pressing Alt+C. If you have selected any other Group in Under Group, the
selected group in Under Group gets displayed here automatically and the
cursor skips this column.
Opening Balance
This is the balance remaining when you first enter your books on Tally.ERP 9
9, i.e., the date of beginning of books. If you have opted to maintain
balances bill-by-bill, you must give the bill details.
Dr/Cr
Specify whether the Opening Balance is Debit or Credit.
Tally.ERP 9 follows the normal accounting principles of
accounting.
Go to Gateway of Tally > Accounts Info. > Ledgers > Display or Alter
You can delete the ledger if no vouchers have been created under this
ledger.
Go to Gateway of Tally > Accounts Info > Ledgers > Alter > Press Alt+D
If you want to delete a Ledger for which Vouchers have been created, then
you have to first delete all the Vouchers from that Ledger and then delete
the Ledger Account.
Go to Gateway of Tally > Accounts Info/ Inventory Info > Voucher Type >
Create
The Voucher Type creation screen is divided into three sections depending on various settings.
General
Printing
Voucher Class
Modifying a New Voucher Type:
Go to Gateway of Tally > Accounts Info/ Inventory Info > Voucher Type >
Alter
Go to Gateway of Tally > Accounts Info/ Inventory Info > Voucher Type >
Alter > Alt+D
b) Purchased Machinary for Rs. 5,000 & furniture for Rs. 10,000
c) Paid amount for rent Rs. 1000