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School Handover Format

The document is a handover note for the construction of a public toilet at a primary school in Addis Ababa, Ethiopia. It details the project name, location, parties involved, and provides a summary of the contractual information, project status, and civil works completed for the toilet block. Representatives from the contractor, employer, and consultant signed off on the handover of the completed toilet facilities to the client.

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Mesfin
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
233 views

School Handover Format

The document is a handover note for the construction of a public toilet at a primary school in Addis Ababa, Ethiopia. It details the project name, location, parties involved, and provides a summary of the contractual information, project status, and civil works completed for the toilet block. Representatives from the contractor, employer, and consultant signed off on the handover of the completed toilet facilities to the client.

Uploaded by

Mesfin
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Project Name: Second Urban Water and Sanitation Project


Location: Addis Ababa, Gulale Sub City, Woreda 05 (Kechane Debera Selem Primary School)
GPS location: E: 472495 N: 1000937 Z: 2147
Client: AAWSA Water and Sanitation Infrastructure Development Division
Consultant: Awash Consultant
Contractor: SERJA Construction and General Trading PLC
Date of Commencement: _____/_____/2021

The constructed public toilet built on the property of School Institution specified in particular
location Kechane area (Kechane debera selem Primary School) to be used by the staffs, Students
and guests of the school has handed over to the client (AAWSA) on _____/_____/2022 with all
associated facilities as specified in the contract document. Refer the attached check list which is
part and parcel of this hand over note.

Representatives

For Contractor: ---------------------------- -------- ----------------

For Employer: ----------- --------------- ------------------------

For Consultant: --------------------------- ------------------------

Witness

1. --------------------------------------- ---------------------------

2. ---------------------------------------- --------------------------

3. ---------------------------------------- ---------------------------

Project Completion Acceptance

Date of acceptance: -_________________________________________

Meeting place: -________________________________________________

Employer: - ____________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Contractor: - _________________________________________________

Completion date: - _________________________________________________

Purpose:

Purpose of this site session is meant to attend and witness the hand over process of full
completed part of the project (Construction of toilet block, septic tank, and ancillary
items i.e., supply and installations of electric and sanitary items.)

Physical checkup, Check for general quality, size and standard.

Check for overall technical requirements as per standard.

1. Contractual Information
S. No Contracts Contract Amount (ETB) Remark

1 Principal Contract 19,809,788.52

2 Amendment No-1 19,809,788.52

3 Amendment No-2 16,771,796.02

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

2. Summary of Project Status.

Main Contract

Item Description of work Status Remark


No.

1 Construction of (95m2) toilet block

2 Construction of septic tank

3 Supply and installation of doors and


windows

4 Supply and installation of Turkish type


toilet seats and shower head & tray

5 Construction of hand wash basin

6 Site work, walk way pavement and


drainage ditch round the block

3. Details of Some Civil work For Toilet Block


S.N. Description Con. Remark
status
1 Toilet building block (95m2)

2 Floor & wall ceramics cladding with


proper floor drain

3 Door, windows with glazing

4 10 Turkish type toilet seat & one WC

5 Shower head and tray with store

6 Supply & install of 5000L, fiber glass


Tanker &

7 1m wide Cement paved walk way &


drainage ditch

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

8 Hand wash & urinary

9 Paint (internal & external)

4. Handover Team

Name Title Representing Signature

COMMENTS (IF ANY)


______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Project Name: Second Urban Water and Sanitation Project


Location: Addis Ababa, Akaki Kalit Sub City, Woreda 09 (Koye Feche Primary School)
GPS location: E: 480331 N: 988715 Z: 2185
Client: AAWSA Water and Sanitation Infrastructure Development Division
Consultant: Awash Consultant
Contractor: SERJA Construction and General Trading PLC
Date of Commencement: _____/_____/2021

The Constructed Public Toilet built on the property of School Institution specified in particular
Location in Koye Feche area (Koye face Primary School) to be used by the staffs, Students and
guests of the school has handed over to the client (AAWSA) on ______/_____/2022 with all
associated facilities as specified in the contract document. Refer the attached check list which is
part and parcel of this hand over note.

