Name: Pradeep VG

Assisgnment No : 4

Date of Assignment: 03-11-2022

SCENARIO FOR DAILY ASSINGNMENTS THROUGHT OUT THE COURSE

You are a newly appointed health and safety advisor for a construction company.
You work in the head office, which is a two-storey office building, along with: - 20
other office-based workers who administer construction contracts. One of these
workers has impaired hearing; - an office-based contracts manager, who co-
ordinates construction work contracts and activities; - 20 mobile construction
workers, including an operations manager, who occasionally visit the office in their
vehicles.
The opening hours of the office are flexible depending on the needs of the work. The
contracts manager has a reputation for being irritable and unapproachable, is only
seen when arriving and leaving, and is occasionally abusive if interrupted.
The office building is in a business park away from main traffic routes. The office has
its own on-site car park, but spaces are sometimes limited. When all of the allocated
spaces are taken, some vehicles are parked across existing parked cars, blocking
them in and making it hazardous to manoeuvre. No one has assessed the risks in
the car park.
Recently, a near miss occurred in the car park, when a distracted construction
worker reversed their vehicle recklessly, narrowly missing a fellow construction
worker walking to their own vehicle parked opposite. As a result, there was an angry
exchange between the two of them.
You decided to talk informally with some of the workers. They described previous
near misses and minor collisions; with vehicles reversing out of allocated spaces into
other vehicles, and vehicles narrowly missing pedestrians. The workers said that
they would not report these because they were afraid of being blamed. Also, no one
listened to them or took any action. They also told you that there is no formal health
and safety discussion between workers and managers. In your role as a health and
safety advisor you would like to improve health and safety because you take your
responsibilities seriously and want to make the workplace safer for everyone.
You discuss the near miss and subsequent exchange with the two workers and the
operations manager. You ask for their opinions. The worker, who was almost struck
by the reversing car, suggested that it would be safer if everyone reversed into car
parking spaces. The operations manager was less helpful and said that there was
nothing to worry about, and that this has been happening for years, but no one had
ever been seriously hurt. The operations manager also said it was best for people to
sort it out themselves. Workers tell you that outside of daylight hours, lighting levels
in the car park are poor. Sometimes workers arrive and leave when it is dark.
Floodlights are mounted on the office wall facing the car park. However, the
floodlights were not working at the time of the incident. Again, no one had reported
that these lights were not working.
You have decided to review the commitment the company has made to worker
health and safety. There seems to be no statement of general policy (statement of
intent) on health and safety. The policy is not displayed on noticeboards. You have
searched the company intranet and you cannot find this statement of general policy
anywhere. You have asked the contracts manager about this, who replied that the
safety policy is an important document and is only available if needed for third
parties. None of the workers know what a statement of general policy looks like. You
tell the contracts manager that the company is breaking health and safety law. Due
to the seriousness of the recent car park near miss and health and safety policy
issues, you insist that a health and safety committee meeting should be held as soon
as possible. You asked the contracts manager and the operations manager to
attend. Both managers agree, as the last health and safety committee meeting was
over a year ago.

Open Book Examination

Guidance to learners

This is an open book examination. It is not invigilated, and you are free to use any
learning resources to which you have access, eg your course notes (Text Books), or
the HSE website, etc.
By submitting your completed examination for marking, you are declaring it is entirely
your own work. Knowingly claiming work to be your own when it is someone else’s
work is malpractice, which carries severe penalties. This means that you must not
collaborate with or copy work from others. Neither should you ‘cut and paste’ blocks
of text from the Internet or other sources.
The examination begins with a realistic scenario to set the scene. You will then need
to complete a series of tasks based on this scenario. Each task will consist of one or
more questions. Your responses to most of these tasks should wholly, or partly, draw
on relevant information from the scenario. The task will clearly state the extent to
which this is required.
The marks available are shown in brackets to the right of each question, or part of
each question. This will help guide you to the amount of information required in your
response. In general, one mark is given for each correct technical point that is clearly
demonstrated.
Single word answers or lists are unlikely to gain marks as this would not normally be
enough to show understanding or a connection with the scenario. Avoid writing too
little as this will make it difficult for the Examiner to award marks.

Actual Examination
(Please do not consider the below mentioned instructions when doing the
assignments given in the class; but will be applicable in your actual
examination conducted by NEBOSH)

The examination will take you approximately 4 hours to complete.

This includes reading, researching, and completing the tasks.
You are not expected to write not more than 3 000 words in total.
Try to distribute your time and word count proportionately across all tasks.
It is recommended that you use the available answer template. /
Please attempt ALL tasks.
You will receive further instructions on how to submit your assessment.
Question1:
How could you improve consultation with the work force in the organisation

The consultation process need not be difficult. It can be broken down into the key
steps described below.

Planning
To better facilitate the consultation process, employers should take time to
effectively plan both the consultation and evaluation processes. Planning may
include the identification of issues, stakeholders, intend, goals and objectives, and
the determination of resources and consultation methods.

Undertaking consultation
This should be done in line with the aims and methods identified in the planning
process. A consultation plan will also be useful in guiding this process.

Response and implementation

Effective consultation needs to have a free flow of two-way communication
between the operator and workers (or worker representatives), and include the
provision of feedback.

Monitoring and evaluation

Ongoing monitoring throughout the consultation will help to ensure it is being
conducted according to the aims, objectives and methods outlined in the
consultation plan. An evaluation at the end of the process will also help determine
the effectiveness of consultation and can be used as lessons for future
consultation processes.

Type your answer in this box

the safety representatives and safety committees regulations 1977 (as

amended); the health and safety (consultation with employees) regulations 1996
(as amended).  these regulation are will be applicable to the various industries.
consultation is essential to develop safe working environment. controlling risk,
hse policy implementation as a team work.
in order to improve consultation within the organization in workplace tool box
talks must be conducted every day to discuss the health safety matters and safe
methods of work for different tasks and activities or any issues from workers. 
direct consultation can be implemented with the workers in urgent safety matters
this can be done as and when there is necessity and workers can directly consult
with the mangers or hse officer.
weekly safety meetings can also be held at site office by the hse officer or
managers to ensure unsafe act is not occurring or any near misses reported this
will also encourage worker to report incidents and will boost their morale.
monthly committee must take place to discuss the occupational health & safety,
regular performance and training reviews in relation to safe working condition on
site.
safety survey meeting can also help in order to correct wrong working methods
and use of equipment intervene on site.
looking at the current poor hse system on site management must implement all
the above consultation method in order to ensure the safety of workers and
develop healthy and safety working environment. 

Question2:
What formal meeting could you plan that are likely to help improve consultation in
this work space
 Type your answer in this box

Question3
Reference

Referenc Question 1
e
You used 1. Course note: Unit IG1: Management of Health and Safety.
in Publisher RRC International (2020 specification)
answerin 2. https://www.ilo.org/global/topics/labour-administration-
g the inspection/resources-library/publications/guide-for-labour-
questions inspectors/vehicles-in-the-workplace/lang--en/index.htm
3. https://www.hse.gov.uk/workplacetransport/vehicles/
safevehicles.htm

Question 2

1. Course note: Unit IG1: Management of Health and Safety.

Publisher RRC International (2020 specification)
2.
3.

Question 3

1. Course note: Unit IG1: Management of Health and Safety.

 Publisher RRC International (2020 specification)
2.
3.
Question 4

1. Course note: Unit IG1: Management of Health and Safety.

Publisher RRC International (2020 specification)
2.
3.