Procedure for Vehicle and Mobile Equipment Operations

Procedure for Vehicle and Mobile

Equipment Operations

Document No. ROO-ALL-HS-PRO-00148 Revision Date: 01/05/2021

Paper copies are uncontrolled This copy is valid only at the time of printing

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Procedure for Vehicle and Mobile Equipment Operations

Rumaila Operation Organisation

Procedure for Vehicle and
Mobile Equipment Operations
ROO-ALL-HS-PRO-00148

This is a Rumaila Operating Organization controlled document. Any change to this document shall be reviewed
and approved by the appropriate site prior to use and issue.

Any documents not approved in this manner will be uncontrolled.

*Paper copies are uncontrolled. This copy is valid only at the time of printing. The controlled version of this
document can be found on the ROO HSE SharePoint.

Distribution
Position Electronic Copy Hard Copy
All stakeholders X

HSE Land Transport Authority X X

Revision history
Document No. ROO-ALL-HS-PRO-00148 Revision Date: 01/05/2021
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Procedure for Vehicle and Mobile Equipment Operations

Revision
Date Brief description of change Prepared Reviewed Approved
number

Willia
Digitally signed by
Digitally signed by Martyn D.
William Jack
DN: cn=William Rufat Digitally signed
by Rufat
Martyn D.
Hughes
DN: cn=Martyn D. Hughes, Jack, o=ROO,

m WJ
Garadaghi
Gara RG
o=ROO, ou=HSE,
ou=HSE,
00 01/07/21 Initial Release Date:
HughesMDH
email=Martyn.Hughes@roob
asra.com, c=IQ email=William.Jack
Date: 2021.06.10 09:39:52 @roobasra.com, 2021.06.10

Jack daghi
+03'00'
c=IQ 10:23:17
Date: 2022.03.14 +03'00'
10:05:22 +03'00'

Document No. ROO-ALL-HS-PRO-00148 Revision Date: 01/05/2021

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Procedure for Vehicle and Mobile Equipment Operations
Table of Contents
1. INTRODUCTION ....................................................................................................... 5
Legal and General ................................................................................................................................... 5
Stop Work Authority ............................................................................................................................... 5
References, Abbreviations and Definitions ............................................................................................ 5
1.3.1 Related Documents......................................................................................................................... 5
1.3.2 Abbreviations and Definitions ........................................................................................................ 6

2. SEATBELTS .............................................................................................................. 9
3. DISTRACTED DRIVING AND SPEED ......................................................................... 10
4. DRIVER COMPETENCY ........................................................................................... 12
5. DRIVER FITNESS/DUTY, DRIVING AND REST HOURS ............................................... 14
6. NO ALCOHOL OR DRUGS WHILE DRIVING .............................................................. 16
Appendix A – Contractor Fleet and Driver Profile Report ................................................. 17
Appendix B - Contractor Fleet and Driver Profile Report – Guidance Notes....................... 18

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Procedure for Vehicle and Mobile Equipment Operations
1. INTRODUCTION
This document supports the ROO Driving Safety Practice ROO-ALL-HSE-PRO-0004.

It sets forth the requirements for operating vehicles and self-propelled mobile plant &
equipment (SPMPE). The document covers the Driver-Related Practices and supports the
Vehicle-Related and Journey-Related Practices and is applicable to, but not limited to cars,
buses, vans, trucks, heavy goods vehicles, tankers, self-propelled mobile plant & equipment
and all other vehicles, including personal vehicles, used for Rumaila business.

Legal and General

The following practices are in addition to and not in place of relevant Iraqi Law, personnel shall
at all times comply with Iraqi Law.

If any recommendation of this practice conflicts with applicable legal and regulatory
requirements, it is necessary to meet the applicable legal and regulatory requirements. If
following a recommendation in this practice creates a higher obligation, beyond any applicable
legal or regulatory requirements, this should be done as long as compliance with those
requirements is achieved.

