100% found this document useful (1 vote)
111 views

MIDTERM Module in English For Specific Purposes

The document provides information about business correspondence procedures including meeting procedures, application letters, and video applications. It discusses meeting notice requirements, agendas, the chairperson's role, quorums, motions and resolutions, amending motions, special resolutions, and voting methods. Sample procedures are given for putting forward and voting on motions, as well as requirements for ordinary and special resolutions.

Uploaded by

Ariel Billeran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
100% found this document useful (1 vote)
111 views

MIDTERM Module in English For Specific Purposes

The document provides information about business correspondence procedures including meeting procedures, application letters, and video applications. It discusses meeting notice requirements, agendas, the chairperson's role, quorums, motions and resolutions, amending motions, special resolutions, and voting methods. Sample procedures are given for putting forward and voting on motions, as well as requirements for ordinary and special resolutions.

Uploaded by

Ariel Billeran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 18

e

ENGLISH FOR
SPECIFIC PURPOSES

MIDTERM MODULE
BUSINESS CORRESPONDENCES

JOSEPINO B. MALVAS, LPT, MEd


09462128235 | FB: Josepino Malvas
Email: [email protected]

Fellowship Baptist College - Self-learning Modules 1


MODULE 1
BUSINESS CORRESPONDENCES
MOST ESSENTIAL LEARNING OUTCOMES
At the end of this module, the learners are expected to:
 Explain meeting procedures
 Illustrate the standard format for a cover letter or application letter
 Provide sample of an application letter for teachers
 Present standards on what must be in a video application

CHRISTIAN PERSPECTIVE

“Rejoice in hope, be patient in tribulation, be constant in prayer.”


-Romans 12:12

INTRODUCTION

Writing is a skill. We cannot reach the expert stage of writing effective business letters, like an
application letter, without starting from crappy ones. Thus, it is always suggested that we start
experimenting with letters in different types, formats, and styles. Also, writing personally instead
of plagiarizing letter samples from the web or commissioning others helps much in developing this
professional skill.

SUBJECT MATTER DISCUSSION

MEETING PROCEDURES
General requirements for a meeting
All formal meetings must be properly convened in accordance with the association’s rules. All members
must be notified of:
1. the type of meeting being held;
2. the place, date and time of the meeting; and
3. the business to be considered at the meeting, including the full text of all motions or resolutions
that will be put to members at the meeting.

Before the meeting commences, it is important to confirm there is a quorum present and that it is
maintained during the meeting. A valid motion cannot be passed unless a quorum is achieved.

If there is a quorum, then all voting and passing of resolutions must be carried out in accordance with the
rules and recorded accurately in the minutes.

Notice and agenda of meeting


The notice of meeting informs the members when and where the meeting will be. The agenda informs
the members what is to be discussed and done at the meeting so that the members can decide:
 if they want to attend the meeting; and

Fellowship Baptist College - Self-learning Modules 2


 if they do not plan to attend in person, how to cast their proxy or postal vote (if allowed by the
rules).
The agenda commonly forms part of the notice or is attached to it so members receive all the necessary
details at once. Any reports should be sent out in advance to allow people time to read the documents
and where proxy or postal voting is allowed, it is suggested that the relevant forms or voting slips also be
sent at this time.

The time and manner for giving notice of a meeting is set out in the rules of the association, and must be
strictly adhered to. Inadequate notice may invalidate a meeting. All members who are entitled to attend a
meeting must be given proper notice in accordance with the rules.

A typical agenda briefly sets out what matters will be covered and in what order. If members are notified
of the business to be conducted at the meeting, then the meeting must be confined to dealing with those
particular matters. Any new agenda items raised during a meeting should be put on the agenda for the
next meeting. This allows members time to consider matters properly and avoids disadvantaging
members who are not in attendance at the meeting and therefore unaware the new business.

