SAP ® Materials Management Cheat

a Sheet
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PURCHASING
ME11/ME12/ME13 ME51N/ME52N/ME53N ME21N/ME22N/ME23N ME54N Use ME59N to turn
Create/Change/Display Create/Change/Display Create/Change/Display Release PReqs into POs
XK01/XK02/XK03 Info Record – contains Purchase Requisition – a Purchase Order – instructions from Purchase Requisition. automatically. Flagged
Create/Change/Display information about a request to procure a certain the purchasing organization to a Automatic PO creation
vendor on different levels: specific material and the quantity of a material or vendor to supply a material or service. ME29N option in Purchasing
General, Company Code and vendor supplying it. service from a vendor. With the same transaction Stock Release view in material master.
Purchasing organization. Transfer Orders can be created. Purchase order.

Reports ME5A ME2L ME80RN

Purchase
Requisition Analysis.
Purchase
Order Analysis.
General
analysis.
MATERIAL MASTER

Use MEMASSRQ to make mass changes to PReqs. MM01/MM02/MM03 Batch management MM04
Create/Change/Display Display changes – track
Turn on Source Determination to have SAP help material master – use to MSC1N/MSC2N/MSC3N
who made changes to
with finding the best vendor for the item. create new materials/views, Create/Change/Display Batch. material and when.
extend materials to other Flag Batch Management in
plants/storage locations/sales material master to manage MM17
orgs/distribution channels. materials in batches.
Material mass maintenance.
Reports MM60 ME0M MM06
INVENTORY MANAGEMENT Materials list. Source list for material. Flag for deletion.

MI01/MI02/MI03 MI20 MI07 MI04/MI05/MI06 Posting Blok

Create/Change/Display Inventory Post the differences – Generates Enter/Change/Display
physical inventory documents material and accounting Set posting block flag to predict any goods movement
Difference list. inventory count.
– used during inventory document, which further can be of materials listed. Set Freeze Book Inventory to take a
counts, vendor/customer checked in MB03, MIGO or snapshot of current stock situation and proceed with
stocks reconciliation. mentioned below reports. comparison using this stock.

MIGO MB02/MB03 MB90 MB21/MB22/MB23

Reports
Goods movement – Post Change/Display Output from goods Create/Change/Display
Goods Receipt to PO, Material movement – print/send reservation – Reservations can MB51 MB52 MB5B MB5T MMBE
Inbound Delivery, perform document. the documents generated be created automatically, for Material Warehouse Stock for Stock in Stock
Transfer postings, post by goods movement. example when goods issue for Document list. stock. posting date. transit. Overview.
Goods Issue. sales order is created.
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LOGISTICS INVOICE VERIFICATION Use option GR based Invoice verification on one of the levels: Vendor master,
Inforecord, PO in order to post invoices only for those PO’s for which the GR is posted:

MIRO MIR7 MR8M

Enter Invoice. Post Incoming invoice, Park Invoice. Often used when invoices are created via interface from Cancel Invoice Document.
Credit/Debit memo for PO or inbound delivery. external system to check the document and add necessary details. Please enter reversal reason.

Reports
FBL1N MIR4 MIR5 MIR6
MR11
Display/Change line items – Displays Display Invoice Display list of Invoice
Maintain GR/IR Document.
invoices with document and payment Invoice Documents. Overview.
Clearing Account.
statuses. Has the option of mass processing.

MATERIAL REQUIREMENT PLANNING

MD01
MD04
Total Planning Online – Run MRP MY NOTES
Stock/Requirement list shows current stock status.
for all products on plant level.
MDBT ME01/ME03/ME04
Total Planning as background job - Run MRP Maintain/Display/Change Source list for
for all products on plant level in background. single material/plant. Use Generation option
to use historical data for entries creation.
MD03
Run MRP for single item (material/plant level). ME05/ME06/ME07
Generate source (mass entry option).
Enter relevant info in material master MRP 1 view (e.g.
Reorder Point Planning, Forecast-based planning,
Time-phased material planning). If you don't want to run Reports
MRP on the material then MRP type "ND" can be
maintained in the material master. CO09 MD06 MD07
Enter Scheduling indicator "2" to do lead Availability Collective Stock/Requirements
time scheduling and consider routing times overview. display of Collective
to calculate planned order dates. MRP list. display.
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MASTER DATA
XD04 XD05 VK11/VK12/VK13 VB01/VB02/VB03 VB11/VB12/VB13
Display change Used to block Customer Create/Change/ Create/Change/Display Listing/Exclusion. Use to Create/Change/Display
XD01/XD02/XD03 documents – on different levels: Display Conditions, restrict customer’s buying choice. If materials Material determination –
Create/Change/Display Track the changes Global or Sales Areas. i.e. price conditions, are on the exclusion list, customer cannot buy Manage materials
customer. Data can be entered on for customer discounts, etc. them. If listing is used, customer can buy substitutions. If Product A
the different levels e.g. Company master. materials only from Listing list. Possible to set is not in stock, substitute
code level, Sales Area level. by customer group and material group. with Product B.

