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Course Info IMR664 - ELECTRONIC RECORDKEEPING 11 Oct 2022

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Salihah Suhairi
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152 views3 pages

Course Info IMR664 - ELECTRONIC RECORDKEEPING 11 Oct 2022

Uploaded by

Salihah Suhairi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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UNIVERSITI TEKNOLOGI MARA

COURSE INFORMATION

Confidential

Code : IMR664

Course : Electronic Record Keeping

Level : Bachelors Degree

Credit Unit : 3

Contact Hour : 3

Part : 2

Course Status : Core


(Core/Non Core)

Prerequisite : Nil

Course Outcomes

At the end of the course, the students should be able to: -

1. Justify effective electronic records management in organizations. ( C6 )

2. Propose a pragmatic approach in managing electronic records. (A5)

3. Adapt knowledge and skills in managing electronic records for archival purpose.
(P5)

______________________________________________________________________________________
___________________________________________
Nama Fakulti : Fakulti Pengurusan Maklumat

© Hak Cipta Universiti Teknologi MARA.


Course Description

The course outlines a study of the lifecycles management of electronic records; the roles
of records managers and archivists in the life cycle process; the technical aspects of
electronic records; creation and identification of electronic records; control and use of
electronic records; appraisal and retention of electronic records; disposition and archival
management of electronic records and legal and social implication of electronic records.

Syllabus Content

1.0 Overview of records and archives management principles


1.1 Definition of electronic records
1.2 Changing concept of records in an electronic environment
1.3 Characteristics of electronic records

2.0 Evolution of computer technology and the impact on record keeping


2.1 Organizational trends

3.0 Guidance for the creation and use of electronic records


3.1 Naming convention
3.2 File plan structure

4.0 Managing records in database environment


4.1 Identifying database records

5.0 Record keeping metadata


5.1 Types of record keeping metadata
5.2 The importance of record keeping metadata

6.0 Appraisal of electronic records


6.1 Integrating risk management into appraisal of records

7.0 Managing electronic mail


7.1 Accountable management of e-mail

8.0 Preservation of electronic records


8.1 Preservation of availability
8.2 Preservation of accessibility
8.3 Preservation of understandability

9.0 Contemporary issues in electronic records


9.1 Malaysia towards e-government

______________________________________________________________________________________
___________________________________________
Nama Fakulti : Fakulti Pengurusan Maklumat

© Hak Cipta Universiti Teknologi MARA.


Teaching Methodology

Blended Learning
Lectures
Presentation
Project-based learning

Assessment

1. Case Study - 30%


Student are required to design and develop workflow transactions based on the
file plan structure
CLO:2
2. Group Project - 30%
Students would present the electronic records transactions using ERMS software
in group as to measure 'live' process of e-records transactions using ERMS
software
CLO:1
3. Individual Project - 20%
Students to prepare e-records transactions using ERMS software.
CLO: 2
4. Test - 20%
Students will take final test to test the knowledge and understanding of the
concept of Electronic Record Keeping.
CLO:3

References

• Robert F. Smallwood, Managing Electronic Records, John Wiley & Sons, 2013,
ISBN: 11182823881.
• Hare, Catherine & Mcleod, Julie, How to Manage Records in the E-Environment,
Routledge, 2012, ISBN: 11354758062.
• Atkinson, E., Much ado about metadata, 1923, 12 (1), 2002, ISSN: n/a3.
• Bearman, D., Archival data management to achieve organizational accountability
for electronic records, 14, 21 (1), 1993, ISSN: n/a 4.
• Du Rea, M and Pemberton, J.M., Electronic mail and electronic data interchange:
challenges to records management, 3, October 1994, 1994, ISSN: n/a

______________________________________________________________________________________
___________________________________________
Nama Fakulti : Fakulti Pengurusan Maklumat

© Hak Cipta Universiti Teknologi MARA.

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