The role of the meeting chairperson


A proper meeting must have a chairperson to chair the proceedings. The chairperson is required to
control the meeting procedures and has the task of:

 ensuring proper notice was given and an agenda provided;


 checking (and usually signing) the minutes of previous meetings;
 ensuring the meeting gets through its business in the allocated time. This may involve limiting the
time members get to speak;
 dealing with the order of business;
 keeping order and facilitating discussion;
 ensuring everyone has an opportunity to speak. People who tend to dominate should be
managed so quieter members can also share their views;
 receiving motions, putting them to the vote and declaring the result;
 making sure decisions are reached on issues discussed and that everyone understands what the
decisions are; and
 declaring the meeting closed.
The chairperson may choose not to vote on a motion despite being entitled to do so as a member. The
rules may provide that the chairperson has an additional ‘casting’ vote if there is a tie in the vote.

Quorum
A quorum is the minimum number of people required for the meeting to be valid. The Act requires that a
quorum be stated in the rules of the association for both general meetings and committee meetings. The
quorum may be set as a percentage of the membership rather than a fixed number, to allow for changing
membership numbers.

If a quorum is not present, the association will need to consider its options to reconvene the meeting on
another date (the rules may set out this process).
Motions and resolutions
A motion is a proposal that is put before a meeting for discussion and a decision. If a motion is passed it
becomes a resolution. Resolutions are binding and should be recorded in the minutes of the meeting.

An association’s rules will outline how motions should be dealt with. It is best practice for motions to be
placed on the agenda so members have adequate time to consider them before the meeting.

Fellowship Baptist College - Self-learning Modules 3


Putting forward and voting on a motion
Associations should be guided by the procedures in the rules but proposing and passing a motion will
generally involve the following steps:

 a member puts forward a clear and concise proposal for a decision or action to the meeting via
the chairperson. This is called a motion.
 a second person agrees to 'second' the motion so it can be put before the meeting for
consideration. A motion that is not seconded will lapse.
 there is an opportunity for members to discuss and speak for or against the motion.
 the motion is read aloud and voted on.
 if the motion is passed, it becomes a resolution. A resolution passed by a simple majority of votes
(more than half of the members who cast a vote) is known as an ordinary resolution.
 the resolution is formally documented in the minutes along with the name of mover and seconder.
Resolutions become binding on the association as long as the people making the decision have the
authority to pass them. It is a good idea to always follow up a resolution with a clear understanding of
how the resolution will be implemented, by whom and when.

Amending a motion or resolution


The mover with the agreement of the meeting can usually amend a motion. Alternatively, someone may
move an amendment to the original motion, which if successful creates a second motion.

Motions to amend motions can create confusing discussion if everyone is not clear on exactly which
motion is being debated, and it is important the chairperson keeps proceedings as simple as possible. If
a motion does not fully express the view of the meeting, it may be easier to simply vote on it and let it be
defeated.

Resolutions can be withdrawn or cancelled at the same meeting by using the same procedure that
applies for moving and adopting a resolution.

Special resolutions
There are a number of occasions when the Act requires more than a simple majority vote to pass a
resolution. These special resolutions need a majority of 75% to be passed and are required to:

 amend the rules or change the name or objects of the association;


 apply for voluntary cancellation; and
 amalgamate with another association.
A special resolution is passed by 75% of the members who are eligible to vote and actually do so in
person (or by proxy or postal vote) at the meeting. It does not mean 75% of the total membership of the
association. The requirements for passing a valid special resolution are discussed in detail in Altering the
Rules.

As a motion proposing a special resolution is subject to specific notice requirements it cannot be


amended at the meeting. A major change would potentially disadvantage those members not present at
the meeting who may have made their decision not to attend on the basis of the advertised motion. As
new motions or amendments cannot be taken from the floor, it may be necessary to provide notice of 2-3
different motions so that if one fails another may be looked at. This gives people time to consider
alternative motions. If a motion is not moved it lapses.

