DCQ40182

PRELIMINARIES WORK
C
 Define Define preliminaries work

Identify Identify purpose of preliminaries work

COURSE Describe Describe scope of work under preliminaries work

LEARNING Describe Describe items typically included in preliminaries work

OUTCOME Interpret Interpret procedures of estimating the preliminaries work

Interpret procedures of computing the progress payment for

Interpret preliminaries work

Determine progress payment for preliminaries work of construction

Determine project
 Is a list of works as part of bill of
quantities.

Comprises of preparation works

DEFINITION which is not part of permanent

work but requires in completion
the project.

It is a list of works and instruction

with the purpose of must be
complying by the contractor at
the beginning of the project.
 Project description

•Project title
•Description of site
•Location of site
•Name and address of client
•Name and address of consultants

Site description

GENERAL
•Site boundary
•Existing services
•Adjacent buildings
•Neighbourhoods

CONTENT List of drawings

•Information of other documents

Terminologies

•Definition of terminologies in contract document and unit of the

measurement

Conditions of contract

•Particulars
•Amplifications notes
 Contractor’s liability

• Insurance of works
• Third party liability
• Workmen compensation
• CIDB levy

GENERAL
Obligation and restriction of the employer

• Access of the site

• Limitation of working hours

CONTENT • Disposal of materials

• Hoarding
• Maintenance of existing road, drain, temporary accommodation for

(CONT’D)
the use of employer (site office, computer, telephone)

Description of works

• By nominated sub-contractors and nominated suppliers

• Materials by employer

General facilities and obligations

• Refer SMM2 page 13 sub clause B.12

 Definition of
Project
terminologies and
description
measurement unit

Specification
briefing
Safety and health
CONTENT

Facilities and
project Work instructions
requirements
 REQUIREMENTS
• The employer and the contractor must mutually • Progressive costs - ongoing costs incurred
agree on the method of valuation and payment throughout the contract period are examples of
for the preliminaries work item in the early stages maintenance costs for site offices.
of the contract. • Completion cost/final cost - a bulk price paid
• Evaluations will only be made for work items that after the preparation of work. Is usually the cost
are priced and executed by the contractor. to open a temporary work item in the
preliminary work.
• The price of each item divided into:
• Items in tender documents and contract
• Initial cost
documents.
• Progressive cost
• Instructions to the contractor to be followed in
• Completion cost performing the work.
• Initial cost - the bulk price paid to the contractor • Divided into two :
in the first interim payment certificate. It is the
cost of supplying and installing, the cost of • Priced
preparing a work item. • Unpriced
 KEHENDAK
• Majikan dan kontraktor mestilah bersama-sama • Progressive cost – cost berterusan yang
bersetuju untuk kaedah penilaian dan dibelanjakan sepanjang tempoh kontrak contoh
pembayaran bagi item kerja awaln di peringkat kos penyelenggaraan bagi pejabat tapak.
awal kontrak. • Completion cost/final cost – satu harga pukal
• Penilaian hanya akan dibuat bagi item kerja yang yang dibayar setelah penyiapan kerja. Is
dihargakan dan dilaksanakan oleh kontraktor. biasanya adalah kos untuk membuka item kerja
sementara dalam kerja awalan.
• Harga setiap item hendaklah dipecahkan
mengikut kategori iaitu: • Item dalam dokumen tender dan dokumen
kontrak.
• Initial cost
• Arahan kepada kontraktor yang perlu dipatuhi
• Progressive cost dalam melaksanakan kerja.
• Completion cost • Terbahagi kepada dua :
• Initial cost – harga pukal yang dibayar kepada • Dihargakan
kontraktor di dalam perakuan bayaran interim
• Tidak dihargakan
yang pertama . Ia adalah kos membekal dan
memasang, kos penyediaan sesuatu item kerja.
 • Arahan/maklumat seperti • Perkhidmatan
kerja/keperluan yang perlu pengangkutan tapak
dilaksanakan oleh kontraktor • Bekalan air sementara
dan melibatkan kos
• Kos tanggungan kecacatan
• Juruukur bahan akan • Pemilik tapak
mengenalpasti item yang perlu
dinyatakan bergantung • Insurans
kepada kepentingan • Pengangkutan pekerja di
keperluan projek dan tapak
kehendak majikan. • Kerja lebih masa dan luar
biasa
PRICED • Contoh preliminaries yang
dihargakan: • Perkhidmatan sementara
dan pembaikan semula
PRELIMINARIES • Layanan kepada sub-
kontraktor dan pembekal • Perkhidmatan awam:
elektrik, gas, telefon, yuran
• Sampel danpengujian
• Perancang tanda • Kebajikan dan keselamatan
• Pekerja tapak • Pembersihan akhir dan
penyerahan
• Membersih tapak dan
membuang sampah
• Loji dan pengangkutan
berjentera
• Peranca dan gantri
• Loji kecil
• Kediaman di tapak
 PRICED PRELIMINARIES (CON’T)
• Initial cost (kos awalan) • Payment will be decided by the
• Sum of initial money to be paid to quantity surveyor
the contractor (Jumlah bayaran ditentukan oleh
(Jumlah wang permulaan yang Juruukur Bahan).
perlu dibayar kepada kontraktor). • As a guideline in payment process
• To be paid in lump sum (Dijadikan panduan dalam proses
(Dibayar dalam bentuk pukal). pembayaran).
• Insert as Interim Payment No. 1 • Payment to be paid based on work
(Dimasukkan dalam perakuan done
interim no. 1). (Pembayaran dibuat berdasarkan
item kerja yang dilaksanakan).
 PRICED PRELIMINARIES (CON’T)
• Progressive cost • Site supervision
• Represents ongoing costs incurred • Toilet facilities
throughout the contract period. • Office, store and dining facilities
• The cost will be paid on an ongoing • Work clerk or site engineer
basis whether hourly, daily, weekly,
monthly or annually. • Safety and welfare
• Checklist for basic project expenses • Site services
on an ongoing basis found in • Telephone (extension, rental
preliminary work. and calls)
 PRICED PRELIMINARIES (CON’T)

