CONSTITUTION AND BY -LAWS OF

KATAW, THE CAPSU PONTEVEDRA

PRIDE COMMUNITY
 ARTICLE I
ORGANIZATION NAME

The name of the organization shall be KATAW CAPSU PONTEVEDRA PRIDE COMMUNITY
herein after referred to as “ KATAW or “organization”.

ARTICLE II
MISSION and PURPOSE

Section 1: Nature and Mission of the Organization

The KATAW CAPSU PONTEVEDRA PRIDE COMMUNITY is an official, registered non-profit,
campus-based youth organization, that aims to continually educate and promote awareness
of diversity, health, culture and acceptance of individuals based on sexual orientation,
gender identity, and expression. In support of this mission, members of the lesbian, gay,
bisexual, transgender, intersex, queer/questioning, asexual and allied communities shall
work together to reach the same goal of nondiscrimination by education.
The organization facilitates and coordinates the efforts of the LGBTQIA+ community in the
school to work together to help solve problems facing LGBTQIA+ students; to coordinate
school and community on a number of programs, projects and activities such as diversity
education, health initiatives, community mobilization, cultural enhancement, spiritual and
self-development; and provide opportunities for the LGBTQIA+ students to interact for
social development, fellowship and community building
Section 2: Organizational Objectives
1. To bring together like-minded individuals & raise awareness on a variety of issues
facing the LGBTQIA+ community today and in the past.
2. Organize Regular events that strengthen the camaraderie among members of
LGBTQIA+ and the school community.
3. Hosts series of educational and developmental events aimed at highlighting the
talents and culture of the LGBTQIA+ students.
4. Sponsor initiatives that serve to educate community members about sexual
orientation, gender identity, and issues that affect the lives of LGBTQIA+ students
and the school community at large.
5. Provide programs that enhance the emotional and physical health of LGBTQIA+
people in the school community.
6. Maintain a presence for disseminating information.
7. Organize annual officer roundtables that facilitate networking among local LGBTQIA+
organizations.
 ARTICLE III
MEMBERSHIP OF ORGANIZATION

 Section 1: General Membership

1. Any interested bona fide student of Capiz State University-Pontevedra Campus

2. Applicants for General Membership who have paid their membership dues shall be
considered an active general member from the date of payment received through
the end of the calendar year.
3. Annual Membership dues for General Membership shall be P150.00 which shall be
paid by personal funds.
4. General Members may participate in all events, meetings, and elections as described
in Article VI.
5. Former members who already graduated from the university shall automatically
become an Alumni Member and may also enjoy the benefits of regular members.

 Section 2: Board of Directors

1. The Board of Directors shall be authorized to extend honorary membership to any

person who support the goals and purposes of the organization.
2. The Board shall determine the terms and privileges appertaining to Honorary
Members.

Section 3: Non-Discrimination. Membership shall not be restricted on the basis of age, race,
sex, religion, national origin, political party affiliation, ability, economic status, sexual
orientation, or gender identity. 

Section 4: Confidentiality. The list of membership and other pertinent information shall be
considered private information not for public distribution. 

Section 5: Resignation. Any member may resign by a notice in writing or by e-mail to the
Membership Director or President. The acceptance of such resignation, unless otherwise
required, shall not be necessary to make the same effective; nor shall any refund be paid for
annual dues.

ARTICLE IV
DECORUM AND CONDUCT

Section 1. No tolerance for illicit drug, alcohol or tobacco misuse, violence or any conduct
unbecoming of a student in reference to the student handbook of the university.

Section 2. If convicted of crime or violation of by-laws you will be suspended for a minimum
of (3) Three months to (1) One year maximum. Depending on the contravention, the length
to be determined by the voting members, with advice from the adult advisors.

Section 3. Gross misconduct or major crime violations may result in a permanent exclusion
from participating in the organization’s activities.

Section 4. If disputes within the organization, it must be resolved in an orderly and

respectful manner.

Section 5. Kataw members are dignified individuals and are expected to conduct themselves
accordingly.