Voting methods

Fellowship Baptist College - Self-learning Modules 4


When a meeting wants to decide on a matter, it does so by voting. The rules will outline the voting rights
of members and the voting methods to be used. Common voting methods include:

 show of hands: members vote by raising their hand when asked if they are in favour or against
the motion and a count is taken.
 voice vote: a simple method by which members indicate their vote by saying 'yes' or 'no' . The
decision is based on the volume of sound and there is no clear count of those in favour and
against the motion;
 rising method: similar to show of hands but members exercise their vote by standing up;
 Ballot: members cast their vote in writing. This is generally used for the election of committee
members and important matters where secrecy or confidentiality is required. Once the vote has
been taken the chairperson or returning officer (an independent person) collects and counts the
papers.
 proxy and/or postal votes: the rules of association must make provision for these forms of voting
to be used. A proxy vote is where someone else votes on behalf of another member who is
unable to attend the meeting;
 chairperson's casting vote: if the votes are equal or tied the chairperson may exercise a second
or casting vote to decide on a motion (if the rules provide for this). Although the chairperson may
use the vote to decide either for or against a motion, it is usual for the vote to be cast against the
motion.

Proxy and postal voting


Proxy and postal voting can only be used if these forms of voting are specifically provided for in the
association’s rules.

Associations should carefully consider whether to include these voting methods in the rules. These are
convenient methods of voting for members who cannot attend general meetings, for example where
members live all over the State making attending meetings on even an irregular basis problematic.
However their decisions are based solely on the material circulated in advance rather than arguments
put forward in the debate at the meeting. These voting methods also involve additional work to
implement.

If proxy votes are allowed, a written proxy form must be completed giving the proxy authority to vote
either as the proxy sees fit or only in a certain way.

Proxy forms are usually sent out with the notice of meeting and agenda papers and returned to the
association well before the start of the meeting. This ensures their legitimacy for inclusion in the voting
process during the course of the meeting.

Postal voting is where a member casts their own vote, rather than relying on a proxy. The vote must
generally be directed to one or more specific resolutions such as the election of committee members and
office bearers. Postal voting allows more members to cast their vote than might be the case if the vote
were restricted to only those who attend the meeting and extends the democratic process to as many
members as possible.

The postal vote must clearly show the voter’s intent, so using a formal ballot paper may be helpful. It is
important to set a deadline for when these votes must be received. Associations should also consider
safeguards to prevent a person casting multiple votes.

Points of order
In general someone speaking about a motion should not be interrupted unless:

Fellowship Baptist College - Self-learning Modules 5


 there is a procedural motion passed to stop debate,
 the chairperson interrupts in the interest of orderly conduct or
 there is a point of order.

A person may challenge a speaker’s right to continue by raising a point of order. It may be that:

 the speaker is addressing issues outside the subject matter of the motion;
 fair rules of debate are not being followed;
 time limits have been reached;
 a quorum is not present; or
 the language is offensive or abusive.
 The original debate is suspended while the chairperson listens to the reasons why the point of
order has been raised and may invite discussion about the issue. It is the task of the chairperson
to rule on the point of order and their decision is final.

How to Write a Cover Letter or Application Letter

Unsure what to write in your cover letter or how to make a cover letter that pairs well with your resume?
The cover letter writing guide explains these details in-depth, and shows you how to write a good cover
letter for a job application that lands you an interview.

A cover letter is an application document you pair with your resume that explains why you want a
particular job, and why you think you’re the right person for that job.

Also known as a cover letter, an application letter is a summary of your strongest and most relevant skills
and abilities that will be expanded in your resume or selection criteria. It introduces you to potential
employers and highlights your suitability for the position you are applying for.

To maximize your chances of getting an interview, you need to write a cover letter that makes a strong
positive first impression on employers.

