GOLDEN GATE COLLEGES

P. Prieto St., Batangas City

The Microsoft Office

(MS) Office

Prepared to:
Engr. Jecson Abante

Prepared by:
Ferdie A. Bisco

29 September 2022
The Microsoft Office

Microsoft Office, or simply Office, is a family of client software, server software, and

services developed by Microsoft. It was first announced by Bill Gates on August 1,
1988, at COMDEX in Las Vegas. Initially a marketing term for an office suite (bundled
set of productivity applications), the first version of Office contained Microsoft
Word, Microsoft Excel, and Microsoft PowerPoint. Over the years, Office applications
have grown substantially closer with shared features such as a common spell
checker, Object Linking and Embedding data integration and Visual Basic for
Applications scripting language. Microsoft also positions Office as a development
platform for line-of-business software under the Office Business Applications brand.

It contains a word processor (Word), a spreadsheet program (Excel) and

a presentation program (PowerPoint), an email client (Outlook), a database
management system (Access), and a desktop publishing app (Publisher).Office is
produced in several versions targeted towards different end-users and computing
environments. The original, and most widely used version, is the desktop version,
available for PCs running the Windows and macOS operating systems. Microsoft also
maintains mobile apps for Android and iOS. Office on the web is a version of the
software that runs within a web browser.
Microsoft Word

Microsoft Word is a word processing software developed by Microsoft. It was first

released on October 25, 1983, Under the name Multi-Tool Word for Xenix systems.

 Word for Windows

Word for Windows is available stand-alone or as part of the Microsoft Office suite. Word
contains rudimentary desktop publishing capabilities and is the most widely used word
processing program on the market. Word files are commonly used as the format for
sending text documents via e-mail because almost every user with a computer can read
a Word document by using the Word application, a Word viewer or a word processor
that imports the Word format.

 Word for Mac

The Mac was introduced on January 24, 1984, and Microsoft introduced Word 1.0 for
Mac a year later, on January 18, 1985. The DOS, Mac, and Windows versions are quite
different from each other. Only the Mac version was WYSIWYG and used a graphical
user interface, far ahead of the other platforms.
  Word for mobile

Word Mobile is a word processor that allows creating and editing documents. It supports
basic formatting, such as bolding, changing font size, and changing colors (from red,
yellow, or green). It can add comments, but can't edit documents with tracked changes.
It can't open password-protected documents; change the typeface, text alignment, or
style (normal, heading 1); create bulleted lists; insert pictures; or undo.

 Word for the web

Word for the web is a free lightweight version of Microsoft Word available as part of
Office on the web, which also includes web versions of Microsoft Excel and Microsoft
PowerPoint.

Word for the web lacks some Ribbon tabs, such as Design and Mailings. Mailings
allows users to print envelopes and labels and manage mail merge printing of Word
documents. Word for the web is not able to edit certain objects, such as: equations,
shapes, text boxes or drawings, but a placeholder may be present in the document.
Certain advanced features like table sorting or columns will not be displayed but are
preserved as they were in the document. Other views available in the Word desktop app
(Outline, Draft, Web Layout, and Full-Screen Reading) are not available, nor are side-
by-side viewing, split windows, and the ruler.

Features Of Word

Password protection

Three password types can be set in Microsoft Word,

  Password to open a document
 Password to modify a document
 Password restricting formatting and editing

The second and third password types were developed by Microsoft for convenient
shared use of documents rather than for their protection. There is no encryption of
documents that are protected by such passwords and the Microsoft Office protection
system saves a hash sum of a password in a document's header where it can be easily
accessed and removed by the specialized software. Password to open a
document offers much tougher protection that had been steadily enhanced in the
subsequent editions of Microsoft Office.

AutoSummarize

Available in certain versions of Word (e.g., Word 2007), AutoSummarize highlights

passages or phrases that it considers valuable and can be a quick way of generating a
crude abstract or an executive summary. [90] The amount of text to be retained can be
specified by the user as a percentage of the current amount of text.

Bullets and numbering

Microsoft Word supports bullet lists and numbered lists. It also features a numbering

system that helps add correct numbers to pages, chapters, headers, footnotes, and
entries of tables of content; these numbers automatically change to correct ones as new
items are added or existing items are deleted. Bullets and numbering can be applied
directly to paragraphs and converted to lists.

WordArt

An example image created with WordArt

WordArt enables drawing text in a Microsoft Word document such as a title, watermark,
or other text, with graphical effects such as skewing, shadowing, rotating, stretching in a
variety of shapes and colors, and even including three-dimensional effects. Users can
apply formatting effects such as shadow, bevel, glow, and reflection to their document
text as easily as applying bold or underline. Users can also spell-check text that uses
visual effects and add text effects to paragraph styles.

Macros

A Macro is a rule of pattern that specifies how a certain input sequence (often a
sequence of characters) should be mapped to an output sequence according to a
defined process. Frequently used or repetitive sequences of keystrokes and mouse
movements can be automated. 

Templates

Several later versions of Word include the ability for users to create their formatting
templates, allowing them to define a file in which: the title, heading, paragraph, and
other element designs differ from the standard Word templates.

Image formats

Word can import and display images in common bitmap formats such as JPG and GIF.
It can also be used to create and display simple line art. 