ARTICLE V
BOARD OF DIRECTORS

Section 1: Composition of Board. The elected Directors shall be a President, Vice President,
Communications Director, Education and Training Director, Social Events Director,
Membership Director, Service and Community Engagement Director, and one At-Large
Board Member.

Section 2: Committees. The Board may establish and maintain committees of active
members to assist and advise them in achieving the goals of the Board.

Section 3: Term & Term Limits. The Board of Directors shall serve until the next Election Day
and until their successors are elected. Each elected Director shall be limited to two full,
consecutive terms in the same position and to four full terms cumulative as an elected
director.

Section 4: Vacancies.

1. In the event of a vacancy, the Board may appoint an individual to serve out the
remainder of the vacant position's term provided that the decision is made by a
simple majority of the Board.
2. The Board shall communicate any changes in the Board’s composition to all General
Members within two days.

Section 5: Removal.

1. Any director may be removed for dereliction of assigned duties, indecent behavior,
and other conduct unbecoming of a Director;
2. After an appropriate hearing before the Board, the Board shall vote to remove a
Director by the affirmative vote of a simple majority of the Directors; and
3. After a second hearing before the General Membership, the General Membership
shall vote to affirm the removal of the Director by a simple majority of the Members
present.

 
Section 6: Majority of Board. In the event that the number of Directors on the Board
constitutes an even number, the vote of the President shall break all ties for matters which a
board majority is required.

Section 7: Succession. In the event of a vacancy in the office of the President, any Member
of the Board may submit their name for election to the office of the President and assume
the position by a vote of a simple majority of the Board.

Section 8: The Board of Directors, with the advice and consent of the President, may
recommend an Advisor/s. The advisor should be a regular employee of the campus. The
advisor may participate in all activities of the organization.

The role of the advisor:

A. Serve as the official staff representative of the campus.
B. Work closely with the organization to ensure a cooperative relationship between the
advisor and the club membership.
C. Assist each officer of the organization in understanding their duties.
D. Give particular attention to the financial activities of the group in order to prevent the
incurring of organizational debts for succeeding members to pay.
E. Assist student to understand & apply democratic principles within their own
organizations, & in working with others.
F. Be present for all official club/organization meetings & activities (business & social), & to
advise students of the policies & procedures which they must follow as a club/organization.
G. Ensure that all reasonable steps are taken to ensure the safety & welfare of all members.
H. Ensure that appropriate ccampus policies are upheld.
I. To sign all club/organization requisitions for the club/organization & to make sure the 1)
their student treasurer or president or vice president signs it & 2) that the expenditure are
recorded and liquidated within all existing policies.

ARTICLE VI
DUTIES OF DIRECTORS

 Section 1: The President shall:

1. Call and preside during all meetings;

2. Establish an agenda for each and every meeting which shall be published prior to
each meeting;
3. Oversee the development and implementation of the work plans put in place by all
Directors and assist and advise where necessary;
4. Temporarily take on the responsibilities of other Directors in the event of a vacancy;
5. Represent the organization in external affairs and as the sole spokesperson for the
organization; And
 6. Serve as a liaison between the organization and peer organizations at outside
agencies.

 Section 2: The Vice President shall:

1. Perform the duties of the President in the absence of the President;

2. Collect membership dues;
3. Deposit all monies in bank/trust as selected by the Board of Directors within seven
(7) business days of receipt of funds;
4. Pay authorized bills;
5. Maintain accurate records of all financial transactions; And
6. Create a yearly budget and maintain financial tracking tools.

 Section 3: The Communications Director shall:

1. Oversee the Web site and other online communications tools;

2. Perform media relations;
3. Draft written materials on behalf of the organization;
4. Engage in outreach to external stakeholders as necessary;
5. Publish all meeting notices, agendas, and other documents as directed by the
President; And
6. Shall serve as Secretary at all meetings, keeping minutes and notes.

 Section 4: The Education and Training Development Director shall:

1. Plan and execute all professional development activities for the organizations’
Members; And
2. Reserve the right to form a Professional Development Committee to be comprised of
At-Large Board Members, other Members of the Board, and General Members to
assist with the planning and execution of education and training development
activities.

