CHAPTER

ENDORSEMENT LETTER

An endorsement letter is a reply or a forwarding statement usually added to a letter. Among

men in uniform, a basic communication may not just be a letter, it can be a message; or it can
be a memorandum from a higher police office.

It is communication within a communication. It becomes an integral part of the correspondence

and is not withdrawn from the basic communication to which it is appended. It shows all facts
relative to a definite case stated in the forwarding correspondence.

What is Endorsement Letter?

An endorsement letter is a legal term that refers to the signing of a document which allows for
the legal transfer of a negotiable from one party to another. It is also an attachment to a
document that amends or adds to it. It is likewise defined as the act of giving the approval or
recommendation to something, usually in a public manner.

It is the one that is handed over to such individual person or organizations confirming them as
the endorsees for a fixed period of time. Endorsement can be alternatively spelled
"indorsement" or it can be indicated as 1st, 2nd or 3rd Ind., etc.

Parts of Endorsement Letter

The following are the parts of endorsement letter:

1. Letter Head. The letterhead is the heading at the top of a sheet of the letter paper or
stationery. The heading usually consists of a name and an address, and a logo or corporate
design, and sometimes a background pattern. The term "letterhead" is often used to refer to the
whole sheet imprinted with such a heading.

2. Ordinal Number. The ordinal number is a well-ordered set of numbers. They are usually
identified with hereditarily transitive sets. Like other kinds of numbers, ordinals can be added,
multiplied, and exponential. When expressed as figures, the last two letters of the written word
are added to the ordinal number: first, as in 1st. second, as in 2nd and third, as in 3rd.

3. Date Line. The date line may refer to a common calendar date or day on a calendar. The date
line in an endorsement is stated in terms of month, date and year, and it is reflected below the
ordinal number of the communication. Similar with other forms of police correspondence the
date line must not be abbreviated or reflected in numerals. blot
4. Addressee. The addressee is the person or name of the office to which something, such as a
letter or message, is addressed or sent, to whom it is intended. In this part of the endorsement,
the complete name of the person or name of the office or agency to which the endorsement,
together with the designation and address of the office must be indicated.

5. Body. The body is the main and largest part of an endorsement. The body is made up of one
or more paragraphs in which the main idea of the endorsement is relayed. The body should
include the reason for writing. Additional paragraphs should go into more detail about the
subject. The last paragraph of the body should summarize the endorsement.

6. Signature. The signature of the endorsement is a handwritten depiction of someone's name,

nickname or a person who made the communication representing the official proof of identity.
The writer of a signature is a signatory or signer. Similar to a handwritten signature, a
signature describes the work as readily identifying its creator.

7. Enclosure. Enclosure prevents the correspondence or memoranda from becoming too

detailed. List all enclosures in an enclosure block by following the order of their appearance in
the text. Describe the enclosure, such as a memo or directive. However, when identifying a
document by its subject, cite the subject exactly

Contents of Endorsement Letter

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Regarding contents, the endorsement is meant to furnish information, comment or

recommendation. The use of the third person, such as "the writer," "the undersigned," "this
unit," "this station" or "this office," is prescribed to achieve objectivity. After all, this is not a
personal letter; it is an official one wherein the sender acts on a particular problem in behalf of
the agency he belongs to.

If there is enough space at the end of the letter, meaning the lower fold potion of the bond
paper, the endorsement is written or begun there. When the space is not sufficient to include
the address and at least two lines of the body, the endorsement should be started on a separate
sheet of plain paper.

sd Because it is a formal communication, an endorsement is never typed on the back of the

page and abbreviations should not be used. Endorsements are numbered consecutively, starting
with 1st. A civilian endorsement is typed below the sender's address or heading, or letterhead
and shows the dateline, which is also above the text of the endorsement.
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In the different line agencies of the governments, there are standard operating procedures in
paragraphing an endorsement text. The police and law enforcement agencies follow this rule.
Unlike the military endorsement which has numbered paragraphs, if there are two or more in
an endorsement, the police and law enforcement counterparts do not have any of this, unless
tabulating or numerating points. Youniq

Hence, a communication which is being endorsed to superior office shall use "Respectfully
forwarded," or "Respectfully submitted," and never... "Referred," or... "transmitted." If sent to
an office of equal rank, it is "Respectfully transmitted," in subordinate units, "Respectfully
referred." Correspondence returned to an office where it is originated or where it has been
recorded use "Respectfully returned," regardless of the rank of the office concerned.