Representatives

For Contractor: ---------------------------- -------- ----------------

For Employer: ----------- --------------- ------------------------

For Consultant: --------------------------- ------------------------

Witness

1. --------------------------------------- ---------------------------

2. ---------------------------------------- --------------------------

3. ---------------------------------------- ---------------------------

Project Completion Acceptance

Date of acceptance: -_________________________________________

Meeting place: -________________________________________________

Employer: - ____________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Contractor: - _________________________________________________

Completion date: - _________________________________________________

Purpose:

Purpose of this site session is meant to attend and witness the hand over process of full
completed part of the project (Construction of toilet block, septic tank, and ancillary
items i.e., supply and installations of electric and sanitary items.)

Physical checkup, Check for general quality, size and standard.

Check for overall technical requirements as per standard.

3. Contractual Information
S. No Contracts Contract Amount (ETB) Remark

1 Principal Contract 19,809,788.52

2 Amendment No-1 19,809,788.52

3 Amendment No-2 16,771,796.02

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

4. Summary of Project Status.

Main Contract

Item Description of work Status Remark


No.

1 Construction of (95m2) toilet block

2 Construction of septic tank

3 Supply and installation of doors and


windows

4 Supply and installation of Turkish type


toilet seats and shower head & tray

5 Construction of hand wash basin

6 Site work, walk way pavement and


drainage ditch round the block

3. Details of Some Civil work For Toilet Block


S.N. Description Con. Remark
status
1 Toilet building block (95m2)

2 Floor & wall ceramics cladding with


proper floor drain

3 Door, windows with glazing

4 10 Turkish type toilet seat& one WC

5 Shower head and tray with store

6 Supply & install of 5000L, fiber glass


Tanker &

7 1m wide Cement paved walk way &

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

drainage ditch

8 Hand wash & urinary

9 Paint (internal & external)

5. Handover Team

Name Title Representing Signature

COMMENTS (IF ANY)


______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

______________________________________________________________________________
______________________________________________________________________________

Project Name: Second Urban Water and Sanitation Project


Location: Addis Ababa, Nifas Silk Lafto Sub City, Woreda 09 (Sebsite Primary School)
GPS location: E: 478848 N: 991540 Z: 2192
Client: AAWSA Water and Sanitation Infrastructure Development Division
Consultant: Awash Consultant
Contractor: SERJA Construction and General Trading PLC
Date of Commencement: _______/______/2021

The constructed public toilet built on the property of School Institution specified in particular
Location Saris area (Sebsite Primary School) to be used by the staffs, Students and guests of the
school has handed over to the client (AAWSA) on ______/______/2022 with all associated
facilities as specified in the contract document. Refer the attached check list which is part and
parcel of this hand over note.

Representatives

For Contractor: ---------------------------- -------- ----------------

For Employer: ----------- --------------- ------------------------

For Consultant: --------------------------- ------------------------

Witness

1. --------------------------------------- ---------------------------

2. ---------------------------------------- --------------------------

3. ---------------------------------------- ---------------------------

Project Completion Acceptance

Date of acceptance: -_________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Meeting place: -________________________________________________

Employer: - ____________________________________________

Contractor: - _________________________________________________

Completion date: - _________________________________________________

Purpose:

Purpose of this site session is meant to attend and witness the hand over process of full
completed part of the project (Construction of toilet block, septic tank, and ancillary
items i.e., supply and installations of electric and sanitary items.)

Physical checkup, Check for general quality, size and standard.

Check for overall technical requirements as per standard.

5. Contractual Information
S. No Contracts Contract Amount (ETB) Remark

1 Principal Contract 19,809,788.52

2 Amendment No-1 19,809,788.52

3 Amendment No-2 16,771,796.02

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

6. Summary of Project Status.

Main Contract

Item Description of work Status Remark


No.

