EntryPoint

Accessing the EntryPoint Website

Creating an Account
In order to access the EntryPoint website, you will be required to create a personal account. Your Order Set Project Team will provide information on how to access the EntryPoint Login screen. This may be an icon on your desktop, you may be provided with the Entrypoint address (URL), or your organization may be set-up to access through your Electronic Health Record system. Once you have accessed the EntryPoint login screen click on Sign-up Here!

Enter your email address that you have been assigned at your organization in the box provided. In the drop down box you will locate all the valid domains for your organization. Select the one appropriate for your personal e-mail account. Fill out the remainder of the information required including your Name, Employee/Physician Number and your phone number. From the dropdown box, choose your Clinical Role. All fields except middle name and telephone number are mandatory. Choose a password of at least 8 characters. If the password is strong enough, it will be indicated as such by a yellow bar; otherwise a stronger password will need to be chosen. Confirm your password. Please select your Subject Area Locations from the tree provided. This will provide OSOS with useful information for future features. Click on Create Account at the bottom of the page.

If all fields have been filled correctly, the next page will indicate that you were Successfully Registered! An email has now been sent to your email address containing a link to activate your account.

Logging In
Access the Entry Point application via the route determined by your organization. This may be an icon on your desktop, you may be provided with the Entrypoint address (URL), or your organization may be set-up to access through your Electronic Health Record system. This will take you to the login page. Enter your email address and password and click on Login.

Lost Password
If you cannot remember your password for accessing the EntryPoint website, there is a lost password retrieval tool on the login page. Click on Ive Forgotten My Password!

Enter your email address as usual and click on Reset Password.

An email will be sent to you with a link to select a new password.

Logging Out
On the top right hand side of your page, you will see your name and a Sign Out link beside it to log out.

Session Timeout
The session time-out automatically occurs after 60 minutes of inactivity. If you have surpassed this time, you will need to login again.

Find &Create
Patient Search
This is the first page that you will come to once you log in. From this page, you can find your patient by name (family name, given name), MRN or Insurance number by typing the information into the appropriate field. Choose your patient by clicking on their name in the results. If you have chosen the incorrect patient, you can fill in the search field above again to generate another search. The most current Visit Number will be displayed in the next box.

Selecting your Order Set

Beside Order Set Title, you can type in the name of the order set title you wish to select for this patient, a partial title, keyword or diagnosis. Alternately you can click on Browse.

Browse
Clicking on this beside the Order Set Title box will take you to a location browser where you can search for the intended set by location. Once you find the set you wish, clicking on the title of the set will insert it in the text box on the main page. Beside the title, click on Select.

Your Top Order Sets

Based on the area you work or what your role is, you will find that you generally have some high use order sets. The top 15 sets that you choose most often will display in this Top Order sets list. Clicking on Select beside the title will choose this set for your selected patient.

Previous Orders
In the event that you have filled orders for this particular patient in the past, a tab beside Your Top Order Sets will be available as Previous Orders for <your patients name>. This may be useful for orders that are often repeated such as Chemotherapy or clinic orders. Clicking on the tab will display previous orders for that patient, the ordering MD and the date they were ordered. Clicking on Re-order will open a copy of that instance of saved orders and you may now go through and review as appropriate, select and deselect orders, add free text orders and submit for your patient. This present submission of orders will now also display as Previous Orders when that patient is chosen on future visits.

Fill & Submit

After choosing the appropriate patient and order set, the fillable document will open. Note that the patients information is already stamped onto the top right corner of the document. Orders can be selected and alternately deselected by clicking within the checkbox field. Some of the orders will be defaulted already. This is due to decisions made by your organization to default in certain orders based on best practice. These can also be deselected if required. Your mouse may click on the next field as you wish or you may use the tab key. To start typing into a free text area, either tab to it from the previous order or click your mouse anywhere on that line to bring you to the beginning of that free text line. Under Additional Orders, once the end of the line has been reached, hit the tab key to bring the cursor down to the next line. Fill the orders as appropriate and once ready to go to the next page, click on Next at the top or bottom of the fillable order set. As well, at any time that you are filling orders and wish to return to previous pages, click on Previous at the top or bottom of the fillable order set.

If at any time you are unable to complete the order set initiated, it may be saved as a draft to be returned to and completed when you are able. Click on Save Draft in the upper left or bottom left corner of the order set. This may be done from any page of the set. See Draft Orders.

Once you are satisfied that your order set is complete as filled and you wish to save it and have it printed, click on Submit at the bottom or top left of your order set. You will at this time be prompted for your password. Type your password into the dialogue box and click OK to complete.

Your final copy will now generate for viewing and printing. Click on Print in the upper left corner of the document. This document will now become part of your Archived Orders.

Your name, the date and time will be time stamped on the bottom of your document and is ready for signing.

Adding a Note to an Order Set

After an order set has been submitted you have the option of appending a note to the order set. The note can be utilized as a way to communicate information about the patient and the orders for yourself or for others to view. This note becomes a permanent entry on the patients record. Select Add a Note. Type the required information into the text box and select Save

To delete this note click on the delete symbol beside the note. The note will have a line struck through it but the information will remain appended to the order set

Draft Orders
If at any time you are unable to complete the order set initiated, it may be saved as a draft to be returned to and completed when you are able. Click on Save Draft in the upper left or bottom left corner of the order set. This may be done from any page of the set.

To open that set again to complete, click on the Draft Orders tab. Find your draft order set in the list below and click on Open beside it to commence working on this set again.

Filters
If you have a large number of Draft Orders, the list of orders can be searched by using the filters. Click on Filters. You have the ability here to filter your results by Patient, by Order Set, or by Start Date or End Date. When your desired result is generated, click on it to continue filling out your order set.

Archived Orders
Any orders that you have completed, will be saved under Archived Orders. Access these orders by clicking on the Archived Orders tab. Clicking on Open beside the set will open the final saved, uneditable version of the document for viewing and/or printing.

Filters
If you have a large number of Archived Orders, the list of orders can be searched by using the filters. Click on Filters. You have the ability here to filter your results by Patient, by Order Set, or by Start Date or End Date. When your desired result is generated, click on it to view your archived set.

My Statistics
Choose an Order Set
Search an order set by title, keyword or diagnosis, or alternately click on Browse to take you to the on this beside the location browser where you can search for the intended set by location.

Closing the location browser after choosing a set will take you back to the My Statistics page where you can now click on Create Chart. You may also choose from Your Top Order Sets by clicking on Select beside their title.

Create Chart
The information displayed will indicate how many times the particular order set has been used by you and also how many times by others in your organization. The usage is broken down into graphs under modules that display alphabetically. The bars in the graph are colour coded to indicate how often each particular order is chosen by you (blue) and by other clinicians (red). To view information on ordering by user, click on the title of the order item. To close this report screen click on the Close button located at the bottom of the window.

Advanced Reports
Choose Advanced Reports to view Order Set Reports. Select the report you wish to view by clicking on the arrow beside the drop down box. You can view Order Sets Completed By Day of Week, Order Sets Completed By Hour of Day, or Order Sets Completed Since Installation. To close the advanced report screen click on the Close button located at the bottom of the window.