BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

BSBWHS521- Ensure a safe workplace

for a work area
Project Portfolio

Student name:

Student ID:

Assessor:

Date:

Business this assessment is

based on:

Work area:

Job role:

Existing WHS policies and

procedures:
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

Contents

Section 1: Assess the existing WHS Management System 5

Section 2: Adapting and Adopting the WHS Management System 8
Section 3: Maintain and evaluate the WHS Management System 12

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 2 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

Section 1: Assess the existing WHS Management

System

Provide business overview

Provide an overview of the
business, including:

 name of business

 brief description of what

the business does (e.g.
key functions, vision)

 your job role within the

business (or the role
you’re assuming if you
are basing this
assessment on the case
study

 selected work area

Identify legislative and Purpose

organisational requirements
This policy applies to all workers at Grow Management Consultants.
Identify the WHS legislative To outline the necessary steps taken to ensure the continued safety of the
and organisational work environment for all students, staff and others participating in any
requirements relevant to the activities within the premises or under the employment of Grow
work area. Include: Management Consultants. All employees, as well as Grow Management
Consultants, are responsible for ensuring a healthy and safe
 a summary of the
workplace.
relevant legislation,
including: Definitions

o Purpose and A hazard is any potentially dangerous situation within the work
definitions of WHS environment.
Act, Regulations Incident means an event or circumstance that leads – or could have lead - to
unintended or unnecessary
o Meaning of duty of
harm during a person’s participation in work with Grow Management
care
Consultants.
o Obligations of An injury is any incident that causes harm to a person during their
workers at work participation in work activities with Grow
Management Consultants.
o Obligation of a
WHS communication and consultation means sharing information, giving
business to consult
workers a reasonable
and communicate
opportunity to express views, and taking those views into account before
with workers
making decisions on health and
 a summary of existing safety matters
WHS organisational
policies and procedures

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 3 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

 an explanation of how
the WHS policy
o Meaning of duty of care
illustrates the
organisation’s It is legal obligation that is imposed on an individual requiring adherence to
commitment to comply a standared of reasonable care while performing any acts that could
with WHS legislation foreseeably harm others.

Note: legislation should be the o Obligations of workers at work

WHS legislation that applies
 All staff including managers have a responsibility to work safely;
to the state/territory in which
take all reasonable care for their
you are studying.
own health and safety; and always consider the health and safety of
Attach any relevant policies to
others who may be affected
your portfolio.
by their actions.

 When staff are undertaking work from home or at an off-site

location, the staff member is
responsible for ensuring the environment they enter into is free from
risk and occupational health
and safety hazards.

o Obligation of a business to consult and communicate with

workers

 Implementing effective risk management systems that are

relevant and suitable for the
organisation’s scope of business; promote workplace health
and safety at all times; and
continuously improve performance in relation to health and
safety.
 Encouraging active participation, cooperation and
consultation with all staff and others in the
promotion and development of measures to improve health
and safety.
 Actively responding to, recording and investigating all
incidents.
 Maintaining relevant policies, procedures, training, codes
of conduct and systems to support
and communicate effective health and safety practices
throughout the organisation.
 Routinely conducting checks of the work environment to
assess risks, identify hazards and
identify areas for improvement.
 Taking immediate response to reduce the risk of identified
workplace hazards.
 Providing appropriate induction, training, information and
updates to staff on a regular basis
about workplace health and safety.

 Providing a safe and healthy environment for all staff

and others during their participation in

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 4 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

activities with Grow Management Consultants

Identify WHS personnel

Identify all personnel
associated with the work
area’s WHS.
Include the following people in
your answer:

 Persons within the

organisation who are
responsible for WHS

 Their responsibilities (as

per policy and
procedures)
Explain how they are
connected to the work area
and WHS (e.g. represents
contractors in consultative
WHS discussions).

Research WHS best practice

Research and summarise
WHS best practices for the
selected work area related to:

 hazard identification and

risk control

 WHS communication and

consultation practices

 health and safety

requirements for working
from home.

Assess policy and procedure

adaptation requirements
Assess the requirements for
adapting the existing WHS
policy and procedures by:

 setting at least two goals

for adapting the existing
WHS policy

 outlining shortfalls of the

existing policy and

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 5 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

procedures.

Attach: Organisational policies and procedures ☐

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 6 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

Section 2: Adapting and Adopting the WHS

Management System

Summarise the WHS meeting

Summarise the outcomes of
the WHS consultative
arrangement meeting.
Provide information about the
meeting participation and
outcomes to any relevant
personnel (e.g. email a
summary or minutes of
meeting to the management
team).
Follow any required
organisational policies and
procedures when providing
the information.
Attach proof of your
communication to your
portfolio.