VD51/VD52/VD53 CS61/CS62/CS63
Create/Change/Display Create/Change/Display Sales Order Bill of
Customer-Material master record, Material. Use to create make-to-order CREDIT MANAGEMENT
e.g. customer material number production of products according to the
determination in Sales Order. requirements of customers. FD32/FD33
Change/Display Customer credit management.
Reports VD59 VCUST V/LD Use to set up credit limits, credit horizon, risk
Reports
List Customer- Customer Pricing categories per customers/credit control areas,
check payment history, status. VKM1
Material-Info. list. reports.
Blocked SD Documents.
F.34
Mass Change Customer Credit Management.
VKM2
VKM4 Released SD Documents.
SALES Use to release blocked SD Document.

VA41/VA42/VA43 VA11/VA12/VA13 VA21/VA22/VA23 VA01/VA02/VA03 Sales Orders.

Create/Change/Display When creating
Create/Change/Display Inquiry. Create/Change/Display Create/Change/ Credit and Debit memo
Contract. Sales Order credit/debit memo
Initial sales activities can be Quotation. Created as a Display Order. With requests, i.e. price corrections,
can be created with the request, create
created in the form of inquiry, e.g. response to customer’s inquiry. this transaction you mistakes, rebates.
reference to a contract. documents with
customer is asking for a specific Quotation has validity period. can create.
Returns & Consignments. reference.
product, price or availability.

Reports
VA51/VA52/VA53 CO09 VBO1/VBO2/VBO3 VB(D
Create/Change/Display Stock availability overview. To check Create/Change/Display Extend Rebate agreement. VA15 VA25 VA05N VA45
Item proposal. Manage the the availability of special stock, please rebate agreement. Use to extend the validity
list of materials and order tag the corresponding radio button. date of the existing rebate Inquires Quotations List of Sales List of
quantities that can be agreement. list. list. Orders. Contracts.
copied into a sales order.
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BILLING
Reports

VF01/VF02/VF03 VF11 VBOF VF31 FBL5N VF05N VB(8

Create/Change/Display Cancel billing Update billing Issue billing Accounts Receivable. Used to List of Billing List Rebate
Billing document. document. documents. Data documents. Used to display billing documents per Documents. Agreements
Appropriate update after process outputs for account with document status Credit Management.
reversal reason rebate conditions billing documents (print (Cleared/opened items). Option
must be entered. are applied. forms, IDOC’s, etc.) of mass changing payment data.

SHIPPING AND TRANSPORTATION

MY NOTES
VL01N/VL02N/VL03N VL10
Create/Change/Display Outbound Delivery. After Collective processing of Documents due for
an outbound delivery is created, it can be packed delivery. Used for mass outbound delivery
via VL02N and Goods issue can be posted. creation. Log track the progress is available.

VL10B VL71 VT01N/VT02N/VT03N VT06

Collective processing for Stock Outbound Create/Change/Display Shipment mass
Transfer Order. Use to mass create delivery Shipment. changes.
outbound deliveries for STO. output.

VLPOD
Change document. Use to process proof of delivery in order to proceed further with billing creation. If Proof of Delivery is
configured in customer master, the invoice cannot be issued until the customer confirms the goods are received.

Reports
VL06O VT11 VT12 VT14
Outbound delivery Transportation Shipment Utilization
monitor. Planning List. completion list. list.
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GENERAL LEDGER MASTER DATA

