Proposal and Tendering Flow

Item no. Activities/Work Description Scope by Remarks/Comments

Received and acknowledged of RFQ - DC
1
Request for bid/quotation Marketing
DC
Attend online meeting schedule by
2 Marketing
client (if any)
Engineering Support
Review, request site inspection, DC Engineering support
3 prepare and submit TCL (technical Marketing (ME, EE, CVL,
clarification lists) to client. Engineering Support Automation)
HR
4 Arrange schedule of site inspection Logistics
Finance
Marketing
5 Bring the TCL during site inspection.
Engineering Support
Consolidate data gathered during
DC
site walk through. Prepare updated
6 Marketing
TCL and resubmit to client for
Engineering Support
closeout.
Marketing
Prepare MTO with complete
7 Engineering Support
specification and send to canvasser.
Canvasser
Technical documents
comprises of below if
required:
i. Prepare BOQ. Check prices Technical drawings
on the DATABASE (past, previous, Marketing Brochures
8 updated prices of goods). Canvasser Catalogue
ii. Prepare Technical Engineering Support NFCC
Documents needed (if any). Insurances
CV/Resume
Table of organization
others
Review vendor’s offer as per project Marketing
9
specs. Engineering Support
Marketing
Review and finalize BOQ and send to DC
10
client GM
OM
11 Follow up of proposal Marketing
 Project Flow Execution
Item no. Activities/Work Description Scope by Remarks/Comments
DC
1 NOA and Contract Signing GM
Planning & Engineering
DC
Kick-off Meeting and Issuance of NTP
2 GM
of Client
Planning & Engineering
Billing
3 DP Processing Accounting
Marketing
OP’s Mgr
4 Manpower Hiring and Evaluation
HR/Admin
5 Review Planning & Engineering Planning & Engineering
Client
6 Material Approval As per client specs
Engineering PTS
7 Material Canvass Purchaser
8 Material PO Release GM or OP’s Mgr
9 Material Purchase Purchaser
10 Material Inspection and Acceptance QA/QC Engineering As per client specs
Op’s Mgr
Supervisor
Skill sets and
QA_QC
expertise for each
Project Execution, Punch listings, Foreman
11 role. (experience
T&C and Acceptance DC
requirements for
Coordinator
direct labors)
Planning & Engineering Support
Workforce (Laborers/workers)
Supervisor
Coordinator shall be
Project Reports and Documentation DC
12 minimum of Eng’g
& Acceptance and Close out Coordinator
Level
QA_QC
Billing
13 Progress billings Accounting
Marketing