Stop Work Authority

To prevent the continuation of potentially unsafe driving at the earliest possible stage, this
Driving Safety Practice makes it very clear that, all persons including Drivers, Passengers and
Observers are responsible for stopping unsafe work or practices (Stop Work Authority). This
includes any driver, vehicle or load considered to be unsafe or not conforming to the ROO
Driving Safety Practice.

References, Abbreviations and Definitions

1.3.1 Related Documents
The following documents are related to this procedure and you should refer to each
document as necessary.

Related documents
The Rumaila Driving Policy
ROO Medical Services SOP
ROO Procedure for the Management of Oversized or Heavy Loads and Vehicles ROO-HSE-ALL-
DTF-PRO-0001
ROO Procedure for Load Securement ROO-ALL-HS-PRO-00157
ROO Procedure for Vehicle Standards and Specifications ROO-ALL-HS-PRO-00124
ROO Procedure for Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148
ROO Procedure for Journey Management Planning and Night Driving ROO-ALL-HS-PRO-00139
ROO Procedure for In Vehicle Monitoring Systems ROO-ALL-HS-PRO-00115
Management and Response to the Third Party Crossing and Encroachment of Pipelines-Flowlines
Right of Way (May 2016) 0000RP-C-FL-G000-PL-SPC-0001
Guidance document for the transport, storage and handling of pipes (Wells)
ROO Driving Violation, Recognition and Reward Procedure

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Procedure for Vehicle and Mobile Equipment Operations
ROO Procedure for HSE Incident Reporting ROO-ALL-HS-PRO-0142
ROO Procedure for Incident Investigation and Action Management ROO-ALL-HS-PRO-0165
ROO Initial Incident Notification Form
Control of Vehicle and Mobile Equipment Movements in Hydrocarbon Facilities ROO-ALL-HS-
PRO-0170

1.3.2 Abbreviations and Definitions

The following abbreviations, terms and definitions are used in this document.

Explanation
ALARP As low as reasonably practicable
Banksman Deployed to assist drivers of vehicles to reverse or manoeuvre vehicles
Wedge shaped blocks that can be used to prevent movement of cargo, or a
Chock
vehicle.
CHMSL Central High Mounted Stop Light
Any zone that has construction/activities regardless of whether it is marked or
Construction
unmarked, with heavy machinery/plant or heavy goods vehicle intensive
Zone
movement
Contract Area Geographical operational limitations of the Rumaila Operating Organisation
Contractor A company or individual with a form of written agreement with ROO
Convoy Escort Any vehicle meeting strict criteria, being utilised for the purpose of escorting a
Vehicle convoy, including pilot, front, rear and tail escort vehicles.
Any person who drives a light, heavy vehicle or bus on ROO or on behalf of the
Driver
ROO or providing a service to ROO
Packing material placed either between items of a load or
Dunnage
between the load and the transport vehicle.

ETA Estimated Time of Arrival

ETD Estimated Time of Departure

Deployed to control traffic at roadworks or provide advance warning to drivers at

Flagman
construction sites, access roads or during rig moves
Gooseneck A trailer where the load bed is lower than the fifth wheel height, also known as
Trailer Swan Neck or Drop Bed trailers.
Gross Vehicle Weight refers to the ULW of the vehicle or combination of vehicle
GVW
and trailer when filled or loaded
Materials classified as being hazardous to humans and/or the
Hazardous
environment (generally explosive, radioactive, flammable, toxic or
Materials
corrosive).
Hazardous Chemicals (in reference to vehicle marking such as HAZCHEM
HAZCHEM
Boards or Placards)
Any motor vehicle with seven (7) or more seats and with a Gross Vehicle Weight
Heavy Bus
of greater than 7,500 kgs.
Heavy Equipment Transport Plan. Previous document detailing the procedure for
HETP
transporting Self-Propelled Mobile Plant and Equipment.