Starting with the word "Respectfully," whether submitted, forwarded, transmitted, referred, or
returned, the text which is usually composed of one paragraph should be brief, accurate, clear,
and definitely following grammar rules.

Styles of Endorsement Letter

The styles of the endorsement letter are generally the same as the memorandum form of
communication. It has the same components as the police and non-police correspondence.
There is only one difference between the memorandum and the endorsement. In an
endorsement letter, the date is written at the end of the office of origin and address.

The date line in the memorandum form is written one blank space. below the subject of the
communication, for example, special report. The endorsement letter is numbered
consecutively. There are two types of endorsement letter used in the police, other than the
formal form normally practiced. These are the stamped and checked or initial endorsement
letters and their uses are further explained.

In cases not involving administrative or disciplinary in nature, the use of stamped endorsement
is authorized. It has the same elements as the memorandum form. The abbreviation "Ind" is
preceded by a blank space for the endorsement number. Expressions forming the body of the
endorsement letter include the following: approved, disapproved, note and return, concerned
noted, for compliance, no record, and for appropriate action and return.

The style of an endorsement is generally the same as that of a military "SUBJECT TO" letter.
It has the same components as the military and non-military letters. There is one major
difference between a military letter and a civilian endorsement. In a civilian endorsement, the
date line is written at the end of the office of origin and address. The date in a military letter is
written as a single unit and located on the second line below the address of the issuing
headquarters or office. Endorsements are numbered consecutively. There are two types of
endorsements used in the military other than the formal form normally

practiced. These are the stamped and checked or initial endorsements.

Their uses and style are explained here.

In cases not disciplinary in nature, the use of a stamped endorsement is authorized. It has the
same elements as the military letter. The abbreviation "Ind" is preceded by a blank space for
the endorsement number. Expressions forming the body of the endorsement include the
following: Approved or Disapproved; Note and Return; Concerned Noted; For Compliance;
No Record; For Appropriate Action and Return; and Checked or Initial End.

A checked or initial endorsement is used to forward a communication without comment. It is

also numbered in sequence. "Forwarded" and "Returned" are not used. Instead, it is started
with the words "Respectfully endorsed" Moreover, many endorsements simply forward memos
without comment to the next "Thru Addressee," if any, or "To the Addressee."

But other possibilities exist. An endorsement may comment on the standard memorandum or
any earlier endorsements. It may alter the order of any remaining "Thru Addressees." or add
additional addressees; and it may return the standard memorandum with a final reply or a
request for more information.

Kinds of Endorsement Letter

The following, for convenience are the three kinds of endorsement letter:

1. Same-Page Endorsement. The same-page endorsement may be added to a memorandum, and

must be reflected on the same page of the correspondence, and it may omit the subject as long
as the entire page will be reflected. Most likely, it is made when the endorsement fits on the
same page of the correspondence that needs to be endorsed without revision.

2. New-Page Endorsement. Use plain paper for a new-page endorsement. In this kind of
endorsement, unlike the same-page endorsement, the subject must be included, and the
sequence of numbers from the previous communication must be continued. Additionally, a
prior endorser appears because the endorser is significant.

3. Signature Endorsement. In this type of endorsement, an endorser may sign and write the date
in the "Thru Line" if the endorsement package is being forwarded without comment and
approval of the endorsement is implied. However, a later "Thru Addressees" will count the
signature when numbering their endorsements.

Addressees in Endorsement Letter mit asdispusels

The following are the addressees in endorsement letter:

1. Copy for Action Addressee. The original copy of the endorsement must be endorsed to the
action addressee. The action addressee can be shown in the "TO" or "FOR" line. The word is.
applied to any written text of the correspondence sent to other offices or sections by way of
providing it with an endorsement, indicating therein the addressees.

2. Copy for Thru Addressees. The thru addressee copy must be shown in the "thru line." If
there are two or more "thru addressees," renumber them starting with one in parentheses before
the next recipient of the correspondence. Moreover, there is no need for the originator or the
endorsement to provide the single remaining endorsement thru addressee with a number.ne

3. Copy for Earlier Addressees. Add these addressees to the copy line. Routine endorsements
include "forwarded," "forwarded for consideration," and "forwarded recommending approval."
Hence, significant endorsements include "forwarded disapproval," "readdressed and
forwarded," and those with substantive comments.