Dos (An application letter must ) DONTs (An application letter must not )
 Be professional in appearance  Be generic
 Be tailored to the job under application  Apologize for qualities, qualifications or
 Be one A4 page in length (If it is required) experience you don't have - emphasise
 Be addressed to a specific person (only use what you do
Dear Sir/Madam if you're unable to find out  Repeat exactly what is in the resume
the appropriate person's name)  Be copied from resume publications -
 Include your reason for writing employers do recognise them!
 Demonstrate your interest in and  Focus on what you expect to gain from the
knowledge of the organisation organisation - include what the organisation
 Highlight relevant skills and experience you will gain from you
have to offer  Include unsupported claims about your
 Include evidence that you have the skills skills
sought after by the employer  Have spelling mistakes and typos
 Refer to any documents you have enclosed  Include jargon / acronyms not clear to the
in the application (e.g. resume) reader
 Express willingness for an interview  Be sent without proofreading it first

Fellowship Baptist College - Self-learning Modules 6


 Be written using enthusiastic and positive
language

What to include
At the top ↑:
Name and address of company / organisation you are applying to
The date, eg. 26 September 2022 or September 26, 2022

A formal greeting using the appropriate title and name of the addressee, e.g. Dear Ms. Smith:, NOT Dear
Sarah. It is always best to address your letter to a specific person. If the name is not provided in the job
ad, phone the organisation and ask receptions for the name and title of the addressee. Use Mr/Ms if you
are unsure of the title, not Mrs/Miss. Use ‘Dear Sir/Madam’ only if you are unable to find out.

A heading with reference to the job under application, e.g. Re: Application for [name of position],
reference number (if applicable)

At the bottom ↓:

An appropriate 'sign-off', e.g. Yours faithfully,

Structure of an Application Letter


An application letter can be structured into 3 parts:
Introduction
The beginning of your application letter should include:
The position you are applying for
Where you saw the job advertisement
A sentence or 2 about why you think you are a great fit for the role and the organisation

Body

The body of the application letter is where you 'sell yourself. It should address the key requirements
stated in the job ad, describing how you have the required qualifications, knowledge, skills and
experience.

Identify keywords, phrases and skills mentioned in the ad and focus on emphasising your strengths in
these areas. It isn't necessary to include everything mentioned in the job ad. Instead, focus on three to
five of the most important elements.

Points to remember:

Keep to one theme per paragraph and support your claims with examples.
Write persuasively
Explain why you are interested in the position or working for the company / organisation
State the value you will bring to the position
Identify how your achievements and skills qualify you for the role

Conclusion

At the end of the letter:

Fellowship Baptist College - Self-learning Modules 7


Refer to any attached documentation, including your resume
Express interest in further discussing your application and the available position in an interview
Indicate your availability for an interview and your contact details

Sign off with with 'Yours sincerely', ‘Sincerely’

Sample Application Letter for Teachers. Writing business letters has always been a challenging task.
In fact, even professionals struggle dealing with appropriate expressions and tones. Application letter, for
instance, is more than just a communication letter as it must serve as a personal declaration of an
interest in a job post, hence contains the qualification highlights, introduces professional and personal
brand, and even implies a request for an interview.

Teacher Application Letter: The Content


As we deal with our sample teacher application letter focusing on its body (content), we’ll try to discuss
as well its purposive organization. Usually, the body of an application letter is divided into these three
major sections:

(a) Introduction
It opens the letter in an attention-grabbing manner, specifies the target position, may name the source of
information on job vacancy, and may also advance to explaining how qualifications match the job
requirements. Observe how the first paragraph of our sample application letter for teachers is structured:

As a rookie in the teaching profession, it is indeed a professional and personal advantage to reinvent
myself and my teaching skills in an academe of excellence offering market-based and industry-driven
quality education. In line with this, I would like to express my sincerest interest to seek a teaching position
at iMillennial College, Ortigas-Cainta.

(b) Main Content


Also termed as the body (actual) and the densest part, it emphasizes the strongest points and shows
how the teacher applicant meets the requirements. On the part of the applicant, it is a must to consider
this as an opportunity to highlight the benefits that the organization will get and to showcase personality.
Three to four paragraphs for the main content can be enough. Consider as well a few powerful sentences
embedded in our sample application letter:

In addition to my professional qualifications, my good academic background and relevant teaching


experiences… (educational background)

During my placement as a student teacher, I learned and applied a broad range of teaching strategies
and approaches… (practicum experiences)

I have furthered my skills, to name a few, in managing diversified classes, planning and constructing
syllabi…(teaching skills)

In fact, out of more than two hundred faculty members, I was awarded Employee of the Month in October
2013…(awards and recognition)

(c) Conclusion
In this part, the teacher applicant must sound enthusiastic and appreciative, and make a request for an
interview.