ACCOUNTS PAYABLE
Create GL Account in Chart of Accounts first
DOCUMENT POSTING before creating for Company Code level. DOCUMENT ENTRY
FSP0 Data: General information:
FB01/FB02/FB03 FB08 F-03 Create/Edit account in account number, FB01/FB02/FB03 FB65 F110
Post/Change/Display document Reverse document Clearing. Clear Chart of Accounts. description, type, group.
Post/Change/Display Credit Memo. Payment run.
Use existing doc as reference Enter reversal reason: open items document. Process documents
for new one. manually. FS00 Data: Account control, that should be paid.
Create/Edit account in management, entry control,
Company Code. bank details, interest
calculation, tax category. FB60 FB10 F-53
FB50 F.80 F-13
Enter vendor invoice. Document Fast Post outgoing
Enter G/L Account Document. Mass reversal. Automatic Transaction allows to park entry. Post simple payment (manual
Direct posting to G/L account. Use to reverse clearing using REPORTS and edit document. document quickly. posting).
Parked doc doesn’t affect to the list of defined
G/L account balances. Used as documents. clearing rules.
FBL3N/FAGLL03 S_ALR_87012284 F-03 F.07 F-44
draft without complete data.
Display line items. Financial statements. Reconciliation. Carry out Balance Carryforward. Clear vendor.
extended reconciliation within Use as a part of
FAGL_FC_VAL OB08 FBCJ FS10N/FAGLB03 Financial Accounting as part of year-end closing.
Display balances with drill down. G/L month-end closing.
Foreign currency Currency exchange Cash
valuation of open items. rate entry. journal. Note: FAGL* transaction is relevant for New
General Ledger only.
MASTER DATA
Maintain 2 levels in master data:

FK01/FK02/FK03 FK05 FK06

Create/Change/Display Block /Unblock vendor Mark vendor
BANK ACCOUNTING MASTER DATA Vendor Master Data. in accounting. for deletion.

FI01/FI02/FI03 FI06 FI04 Maintain 2 levels in master data: i.e. i.e. accounting information, payment
DOCUMENT ENTRY AND Create/Change/Display Mark for deletion Display changes to
address, control and payment transactions. information, dunning/correspondence.
TRANSACTIONS Bank master data. bank master data. bank master data.

F-47 FEBAN REPORTS

Down payment request.
Use to create outgoing
Bank statement post
processing. Use to post
REPORTS FK10N S_ALR_87012078
payment request. statement items manually. Display balances. Show Credit and Due Date Analysis for
S_P00_07000008 Debit turnover with drill-down function. Open Items. Payment forecast.
F110 S_PL0_09000467 Display of bank changes.
Payment Run. Create Convert with DME S_ALR_87012086 FBL1N
a payment run to Engine. Convert bank RFZALI20 Vendor List for displaying Display/Change open items.
process payments statements applicable vendor master data.
Payment list. Use to display payments created by payment run.
integrated with for posting layout.
external bank system.
F110 S_P99_41000099
FF_5 Payment program. Display payment lists/logs via the menu Edit-> Payment List to display all invoices due for payment and
Import bank statement file. Parameters/Proposal/Payment. all items which are not marked for payment.
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ASSET ACCOUNTING MANUAL VALUE

CORRECTION: MASTER DATA
ABAVN
ABZU
Asset Retirement
Write-up posting to
DOCUMENT POSTINGS reduce accumulated
by scrapping. AS01/AS02/AS03
depreciation. Create/Edit/Display
asset

ACQUISITIONS: CAPITALIZE ASSET TRANSFERS: RETIREMENTS: AS11/AS12/AS13 AS05/AS06 AW01N

ABZON ASSET UNDER AIAB Create/Edit/Display Lock/Delete Asset Asset Explorer to display and
CONSTRUCTION: ABUMN F-92
Acquisition with automatic Distribute sub-asset analyze asset values
2-STEP Transfer within a Asset sale to a
offsetting entry. Asset PROCESS: line items. Company Code. customer.
acquisition against G/L
clearing account.

REPORTS
F-90 AIBU ABT1N ABAON ABAA
Direct acquisition Settle cost to Intercompany Asset Asset Sale without Unplanned Depreciation.
from a vendor. final asset. Transfer between 2 customer to a Post additional AR01 S_ALR_87011990 S_ALR_87012048
Company Codes. clearing account. depreciation to asset. Asset Balances to Asset History Sheet. Most Asset Transactions to
display the values important and display all individual
ABZP of all assets in a comprehensive asset report transactions in a fiscal
depreciation area. in roll-forward format. year by asset.
Acquisition from
affiliated company.

ACCOUNTS RECEIVABLE MASTER DATA

Maintain 2 levels in master data: MY NOTES
FD01/FD02/FD03
DOCUMENT ENTRY
Create/Change/Display i.e. accounting
Customer Master Data. Maintain i.e. address, control and information, payment
2 levels in master data: payment transactions. information, dunning/
FB01/FB02/FB03 FB75 F-32 correspondence.
Post/Change/Display Credit Memo. Clear customer. FD05 FD06
document. Block /Unblock customer Mark customer
in accounting. for deletion.

