A DETAILED LESSON PLAN

ROLANDO R. ANDAYA SR.

School Grade Level 12
MEMORIAL HIGH SCHOOL
EMPOWERMENT
Teacher JOCELYN S. TAGUINOD Learning Area
TECHNOLOGIES
Date & Time NOVEMBER 9, 2022 Quarter SECOND

I. OBJECTIVES
The learners demonstrate an understanding of the use of
A. Content Standard advanced tools and techniques found in common productivity
and software applications in developing ICT content for
specific professional tracks.
B. Performance Standard The learners shall be able to independently apply advanced
productivity tools to create or develop ICT content.
1. Define Mail Merge
C. Learning Competencies/Objectives
2. Identify the components Mail Merge
3. Perform the steps in creating a simple mail merge.
II. CONTENT/SUBJECT MATTER
Advanced Word Processing Skill – Mail Merge and Label
Generation
III. LEARNING RESOURCES
A. References:
a) Teacher’s Guide Pages
Curriculum Guide, Empowerment Technology Module
b) Learner’s Materials
Empowerment Technology Module
c) Textbook pages
Pages 11 - 20
d) Additional Materials from Learning PowerPoint Slides
Resources Quizzes
Wheel of Names
B. Other Learning Resources Laptop, Projector, Speaker
IV. PROCEDURES
TEACHER’S ACTIVITY STUDENTS’ ACTIVITY
A. INTRODUCTION/ PRELIMINARY ACTIVITY
Good morning class!
Good Morning ma’am!
How are you today?
We are good ma’am
Alright! I’m glad to hear that everyone is doing
great!

Please all stand for the prayer

(The students will stand up and pray)
Before you take your seat, please pick up the
pieces of dirt under your chair and arrange your
chair properly.
(The students will pick up the pieces of dirt and arrange the
chair properly)

Page 1 of 9
 A DETAILED LESSON PLAN

Thank you, You may now take your seats

(Checking of Attendance)
“Say HELLO if you’re here.” (Students raise their hand and say HELLO as the teacher calls
in their name.)
Review Previous Lesson

Today, we will continue our previous lesson which

is advance word processing.
Before we start. Who can give a short recap about
the last topic we discussed?
(The students will raise their hand)
Yes, Maricar?
Ma’am, last meeting we discussed about the productivity
tools. Productivity tools help us on using advanced knowledge
in word, PowerPoint, and excel applications.
Very good Maricar.
What else? Yes Gelly?
Ma’am, we also discussed the word processor specifically the
Microsoft word. And we also discussed on how to insert
different objects using Microsoft word such as; picture, chart,
smart art, clip art and shapes.

Okay, very good. Thank you Gelly.

(the students will raise their hand)
what else?

Yes John Lee? Ma’am we also discussed the different image file format such
as; .jpg, .gif, and .png
okay, very good
Do you have any questions with regards to our
previous lesson?
None ma’am.
B. MOTIVATION

I will divide you into four groups. Then, I will give

each group a short letter. Each group need to read
the letter in 1 minute. Then after the 1 minute you
need to exchange the letter to other group.

Do you understand class?

Yes Ma’am
Let’s start the activity.
(the student do the activity)
Class, what do you observed in the letter?
Yes Group 1? Ma’am the content of the letter is the same.

Okay. What else?

Yes Group 4? Yes ma’am the content of the letter is the same, but the
receiver are different.
Okay Very good.

Page 2 of 9
 A DETAILED LESSON PLAN

Today we will discuss about Mail Merge and Label

Generation which are competency that really
important to every senior high school student
before you finish this subject, it will be very
important and helpful once you are graduate and
work in any office that you will require to create a
letter that you will need to send it to different
recipients. This lesson will be very essentials to all
and also aside from the mail merge. We will
discuss on how to save documents into portable
document format and also how to restrict format.

Here’s our Objectives for today. Can you please

read Sunshine.
1. Define Mail Merge
2. Identify the components Mail Merge
3. Perform the steps in creating a simple mail merge.
at the end of our lesson we should accomplish
those objectives.

But, before we proceed with our discussion let’s

have an activity first.

What you are going to do is to choose the correct

answer to complete the statement.

are you ready class?

Yes Ma’am

(the students will actively participate)

C. LESSON PROPER

What comes into your mind when you hear the

word Mail Merge?
Yes Erich?
for me ma’am mail merge allows you to create a documents and
combine them with another documents.
Okay. Thank you Erich.
Rizalyn can you please read the meaning of Mail
Merge.
Mail merge this feature allows you to create documents and
combine or merge them with another document or data file.
This is commonly used when sending out advertising materials
to various recipients.
Thank you Rizalyn.
So, Mail merge allows you to create a documents
and combine or merge them with another data file.

mail merge have a three components, such as;

Main document, Data Source and Merge
Documents.
Page 3 of 9
 A DETAILED LESSON PLAN

So, let’s define first Main document

Mary Kris can you please read the meaning of main
document.