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Procedure for Vehicle and Mobile Equipment Operations
HV or Heavy Any vehicle with a gross vehicle weight, (GVW) greater than 7500 kg which is
Vehicle specifically designed to pull a trailer or carry cargo.
HSE Health Safety & Environment
IMT Incident Management Team
Indivisible A load which cannot be divided into two or more loads for the purpose of
Load movement on a road
IVMS In Vehicle Monitoring System
JMP Journey Management Plan
Any motor vehicle with seven (7) or more seats and with a Gross Vehicle Weight
Light Bus
of less than 7,500 kgs.
LV or Light Any vehicle with a gross vehicle weight, (GVW) less than 7,500 kg and having
Vehicle seven (7) seats or less.
Light Vehicle
A trailer with a Maximum Authorised Mass of less than 3,500 kgs
Trailer

LTA ROO Land Transport Authority

LTRC ROO Land Transport Risk Coordinator

LTSA ROO Land Transport Safety Advisor

Maximum Authorised Mass is the total design weight of the vehicle and/or trailer
MAM
including the load or cargo as prescribed by the manufacturer or regulatory body

The Minimum Safe Approach Distance is the minimum allowable distance

Minimum Safe
between the highest point of a load or vehicle and an overhead power line when
Approach
passing underneath. The distance is dependent on voltage rating of the overhead
Distance
power line.
OEM Original Equipment Manufacturer
OPF Oilfield Protection Force
QRF Quick Response Force
Retro
Material with the ability to reflect most of the light back to the source, making it
Reflective
more visible.
Markings
ROO Rumaila Operating Organisation

ROO DST Rumaila Driver Safety Training

The ROO Driving Safety Passport authorises the driver to operate a vehicle (or
ROO Driving
SPMPE) and can only be obtained after satisfactorily completing the Rumaila
Safety
Introduction to Driving Course (RIDC) specific to the particular class or type of
Passport
vehicle they will be operating.
ROO Part of the Rumaila Driver Safety Training, it is the course which drivers must
Refresher complete annually to renew their ROO Driving Safety Passport and retain
Course authorisation to operate the vehicle.
Part of the Rumaila Driver Safety Training, it is the course which drivers must
ROO
complete following being reported for a violation. The course is designed to close
Remedial
any gaps in the driver’s competency and retain authorisation to operate the
Course
vehicle.

SCCC Security Command & Control Centre

SDS Safety Data Sheet

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Procedure for Vehicle and Mobile Equipment Operations
Self-Propelled Mobile Plant and Equipment whose purpose is other than the
SPMPE
transportation of personnel
SPMPE
Operates self-propelled plant machinery
Operator
Stanchion An upright pole fixed to the side of a vehicle for lateral restraint.
STP Set The Pace - this is the pace, or lead, vehicle in the move
Sub-
A company or individual performing work or providing services to a Contractor
Contractor
An unpowered vehicle designed to be towed by another, including Semi-Trailers,
Trailer
Drawbar Trailers and Tanks
Also referred to as Loaded Vehicle Height is the overall height of the vehicle when
Transported or
loaded, measured at the highest point of the load or vehicle body, whichever is
Loaded Height
higher.
Loaded The overall length of the vehicle when loaded, measured from the front of the
Vehicle vehicle or combination to the rearmost point of the load or vehicle whichever is
Length greater.
A locking device with a rotating head that is used to engage a
Twist Lock
corner casting of specially designed load containers.
Unladen Weight refers to the weight of a vehicle or combination of vehicle and
ULW
trailer when empty or not loaded

UXO Unexploded ordinance or minefields

Shall apply to any car, truck, bus, SPMPE or equipment which is driven or used
Vehicle
for transportation.
Vehicle
The maximum weight that can be carried determined by the manufacturer
Payload Limits
Vehicles fitted
Any vehicle which has been fitted with ballistic protection by an authorised
with Ballistic
armouring agent.
Protection
Wheel Nut
Fitted to heavy vehicles and trailers to provide a visual prompt to a potentially
Position
loose wheel nut.
Indicators

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Procedure for Vehicle and Mobile Equipment Operations
2. SEATBELTS

Seatbelts
Wear a seatbelt at all times in a moving vehicle.