User Interface

Word's graphical user interface is a complex system that includes the Ribbon

(introduced in Word 2007), menus, toolbars, dialog boxes, task panes, and more. It can
help you find ways to perform the numerous tasks that you need to perform in order to
create your documents in Word. It is the first place where most users look for a way to
perform a task. In this sense, it is your first source of help, and when you can find what
you need in the user interface, there is no need to resort to the more tedious and time-
consuming task of searching for documented help and reading through it. When you do
not know or remember how to perform a task, look around the Ribbon or the menus and
toolbars for something related, or right-click the element in your document to launch a
context-sensitive menu. These are usually the quickest ways to find out how to perform
a task.

The graphical user interface is generally your best assistant for finding the way to
perform a task. However, performing a task through the graphical user interface is not
always the quickest and easiest way to perform that task. The quickest and easiest way
to perform a task would not require you to move your eyes far away from your focus of
concentration to look at various options or to move your hands away from the keyboard
to grab your mouse and click the applicable options. Just as the quick and easy way to
add a word to your document is to type its letters from the keyboard, the quick and easy
way to perform many tasks in Word is to use the keyboard shortcuts, or shortcut keys.
When you come to a word or phrase that should be italicized, instead of reaching for the
mouse, moving your eyes to navigate the mouse cursor to the applicable button, and
clicking the mouse, just press Ctrl+I. When you finish typing the word or phrase that
should be italicized, press Ctrl+I again or press Ctrl+Space, which resets the font
formatting to the default) to return to typing unitalicized text.

Shortcut Keys

Shortcut keys (or keyboard shortcuts) provide the fastest and easiest way to perform
many tasks, especially tasks that you need to perform repeatedly. The problem with
keyboard shortcuts is that we can remember only a relatively small number of them.
This page is intended to be a reference that you can search in your browser at any time
to quickly find the keyboard shortcuts that you want to use.

Word shortcut keys

Key Action

Ctrl+A Selects all (same as Ctrl+(num)5).

Ctrl+Shift+A Toggles changing the selected text to all caps.

Alt+Shift+A Shows all heading levels and body text.

Ctrl+B
Toggles bold formatting.
Ctrl+Shift+B

Copies the selection to the clipboard (same as Ctrl+Insert). When enabled, pressing Ctrl+C twice opens
Ctrl+C
the Clipboard task pane.

Ctrl+Shift+C Copy the formatting of the selected text.

Alt+Ctrl+C Inserts a copyright symbol (©).

Ctrl+D Opens the Font dialog box with the focus at the Font combo box (see also Ctrl+Shift+F and Ctrl+Shift+P).

Ctrl+Shift+D Toggles double underlining.

Alt+Ctrl+D Inserts an endnote.

Alt+Shift+D Inserts the current date (DATE field).

Ctrl+E Applies center alignment, which is also called center justification.

Ctrl+Shift+E Toggles track revisions.

Alt+Shift+E Opens a data source for mail merge.

In Word 2010 and newer versions, opens the Navigation pane to the search box. In Word 2007, opens the Find and
Ctrl+F
Replace dialog box to the Find tab.

Ctrl+Shift+F Opens the Font dialog box with the focus at the Font combo box.

Alt+Ctrl+F Inserts a footnote.

Alt+Shift+F Inserts a merge field.

Ctrl+G Opens the Find and Replace dialog box to the Go To tab (same as F5).

Ctrl+Shift+G Opens the Word Count dialog box for the active document.

Ctrl+H Opens the Find and Replace dialog box to the Replace tab.

Ctrl+Shift+H Formats text as hidden.

Alt+Ctrl+H Highlights the selected text.

Ctrl+I
Toggles italic formatting.
Ctrl+Shift+I

Alt+Ctrl+I Toggles print preview (same as Ctrl+F2).

Alt+Shift+I Marks a citation.

Ctrl+J Applies justified alignment, which is also called full justification.

Ctrl+Shift+J Spreads all the lines in the current paragraph or selected paragraphs across the entire width between the margins.

Ctrl+K Inserts a hyperlink.

Ctrl+Shift+K Toggles small caps.

Alt+Ctrl+K Automatically formats the active document.

Alt+Shift+K Checks for errors in mail merge.

Ctrl+L Applies left alignment, which is also called left justification.

Ctrl+Shift+L Applies the Bulleted List style (but not the default bullet style).

Alt+Ctrl+L Inserts a list number (LISTNUM) field.

Alt+Shift+L Toggles between showing only the first line of each paragraph and showing all the text in an outline in outline view.

Ctrl+M Indents the current paragraph.

Ctrl+Shift+M Decreases the indentation to previous tab stop (similar to Shift+Tab).

Alt+Ctrl+M Insert an annotation.

Alt+Shift+M Sends mail merge results to the printer.

Ctrl+N Creates a new document with the Normal template.

Ctrl+Shift+N Applies the Normal style (same as Alt+Shift+(num)5).

Alt+Ctrl+N Switches to Normal view.

Alt+Shift+N Assembles mail merge results in the document.

Opens the Open dialog box to locate or specify a document or template to open (same

Ctrl+O
as Ctrl+F12 and Alt+Ctrl+F2).

Ctrl+Shift+O Opens the Research pane for the current word.

Alt+Ctrl+O Switches to outline view.

Alt+Shift+O Marks text that will be included in the table of contents.

Ctrl+P Opens the Print dialog box (same as Ctrl+Shift+F12).

Ctrl+Shift+P Opens the Font dialog box with the focus at the font Size combo box.
Alt+Ctrl+P Switches to Print Layout view.

Alt+Shift+P Inserts a page number (PAGE) field.

Ctrl+Q Resets the paragraph formatting to the default paragraph formatting of the applied style.

Ctrl+Shift+Q Applies the Symbol font.

Ctrl+R Applies right alignment, which is also called right justification.