Fellowship Baptist College - Self-learning Modules 8


Furthermore, I truly believe that we are all lifelong learners and would love the opportunity to share this
philosophy with the students of iMillennial College, Ortigas-Cainta. I look forward to discuss with you
soon how my experiences and potentials can best meet the goals of the school.

SAMPLE APPLICATION LETTER FOR TEACHERS


Block X Lot Y, Kalikasan Street, Karangalan Village PH-2A
Dela Paz, Pasig City, Metro Manila

Dr. Antonio H.Marciano


Head, Human Resource and Organizational Development Office
iMillienial College, Ortigas Avenue Extension
Cainta, Rizal, 1900

Dear Dr. Marciano:

August 8, 2017

Greetings!

As a rookie in the teaching profession, it is indeed a professional and personal advantage to reinvent
myself and my teaching skills in an academe of excellence offering market-based and industry-driven
quality education. In line with this, I would like to express my sincerest interest to seek a teaching position
at iMillennial College, Ortigas-Cainta.

In addition to my professional qualifications, my good academic background and relevant teaching


experiences, having earned my Bachelor of Secondary Education, Major in English at Philippine Normal
University-Manila with honours (Cum Laude and Best Student Teacher in English), conducted teaching
practicum at San Beda College- Rizal (Private School), and worked as a faculty member/lecturer for UST
College of Arts and Letters, have taken me into a genuine realization of the teaching profession and
brought a desire to advance in a new level of teaching career.

During my placement as a student teacher, I learned and applied a broad range of teaching strategies
and approaches. At an early stage of practicum, I was entrusted, with minimum supervision, by my critic
teacher to manage classroom teaching-learning situations, and this proved my sense of responsibility
and adaptability. I also acquired indispensable skills in managing classroom instruction efficiently,
understanding diverse learning styles of students, evaluating student’s performances, adopting culture
of organizations and subordination in an academic institution, and others.

Moving up the ladder, teaching in college for almost two years has given me new opportunities to grow
professionally and made me realize the need to upgrade skills and knowledge. I have furthered my skills,
to name a few, in managing diversified classes, planning and constructing syllabi, implementing the
recommended curricula, and developing positive relationships among members of the academe. In fact,
out of more than two hundred faculty members, I was awarded Employee of the Month in October 2013.

Furthermore, I truly believe that we are all lifelong learners and would love the opportunity to share this
philosophy with the students of iMillennial College, Ortigas-Cainta. I look forward to discussing with you
soon how my experiences and potentials can best meet the goals of the school.

Sincerely yours,

Marc Kenneth Marquez

Fellowship Baptist College - Self-learning Modules 9


Teacher Applicant

Source: https://www.signedmarco.com/sample-application-letter-for-teachers/
What Is a Resume?
A resume is a formal document that a job applicant creates to itemize their qualifications for a position. A
resume is usually accompanied by a customized cover letter in which the applicant expresses an interest
in a specific job or company and draws attention to the most relevant specifics on the resume.

American job coaches insist that a resume should be only one or two pages in length. British job
applicants traditionally are expected to produce a somewhat more detailed document, called a CV
(curriculum vitae).

KEY TAKEAWAYS
 Nowadays, resumes are typically sent by email or as part of an online application.
 The traditional one- to two-page limit for a resume stands, but nothing prevents you from
attaching a brief video introduction or other illustration if it is relevant and enhances your
presentation.
 It's smart to rewrite your resume to tailor it to a specific job you're seeking.