Main document the letter which contain the email information

for each of the merged document that can be letter,
stationary or template. It also contains the field names which
contains the instructions for carrying out the merge.
Okay, Thank you Mary Kris.
Next, Angelo kindly read the meaning of Data
Source. Data source it is also called data file which comprises the
information to be merged into a document such as the list of
names and addresses to be used in a mail merge. This must
be connected to the data source before it can be use the
information in it.
Thank you Angelo.
data file is a Label Generation and this is where the
individual information or data that needs to be
plugged in to the form document is placed and
maintained.
before you begin mail merge, you need to consider
the important field such as the Name and Address.
And also the content of the letter.

Jona, can you please read the last components of

a mail merge. Merge document this is also a word processing document that
is the generated output after executing the merge process.
Thank you Jona.

Jess Joshua what is the importance of mail merge?

Ma’am the importance of mail merge it help us to create easily
a letter for multiple recipients.
Precisely. Like what I said a while ago, mail merge
is very essential to all, we can create a different
type of document that we will send to different
recipient .

any question about the Mail Merge?

None Ma’am.

Now, Lets proceed to the STEPS IN CREATING A

SIMPLE MERGE
Roda can you please read the step one.
STEP 1: OPEN an existing word document, or create a new
one
Thank you Roda. I will now demonstrate it.
(the teacher demonstrate the step one)
(the student observe the teacher)
Leomar, can you please read step two
STEP 2: From the MAILING TAB, click the START MAIL MERGE
command and select STEP BY STEP MAIL MERGE WIZARD
Page 4 of 9
 A DETAILED LESSON PLAN

from the drop-down menu.

Thank you Leomar. I will now demonstrate the
step two.
(the teacher demonstrate the step two)
(the student observe the teacher)
The Mail Merge task pane will appear at the right
side of the documents.
Do you understand class?
Yes Ma’am
Okay, Let’s proceed to step three.
Marian, can you please read step three
STEP 3: Choose the type of document you want to create.
Thank you Marian. then, click NEXT: STARTING DOCUMENTS
I will now demonstrate the step three.
We have here a letter, envelope, e-mail messages,
labels, directory
the perfect example is letter.
(the teacher demonstrate the step three)
(the student observe the teacher)
Do you understand class?
Yes Ma’am

Prescilla can you please read step four

STEP 4: Select use the current documents, then click NEXT:
SELECT RECIPIENTS
Thank you Prescilla. I will now demonstrate the
step four.
(the teacher demonstrate the step four)
(the student observe the teacher)
Do you understand class?
Yes Ma’am
Now, Let’s proceed to step five
Jhen Andrea please read step five
STEP 5: From mail merge task pane, select TYPE A NEW
LIST, then click CREATE.
I will demonstrate step five
(the teacher demonstrate the step five)
the table will appear. (the student observe the teacher)

Angelo, please read the step six and seven

STEP 6: Fill out the table, then click OK
STEP 7: Save it as (FILE NAME. mdb)
Okay. Thank you Angelo.
so, that’s what I told you, before you start the to
create the mail merge, make sure that you already
prepare the data of recipients.
I will now demonstrate the step six and seven.
(the teacher demonstrate the step six and seven)
(the student observe the teacher)
any question class with the step six and seven?
None Ma’am.
Okay. Now, let’s proceed to step eight.
Page 5 of 9
 A DETAILED LESSON PLAN

Judilyn please read the step eight.

STEP 8: in the mail merge recipients dialog box. You can
check or uncheck each box to control which recipients are
included in the merge. By default, all recipients should be
selected. When you’re done click OK.
okay. Here in step eight you can choose whose
recipients are included in the merge. I will
demonstrate on how to do it.
(the teacher demonstrate the step eight)
(the student observe the teacher)
any question with the step eight?
Geo, can you please read the step nine.
STEP 9: from the Mail Merge task pane, click NEXT: WRITE
YOUR LETTER.
We will start to write the content of our letter.
(the teacher demonstrate the step nine)
(the student observe the teacher)
after that. Joshua Please read the step ten and
eleven.
STEP 10: Now you’re ready to write your letter. When it’s
printed, each copy of the letter will basically be the same:
only the recipient data such as the name and address will be
different. You’ll need to add placeholders for the recipient
data so Mail Merge knows exactly where to add the data.

STEP 11: Place the insertion point in the documents where

you want the information to appear.
make sure that the insertion point is in the right
position where you want the information to
appear. Okay?
(the teacher demonstrate the step ten and eleven)
(the student observe the teacher)
Elmer please read the step twelve.
STEP 12: Choose one of the four placeholder options:
Address Block, Greeting line, Electronic postage, or more
items.
(the teacher demonstrate the step twelve)
this is the sample format after you place the
address block.
(the teacher show the sample)

Maricar can you please read the step thirteen.

STEP 13: depending on your selection, a dialog box may
appear with various options. Select the desired options and
click OK.
any question class with the step ten to thirteen?
None Ma’am
you only need to repeat the step thirteen each
time you need to enter information from your data
record. In our example we’ll add a Greeting line.