Section 5: The Social Events Director shall:

1. Plan and execute all social events for the organization Members; And
2. Reserve the right to form a Social Events Committee to be comprised of At-Large
Board Members, other Members of the Board, and General Members to assist with
the planning and execution of social events.

 Section 6: The Membership Director shall:

1. Lead efforts to recruit, collect, and maintain as many dues paying members as
possible; And
 2. Maintain the membership list and update from time to time.
3. Record and deposit all collected membership dues immediately after collection.

Section 7: The Service and Community Engagement Director shall:

1. Plan and execute all community service events for the Members; And
2. Reserve the right to form a Service and Community Engagement Committee to be
comprised of At-Large Board Members, other Members of the Board, and General
Members to assist with the planning and execution of social events.

Section 8: Duty of At-Large Director.

1. The duties and title of At-Large Director shall be designated on a case-by-case basis.
2. These duties must be agreed upon by the elected Directors and the At-Large
Director. 

ARTICLE VII
ELECTIONS

Section 1: Election Officer. The President shall appoint, with the advice and consent of the
Board of Directors, an Election Officer who will conduct the annual elections for the eight (8)
elected Directors; who shall serve through the nomination, tallying and completion of the
election. The Election Officer shall not be eligible to run for any office or campaign for any
candidate running for office in the year of the current election.

Section 2: Notice. Elections for the organization’s elected director's positions will be held
annually at an Election Day meeting pursuant to a day as designated by a majority of the
Board not later than 60 days following the beginning of the calendar year. The
Communications Director must communicate the notice for Election Day to the entire
membership at least fourteen (14) days before Election Day.

Section 3: Candidacy Eligibility. Any general member who has been an active member for at
least 90 days and who is currently a bona fide student is eligible to run for office.

Section 4: Candidacy Qualification. Any candidate who wishes to have their name appear on
the ballot must make a written statement of their candidacy for all offices he or she intends
to seek to the Election Officer prior to Election Day; the Election Officer shall make a
determination of a candidate’s service credentials by consulting with the President or
Membership Director. In the event that a candidate does or does not qualify the Election
Officer shall notify them. The Election Officer shall inform the President and Membership
Director of the list of candidates for each office.

Section 5: Notification of Candidates for Office. The President shall notify all members prior
to Election Day which candidates have chosen to place their name on the ballot. The
Membership Director shall keep an attendance record for Election Day and shall publish this
record to the group immediately following the meeting.
Section 6: Order of Elections. Elections shall be held in the following order: President, Vice
President, Communications Director, Education and Training Development Director, Social
Events Director, Membership Director, and At-Large Directors. Those who lose election to a
higher office shall maintain their eligibility to run for the subsequent offices for which they
have declared their candidacy pursuant to Article IV Section 4. A candidate who has
declared candidacies for multiple offices and becomes elected to a higher office will forfeit
his or her candidacy for lower office.

Section 7: Voting. Each member is entitled to one vote for each office. All votes are to be
conducted by secret ballot and must be returned to the Election Officer by the close of
voting on Election Day. The vote of the majority shall decide any election or any question
properly brought before a meeting.

Section 8: Counting. No votes shall be counted until after the close of voting. Results are to
be announced after the close of voting.

Section 9: Run-off election. In the event that no candidate receives a simple majority of
votes for election to an office, the two candidates with the greatest number of votes shall
compete in a run-off election, to be announced immediately following the announcement of
election results. The run-off election shall be held immediately, and the election officer shall
preside over the run-off election as per the terms of a regular election. The winner of the
run-off election shall be the candidate who receives a simple majority of the votes cast in
said election.

Section 11: Transition of Directorship. New Directors will take office seven (7) days after the
announcement of election results; during this transition former Directors shall hand over
details, documents, and duties to new Directors; transfer of authorization for bank records
and check authorization shall commence during this transition period. In no event may
funds be expended until the bank has recognized the authorization to the new Directors and
the new Board has reviewed and approved all pending expenditures.