• Kos berterusan • Kemudahan tandas

• Merupakan kos berterusan yang • Kemudahan pejabat, stor dan
dibelanjakan sepanjang tempoh tempat makan
kontrak • Kerani kerja atau jurutera tapak
• Kos tersebut akan dibayar secara • Keselamatan dan kebajikan
berterusan sama ada secara jam,
• Perkhidmatan tapak
harian, mingguan, bulanan atau
tahunan • Telefon (pemasangan, sewa dan
panggilan
• Senarai semak bagi perbelanjaan asas
projek secara berterusan yang terdapat
dalam kerja permulaaan:
• Penyeliaan tapak
 PRICED PRELIMINARIES (CON’T)
• Completion cost (kos penyiapan)

• A lump sum to be paid after the work completion.

(Satu harga pukal yang dibayar setelah penyiapan kerja).

• Commonly, is a cost to reopen the provisional sum in the

preliminaries.

(Ia biasanya adalah kos untuk membuka semula item kerja

sementara dalam kerja awalan).

UNPRICED PRELIMINARIES

Terdapat
pemberitahuan
Item tidak
tentang item
dihargakan
tersebut tetapi
tidak dihargakan

Memberi
Maklumat perlu
pengelasan Huraian terhadap
dipatuhi oleh
terperinci kepada kontrak
kontraktor
kontraktor
UNPRICED PRELIMINARIES (CON’T)

1. Form of contract (Borang kontrak)

o Keterangan kerja 2. Project information (Maklumat projek)
o Tempat letak tapak bina o Jadual kadar harga
o Dokumen kkontrak o Butir-butir tender
o Peruntukan-peruntukan khas o Deposit tender/wang sendirian
o Rawatan pencegahan o Laluan jalan semnetara
o Harta benda bersebelahan o Saliran tapak bina
o Pemeriksaan dokumen tender dan o Pengambilanpekerja
lawatan tapak bina o Kerosakan pada jalan sedia ada
o Definisi – maklumat klien, pihak
perunding
UNPRICED PRELIMINARIES (CON’T)