Adapt WHS policy and

procedures
Adapt the existing WHS policy
and procedures to:

 reflect legislative and

best practice
requirements

 meet set goals

 address shortfalls in the

existing policy

 include any additional

requirements established
at the meeting.
Attach the adapted policy to
your portfolio.

Calculate required resources

Calculate the resources
required to support policy and
procedure requirements by:

 identifying financial and

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 7 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

human resources

 using mathematical and

problem-solving
strategies to perform
calculations (e.g.
brainstorming, budget
information).

 explaining how you have

adhered to organisational
requirements.

Develop and maintain hazard

identification and risk control
procedures
Develop and maintain
procedures reflect legislative
and best practice
requirements and include any
additional requirements
established at the meeting,
by:

 Identifying and reporting

on one hazard and its
associated risk in a risk
management report (use
Fatigue Management
Report Template if
applicable). In your
report include:
o Problems
associated with
hazard
o Signs of the hazard

o Risks associated
with hazard and
procedures for
managing the risk
o Proposed strategies
for managing risk
and relationship to
hierarchy of control
(e.g. implement
safe working hours
guidelines)
o Sources of
information used for
the report, as well

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 8 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

as sources of expert
advice that could be
used if further
advice is needed in
the area.

 Considering expert
advice, including:
o Applying hierarchy
of control (e.g.,
email requesting
permission from
CEO to incur costs)
o An appropriate
request for advice
(e.g. draft an email
or telephone script)
o Providing a
resource for
implementing the
risk control measure
(e.g. poster for
workplace notice
board, draft email
etc).
Attach the Risk Management
report to your portfolio (e.g.
completed Fatigue
management report
template).
Attach request for expert
advice.
Attach resource for
implementing the hierarchy of
control.

Develop a WHS induction and

training program.
Use the work you have done
in section 1 and 2 to develop
a WHS induction and training
program for your chosen
organisation in an appropriate
format (e.g. MS PowerPoint
presentation).
Your presentation must
address:

 Persons within the

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 9 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

organisation who are

responsible for WHS and
each of their
responsibilities (as
identified from the Health
and Safety Policy and
Procedure).

 A review of the key

changes made to the
existing Health and
Safety Policy and
Procedure

 An outline of the revised

Grow Management
Consultant’s Work Health
and Safety Policy and
associated procedures

 Outline of hazard
identification and risk
control procedures.
Attach your training and
induction program to your
portfolio.

Attach: Adapted policy and procedures ☐

Risk Management Report ☐

Hierarchy of control – permission for expert advice ☐

Request for expert advice ☐

Resource for risk control ☐

Training and induction program ☐

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 10 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

Section 3: Maintain and evaluate the WHS

Management System

Summarise and act on

induction meeting outcomes
Summarise the outcomes of
the training and induction.
Complete any improvement
requests/ instructions (e.g.
develop an internal work
from home checklist).
Update policy and
procedures if required.
Attach proof of completed
improvement requests and
updated policy/procedures to
your portfolio.

Apply record keeping

Use a system for WHS
record keeping (e.g. cloud-
based filing of WHS
documents). In your system,
include:

 Filing system for WHS

documentation (e.g.
screen shot of cloud-
based filing of WHS
documents)

 Record of all WHS

decisions including why
the decision was made
in this assessment (e.g.
electronic MS Excel
WHS decision register
recording all WHS
decisions made during
this course).
Attach proof of your WHS
record keeping to your
portfolio (e.g. screen shot of
cloud-based filing system,
completed WHS decision
register).

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 11 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021
 BSBWHS521 SAT_Task 2_Attachment 1-Project Portfolio Template

 Report on your
organisations WHS
performance. include:
o an evaluation
according to the
Performance
Reporting Matric
(see Performance
Reporting Matrix
document)
o two
recommendations
for improvement
per area.

Establish performance
indicators:
Conduct research and
establish performance
indicators for your
organisation. In your answer:
 identify four suitable
WHS performance
indicators for your
organisation
 explain the rationale for
each
 explain how regularly
performance should be
measured
 write a short one-page
report on the
performance indicators
(Use Performance
Indicator Report
template if applicable).

Attach: Record keeping system ☐

Proof of WHS decision records ☐

Proof of implemented improvements ☐

Updated policy and procedures ☐

Performance Indicators Report ☐

Performance report ☐

Mint International College (RTO Code: 21524, CRICOS code: 03700C) Page 12 of 12
BSBWHS521-Student Assessment Tool
Version. 1-Updated on Sept 2021