Ctrl+Shift+R Updates the word count for the active document.

Alt+Ctrl+R Inserts a registered symbol (®).

Alt+Shift+R Links this header/footer to the previous section.

Ctrl+S Saves the active document or template (same as Shift+F12 and Alt+Shift+F2).

Opens the Apply Styles task pane for applying, creating, or modifying styles and formatting (use Alt+Ctrl+Shift+S to
Ctrl+Shift+S
modify a style without applying it to the selection).

Alt+Ctrl+S Splits the active window along a horizontal line.

Alt+Ctrl+Shift+S Opens the Styles pane.

Ctrl+T Increases the hanging indentation.

Ctrl+Shift+T Decreases the hanging indentation.

Alt+Ctrl+T Inserts a trademark symbol (™).

Alt+Shift+T Inserts the current time (a TIME field).

Ctrl+U
Toggles underlining.
Ctrl+Shift+U

Alt+Ctrl+U Updates the formatting of the table to match the applied formatting.

Alt+Shift+U Updates all fields in the selection (same as F9).

Ctrl+V Pastes the clipboard contents (same as Shift+Insert).

Ctrl+Shift+V Applies the formatting previously copied using Ctrl+Shift+C to the selected text.

Alt+Ctrl+V Opens the Paste Special dialog box.

Alt+Ctrl+Shift+V Inserts the Quick Part (AutoText) for the preceding text or selected text (same as F3).

Ctrl+W Closes the active document (same as Ctrl+F4).

Ctrl+Shift+W Toggles underlining whole words.

Ctrl+X Cuts (copies to the clipboard and deletes) the selection (same as Shift+Del).

Alt+X Toggles between the character preceding the cursor and its hexadecimal Unicode number.
Alt+Shift+X Marks text that will be included in the index.

Ctrl+Y Redoes the last action performed (same as F4 and Alt+Enter).

Alt+Ctrl+Y Repeats the previous search or cursor movement (same as Shift+F4).

Ctrl+Z Undoes the last action performed (same as Alt+Backspace).

Resets the font formatting to the default font formatting of the applied style. If support for Chinese is not enabled in
Ctrl+Shift+Z
Windows, Ctrl+Space also does this.

Alt+Ctrl+Z Goes back to the previous cursor position (up to the last three positions) (same as Shift+F5).

Ctrl+1 Applies single line spacing.

Alt+Ctrl+1 Applies the Heading 1 style.

Ctrl+2 Applies double spacing.

Alt+Ctrl+2 Applies the Heading 2 style.

Ctrl+3 Locks selected fields to prevent updating (same as Ctrl+F11).

Alt+Ctrl+3 Applies the Heading 3 style.

Ctrl+4 Unlocks selected fields to enable updating (same as Ctrl+Shift+F11).

Ctrl+5 Applies 1.5 line spacing.

Ctrl+6 Deletes field code and leaves the current result (same as Ctrl+Shift+F9).

Ctrl+0 Adds or removes additional space before the current paragraph or selected paragraphs.

F1 Opens Help.

Ctrl+F1 Shows or hides the Ribbon (double-clicking any Ribbon tab also shows or hides the Ribbon).

Shift+F1 Shows or hides the formatting properties in the task pane.

Alt+F1 Moves to the next field (same as F11). Note. Hyperlinks are fields.

Alt+Shift+F1 Moves to the previous field (same as Shift+F11).

F2 Selects text that will be moved to the cursor location when Enter is pressed.

Ctrl+F2 Toggles print preview (same as Alt+Ctrl+I).

Shift+F2 Selects text that will be copied to the cursor location when Enter is pressed.

Alt+Shift+F2 Saves the active document or template (same as Ctrl+S and Shift+F12).

Alt+Ctrl+F2 Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Ctrl+F12).

F3 Inserts the AutoText for the preceding text or selected text (same as Alt+Ctrl+Shift+V).

Ctrl+F3 Deletes the selected text and adds it to the spike (a special AutoText entry).
Shift+F3 Changes the text to all capital letters, to all small letters, or to a capital letter at the beginning of every word.

Alt+F3 Saves the selected text in an AutoText entry.

Ctrl+Shift+F3 Inserts the contents of the spike (a special AutoText entry) and empties it.

F4 Redoes the last action performed (same as Ctrl+Y and Alt+Enter).

Ctrl+F4 Closes the active document (same as Ctrl+W).

Shift+F4 Repeats the previous search or cursor movement (same as Alt+Ctrl+Y).

Alt+F4 Closes the active document and exits Word when all documents are closed.

F5 Opens the Find and Replace dialog box to the Go To tab (same as Ctrl+G).

Ctrl+Shift+F5 Opens the Bookmark dialog box.

Shift+F5 Goes back to the previous cursor position (up to the last three positions) (same as Alt+Ctrl+Z).

Alt+F5 Restores all Word documents to the normal window size.

F6 Switches to the next open task pane or editing pane.

Ctrl+F6 Switches to the next document window (same as Alt+F6).

Shift+F6 Switches to the previous open task pane or editing pane.

Alt+F6 Switches to the next document window (same as Ctrl+F6).

Ctrl+Shift+F6
Switches to the previous document window.
Alt+Shift+F6

F7 Checks spelling and grammar of the selected text or the active document.

Shift+F7 Opens the theasarus.

Alt+F7 Finds the next spelling or grammar error.

Ctrl+Shift+F7 Copies modified text from a linked file back to its source.

Alt+Shift+F7 Translates.