Understanding the Resume


A resume is almost always required for applicants to office jobs. They are the first step taken by
corporate recruiters and hiring managers to identify candidates who might be invited to interview for a
position.

Successful resumes highlight specific accomplishments applicants have achieved in former positions,
such as cutting costs, transcending sales goals, increasing profits, and building out teams.

Whatever the format, most resumes include a brief summary of skills and experience, followed by a
bullet list of previous jobs in reverse chronological order and a list of degrees earned. A final section
might be added to highlight specific skills, such as fluency in a foreign language, knowledge of computer
languages, professionally useful hobbies, professional affiliations, and any honors achieved.

Brevity, a clean layout, and succinct language all are prized. People who have to sort through hundreds
of resumes have short attention spans.

The Resume Heading


The heading on the resume should include not only your name, email address, and mobile phone
number but also your address on LinkedIn or another professional community and the address of your
website or blog, if you have one.

Be aware that any hiring manager will, as a matter of course, enter your name in the Google search field.
Do a search on your own and see if you can optimize your own results or at least decently bury any
youthful faux pas.

Resume Trouble Spots


Recruiters examine job histories for significant employment gaps or a pattern of job-hopping. Be
prepared to explain either, whether in a cover letter or during an interview. An applicant with a history of
short-lived jobs might consider omitting a few of the oldest ones, especially if they aren't relevant to the
current job opening.

Fellowship Baptist College - Self-learning Modules 10


For example, if you spent years working behind a counter in food service, then went back to school to
earn physical therapy credentials, forget some of those early jobs in food service. Flesh out the sections
that report your skills, training, and experience in the field that's now your specialty. You can mention
those other jobs in the interview while explaining what a reliable professional you are.

The past can be particularly dangerous for applicants to new technology companies seeking to assemble
cutting-edge teams. Legacy skills may imply obsolescence. The most powerful resumes underline how
an applicant can thrive in the job that's open right now.

Changing Times for Resumes


It goes without saying that resumes these days are delivered as email attachments or uploaded for an
online application, not printed out and mailed.

Although the two-page maximum still stands, many applicants use the web to its full potential when it
comes to attachments. Video introductions, charts, graphs, and other illustrations can make you stand
out, so long as they're relevant and slickly made.

What Should You Not Put on a Resume?


There is so much talk about what should be in your resume, but there are also some things that ought to
be kept off the page. First, and most importantly, are your age, marital status, and the amount of children
you may have. While a potential employer might be able to deduce this information via a web search, it
isn't relevant for a job application. In addition, do not list your current salary, religion, political beliefs, or
any personal details (like your hobbies), unless that information is required for the job in question.

Should I Create More Than One Resume?


This depends on whether you are applying for different types of jobs. For example, if you are applying for
an office manager job, you should tailor your resume to outline your leadership and organizational skills.
But you might also be interested in applying for a retail position, so creating a second resume that
instead highlights any retail experience that you have will put you in a better position to get that job.

What if I Do Not Have any Work Experience?


You can still create a strong resume even if you do not have any professional work experience. Your
resume can include any volunteer work you have done and the responsibilities you had during this time.
If you are still in school, you can also list any academic organizations you are a part of and any offices
and responsibilities you're holding.

Fellowship Baptist College - Self-learning Modules 11


Sample 1

Fellowship Baptist College - Self-learning Modules 12


Sample 2

Fellowship Baptist College - Self-learning Modules 13


Fellowship Baptist College - Self-learning Modules 14
Sample 3

Fellowship Baptist College - Self-learning Modules 15


VIDEO APPLICATION

What is a video job application?

A video job application is a short video, usually less than two minutes long, that a candidate submits with
a job application for an open position. The video application gives employers a chance to evaluate the
candidate to determine if they fit with the organization's culture. This becomes the first step of the
screening process and can reduce the applicant pools an organization chooses to interview for a
position.

The video job application gives the candidate a chance to demonstrate their communication skills and
make a positive first impression. An impressive video job application helps a candidate stand out and can
increase their likelihood of receiving an interview. The key to a well-done video application is preparing in
advance to ensure the candidate shows of their strengths and impresses the recruiter or hiring manager.