1 Construction of (95m2) toilet block

2 Construction of septic tank

3 Supply and installation of doors and


windows

4 Supply and installation of Turkish type


toilet seats and shower head & tray

5 Construction of hand wash basin

6 Site work, walk way pavement and


drainage ditch round the block

3. Details of Some Civil work For Toilet Block


S.N. Description Con. Remark
status
1 Toilet building block (95m2)

2 Floor & wall ceramics cladding with


proper floor drain

3 Door, windows with glazing

4 10 Turkish type toilet seat& one WC

5 Shower head and tray with store

6 Supply & install of 5000L, fiber glass


Tanker &

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

7 1m wide Cement paved walk way &


drainage ditch

8 Hand wash & urinary

9 Paint (internal & external)

6. Handover Team

Name Title Representing Signature

COMMENTS (IF ANY)


______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Project Name: Second Urban Water and Sanitation Project


Location: Addis Ababa, Gulale Sub City, Woreda 09 (Belay Zeleke no.2 Primary School)
GPS location: E: 478848 N: 991540 Z: 2192
Client: AAWSA Water and Sanitation Infrastructure Development Division
Consultant: Awash Consultant
Contractor: SERJA Construction and General Trading PLC
Date of Commencement: ______/______/2021

The constructed public toilet built on the property of School Institution specified in particular
Location Adisu Gabaya area (Belay zeleke no.2 Primary School) to be used by the staffs,
Students and guests of the school has handed over to the client (AAWSA) on
______/_______/2022 with all associated facilities as specified in the contract document. Refer
the attached check list which is part and parcel of this hand over note.

Representatives

For Contractor: ---------------------------- -------- ----------------

For Employer: ----------- --------------- ------------------------

For Consultant: --------------------------- ------------------------

Witness

1. --------------------------------------- ---------------------------

2. ---------------------------------------- --------------------------

3. ---------------------------------------- ---------------------------

Project Completion Acceptance

Date of acceptance: -_________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

Meeting place: -________________________________________________

Employer: - ____________________________________________

Contractor: - _________________________________________________

Completion date: - _________________________________________________

Purpose:

Purpose of this site session is meant to attend and witness the hand over process of full
completed part of the project (Construction of toilet block, septic tank, and ancillary
items i.e., supply and installations of electric and sanitary items.)

Physical checkup, Check for general quality, size and standard.

Check for overall technical requirements as per standard.

7. Contractual Information
S. No Contracts Contract Amount (ETB) Remark

1 Principal Contract 19,809,788.52

2 Amendment No-1 19,809,788.52

3 Amendment No-2 16,771,796.02

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

8. Summary of Project Status.

Main Contract

Item Description of work Status Remark


No.

1 Construction of (95m2) toilet block

2 Construction of septic tank

3 Supply and installation of doors and


windows

4 Supply and installation of Turkish type


toilet seats and shower head & tray

5 Construction of hand wash basin

6 Site work, walk way pavement and


drainage ditch round the block

3. Details of Some Civil work For Toilet Block


S.N. Description Con. Remark
status
1 Toilet building block (95m2)

2 Floor & wall ceramics cladding with


proper floor drain

3 Door, windows with glazing

4 10 Turkish type toilet seat& one WC

5 Shower head and tray with store

6 Supply & install of 5000L, fiber glass


Tanker &

7 1m wide Cement paved walk way &

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)
COMPLETED PROJECT HAND-OVER NOTE OF SCHOOL TOILET (CLAUSE 53)

drainage ditch

8 Hand wash & urinary

9 Paint (internal & external)

10

7. Handover Team

Name Title Representing Signature

COMMENTS (IF ANY)


______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Construction of 11 Units of Public/Communal/School/Health Toilets in Sub Cities and Water Catchment Areas of
Addis Ababa Institution Latrines in different Areas of Addis Ababa Contract No. (ET-AAWSA-150353-CW/RFB
(Lot-9.)

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