Extends the selection. To collapse an extended selection, press Esc and move the cursor. For more information
F8
about how to use the F8 key to extend a selection, see Using the F8 Key.

Shift+F8 Shrinks the selection to the next smaller unit.

Alt+F8 Opens the Macro dialog box to run, create, modify, or delete a macro.

F9 Updates all fields in the selection (same as Alt+Shift+U).

Ctrl+F9 Converts the selected text to a field code and adds the special curly brackets that are part of the field code.

Shift+F9 Shows or hides the selected field codes or the field code at the cursor.
Alt+F9 Shows or hides all field codes.

Ctrl+Shift+F9 Deletes the field code and leaves the current result (same as Ctrl+6).

Alt+Shift+F9 Performs a click on the field.

Shift+F10 Displays the shortcut menu for the selected item (right-click also displays the shortcut menu).

Ctrl+F10 Toggles the size of the active document window between normal and maximized.

Alt+F10 Toggles the size of the all document windows between normal and maximized.

F11 Moves to the next field (same as Alt+F1).

Ctrl+F11 Locks the selected fields to prevent updating (same as Ctrl+3).

Shift+F11 Moves to the previous field (same as Alt+Shift+F1).

Alt+F11 Opens or switches to the Microsoft Visual Basic editor.

Ctrl+Shift+F11 Unlocks the selected fields to enable updating (same as Ctrl+4).

F12 Opens the Save As dialog box.

Ctrl+F12 Opens the Open dialog box to locate or specify a document or template to open (same as Ctrl+O and Alt+Ctrl+F2).

Shift+F12 Saves the active document or template (same as Ctrl+S and Alt+Ctrl+F12).

Ctrl+Shift+F12 Opens the Print dialog box (same as Ctrl+P).

Ctrl+Tab Inserts a tab character within a table cell.

Shift+Tab Decreases the indentation to previous tab stop (similar to Ctrl+Shift+M).

Ctrl+Enter Inserts a page break.

Shift+Enter Inserts a soft return (vertical tab) (ASCII 11).

Alt+Enter Redoes the last action performed (same as Ctrl+Y and F4).

Ctrl+Shift+Enter Inserts a section break or a column break.

Inserts a style separator and combines with the next paragraph (inserts a style separator and hides the paragraph
Alt+Ctrl+Enter
break). For more information about how to use a style separator, see Using a Style Separator.

Shift+Insert Copies the selection to the clipboard (same as Ctrl+C).

Shift+Insert Pastes the clipboard contents (same as Ctrl+V).

Ctrl+Del Deletes the next word.

Shift+Del Cuts (copies to the clipboard and deletes) the selection (same as Ctrl+X).

Ctrl+Backspace Deletes the previous word.

Alt+Backspace Undoes the last action performed (same as Ctrl+Z).

Alt+Shift+Backspace Redoes the last action that was undone.

Right Moves to the next character.

Ctrl+Right Moves to the beginning of the next word.

Shift+Right Extends the selection one character to the right.

Alt+Right Goes to the last location reached from a hyperlink.

Ctrl+Shift+Right Extends the selection to the beginning of the next word.

Increases the numbering level in a multilevel list. In outline view, demotes the selected text to the next lower outline
Alt+Shift+Right
level.

Left Moves to the previous character.

Ctrl+Left Moves to the beginning of the current word or the previous word.

Shift+Left Extends the selection to the previous character.

Alt+Left Goes back to the last hyperlink used.

Ctrl+Shift+Left Extends the selection to the beginning of the current word or the previous word.

Decreases the numbering level in a multilevel list. In outline view, promote the selected text to the next higher outline
Alt+Shift+Left
level.

Up Moves up one line.

Ctrl+Up Moves to the beginning of the paragraph or to the beginning of the previous paragraph.

Shift+Up Extends the selection up one line.

Alt+Up Moves to the previous object (table cell or end of the previous row) on the current page.

Ctrl+Shift+Up Extends the selection to the beginning of the paragraph or to the beginning of the previous paragraph.

In a table, moves the current row up. In outline view, moves the selected text to the place above the previous outline
Alt+Shift+Up
item.

Down Moves down one line.

Ctrl+Down Moves to the beginning of the next paragraph.

Shift+Down Extends the selection down one line.

Moves to the next object (table cell or end of row) on the current page. When a drop-down list is selected, opens the
Alt+Down
list.

Ctrl+Shift+Down Extends the selection to the beginning of the next paragraph.

In a table, moves the current row down. In outline view, moves the selected text to the place below the next outline
Alt+Shift+Down
item.

Home Moves to the beginning of the line.

Ctrl+Home Moves to the beginning of the document.

Shift+Home Extends the selection to the beginning of the line.

Alt+Home Moves to the first cell in the row.

Ctrl+Shift+Home Extends the selection to the beginning of the document.

Alt+Shift+Home Extends the selection to the first cell in the row.

Alt+Ctrl+Home Opens Select Browse.

End Moves to the end of the line.

Ctrl+End Moves to the end of the document.

Shift+End Extends the selection to the end of the line.

Alt+End Moves to the end of the row.

Alt+Shift+End Extends the selection to the end of the row.

Ctrl+Shift+End Extends the selection to the end of the document.

Page Up Moves to the previous text screen.

Shift+Page Up Extends the selection to the previous text screen.

Goes to or browses previous, according to settings on the Go to tab of the Find and Replace dialog box or
Ctrl+Page Up
the Select Browse pane.

Alt+Page Up Moves to the first cell in the column.

Alt+Shift+Page Up Extends the selection to the first cell in the column.