4. Copy for Other Addressees. The copies for any information addressees must be indicated in
the copy line. Hence, to the right of each of these addressees, type the word "Complete" to
show that the endorsement includes copies that the originator of the endorsement has made fort
the standard memo, enclosures, and prior endorsements.

5. Copy for the Originator. The originator is the office or section responsible in making the
endorsement of the original communication to the concerned office or section wherein the
same must be transmitted; therefore, a copy duly receipted by the addressee with date received
and name of recipient must be kept by the said office or section for future reference.

6. Copy for the File. In receiving or sending an endorsement from elsewhere, either from inside
or outside the public or private entities, it is more likely that a file copy must be maintained or
kept for purposes of officially recording the documents enclosed with it. Hence, a decision has
to be made whether to keep it in both hard copy and soft copy.

Considerations in Endorsement Letter

Here are some of the considerations in endorsement letter:

LLA T 1. State clearly who or what are being endorsed. The endorsement letter should indicate
plainly what or who it is that the writer is endorsing.

2. Back the endorsement up. Offer support to the contents of the letter by making an
explanation or justification in making the endorsement. The letter should offer clear reasons
signifying the support for the person, product, program, and so on.
3. Include all relevant details; and explain the qualities, skills or qualifications that make a
person suitable for the job, why the program is exceptional and the personal experience of
conviction with it, what it did for the company or oneself, and other appropriate details.

4. Write the endorsement letter in a professional manner. Any letter that is written for business
purposes should be written using simple fonts that are easy to read.

eng 14 oldug 5. Avoid graphics, an abundance of bold or italic fonts, and leave plenty of white
space around borders; this makes the letter look professional, and it is easy on the eye of the
reader.

gibson g 6. Always be concise, accurate, specific, and the endorsement letter must meet the
requirements of brevity; avoid getting out of the topic; write briefly and to-the-point.

Usefulness of Endorsement Letterations of gazobno nar

The endorsement letter should be used only once the detailing of the communication is
finalized. It is a formal written document so it should be carefully worded. Moreover, it should
have the date clearly mentioned on it when it is being given out. Therefore, the date when the
endorsement letter is to take effect should also be clearly highlighted in the letter. Biografum A

It should be brief, direct and to the point, but should include all the fine print of the deal.
Hence, the language of the letter should be purely formal as the nature of the letter demands it,
and it should always be typed. In so doing, the writer must ensure that there are no
grammatical or punctuation errors. pe

Finally, what is being endorsed should be clearly mentioned in the endorsement letter to leave
no room for any ambiguity or point for argument, both from the sender and addressee,
specifically the action requested by the latter. Hence, the intention of the sender must be
reflected in its body.

Purpose of Endorsement Letter

The endorsement letter is one of the ways in which a person can show his or her support for
another individual, a movement, group, organization or even in the document sent to another
office of the section by way of providing it with an endorsement letter. Perhaps the most
common use of letter like this is for official action purposes, such as when another office or
person is seeking appropriate action within public or private organizations.

The key to writing an effective endorsement letter is to make sure that the writer gives it a
professional and reliable impression to the person reading it. This is why it is recommended;
mainly, to use formal language when writing it. Avoid slang words or common clichés.
Furthermore, make sure that the endorsement letter is proofread to correct all grammatical and
spelling errors prior to dispatching to the addressee.

When endorsing to another person, make sure that the writer has all the necessary details about
that individual, including his or her name, the organization or company that he or she is
applying to, as well as some background details. It is of great importance that the writer
confirms that all information he or she has is correct. There is nothing that will ruin the
credibility of the person writing the endorsement more than having the wrong basic
information.

As much as possible write the letter in one page, and although the writer may feel strongly
about the person, groups of persons, or product being endorsed, there is no need to fill pages
and pages out. This also means that it is best to highlight just the top three reasons why he or
she is endorsing the person or thing. Include references to personal and professional
experiences to support the reasons. Do not handwrite but print letters, and sign in black ink at
the bottom.

Endorsement is a reply of forwarding statement added to a police correspondence. There is one

major difference between a memorandum form and an endorsement. In an endorsement, the
date is written at the end of the office of origin and address. The date in a military letter is
written as a single unit and located in the second line below the address of the issuing
headquarters or office.