FV70 FV75 FB70

Park/Edit Invoice. Credit memo parking. Invoice. REPORTS
FD10N FBL5N FD11
F150 Display balances. Display/Change Customer Analysis, i.e.
Dunning. Process overdue payments according to contract terms and notify Debit-credit turnovers Line items. account balance, sales,
customer via dunning letter. with drill-down function. open items, etc.
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PROFITABILITY ANALYSIS MASTER DATA

COST ELEMENT & COST
CENTER ACCOUNTING
KES1/KES2 KES3
PLANNING Change/Display Define Characteristic
PLANNING
Characteristic values. hierarchy. Use the
Used as target fields hierarchy to define
in derivation. complete derivation. KP04 KP46/KP47 KSVB
KEPM KEUB KEGB KO9E
Edit planning Execute plan Indirect activity Settle KEDE KE41/KE42/KE43 Set Planner Profile. Change/Display Statistical Execute Plan
data. assessment. allocation. order plan. You can define your key figures. Statistical Distribution. Use to
Maintain Derivation rules. Create/Change/Display own planning rules. key figures planning. distribute primary costs.
Use this transaction to Condition Records/Prices.
define your own Use to create conditions
derivation rules. are relevant for CO-PA. KSUB KSCB
ACTUAL POSTINGS Execute Plan Assessment. Distribute costs Execute Plan Indirect Activity Allocation.
KEPC from primary objects to secondary. Calculation per period and version.
KE26 KE27/KE29N Assign costing keys to Any Characteristics.
Repost accounting
document. Repost
Execute/ History list
Periodic Valuation.
ACTUAL POSTINGS
documents with new data. REPORTS
KB11N/KB13N/KB14N KB41N/KB43N KSC5
KE24 KE25 Enter/Display/Reverse Enter/Display Manual Activity allocation cycle.
KE21N/KE24 Manual reposting of Indirect activity allocation
reposting of Revenues.
Create/Display line items. List of documents per selected parameters. Display Line Display Line primary costs. automatically assigns activity
Item List Actual. Item List Plan. quantities in plan and actual.

KSII KSV5 KSU5 KSS2

Actual activity Execute actual Execute actual Cost splitting. Split the
price calculation, distribution. assessment. actual cost posted to
i.e. Total actual Use to Distribute costs from the cost center for
PRODUCT COSTING cost/Actual
activity quantity.
distribute
primary costs.
primary objects to
secondary.
actual activity price
calculation.

MASTER DATA
DOCUMENT ENTRY MASTER DATA
CKAPP01
Display materials to be costed. KS01/KS02/KS03 OKEON KL01/KL02/KL03
Create/Change/Display Change Standard Create/Change/Display Activity
CK74N/CK75N/CK76N CK11N/CK13N/CK33 Cost center. hierarchy of Cost Centers. type. Classify activities to be
Create/Change/Display Create/Display/Compare REPORTS performed by a cost center.
Additive cost. Additive Cost estimate with
cost estimation. quantity structure. KA01/KA02/KA03 KK01/KK02/KK03
S_ALR_870999030 S_ALR_870999031 Create/Change/Display Cost element. Statistical key figures. Use as an
CKUC Result of Costing Run. Price vs Cost Estimate. Cost elements should be assigned to allocation base for periodic
Cost estimate without quantity structure. Multilevel costing. G/L expense accounts. allocations and for analysis purposes.
Costing without quantity structure. Does not search for
routing and bill of material. CK86_99
Cost multilevel BOM. Detailed costing report of a REPORTS
particular material number that has a BOM.
CK40N KSB5N KSBL KSBB
Edit Costing run. CK80_99 Actual Cost Cost Centers: Application Tree Report Selection CCA.
Cost components. Documents. Planning overview. Use to configure reporting tree.
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PROFIT CENTER ACCOUNTING MASTER DATA

PLANNING ACTUAL POSTINGS KE51/KE52/KE53 KCH1/ KCH2/ KCH3

Create/Change/Display Profit center. Creation/Changing/Display
Profit Center must be activated via button. of Profit Center Groups.
7KEP 7KE5/7KE6 9KE0/9KE9 9KE5/9KE6
Set planner profile. Change/Display Enter/Display Profit Enter/Display Statistical
Include your parameters Statistical Key Figures. Center document. Use for Key Figures. KK01/KK02/KK03
for planning. Set up Statistical Key direct PCA postings. Create/Chang/Display Statistical Key Figures. Use to analyze information, i.e.:
Figures for reporting
and analysis purposes. Sales per employee. Personnel costs per employee