Alt+Ctrl+Page Up Moves to the beginning of the first line on the screen.

Alt+Ctrl+Shift+Page Up Extends the selection to the beginning of the first line on the screen.

Page Down Moves to the next text screen.

Shift+Page Down Extends the selection to the next text screen.

Goes to or browses next, according to settings on the Go to tab of the Find and Replace dialog box or the Select
Ctrl+Page Down
Browse pane.

Alt+Page Down Moves to the end of the column.

Alt+Shift+Page Down Extends the selection to the end of the column.

Alt+Ctrl+Page Down Moves to the end of the last line on the screen.

Alt+Ctrl+Shift+Page
Extends the selection to the end of the last line on the screen.
Down

Ctrl+Space Resets the font formatting to the default font formatting of the applied style (same as Ctrl+Shift+Z). If support for
 Chinese is enabled in Windows, Ctrl+Space switches the character input mode.

Ctrl+Shift+Space Inserts a hard space.

Ctrl+(num)5 Selects all (same as Ctrl+A).

Alt+(num)5 Selects the entire current table.

Alt+Shift+(num)5 Applies the Normal style (same as Ctrl+Shift+N).

Ctrl+(num)- Inserts an en dash (–).

Alt+Ctrl+(num)- Inserts an em dash (—).

Alt+Shift+(num)- In outline view, hides the text in the next lower outline level (same as Alt+_).

Alt+Ctrl+(num)+ Customizes the keyboard shortcut pressed after this key combination.

Alt+Shift+(num)+ In outline view, shows the text in the next lower outline level (same as Alt++).

Esc Cancels.

Alt+! Shows only level 1 headings.

Alt+@ Shows level 1 and level 2 headings.

Alt+# Shows level 1 through level 3 headings.

Alt+$ Shows level 1 through level 4 headings.

Alt+% Shows level 1 through level 5 headings.

Alt+^ Shows level 1 through level 6 headings.

Alt+& Shows level 1 through level 7 headings.

Ctrl+* Shows or hides non-printing characters.

Alt+* Shows level 1 through level 8 headings.

Alt+( Shows level 1 through level 9 headings.

Ctrl+- Inserts an optional hyphen.

Ctrl+_ Inserts a hard hyphen.

Alt+_ In outline view, hides the text in the next lower outline level (same as Alt+Shift+(num)-).

Ctrl+= Toggles subscript formatting.

Alt+= Inserts an equation.

Ctrl++ Toggles superscript formatting.

Alt++ In outline view, shows the text in the next lower outline level (same as Alt+Shift+(num)+).
 Ctrl+[ Decreases the font size by 1 pt.

Ctrl+Shift+> Increases the font size by 1 pt up to 12 pt or by 2 pt above 12 pt.

Ctrl+] Increases the font size by 1 pt.

Ctrl+Shift+< Decreases the font size by 1 pts at 12 pt or less, of by 2 pt above 12 pt.

Ctrl+[ Decreases the font size by 1 pt.

Ctrl+\ Moves between hyperlinks and subdocuments.

Ctrl+: Adds a dieresis (¨) to the next letter typed, if the combination is supported.

Adds an acute (´) to the next letter typed, if the combination is supported, or inserts an upper-case eth (Ð) or a lower-
Ctrl+'
case eth (ð) if the next letter typed is D or d, respectively.

Ctrl+` Adds a grave (`) to the next letter typed, if the combination is supported.

Ctrl+^ Adds a circumflex (ˆ) to the next letter typed, if the combination is supported.

Creates a ligature, such as Æ, æ, Œ, œ, or ß of the next letter typed (A, a, O, o, or s, respectively, in the examples
Ctrl+&
just listed), if the combination is supported.

Ctrl+~ Adds a tilde (˜) to the next letter typed, if the combination is supported.

Ctrl+, Adds a cedilla (¸) to the next letter typed, if the combination is supported.

Ctrl+/ Adds a stroke (/) to the next letter typed, if the combination is supported.

Ctrl+@ Adds a ring (°) to the next letter typed, if the combination is supported.

Alt+Ctrl+. Inserts an ellipsis (…).

Alt+Ctrl+? Inserts an inverted question mark (¿).

Alt+Ctrl+! Inserts an inverted exclamation mark (¡).

Microsoft Powerpoint

Microsoft PowerPoint is a presentation program created by Robert Gaskins and Dennis

Austinat a software company named Forethought, Inc. It was released on April 20,
1987,initially for Macintosh computers only.Microsoft acquired PowerPoint for about
$14 million three months after it appeared. This was Microsoft's first significant
acquisition.

Throughout this development period, the product was called "Presenter." Then, just
before release, there was a last-minute check with Forethought's lawyers to register the
name as a trademark, and "Presenter" was unexpectedly rejected because it had
already been used by someone else. Gaskins says that he thought of "PowerPoint",
based on the product's goal of "empowering" individual presenters, and sent that name
to the lawyers for clearance, while all the documentation was hastily revised.

 PowerPoint for mobile

PowerPoint Mobile is included with Windows Mobile 5.0. It is a presentation
program capable of reading and editing Microsoft PowerPoint presentations, although
authoring abilities are limited to adding notes, editing text, and rearranging slides. It
can't create new presentations.

 PowerPoint for the web

PowerPoint for the web is a free lightweight version of Microsoft PowerPoint available
as part of Office on the web, which also includes web versions of Microsoft Excel and
Microsoft Word.