Drivers and all passengers should always wear a seat belt while in a moving vehicle.
A seat belt protects you from injury in the event of an incident while driving and keeps
you safe.
Wearing seat belts includes safety belts in (rental) cars, taxis, (mini) buses, trucks,
cranes, or forklift trucks, and involves persons in moving vehicles when engaged in
company business.

Drivers and passengers shall:

• Always use a seat belt.*
• Check that your seat belt works properly.
• Keep your seat belt properly fastened while in a moving vehicle.
• Check that everyone in the vehicle is wearing a seat belt properly before starting to drive.
• Intervene when fellow passengers are not wearing seat belts properly.

Supervisors shall:
• Ensure all vehicles are fitted with seat belts*.
• Ensure the functionality of the seatbelt is inspected in accordance with manufacturers’
recommendation where a vehicle has been involved in a Motor Vehicle Crash (MVC)
resulting in seatbelt retraction, as the functionality of the seatbelt might be compromised.

* All new or used vehicles entering service from 1st January 2018 shall be fitted with 3 Point
Inertia Reel Type Seat Belts. For existing vehicles which entered service prior to 1st January
2018, 3 Point Inertia Reel Type Seat Belts shall be fitted for all front seat passengers and
are recommended on all other seats, although 2 Point Lap Belts as a minimum are
acceptable. The use of 2 Point Lap Belts on existing vehicles shall be allowed until 1st
January 2025 or until contract expiry date whichever is sooner

All seat belts shall be approved by the vehicle or bus body manufacturer for the type of
vehicle or seat configuration being used.

Please also refer to:

Procedure for Vehicle Standards and Specifications ROO-ALL-HS-PRO-00124

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Procedure for Vehicle and Mobile Equipment Operations
3. DISTRACTED DRIVING AND SPEED

Distracted driving and speed

Do not use your phone while driving and do not exceed
speed limits.

Drivers should not operate a vehicle when using a mobile phone or while being
distracted from the task of driving.
Drivers should not exceed the speed limit or operate the vehicle in excess of a safe
speed for the prevailing road and/or operating conditions.
Using a mobile phone while driving increases the risk of losing control of a vehicle.

Drivers shall:
• Not use a mobile phone or pager, send or read a text message, or use a two-way radio
while operating a vehicle.
• Focus attention on driving and avoid being distracted by other tasks or activities.
• Find a safe place to pull over, if it is necessary to perform a non-driving task which could
lead
to a distraction such as adjusting a satellite navigation device.
• Use any in-vehicle technology (vehicle dashboard) sensibly, to avoid distraction.

Passengers shall:
• Intervene if a driver is using a mobile phone or is otherwise distracted whilst operating a
moving vehicle.
• Not distract the driver whilst he is driving

Supervisors shall:
• Ensure all drivers and passengers are aware of the policies and rules regarding mobile
phones and distracted driving.

DRIVER-RELATED PRACTICES
A dispensation is given for the use of two-way radios as part of radio-controlled traffic
management, convoy management or for use during emergency situations. Radio use in
these circumstances is to be kept to the minimum necessary to communicate and control the
hazards and risks of the journey being undertaken.

While driving, do not exceed speed limits - Speeding increases the risk of losing
control of your vehicle.

Drivers shall:
• Stay at or below the maximum allowable speed for the road they are driving on as
indicated by road signs or journey management instructions.
• Stay at or below the maximum allowable speed for the vehicle they are driving.
• Adjust their speed to the prevailing conditions.

Passengers shall:
• Intervene,when safe to do so, if a driver is exceeding the maximum allowable speed.
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Procedure for Vehicle and Mobile Equipment Operations

Supervisors shall:
• Ensure all drivers are aware of the policies and rules regarding speed.
• Check that drivers are operating within permitted speed limits through the use of IVMS.