What to include in your video application?


When you make a video application, remember that the hiring company isn't looking for a perfect
production—they're looking for the ideal candidate for the position. Your goal is to show why you're ideal
for the position, so take your time and put in the work to create a powerful connection through your
presentation. This is your chance to share in a positive way why you'd make an excellent addition to their
team.

An application video generally includes an introduction of who you are, a middle where you summarize
your skills and qualifications and a conclusion that emphasizes your enthusiasm for the job. Study the
employer's instructions thoroughly before you create your recording to make sure you follow their
guidelines or requirements. Here are some other tips for making a great video application:

Start with a warm introduction


You must dress like you're at an in-person interview. Start your video with a friendly greeting, a smile and
an introduction while looking directly into the camera to connect with the viewer. Your introduction should
be brief but warm and connecting. Say hello, and state your name and the position for which you're
applying.

Display professionalism and interest in the position


After your introductory sentence, flow directly into your elevator pitch, a brief yet clear summary of what
you do. Be friendly and smile, but don't be overly casual or use slang. This is your chance to express your
interest in the position and convince the person watching the video you're a great fit for the role.
Confident body language shows your positivity and enthusiasm, even through video.

Share your strengths, skills and qualifications


For the body of your video, follow the company's video application guidelines, and share your strengths,
skills and qualifications for the job. This might include your skill set, relevant training, degrees or licenses
you've earned and related experience for the position. Before you record your video, review the job
description carefully, and note the skills required for the position. When you discuss your strengths, be as
specific as you can in connecting your personal skills to the role.

Highlight a recent achievement or accomplishment


After you've shared your skills and qualifications, describe a recent achievement or accomplishment that
demonstrates your skills for the position. Use the STAR technique to describe the situation, task, action

Fellowship Baptist College - Self-learning Modules 16


and result. This is an opportunity for you to share a personal story that illustrates your passion and skill
for your work. For instance, you might state the following in your video:

Demonstrate your personality and creativity


This is your chance to make a great first impression, show your presentation Explore more!
skills and display your enthusiasm for the position. It's also an opportunity to
demonstrate qualities such as enthusiasm, creativity and positivity. Share
personal interests or hobbies, and connect them to the position or
organization if possible. For instance, if you've volunteered for a nonprofit Interview teacher
organization the company supports, mention it in the personal section of the based from their
video. experiences during
their job application
Be brief
Keep your video brief, typically 60 to 90 seconds unless the application
states otherwise. The organization likely received a lot of video applications,
and it takes time to watch them. Your goal is to be brief, connect with the
hiring manager and describe your fit for the job and company. End the
recording enthusiastically and confidently.

SUMMARY

 All formal meetings must be properly convened in accordance with the association’s rules.
 Before the meeting commences, it is important to confirm there is a quorum present and that it is
maintained during the meeting.
 The notice of meeting informs the members when and where the meeting will be. The agenda
informs the members what is to be discussed and done at the meeting.
 A cover letter is an application document you pair with your resume that explains why you want a
particular job, and why you think you’re the right person for that job.
 A resume is almost always required for applicants to office jobs.
 Successful resumes highlight specific accomplishments applicants have achieved in former
positions, such as cutting costs, transcending sales goals, increasing profits, and building out teams.
 A video job application is a short video, usually less than two minutes long, that a candidate submits
with a job application for an open position.
 The video application gives employers a chance to evaluate the candidate to determine if they fit
with the organization's culture.
 The video job application gives the candidate a chance to demonstrate their communication skills
and make a positive first impression

Fellowship Baptist College - Self-learning Modules 17


MIDTERM TERM WORKSHEETS
Name: Degree
Program:

Module 1 – Business Correspondences

Direction: Share your thoughts on the importance of notice of meeting and agenda, cover letter, resume
and video job application.

Fellowship Baptist College - Self-learning Modules 18

You might also like