Invoice/Bills for stores supplied

Invoice No. 01/22-23 Date: 14-07-2022

Name & Address of Supplier-
XYTRAX INNOVATIVE SOLUTIONS
12 Pollock Street , 1st floor ,Room No. 32 IREPS Vendor Code/ID - 66872
Mahavir Market, Kolkata: 700001

GSTIN of Supplier - 19BHZPD0610C1ZL

Email Address - [email protected] Phone /Mobile No. 9007930724

Whether supplier is registered under composition taxable scheme- Yes/No

Details of Receiver (Billed to) Details of consignee (recipient)

Name & address: PFA, DLW, Varanasi Name & address: General Stores Depot
State & state code : Uttar Pradesh-09 Banaras Locomotive Works Vanarasi - 221004
State & state code: : Uttar Pradesh-09
GSTIN/Unique ID : 09AAAGM0289C1ZH GSTIN/Unique ID: 09AAAGM0289C1ZH
Date: 12-01-2021
P.O No. 06201356100107
Sl. Description of Goods HSN Qty Unit Rate Total Taxable CGST/IGST * SGST/UTGST
No. Code (per Value Value
Rate Amt Rate Amt
item)

1. HEAT SHRINK TUBE 86079100

REFERENCE CHART
NO.40027278 ALT.- AKa
THIS IS A SAFETY ITEM
as per Drg.No. 8352998
ALT A specn: WDG4/EL/
PS/11 REV-3.0

Material value 518 Nos 90 46620.00 46620.00 12% 5594.40

Add: Freight Nil

Add: Insurance Nil
Add: Packing & Nil

Forwarding charges Nil

Add: Others PVC Amount Nil

(with calculation sheet

enclosed)

Total Value 52214.40

Less Total GST amount=

Net value with GST 52214.40

Net payable value (in fig.) Rs. 52214.40

Net payable value (In words)Rupees Fifty Two Thousand Two
Hundred and Fourteen and Forty Paise
Dispatch details: R/C No. / R/Note No. / Inspection Certificate No. whichever is applicable.
*CGST & SGST will not be applicable in case of IGST, tick out
Signature of the Supplier.
Revenue Stamp duly with Firm’s Seal
Crossed /Signed with
Firm Seal
 Please note:
GST would be payable on the ‘transaction value’. Transaction value is the price actually paid or
payable for the said supply of goods and/or services between un -related parties and price is the
sole consideration. The transaction value is also said to include:
• Taxes other than GST
• Expenses incurred by recipient in relation to supply
• Incidental expenses charged at the time or before the supply
• Interest etc. for late payment
• Subsides directly linked to the price excluding subsidies provided by the Central and
Governments
1. In terms of para 5(I) of Railway Boards JPO No. 2008/RS(G)/777/1 dtd 21/07/17 the relevant
page of GST rate schedule and chapter heading details is required in support of documentary
evidence along with Firm invoice/bill .

2. All the certificates enclosed with the bill to be signed by bill signing authority or authorized official
of the firm /company along with firm seal.

a) As regards discounts/ incentives, it will form part of ‘transaction value ’, if it is allowed after the
supply is effected. However, discounts/ incentives given before or at the time of supply would be
permissible as deduction from the transaction value. This would be indicated in the invoice itself.

b) Therefore GST shall be charged on gross value including freight, forwarding charges, packing
charges, Insurance and other charges as per sec 15 of CGST act 2017.

c) For obtaining TDS certificate, please state the firms IREPS Vendor Code/ID on the bill itself.

3. While submitting their bill firm should submit GST certificate which may be as under :

PO No. Date:
Bill/Invoice No. Date:
GSTIN No of Firm.

a) We agree to pass on such additional set off/input tax credit as may become available in future in
respect of all the inputs used in the manufacture of the final product on the date of supply under
the GST scheme by way of reduction in price and advice the purchaser accordingly.

b) As per anti-profiteering measure, section 171 of GST Act 2017 firm will give declaration that “ we
hereby declare that any reduction in rate of tax on any supply of goods or services or the benefit of
input tax credit shall be passed on to the recipient by way of commensurate reduction in prices.

c) We hereby declare that additional set-offs/input tax credit to the tune of Rs……...has accrued and
accordingly the same is being passed to the purchaser and to the effect the payable amount may be
adjusted.

d) We hereby declare that any additional input tax credit benefit, if become available to us, the same
shall be passed on to the purchaser without any undue delay.

Signature of the Supplier.

with Firm’s Seal
 Check list for submission of supply bills.
Main Points Detail Elaboration
Whether bill is prepared in the standard format YES,
and is marked ORIGINAL
 The original copy is to be marked as
‘original for recipient’,
 The duplicate copy is to be marked as
‘Duplicate for Transporter’ and

The triplicate copy is to be marked as ‘Triplicate for

supplier’
WHETHER CGST/SGST/UTGST/IGST, GSTIN As per the new rules, the tax invoice shall contain
mentioned on the bill the following details:
2. Whether complete firm’s name & address,
1. Name, address and registration number
P.O. No. & Date, Bill No. & Date is
(GSTIN) of the supplier.
mentioned on the bill.
2. A consecutive serial number containing
3. Whether full description of material has only alphabets and/or numerals, unique for
been mentioned on the bill. every financial year.
E.g. you may use the following number for
4. Whether bill has been prepared as per PO
invoicing for FY 2017-18;
i.e rate of material,
CGST/SGST/UTGST/IGST packing chares, 2017/001 or 2017/AA/001 or any serial
freight etc is corrected number you may decide.
5. Whether total amount payable is
mentioned on the bill in both figures as 3. Date of its issue
well as in words also. 4. Name, address and registration number
(GSTIN) of the recipient. In case the
6. Whether bill is signed by the competent recipient is not a registered person, then
authority of the firm and firm’s seal is name and address shall be sufficient.
impressed.
5. If any recipient is unregistered and the
taxable value of supply is fifty thousand
rupees (Rs.50, 000) or more, then the name
and address of the recipient and the
address of delivery, along with the name of
State and its code should be mentioned on
the invoice.
6. HSN code of goods or Accounting Code of
services;
7. Description of goods or services;
8. Quantity in case of goods and unit or
Unique Quantity Code thereof;
9. Total value of goods or services;
10. Taxable value of goods or services taking
into account discount or abatement, if any;
 11. Rate of tax (CGST, SGST or IGST);
12. Amount of tax charged in respect of
taxable goods or services (CGST, SGST or
IGST);
13. Place of supply along with the name of
State, in case of a supply in the course of
inter-State trade or commerce;
14. Place of delivery where the same is
different from the place of supply;
15. Whether the tax is payable on reverse
charge;
16. Further, if it is a revised invoice or a
supplement invoice, the date and invoice
number of the original invoice should be
mentioned on the revised invoice itself.

7. Whether all documents as per PO i.e bill in Required as per above.

duplicate, CGST/SGST/UTGST/IGST challan
copy & Backlog Certificate, freight
documents, if required, R. Note inspection
Certificate etc, are enclosed with the bill
and the same are listed in the bill itself.

8. If modification advice is issued against the Invoice under sec 31 of CGST act 2017 is a
PO, the copy of the same is attached with complete document in itself.
the Bill.

9. Whether NEFT Mandate form with full Not Required if Already Submitted
bank account details duly certified by the
bank is submitted along with bills (in the
case of new firms)

10. Whether SD/WBG/PBG are submitted as Yes

per PO requirement
11. Any cutting should be attested by the Yes
signing authority.

12. Over-writing/use of whitener and erasing To be complied

is totally prohibited and not allowed