PowerPoint for the web does not support inserting or editing charts, equations, or audio
or video stored on your PC, but they are all displayed in the presentation if they were
added in using a desktop app. Some elements, like WordArt effects or more advanced
animations and transitions, are not displayed at all, although they are preserved in the
document. PowerPoint for the web also lacks the Outline, Master, Slide Sorter, and
Presenter views present in the desktop app, as well as having limited printing options.

User Interface
The PowerPoint interface, including the Ribbon, the Slides tab, the presentation
window, the Notes pane, the Comments pane, the Quick Access toolbar, and the Status
bar.

 The Slides tab shows a thumbnail of each slide in the presentation.

 The presentation window is where you can view and edit the entire slide.

 The Status Bar shows the current slide number, as well as the total slides, as
well as the language setting for proofing. It also has additional tools for making
changes to the view or zoom. If the Notes and Comments pane are not showing,
just click on those icons on the Status bar to show them.

 The Notes pane allows you to add speaker notes to the presentation. You can
print speaker notes to use when delivering a presentation.
  The Comments pane allows you to add comments to a presentation, especially
helpful when working with a team to develop the presentation.

Each Tab in the Ribbon contains many tools for working with your presentation. To
display a different set of commands, click the Tab name. Buttons are organized into
groups according to their function.

The Quick Access toolbar appears at the top of the PowerPoint window. It provides you
with one-click shortcuts to commonly used functions, like save, undo, and redo.

To zoom in or out, use the following procedure.

 Click the minus sign in the Status bar to zoom out. Click the plus sign in the
Status bar to zoom in. You can also drag the slider to adjust the zoom.

Saving Files

To save a presentation that has not been previously saved, use the following procedure.

1. Select the File tab on the Ribbon.

2. Select the Save command in the Backstage View.
3. Select the Place where you want to save the presentation.
4. If you choose your SkyDrive, you can select the Presentations folder. If you
choose your Computer, select your Current Folder or one of
your Recent Folders. Or in either place, you can choose Browse to select a new
location.

5. The Save As dialog opens. Enter a File Name, and if desired, navigate to a new
location to store the file. Select Save.

Closing Files vs. Closing PowerPoint

To close a file, use the following procedure.

 Select the File tab from the Ribbon.

 Select Close from The Backstage View.
If you haven’t saved your file, you will see the following message.

To close the application (if only one presentation is open), use the following procedure.

 Click the X at the top right corner of the window.

Shortcut Keys

PowerPoint shortcut keys help users to use the functions of PowerPoint with more
efficiency. Much like Excel shortcut keys, they allow users to keep hands on the
keyboard and do tasks faster. 

Insert a new slide:

CTRL + SHIFT + M

Duplicate the current slide:

CTRL + SHIFT + D

Content shortcuts

The following section shows a variety of shortcut keys that enables users to alter the
text in PowerPoint. To use the shortcuts, first select the texts.

Select text:

CTRL + A

Center text within a box:

CTRL + E

Right align text within a box:

CTRL + R

Left align text within a box:

CTRL + L

Make text smaller:

CTRL + SHIFT + <

Make text bigger:

CTRL + SHIFT >

Copy the formatting:

This shortcut allows the user to copy the color, size, or font of a text and apply it to
another text. This can also be used for shapes.

CTRL + SHIFT + C

Paste the formatting:

CTRL + SHIFT + V

Shape shortcuts

The following shortcuts allow users to alter, copy, and paste shapes with greater
efficiency. To use the shortcuts, first select the shape(s).

Copy and paste shape(s):

This shortcut helps combine CTRL C, CTRL V into one step. Select the shape that you
want to copy, press CTRL + SHIFT, and then click on the item and drag it into position.

CTRL + SHIFT + Drag

Copy and paste shape(s) multiple times:

This is similar to the shortcut above but is more useful when pasting the shape multiple
times. After selecting the item and pressing CTRL + D, drag the copied item into
position. PowerPoint will utilize the distance between the duplicate and the original item.
Press CTRL + D again to duplicate the item, this time the duplicate will be spaced out
the same way.

CTRL + D

Group items together:

Grouping items allows users to move multiple items at once while keeping the spacing
between the items.

CTRL + G

Ungroup items:

This shortcut allows users to ungroup items so individual shapes can be moved. The
ungrouping function also applies to the PowerPoint icons. By ungrouping the icons,
users can take apart icons and redesign them.

CTRL + SHIFT + G

Presentation shortcuts

Start presentation mode from the first slide:

F5

Start presentation mode from the current slide:

SHIFT + F5

Jump to slide in presentation mode:

During the presentation, the user can jump to a specific slide without having to exit the
presentation or use the up and down key by using the PowerPoint shortcut keys. This is
useful if the slide is far from the current slide and if the user knows the slide number.

Slide number + ENTER

Aligning Shapes

Making sure items are spaced out equally across a slide can be a time-consuming
process. Users can use the align function that PowerPoint provides by clicking into the
ribbon. A faster solution is to set the align function as a hotkey, so users can access it
with a few taps on the keyboard.

To make the align function into a hotkey:

1. Go to the home tab

2. Click into the arrange dropdown, which is on the right side of the screen
3. Right-click on the alignment tool and add it to the Quick Access Toolbar (QAT)
4. Click into the QAT, which is on the top of the screen near the save button and
shaped like a downward arrow, and select More Commands
5. In the dialogue box that pops up, click on the align objects tool, which can be
found on the right slide of the box
6. Click on the up arrow to move the Align Object tool to the very top

To access the hotkey, press ALT + 1

After pressing the ALT + 1, a box will appear on the side of the screen. Press the letter
that associate with the alignment of choice.
Microsoft Excel

Is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It
features calculation or computation capabilities, graphing tools, pivot tables, and
a macro programming language called Visual Basic for Applications (VBA). Excel forms
part of the Microsoft Office suite of software.