(the teacher demonstrate on how to add greeting

Page 6 of 9
 A DETAILED LESSON PLAN

line )
(the student observe the teacher)
any question class?
None Ma’am.
Okay. Brian Jade please read the step fourteen.
STEP 14 : When you’re done, click Next: Preview your letters.
Thank you Brian Jade.
(the teacher demonstrate the step fourteen)

Remy, can you please the step fifteen.

STEP 15: Preview the letters to make sure the information
from the recipient list appears correctly in the letter. You can
use the left and right scroll arrows to view each document.
Thank you Remy.
(the teacher demonstrate the step fifteen)
(the student observe the teacher)
after you preview the letters. Let’s proceed to the
last step. Please read Cassandra.
STEP 16: Click Next: Complete the merge, then click Print.. to
print the letters.
Thank you Cassandra.
Any question? None Ma’am.

If none. I will now choose a student to

demonstrate the steps in mail merge. the lucky
student that will demonstrate the steps in mail
merge is chosen through the use of “Wheel of
Names”.

are you ready?

Yes Ma’am

(the student demonstrate the step in mail merge)

Very Good.
Any question class?
None Ma’am.

D. APPLICATION
ACTIVITY
Problem: Miss. Ivana Alawi, the director of admissions at YOUTUBE University , has asked you to send an
orientation letter announcement to all incoming freshmen. You decide to use a form letter.
1. Create a folder called “YOUTUBE University Mail Merge” save all files created in this activity into this folder.
2. start with a blank file and save it with the name “YOUTUBE University Letter” when you are working always Save
your work as often as you can.
3. Before doing anything, select “1.15 Line and Paragraph Spacing” Font style should me Bookman Old Style size
12. Margins should be at 1 inch all sides.
4. Create the data file or the recipients from the table below. Save the data file with the name YOUTUBE University
Freshmen.
Save the file into the folder in Step 1
Page 7 of 9
 A DETAILED LESSON PLAN

ZIP
TITLE FIRST NAME LAST NAME ADDRESS 1 CITY COUNTRY EMAIL ADDREESS
CODE
145 Sunrise Cagayan de
Ms. Zeinab Harake Philippines 9000 [email protected]
Road Oro City
13 Eastern Cagayan de
Mr. Wilbert Tolentino Philippines 9000 [email protected]
Avenue Oro City
Cagayan de
Ms. Jelai Andres PO Box 891 Philippines 9000 [email protected]
Oro City
130 Maple Cagayan de
Mr. Robi Dominggo Philippines 9000 [email protected]
Avenue Oro City
Cagayan de
Ms. Donnalyn Bartolome PO Box 113 Philippines 9000 [email protected]
Oro City

5. Use the text below as the body of your letter. Follow the steps you have previously learned.

November 2, 2022

Congratulations on your acceptance to YOUTUBE University

We have scheduled an orientation in the Alumni Hall from 8:00am to 11am on Monday, November 7,
2022, for all incoming freshmen Adviser, Instructors, and other staff members will be available to
familiarize you with the campus and answer your questions.

Topic covered during the orientation will be:

Adjusting to college life
Determining the right degree program
Learning the campus layout

Registration for the first semester begins November 14, 2022 (Monday). Classes begin Monday,
December 2022.

We look forward to meeting you. For more information about the registration and orientation please call
us at (088) 355-5000.

Sincerely,

IVANA ALAWI
Director of Admissions

6. When you are done, save your work in the folder in step 1. You will submit this folder through my email
[email protected]. Then change the folder name into: family name_first name_section_YOUTUBE
University Mail Merge.

Page 8 of 9
 A DETAILED LESSON PLAN

V. GENERALIZATION
Since we are done with the discussion. Can anyone
share to class what you have learned from today’s
lesson?

Sharers will be chosen through the use of “Wheel

of Names”

(Student’s will share to the class what they have learned)

Very good!

Do you have any questions?

None Ma’am.
Okay, it seems you are all ready for our quiz. Get
¼ sheet of paper.
VI. EVALUATION
Answer the following questions on ¼ sheet of paper. ANSWER ONLY.

1. What is Mail Merge?

2. This is also a word processing document that is the generated output after executing the merge process.
3. It is also called data file which comprises the information to be merged into a document such as the list of names
and addresses to be used in a mail merge.
4. It contain the email information for each of the merged document that can be letter, stationary or template.
5. This will appear at the right side of the documents when you select the Step by Step Mail Merge Wizard?

ANSWER
1. Mail merge this feature allows you to create documents and combine or merge them with another document or
data file.
2. Merge document
3. Data source
4. Main document
5. Mail Merge task pane
VII. ASSIGNMENT
 Study and research about Advance Techniques in MS PowerPoint

Prepared by:

JOCELYN S. TAGUINOD

Checked by:

DIVINA P. CORUNO
Master Teacher I SHS

Page 9 of 9