Assignment -4

Q1: Explain the importance of integration of ERP &

Internet in an organization?
Ans: The core goal of an ERP system is to provide actionable data and
information to company leaders. But collecting accurate data is an ongoing
and vexing challenge. The Internet of Things has the potential to massively
expand data availability and improve accuracy. This has significant
implications for customer service, forecasting, inventory management and
business intelligence.
To take full advantage of the business potential of the Internet of Things,
manufacturers need to fully embrace it within their manufacturing operations
by equipping their products with the sensors and tools necessary. They also
need to capitalize on the full potential of modern ERP systems, which offer
easy access to new applications and enhanced functionality via the cloud.
Q2: Explain the role of Gap Analysis & Reengineering
in ERP Implementation?
Ans: Business Process Reengineering (BPR) is defined as the fundamental
rethinking and radical redesign of business processes. BPR is also known as
a major approach widely used in facilitating Enterprise Resource
Planning (ERP) systems implementation.
Business process reengineering provides a realistic understanding of the
existing process and helps organizations to go for a successful ERP
implementation by cutting extra cost and pacing the process at the same time.
Employees can also easily embrace the new ERP system after the
process reengineering is done.
A gap analysis is the process companies use to compare their current
performance with their desired, expected performance.
This analysis is used to determine whether a company is meeting
expectations and using its resources effectively.Q3: What are the
different benefits can be achieved by
using integration of ERP & E-Commerce?
Ans:
1. Better Customer Experiences:
With an ERP ecommerce integration, customers can be kept in the loop
during the entire sales process. Customers can be contacted with updates
and get access to real-time data. With up-to-date product and shipping
information, you reduce potential frustrations and help build long-lasting
relationships with your customers.
2. More Shipping Choices:
Buyers can choose their own shipping strategies based on costs,
delivery times, specific handling and more. Integration also means
complex split shipping to multiple global addresses and using different
shipping and transportation methods are made easy.
3. Reduced Operational Costs:
When you integrate your ecommerce platform with an ERP solution, you
are able to automate many manual processes to reduce human errors.
Sales orders can be transferred directly from your ecommerce platform
to your ERP system. You can reduce unnecessary costs with access to
real-time data regarding inventory management.
4. Grater Control and Insight:
With a tight ERP ecommerce integration, you can automatically
generate financial reports for your business. Get insight into what
products are doing well, and which ones need improvement, so you can
quickly adapt your strategy. Fast synchronization and the ability to
access information on any device means you can make strong
decisions quickly, with accurate data.
5. Increased Trust and Credibility:Reliability and trust are key for retaining
customers. When customers
are promised one thing and receive something else, your reputation
suffers. When customers have visibility into all steps of the buying
process, and are given accurate information, they are much more likely
to purchase from you again. More self-reliant customers means your
team has more time to explore new areas of growth.
Q4: Why ERP is important to a company? List any
three ERP implementation strategies and explain it in
detail?
Ans: ERP is commonly used by companies working within the supply chain
to help keep track of all the moving parts of manufacturing and distribution.
... ERP brings together customer management, human
resources, business intelligence, financial management, and inventory and
supply chain capabilities into one system.
Big Bang
In this approach, also referred to as the “single-step method,” all users move
to the new system at the same time. You’ll need to have completed all
configuration and testing of the new system, as well as training, by the go-live
date. The advantage here is that you quickly start realizing ERP benefits, such
as higher productivity, better insights and lower operating costs. However,
once you’ve rolled out the system it’s hard to go back, so it’s critical to get
things right. Any error or glitch—even a relatively minor one—can impact
employees, business partners and customers. There may also be a temporary
productivity drop as employees get used to the new system.
Phased rollout
Under a phased approach, the deployment of features, tools and components
is done over an extended period, which may cover weeks or months. This
more measured approach can be less risky than the big-bang strategy. It also
enables the company to focus first on “quick wins”—the functions that deliver
the most immediate benefits—and to apply learnings from the initial
deployment phases to improve the process for subsequent phases. But there
are drawbacks: It takes longer to get the full benefits of the new ERP, and
your company will need to support, and pay for, two systems at the same
time.
Parallel adoption
With this strategy, the organization keeps using its legacy systems in parallel
with the new ERP for a specific length of time. This is generally considered
the least risky approach because it’s possible to revert to the legacy system if
you run into problems. Because of this safety net, some organizations use this
strategy for critical functions that absolutely must always continue operating.
This approach can also make it easier for some users to gradually adjust to
the new system. However, parallel adoption can be an expensive approach
because it requires more staff time and resources to keep two systems
running at the same time. And parallel adoption can create its own risks:
Entering data twice, into two different systems, doubles the chance of errors.
Q5: What are the different critical success & failure
factors of ERP IMPLEMENTATION?
Ans: critical success:
1. Clear understanding of strategic goals
2. Commitment by top management
3. Excellent project management
4. Organizational change management
5. A great implementation team
6. Data accuracy
7. Extensive education and training
8. Focused performance measures
9. Multi-site issues
Failure factor:

Poor software fit /inaccurate requirements.

Business leadership is not committed to the implementation.
Insufficient team resources.

Lack of accountability to make timely, high quality decisions.

Lack of investment in change management.

Insufficient training/support.

Insufficient funding.
Name: Saurabh Singh
Course: Bca
Rollno:Bcan1ca19038
Subject: ERP