Basic operation

Microsoft Excel has the basic features of all spreadsheets, [7] using a grid
of cells arranged in numbered rows and letter-named columns to organize data
manipulations like arithmetic operations. It has a battery of supplied functions to answer
statistical, engineering, and financial needs. In addition, it can display data as line
graphs, histograms and charts, and with a very limited three-dimensional graphical
display.

Excel for mobile

Excel Mobile is a spreadsheet program that can edit XLSX files. It can edit and format
text in cells, calculate formulas, search within the spreadsheet, sort rows and columns,
freeze panes, filter the columns, add comments, and create charts. It can't add columns
or rows except at the edge of the document, rearrange columns or rows, delete rows or
columns, or add spreadsheet tabs. The 2007 version has the ability to use a full-screen
mode to deal with limited screen resolution, as well as split panes to view different parts
of a worksheet at one time. [51] Protection settings, zoom settings, autofilter settings,
certain chart formatting, hidden sheets, and other features are not supported on Excel
Mobile, and will be modified upon opening and saving a workbook.
Excel for the web

Excel for the web is a free lightweight version of Microsoft Excel available as part of
Office on the web, which also includes web versions of Microsoft Word and Microsoft
PowerPoint.

Excel for the web can display most of the features available in the desktop versions of
Excel, although it may not be able to insert or edit them. Certain data connections are
not accessible on Excel for the web, including with charts that may use these external
connections. 

User Interface

The Excel interface revolves around the ribbon, which is the strip of controls across the
top section of the application window. The ribbon is comprised of tabs, which contain
groups of controls, and this terminology is used to identify the location of tools. For
example, bold font is applied to the selected range via the Home tab, Font group, Bold
button.
File Formats

Introducing File Formats

An Excel workbook can be saved in several different formats, each with a unique file
extension, e.g. .xlsx, .xlsm.

To save a new workbook into a particular format, or convert an existing workbook into a
different format, select the File tab in the top left corner and select the desired format
from the Save As menu. Alternatively, use the keyboard shortcut Alt+F+A to activate the
Save As dialog box, then choose the desired file format from the Save As Type drop
down box.

Comparing File Formats

Each Excel file format has different levels of functionality and compatibility with different
versions of Excel. This should be considered when choosing a file format.

The following table compares the most commonly used Excel file formats:

Extensio Compatibilit
File Format Functionality
n y

Excel Workbook .xlsx Excel 2007 + Standard file format with macros
disabled.

Excel Macro- .xlsm Excel 2007 + Standard file format with macros
Enabled workbook
 enabled.

Excel Binary .xlsb Excel 2007 + Compressed file format with macros
Workbook enabled.

Excel 97-2003 .xls Excel 97 + Standard Excel 97 -2003 file format

Workbook with macros enabled.

CSV (Comma .csv Excel 97 + Stores tabular data in plain-text

delimited) form, separated by a comma.

It is important to note that saving a macro-enabled file (e.g. .xlsm, .xlsb) as a macro-
disabled file (e.g. .xlsx) will result in all macros being removed from the new file.

Editing Cell Content

Each cell in a worksheet may contain a constant or a formula. Constants are sometimes
referred to as 'hard-codes' or 'inputs', although the correct and least misleading
terminology is 'constants'. An example of both constant and formula cell content is
provided below, with the formula bar showing the content of each cell:

Constant Formula
Cell content can always be entered and edited in the formula bar by typing or editing the
content and pressing Enter. This is sometimes referred to as 'inputting' data, although
the correct and least misleading terminology is 'entering' data.

In the formula example in cell A3 above, the reference to cell A2 can be created by first
typing '=' and then either typing 'A2' or clicking the mouse on cell A2.

The right-hand example also shows Formula Edit Mode. Excel enters Formula Edit
Mode during the data entry process, and assists with the entry of formulas by
temporarily overlaying precedent ranges with colored boxes (as shown for cell A2 in this
instance). To enter Formula Edit Mode, select the cell to edit and either start typing or
press the F2 key.

Cut, Copy & Paste

Content within ranges can be moved and copied using Excel's cut, copy and paste
commands.

Copy & Pasting

If a range is copied and pasted to another range, a duplicate of the source range is
created within the destination range. All references to cells within the source and
destination ranges are retained.

Cut & Pasting

If a range is cut and pasted to another range, the source range is moved to the
destination range and the content within the destination range is deleted. All references
to cells within the source range will move to their corresponding cells within the
destination range, but any prior references to cells within the original destination range
are invalided. Model users should therefore take great care when using the cut and
paste command.

Cut Copy Mode

When a range is cut or copied the selection will have a flashing border to indicate that
the selected range has been cut or copied. This state is called 'Cut Copy Mode', and is
shown below in Excel 2016:

Cut Copy Mode

Cut Copy Mode can be cancelled by pressing the Escape key.