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Procedure for Vehicle and Mobile Equipment Operations
4. DRIVER COMPETENCY

Driver Competency
Only operate a vehicle if appropriately licensed, trained and
qualified to do so safely.

Driver skills, knowledge and behaviours have a significant impact on driving safety.
Drivers should be appropriately licensed, trained, and qualified to operate the vehicle
safely.

Drivers shall:
• Have in their possession a valid driving licence (issued by a relevant public authority) for
the class of vehicle being operated.
• Have completed ROO Driving Safety Training and have in their possession a valid, in
date ROO Driving Safety Passport.
• Ensure they operate their plant or equipment in a safe manner and conformant to the
manufacturer’s recommended practice.
• Immediately report all accidents and incidents to their supervisor, the ROO SCCC and a
member of the HSE team
• Complete a Daily Pre-Task Inspection and report any defects or unsafe conditions to their
supervisor.
• Carry out a 360° walk around their plant or equipment before moving off, to ensure there
are no people in close proximity to the vehicle.
• Always use a banksman when reversing or manoeuvring.

Supervisors shall:
• Ensure a pre-hire driver screening and assessment process is in place to confirm that
drivers are trained and competent with all aspects of the safe operation for the particular
equipment in use.
• Ensure all drivers have completed ROO Driving Safety Training and have in their
possession a valid, in date ROO Driving Safety Passport.
• Ensure all drivers attend ROO Driving Safety Training (Refresher) every year following
initial training, and, where appropriate (Remedial), more frequently based on drivers’
performance and risk exposure.
• Ensure that drivers have been made aware of approved routes and any potential hazards
which may exist.

Persons responsible for the management of SPMPE operations shall:

• Ensure that all plant and equipment operators are trained in the safe movement of plant
and equipment between work locations.
• Employ a formal process to assess competency for the type of plant or equipment they
are operating.
• Maintain training records which include details of assessments and any additional training
provided.

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Procedure for Vehicle and Mobile Equipment Operations
• Ensure that all plant and equipment operators are trained in the safe movement of plant
and equipment between work locations.
• Ensure that operators have been made aware of approved routes and any potential
hazards which may exist.

DRIVER SAFETY TRAINING – MANDATORY REQUIREMENTS

Rumaila Operating Organisation requires all drivers to be in possession of a valid ROO Driving
Safety Passport for the class or type of vehicle they are operating.
The ROO Driving Safety Passport authorises the driver to operate a vehicle (or SPMPE) and
can only be obtained after satisfactorily completing the Rumaila Introduction to Driving Course
(RIDC) specific to the particular class or type of vehicle they will be operating.

To keep the ROO Driving Safety Passport valid, the driver must attend a Refresher Course
annually where their skills will be assessed and feedback provided for improvement. Drivers
will also be provided additional defensive driver training utilising sate of the art Electronic
Driving Simulators. Use of the Simulators allows drivers to practice manoeuvres and improve
skills in a realistic environment without placing them in harm’s way.

Drivers may occasionally be required to attend Remedial Training following being reported for
a violation. The Remedial Training is designed to close any gaps in the driver’s competency,
reinforce the need to drive within the safe limits and retain authorisation to operate the vehicle.

Contractors shall complete the Contractor Fleet and Driver Profile Report (Appendix A)
and provide this electronically to the ROO HSE Land Transport Authority no later than the 4th
day of the following month.

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Procedure for Vehicle and Mobile Equipment Operations
5. DRIVER FITNESS/DUTY, DRIVING AND REST HOURS

Driver fitness/duty, driving and rest hours

Only operate a vehicle if fully alert and fit–to–drive.

Drivers should be fit-to-drive and be fully alert while operating a vehicle. Drivers
should be
assessed/screened to ensure they are fit to work/drive and able to operate a vehicle
safely.
All persons employed as drivers and persons regularly driving on company business
to undertake a Driver Fitness Medical assessment* to ensure that they have the
functional capacity to operate a vehicle safely.