ARTICLE VIII
MEETINGS

Section 1: Board Meetings. The Board of Directors shall meet formally at least once a month
and in addition can be convened at any time by the President to address issues requiring
more timely attention in the case of an emergency meeting.

Section 2: General Membership Meetings.

1. The organization shall hold regular membership meetings periodically; and may call
for an emergency meeting as the need arises. executive meeting shall be done once
every month, and the general assembly meeting once a year.
2. Regular membership meetings shall be held for the purposes of hearing and
approving actions taken by committees and ad-hoc task forces; discussing issues of
relevance; announcements; receiving presentations from special guests; amending
organizations bylaws; and other business as agreed to by the Board.
Section 3: Notice of Membership Meetings. A membership meeting notice and agenda will
be sent to members via e-mail by the Communications Director, as directed by the
President, at least a week before the meeting is scheduled. The notice shall set forth the
location, date, and time of the meeting.

Section 4: Quorum. One tenth of the General Members shall constitute a quorum at all
meetings of the members for the transaction of business. A simple majority of the Board of
Directors shall constitute a quorum at all Board Meetings. If a quorum is not present, then
the meeting must be adjourned until a quorum is present.

Section 5: Order of the Meeting

All regular and special meetings of the Youth Council shall be conducted in Accordance with
Robert’s Rules of Order and consist of an agenda to include:
1. Meeting called to Order
2. Approval of Agenda
3. Reading of minutes of previous meeting
4. Old business
5. New business
6. Announcements
7. Adjournment

ARTICLE IX
POLICY POSITIONS

Kataw exists as a non-partisan organization and shall not make public statements about or
take official positions on policy issues except in cases where a policy would have a direct and
exclusive impact on the LGBTQIA+ members and communities.

ARTICLE X
CONTRACTS; PAYMENTS AND RECEIPTS and FUND RAISING

Section 1: Execution of Legal Instruments. Except as otherwise required by law or provided

by these By- laws or the Board of Directors, the President shall have full power and
authority to execute and deliver all duly authorized contracts and instruments on behalf of
the Association. In addition, the Board of Directors by a majority vote shall have the power
to authorize other Directors or agents to enter into contracts or execute and deliver
instruments in the name of and on behalf of the organization.

Section 2: Payments. The Board of Directors shall have the authority to maintain such
accounts in the name of the Association as they shall from time to time determine. All
checks, drafts, or orders for the payment of money, notes, or other evidences of
indebtedness issued in the name of the Association shall be signed by the Membership
Director or President.
Section 3: Fund Raising. The board of directors shall coordinate and host, fund raising
activities that will support the programs, project and activities of the organization. Proper
permits and protocols shall be observed to facilitate such fund raising activities and or
solicitations.

ARTICLE XI
AMENDMENTS; DISSOLUTION; USE OF FUNDS

Section 1: Amendments. Any active member may propose an amendment to the bylaws at a
regular membership meeting, but the amendment must be in writing and seconded by a
general member.

Section 2: Adoption of Proposed Amendment. At least one third of the general membership
must be in attendance at the regular meeting when the amendment is presented and
seconded. The proposed amendment must be approved by a vote of two-thirds of the
general members present at the meeting to be adopted. If less than one third of the general
membership was present at the time the amendment was proposed and seconded, the
Board of Directors shall announce and conduct an electronic vote on the amendment within
30 (thirty) days.

Section 3: Dissolution. The power to adopt a plan of merger or consolidation, to authorize

dissolution, or to adopt a plan of distribution of assets shall be vested in the Board of
Directors. However, the Board of Directors must submit any such proposition to a vote of
the membership at a special meeting called for this express purpose.

Section 4: Distribution of Assets. In the event of termination or dissolution of the

Association, its remaining assets, if any, shall be distributed exclusively for the purposes of
the Association in such manner as the Board of Directors shall determine.

Section 5: No Inurement or Profit. No part of the net earnings of the organization shall inure
to the benefit of, or be distributable to, its members, directors, officers, or other private
persons, except that the Association shall be authorized and empowered to pay reasonable
compensation for services rendered by outside parties and to make payments and
distributions in furtherance of the purposes set forth in Article II hereof.