7KE1/7KE2 4KEB 3KE5/4KE5 2KES

Change/Display Distributions. Distribute Assessment/Distribution. Balance Carryforward.
REPORTS
Cost/Revenues. Costs and primary costs between Perform closing activities. Transfer other balances
revenues characteristics. elements. to PCA. KE5T KE5Z KE5Y
Compare G/L Accounts Profit Center: Profit center:
7KE3/7KE4 3KEB 1KEK FI <-> EC-PCA. Use to Actual Line Items. Plan Line Items.
Change/Display Balance Assessments. Transfer Transferring Payables/Receivables. Generate PCA line item compare G/L Accounts List of documents List of documents
sheet accounts. Plan primary costs/revenues to documents equal to the total of each GL account balance of in FI with Profit Center were posted as were posted as
inventories characteristics. the secondary elements. AR/AP reconciliation accounts, split by profit center. Accounting. actual values. plan values.

INTERNAL ORDERS
MASTER DATA MY NOTES

DOCUMENT ENTRY
KO01/KO02/KO03
Create/Change/Display Internal order.
KO12/KO13 KSWB To create an order specify order type
Change/Display Execute Plan
Overall values. periodic reposting.
REPORTS
KGP2 KO9E
Plan Overhead Allocation. Use Planned Settlement. Plan KSB5 KOK5
to calculate overhead per order. values order settlement.
Display Actual Cost Master data list
Documents. for orders.
CPUA KO88/KO8G
Plan Template Allocation. KABL KOB1
Individual/Collective order
Use to create Template settlement. Allocate costs Order: Planning overview. Orders. Actual
Allocation per order. of an internal order to one line items.
or more receivers
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NAVIGATION
Favorites Menu (user-created Add Delete Move Favorites
menu of favorite transactions) to Favorites from Favorites

Command field for entering Closed and Open Folders Page up, Page down
transactions. Use drop-down
to retrieve recently used Create New SAP session Create Desktop shortcut Settings Help
transactions. Opens in new window from active transaction Alt+F12
Transaction - Lowest level
Not case-sensitive of navigation, double-click to Find, Find Next
Example: /nfb01 or /nFB01 open, right-click for options.

Go to standard SAP Menu MENU ITEMS

(includes all modules/transactions)

Go to User Menu SU3 – User Profile SP02 – My Spool Requests SMX – My Job Overview
Back - F3 Cancel - F12 (contains only modules/
transactions assigned to you) Extras > Settings > Display Technical names
Exit - Shift + F3 System > User Profile > Own Data> Defaults > Output Device
Alt+F12 > Hard Copy (Print screen)

/o = Open “/o + T-code” Open t-code in new session

/n = New “/n + T-code” Exit current t-code, open new t-code
/nex – Close SAP no prompt /i - Close SAP with prompt
COMMON FUNCTIONS
Possible Entries - F4 Required Field

Display details of selection Change Data Delete selected row

Wildcard Search
Execute - F8 Display Data Add new row The asterisk (*) can be positioned at the
beginning, middle or end of key words.
Overview Item Create New item Print
Example:
Select all, Select Block, Searching for Customer ‘Port Authority’,
Expand All Create Copy of item the following entries can be made to
Deselect all
complete the search:
Using Layouts – Change, Port* *Authority* *Authority
Collapse All Select, Save
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BASIC SELECTION CRITERIA Variant functions available in SAP reporting screens

Import data to Selection Create a variant – Enter values

Add Dynamic Selection Criteria - Shift + F4 Criteria from Text file for selection criteria, then Save
as variant

Add Multiple selection Get a Variant – Select a variant to

be used as report criteria

Change a variant – Get a variant,

Maintain Selection = > < not equal etc. make selection changes, Save as
variant again

Delete a variant –
Upload values from Clipboard Choose/Change selection options Select Goto > Variants > Delete in SAP menu

COMMON REPORTING FUNCTIONS

MY NOTES
Sorting Report Data Rank report data by values Downloading report
Ascending / Descending in a selected column to a local file

Add Total to Change the Send Report

selected column Analysis Currency via email

View the report Save report in

Add Subtotals
drilldown structure Excel format

Create a filter, Switch the value of Save report in

Delete a filter a drill down level Word format

Customize user Run report in Background mode:

Create graph
drill downs Program > Execute in Background