Drivers shall:
• Only operate a vehicle if appropriately rested and alert.
• Not exceed driving and duty hours as set out below.
• Take prescribed rest breaks as set out below.
• Exercise their right to refuse to drive if they feel that they are not fully rested and alert.
• Undertake a Driver Fitness Medical assessment* before commencing to drive on
company business and thereafter at least once every two years.
• Advise their supervisor or person in charge if they have or develop a disability or
condition that could prevent them from driving safely.

Supervisors shall:
• Provide drivers with effective information on how to identify driver fatigue and alertness
problems, and the means of dealing with them.
• Monitor and ensure that driving and duty hours as set out below, are adhered to by all
drivers and are considered when preparing Journey Management Plans.

* Driver Fitness Medical assessment, also referred to as a fitness-to-drive capability

screening: An assessment undertaken by a certified health professional, with specific focus
on the functional ability to safely drive a vehicle, shall contain as a minimum:

• Assessment of visual acuity, depth perception and visual fields;

• Assessment of their risk factors for sleep disorder;
• Pass an Alcohol and drug test;
• Assessment of mobility problems;
• Assessment of cardiovascular risk (blood pressure, pulse, heart conditions etc.); and
• Assessment of any other condition that may interfere permanently or temporarily with
the individual being able to control the vehicle.

Driving and Duty Hours

The following maximum working and driving hours shall apply to all drivers and operators on
Rumaila business.

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Procedure for Vehicle and Mobile Equipment Operations
It is recognised however, that it may be impractical to strictly follow these standards in all
cases and as such deviations may only be authorised by the Line Manager or Transport
Manager, following the completion of a risk assessment. Drivers or operators required to
operate in excess of their maximum daily hours are only to do so to complete essential work
and these occurrences are to be kept to an extreme minimum.

Maximum length of a shift 12 hours

Minimum unbroken rest after a full shift 12 hours

Minimum unbroken rest during any 24 hrs period 8 hours

Maximum time driving without a break 3 hours

Minimum break after 3 hrs driving should be ½ hour

Minimum recommended time off per week is 1 full day

Driving During the Holy Month of Ramadan

The Holy month of Ramadan will be advised prior to the date. During this time, Muslims fast
and keep different daily timetables (change in sleep pattern). There are several important
points to remember which relate to personal driving safety.

Please also refer to:

Procedure for Journey Management Planning & Night Driving ROO-ALL-HS-PRO-00139
Guidance for Driving During the Holy Month of Ramadan

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Procedure for Vehicle and Mobile Equipment Operations
6. NO ALCOHOL OR DRUGS WHILE DRIVING

No alcohol or drugs while driving

Do not operate a vehicle while under the influence of
alcohol, drugs or narcotics, or whilst taking medication that
could impair ability to safely operate the vehicle.

Drivers should not operate a vehicle while under the influence of alcohol, drugs or
narcotics (including illicit substances), or whilst taking medication that could impair
their ability to safely operate the vehicle.

Drivers shall:
• Always inform the supervisor or the person in charge if taking medication that may have
an
• adverse effect on [driving] performance.
• If in doubt always check with their supervisor or the person in charge, who may seek
medical advice.
• Not use, keep, sell or distribute illegal drugs.
• Intervene if they see a case of alcohol or drugs abuse.

Supervisors shall:
• Only assign work to people who are fit to work.

Please also refer to:

Procedure for Vehicle and Mobile Equipment Operations ROO-ALL-HS-PRO-00148
Guidance on Managing Fatigue

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Procedure for Vehicle and Mobile Equipment Operations
Appendix A – Contractor Fleet and Driver Profile Report

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Procedure for Vehicle and Mobile Equipment Operations
Appendix B - Contractor Fleet and Driver Profile Report – Guidance Notes

The above forms can be obtained by contacting the ROO HSE Land Transport Authority on
[email protected]

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