Shortcut Keys

Action Menu
Ctrl+A Select All None
Ctrl+B Bold FormatCellsFontFont StyleBold
Ctrl+C Copy EditCopy
Ctrl+D Fill Down EditFillDown
Ctrl+F Find EditFind
Ctrl+G Goto EditGoto
Ctrl+H Replace EditReplace
Ctrl+I Italic FormatCellsFontFont StyleItalic
Ctrl+K Insert Hyperlink InsertHyperlink
Ctrl+N New Workbook FileNew
Ctrl+O Open FileOpen
Ctrl+P Print FilePrint
Ctrl+R Fill Right EditFill Right
Ctrl+S Save FileSave
Ctrl+U Underline FormatCellsFontUnderlineSingle
Ctrl+V Paste EditPaste
Ctrl W Close FileClose
Ctrl+X Cut EditCut
Ctrl+Y Repeat EditRepeat
Ctrl+Z Undo EditUndo
F1 Help HelpContents and Index
F2 Edit None
F3 Paste Name InsertNamePaste
F4 Repeat last action EditRepeat. Works while not in Edit mode.
F4 While typing a formulaswitch between absolute/relative refs None
F5 Goto EditGoto
F6 Next Pane None
F7 Spell check ToolsSpelling
F8 Extend mode None
F9 Recalculate all workbooks ToolsOptionsCalculationCalc,Now
F10 Activate Menubar N/A
F11 New Chart InsertChart
F12 Save As FileSave As
Ctrl+: Insert Current Time None
Ctrl+; Insert Current Date None
Ctrl+" Copy Value from Cell Above EditPaste SpecialValue
Ctrl+' Copy Fromula from Cell Above EditCopy
Shift Hold down shift for additional functions in Excel's menu none
Shift+F1 What's This? HelpWhat's This?
Shift+F2 Edit cell comment InsertEdit Comments
Shift+F3 Paste function into formula InsertFunction
Shift+F4 Find Next EditFindFind Next
Shift+F5 Find EditFindFind Next
Shift+F6 Previous Pane None
Shift+F8 Add to selection None
Shift+F9 Calculate active worksheet Calc Sheet
Shift+F10 Display shortcut menu None
Shift+F11 New worksheet InsertWorksheet
Shift+F12 Save FileSave
 Action Menu
Ctrl+F3 Define name InsertNamesDefine
Ctrl+F4 Close FileClose
Ctrl+F5 XLRestore window size Restore
Ctrl+F6 Next workbook window Window...
Shift+Ctrl+F6 Previous workbook window Window...
Ctrl+F7 Move window XLMove
Ctrl+F8 Resize window XLSize
Ctrl+F9 Minimize workbook XLMinimize
Ctrl+F10 Maximize or restore window XLMaximize
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - InsrtMacro
Ctrl+F12 File Open FileOpen
Alt+F1 Insert Chart InsertChart...
Alt+F2 Save As FileSave As
Alt+F4 Exit FileExit
Alt+F8 Macro dialog box ToolsMacroMacros - in earlier versions
Alt+F11 Visual Basic Editor ToolsMacroVisual Basic Editor
Ctrl+Shift+F3 Create name by using names of row and column labels InsertNameCreate
Ctrl+Shift+F6 Previous Window Window...
Ctrl+Shift+F12 Print FilePrint
Alt+Shift+F1 New worksheet InsertWorksheet
Alt+Shift+F2 Save FileSave
Alt+= AutoSum No direct equivalent
Ctrl+` Toggle Value/Formula display ToolsOptionsViewFormulas
Ctrl+Shift+A Insert argument names into formula No direct equivalent
Alt+Down arrow Display AutoComplete list None
Alt+' Format Style dialog box FormatStyle
Ctrl+Shift+~ General format FormatCellsNumberCategoryGeneral
Ctrl+Shift+! Comma format FormatCellsNumberCategoryNumber
Ctrl+Shift+@ Time format FormatCellsNumberCategoryTime
Ctrl+Shift+# Date format FormatCellsNumberCategoryDate
Ctrl+Shift+$ Currency format FormatCellsNumberCategoryCurrency
Ctrl+Shift+% Percent format FormatCellsNumberCategoryPercentage
Ctrl+Shift+^ Exponential format FormatCellsNumberCategory,
Ctrl+Shift+& Place outline border around selected cells FormatCellsBorder
Ctrl+Shift+_ Remove outline border FormatCellsBorder
Ctrl+Shift+* Select current region EditGotoSpecialCurrent Region
Ctrl++ Insert Insert(Rows, Columns, or Cells)
Ctrl+- Delete Delete(Rows, Columns, or Cells)
Ctrl+1 Format cells dialog box FormatCells
Ctrl+2 Bold FormatCellsFontFont StyleBold
Ctrl+3 Italic FormatCellsFontFont StyleItalic
Ctrl+4 Underline FormatCellsFontFont StyleUnderline
Ctrl+5 Strikethrough FormatCellsFontEffectsStrikethrough
Ctrl+6 Show/Hide objects ToolsOptionsViewObjectsShow All/Hide
Ctrl+7 Show/Hide Standard toolbar ViewToolbarsStardard
Ctrl+8 Toggle Outline symbols None
Ctrl+9 Hide rows FormatRowHide
Ctrl+0 Hide columns FormatColumnHide
Ctrl+Shift+( Unhide rows FormatRowUnhide
Ctrl+Shift+) Unhide columns FormatColumnUnhide
Alt or F10 Activate the menu None
Ctrl+Tab In toolbar: next toolbar None
Ctrl+Tab In a workbook: activate next workbook None
Shift+Ctrl+Tab In toolbar: previous toolbar None
Shift+Ctrl+Tab In a workbook: activate previous workbook None
 Action Menu
Tab Next tool None
Shift+Tab Previous tool None
Enter Do the command None
Shift+Ctrl+F Font Drop Down List FormatCellsFont
Shift+Ctrl+F+F Font tab of Format Cell Dialog box FormatCellsFont
Shift+Ctrl+P Point size Drop Down List FormatCellsFont