There are two (2) types of endorsements used in the military other than the formal form
normally practiced. These are the stamped and checked or initial endorsements. In cases not
disciplinary in nature, the use of a stamped endorsement is authorized. It has the same elements
as the military letter. The abbreviation "Ind." is preceded by a blank space for the endorsement
number.

To go to post

Importance of Endorsement Letteremos betonbent do

The endorsement letter is critically important in the evaluation process. The adequacy of the
endorsement letter has been of critical value in evaluating the documents transmitted from one
office or section to another office or section within a public agencies or offices, or private
entities.

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Many, perhaps most, decisions are substantially influenced by the supporting letters. The
National Headquarters, Philippine National Police-Committee on Correspondence (NHQ PNP-
CC) considers carefully not only the text of a supporting letter, but also the status of the
endorser and the endorser's status relative to the documents endorsed. Confede
Endorsements are always important, but they may be especially important when practiced, in
the public or private entities. Hence, where publications and other sources of information are
limited, there should be a larger, more diverse endorsement of the document that required the
appropriate action of the addressee, fino, dove

Detailed statement of the office or section making the endorsement as to the exact nature of the
document's necessity is critical. It is not enough to know that the document was instrumental in
establishing the facts and circumstances of the necessity of the appropriate action to the
enclosed communication. Instead, the endorsement letter should describe document briefly as
to its purpose.

Guidelines in Endorsement Letter

The endorsement letter is designed to indicate to the addressee how the document enclosed
with it will be officially acted upon. Therefore, the endorsement letter must convincingly
demonstrate the impact that the document endorsed has had and provide the evidence that the
facts and circumstances relative to the document officially endorsed have indeed occurred.

The office, section or person of the public or private entities that made the endorsement letter,
must suggest the required official action to be instituted on the correspondence being endorsed
to another office or section. Indeed, a majority of endorsement letters from one office, section
or person that has conflict of interests on the document endorsed should be discouraged.

A more diverse set of endorsement letters is likely to be more impressive; thus, letters may be
written by other offices, sections or persons that are not personally connected in some other
way to the document endorsed to other offices, sections or persons for appropriate action.
Hence, if there are family members and relatives involved in the communication being
endorsed, like complaints, allegations, and the like, the one making the endorsement must
inhibit, purposely not to make the endorsement subjective, but objective.

Moreover, an example of an endorsement letter that requires additional elaboration is: "PCPL
Dela Cruz is obviously qualified in the promotion for higher rank as applied," or "The
undersigned strongly recommends the promotion of PCPL Dela Cruz to the next higher rank."
Moreover, although immediate superior sometimes provides such endorsement letter, the
sender does not help the police organization by so doing.

Therefore, some endorsers state that the type of document endorsed or the individual person or
group of persons mentioned in the endorsement letter have had roles without presenting
meaningful evidence to the statement. Such an assertion is ineffective without the evidence of
facts or circumstances presented in the endorsement.

For an endorsement to be convincing; it must specify how the document has had an official
interest its public or private entity's role. That the "document or person" endorsed has an
impact within the organization; and is convincing for the sender, and what the "document or
person's" role is and how it has made an impact on the vision, mission and objectives of the
organization.

Tips in Writing Endorsement Letter d

The following are useful tips in writing an endorsement letter:

1. Provide Identity and State the Endorsement Letter. At the beginning of the endorsement
letter, immediately indicate the individual writer's identity and what or whom endorsement is
being made. Make sure to include the rank and designation that the writer has or the expertise
that is pertinent to the endorsement.

2. Indicate the Reasons for the Endorsement Letter. Take care to substantiate the reasons to
ensure impact in making the endorsement. If endorsing a person for a position or job, include
the relationship with the person. State that he or she is the best person for the job based on
previous experience working with the individual in similar roles.coug

3. Reiterate the Endorsement Letter. Conclude the letter by repeating the endorsement and
summarizing why the endorsement letter made matters. Include contact information and, for
the greatest effectiveness, offer to answer any follow-up inquiries in relation to the
endorsement letter.

Types of Endorsement Letter Samer thog sit of panib bag and of othW

The following are the types of endorsement letter:

letter occurs when a business receives a commercial benefit or profit 1. Commercial

Endorsement Letter. Commercial endorsement through association with the police hierarchy.
Hence, commercial endorsement is strictly prohibited. The police do not endorse organizations,
individuals, products, services or activities where the endorsement will result in a commercial
benefit.