3. Project specification (Spesifikasi) 4. Tanggungjawab kontraktor

o Barang-barang, bahan-bahan dan o Bayaran pejabat untuk P.P.
ketukangan o Tempat simpanan barang, pejabat
o Metrikasi dan penginapan kontraktor
o Tempahan o Telefon untuk P.P.
o Bekalan bahan-bahan oleh kerja o Pengawasan
o Sampel
o Loji kontraktor
 PURPOSE
Provide an initial Assist contractors in
overview to the preparing materials,
tenderer/contractor A guideline to execute working methods, safety
about the project and the work. and health assurance
assist in pricing the and facilities required
tender. for project execution.

Helps contractors gain a Projects can be

Improving the quality of
clear understanding of planned and run
work.
projects and contracts. smoothly.
 TUJUAN
Membantu kontraktor
Memberi gambaran awal membuat persediaan bahan
kepada penender/kontraktor binaan, kaedah kerja,
Panduan bagi melakukan
mengenai projek dan jaminan keselamatan dan
kerja.
membantu dalam kesihatan dan kemudahan
menghargakan tender. yang diperlukan bagi
pelaksanaan projek.

Membantu kontraktor
mendapatkan kefahaman Projek dapat dirancang dan
Meningkatkan kualiti kerja.
yang jelas mengenai projek berja;lan dengan lancer.
dan kontrak.
 Method 1 : Pro rates on contract period

• Total initial cost = RM99,300.00

• Total completion cost = RM23,700.00

CALCULATION • Total progressive cost = RM63,600.00

• Contract period = 12 months

• Progressive payment = RM63, 600.00/12

= RM5,300.00
 CALCULATION (CON’T)

Payment no. 1

• Initial cost RM 99,300.00

• Progressive cost RM5,300.00 x 1 = RM 5,300.00
• Completion cost RM 0.00

TOTAL RM104,600.00
 CALCULATION (CON’T)

Payment no. 2

• Initial cost RM 99,300.00

• Progressive cost RM5,300.00 x 2 = RM 10,600.00
• Completion cost RM 0.00

TOTAL RM109,900.00
 Method 2 : Pro rates on value of work done

Assumption:

• Contract sum = RM3,615,000.00

• Provisional sum = RM150,000.00
• Preliminaries = RM180,000.00
CALCULATION • Nett contract sum =
RM3,615,000.00 – (RM150,000.00 + RM180,000.00)
= RM3,285,000.00

• % of progressive cost to nett contract sum

= RM180,000.00 x 100 = RM5,300.00
= 5.479%
 CALCULATION (CON’T)

Payment no. 1

• Initial cost RM 99,300.00

• Progressive cost
If nett value of work executed by contractor to date = RM900,000.00
progressive payment = RM900,000.00 x 5.479% RM 49,311.00
• Completion cost RM 0.00

TOTAL RM148,611.00
 CALCULATION (CON’T)

Payment no. 2

• Initial cost RM 99,300.00

• Progressive cost
If nett value of work executed by contractor to date = RM1,200,000.00
progressive payment = RM1,200,000.00 x 5.479% RM 65,748.00
• Completion cost RM 0.00

TOTAL RM165,048.00
 QUESTION
• Show a calculation for the recurring cost for interim payment no 5 according to the
following preliminaries details by using pro-rate on value work done and pro-rate
contract period.

Item Description Contract Initial cost Progressive Completion

price cost cost
A Preliminaries RM1,373,700.00 RM650,270.00 RM365,000.00 RM55,357.00
work
Additional information:
1. Contract sum : RM 33,233,023.00

2. Contract period : 2 years

3. Prime cost sum : RM 2,233,975.00

4. Provisional sum : RM 888,500.00

5. Nett value work done : RM 6,030,630.00

• (Payment no. 5)
DR. SITI ASMIZA
MUZAFAR

CIVIL
ENGINEERING
DEPARTMENT

POLITEKNIK
SULTAN AZLAN
SHAH