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Week 03 - Time Management

This document discusses time management skills and their importance for professional development. It defines time management as including prioritizing workloads, setting SMART objectives, using time effectively, making and keeping appointments, and planning and scheduling tasks. Specific time management skills are outlined, such as assessing task priority, creating daily schedules, minimizing distractions, and using tools like calendars and Gantt charts to plan projects. The document stresses that strong time management allows for accomplishing goals, improving careers and teamwork, and supporting continued professional growth.

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33 views

Week 03 - Time Management

This document discusses time management skills and their importance for professional development. It defines time management as including prioritizing workloads, setting SMART objectives, using time effectively, making and keeping appointments, and planning and scheduling tasks. Specific time management skills are outlined, such as assessing task priority, creating daily schedules, minimizing distractions, and using tools like calendars and Gantt charts to plan projects. The document stresses that strong time management allows for accomplishing goals, improving careers and teamwork, and supporting continued professional growth.

Uploaded by

MUSIC & TECH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Unit 3: Professional Practice

Lesson [3]
Time Management

1
By the end of this unit a student
will be able to:
LO1 Demonstrate a range of interpersonal and transferable communication
skills to a target audience

LO2 Apply critical reasoning and thinking to a range of problem-solving


scenarios

LO3 Discuss the importance and dynamics of working within a team and the
impact of team working in different environments
LO4 Examine the need for Continuing Professional Development (CPD) and
its role within the workplace and for higher level learning

2
Pass , Merit and Distinction
criteria For this section

3
Time Management Skills

▪ Managing your time well, can help you to improve in


your career and teamworking in general.
▪ Organizing each day helps you to complete work on
time, stay engaged during important meetings and give
you space to be creative and proactive in your tasks.
▪ Having strong time-management skills can ultimately
lead to accomplishing key goals and helpful for your
professional development.

4
What are Time Management
Skills?

▪ Time management skills include a variety of skills that


will help you manage your time well.
▪ Some of the most important time management skills
include:
▪ Prioritizing workloads
▪ Setting objectives
▪ Using time effectively
▪ Making and keeping appointments
▪ Planning and scheduling tasks and activities

5
Prioritizing workloads

▪ Assessing each of your responsibilities for priority is the


key, in being a good time manager.
▪ There are many ways to prioritize what you need to
accomplish.
▪ You might decide to complete fast, simple items followed by
longer, more involved ones.
▪ Alternatively, you might prioritize your tasks starting with the
most time-sensitive, or a combination of both.

6
Slot your tasks into 4 boxes —
Urgent vs Important
Here’s a task prioritization method from former U.S President Dwight D. Eisenhower.

7
Setting objectives

▪ Objectives are the stepping stones towards achieving a


program goal.
▪ Objectives are:
▪ Concise, specific statements which indicate what you
are seeking to change and why, in what target group,
by how much and by when.

8
What are SMART Objectives?

9
What are SMART Objectives? Cont.
▪ Specific- Your goal should be clear and specific, otherwise you won't be able to focus
your efforts or feel truly motivated to achieve it.
▪ Measurable
▪ It's important to have measurable goals, so that you can track your progress and stay
motivated.
▪ Achievable
▪ Your goal also needs to be realistic and attainable to be successful.
▪ Relevant
▪ This step is about ensuring that your goal matters to you, and that it also aligns with other
relevant goals.
▪ Time-bound
▪ Every goal needs a target date, so that you have a deadline to focus on and something to
work toward.

10
Using time effectively

▪ Using the time effectively is an important skill to


cultivate.
▪ It can help you make the most out of each day, leading
to success in areas like work and school.

11
Using time effectively
1. Using Your Time Productively
▪ Create the right environment to work.
▪ List your tasks in terms of importance
▪ Do important tasks first.
2. Minimizing Distractions
▪ Shut off your phone
▪ Limit social media
▪ Avoid interruptions as much as possible
3. Adhering to a Daily Schedule
▪ Use a digital calendar.
▪ Identify times when you're most productive
▪ Schedule breaks

12
Making and Keeping Appointments

▪ This is a very important time management skill that everyone


should develop.
▪ Following steps can be followed to assure this skill –
▪ Review the details of the event and determine if you plan to attend.
▪ Check your calendar and review your availability before confirming
your attendance.
▪ Confirm your attendance
▪ Prepare a reminder for the event
▪ Do not bring additional guests
▪ At the end of any appointment or event, thank the host for inviting you.

13
Planning and Scheduling tasks
and Activities
▪In order to develop schedules, we first need to:
▪ Define the activities,
▪ Sequence them in the right order,
▪ Estimate the resources needed, and
▪ Estimate the time it will take to complete the tasks.

14
Gantt Charts
▪ A gantt chart is a horizontal bar chart that visually
represents a project plan over time.
▪ Modern gantt charts typically show you the status of as
well as who’s responsible for each task in the project.

15
Key parts of a Gantt chart

▪ Task list: Runs vertically down the left of the gantt chart to describe project work
▪ Timeline: Runs horizontally across the top of the gantt chart and shows months,
weeks, days, and years
▪ Dateline: A vertical line that highlights the current date on the gantt chart
▪ Bars: Horizontal markers on the right side of the gantt chart that represent tasks
and show progress, duration, and start and end dates
▪ Milestones: Call out major events, dates, decisions, and deliverables
▪ Dependencies: Lines that connect tasks that need to happen in a certain order
▪ Progress: Shows how far along work is and may be indicated by % Complete
▪ Resource assigned: Indicates the person or team responsible for completing a
task

16
Group Activity

▪ Designing a time plan/schedule for the training


programme you are going to conduct.

▪ Important : Outcome of this this will address the Merit Criteria #1

17
End of Lesson 3

18

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