2. Non-Commercial Endorsement Letter. Non-commercial endorsement letter occurs when an

event or activity organized by a government agency, not for profit community organization or
charity, is publicly supported by the police, and the benefits it receives does not involve a
commercial benefit or profit, and is of official interest to the police or law enforcement agency.

Styles in Writing Endorsement Letter

If the writer is unsure on how to complete the task, the discussion below will help him or her
make an endorsement letter that contains the pertinent information and looks professional, as
follows:inq sar

1. State clearly what is being endorsed. The endorsement letter should indicate plainly what the
sender is endorsing or the purpose why an endorsement letter has been made in the first place.
Write in a professional manner. Any endorsement letter that is written for official purposes
should be written using simple fonts that are easy to read and understand.ners

2. Back the endorsement letter up. Offer support to the endorsement letter. The endorsement
should offer clear reasons that support the communication or correspondence appended on it,
and include all relevant details. Explain the importance or relevance that makes the action
requested necessary to the sender; why there is a need to initiate action of the document being
endorsed.

4. Write in a brief and direct to the point manner. In the introductory paragraph, explain the
reason for writing. Quickly get to the point by introducing the office the writer represents, and
explaining that the endorsement letter is written relative to document of official interest to the
concerned public or private entities the originator of the endorsement letter represents.

5. Avoid graphics, an abundance of bold or italic fonts, and leave plenty of white space around
borders. This makes the endorsement letter look professional, and it is easy on the eye of the
reader. The writer must be always concise, accurate, and specific, and must avoid getting out
of the topic.

6. The main body of the endorsement letter should offer reasons and substantiate its contents.
Explain the importance of the correspondence, and how it will benefit the organization, address
the complaint, or improve effectiveness. If the endorsement is of official interest, include
details about the organization's objectives and purposes. A

7. In closing, the sender must state the action requested by the addressee and anticipate
attention and consideration on the part of the latter. Also provide the contact information so
that the addressee may contact the originator with any further questions or inquiries.

8. Be sure to sign the name directly above the typed signature. Proofread the document for
spelling or grammar errors, and to make sure that all information contained in the letter are
correct. The tips and guidelines above will help the writer to create an endorsement letter that
is clearly and professionally written.

Adequacy of Endorsement Letter

An endorsement letter is often made to endorse a document of official interest to the public or
private entities. An endorsement letter may be written to endorse a document to an agency or
office outside of the organizational hierarchy. The endorsement letters are critically important
in officially transmitting document of official interest to the originator, and that requires action
on the part of the addressee.

The adequacy of the endorsement letter has been of critical value in evaluating the
correspondence endorsed from one office or agency to another office or agency. An
endorsement letter from the government agencies carries a lot of weight to private companies,
entities and organizations. Most of them, not only about government agencies, but also often
have business relationships with them.

CHAPTER REVIEW

IDENTIFICATION: Write the answer on the blank or space provided before each number.
Endorsement Letter 1.It is a legal term that refers to the signing of a document which allows
for the legal transfer of a negotiable from one party to another.

Ordinal Number 2.It is a well-ordered set of numbers, and they are usually identified with

hereditarily transitive sets.

Addressee 3.It is the person or name of the police office or law enforcement agency, to

which something, such as a letter or message, is addressed or sent, for whom the endorsement

is intended.

Enclosure 4.This prevents the correspondence or memoranda from becoming too

third person 5.The users of the

such as "the writer," "the undersigned,"

"this unit," "this station," or "this office," is prescribed to achieve objectivity.

detailed.

Respectfully submitted 6.Hence, a communication being endorsed to a superior office shall

use the words "Respectfully forwarded," or "_

"Respectfully transmitted 7.A communication sent to an office of equal rank, shall use the
words
Preffered 8.A communication sent to a subordinate office shall use the words
Non-Commercial Endorsement Letter

Respectfully returned 9.Correspondence returned to an office where it originated or where it

has regardless of the rank of the concerned police office or law been recorded use

enforcement agency.

Ind 10.The abbreviation

endorsement number.

ENUMERATION:

Give the three (3) kinds of endorsement.

11. Same-Page Endorsement

12. Signature Endorsement

13. Signature Endorsement

List the two (2) types of endorsement letter.

14. Signature Endorsement

15.

ESSAY:

16-20.Explain the importance of the adequacy of endorsement letter.

is preceded by a blank space for the