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Procurement Checklist

This procurement checklist outlines the documents and information needed for voucher preparation and payment related to procurement. It includes items like the approved budget amount, purchase requisition, details of the procurement process followed like direct purchase or bidding, comparative statement of bids, purchase order, goods receipt note, bill/invoice, tax documents, and acknowledgment of the vendor. The instructions specify that the finance officer will prepare this during payment with verification by an authorized person to check consistency of dates, amounts, and signatures across all documents.

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UDAYAN - Bangladesh
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42 views1 page

Procurement Checklist

This procurement checklist outlines the documents and information needed for voucher preparation and payment related to procurement. It includes items like the approved budget amount, purchase requisition, details of the procurement process followed like direct purchase or bidding, comparative statement of bids, purchase order, goods receipt note, bill/invoice, tax documents, and acknowledgment of the vendor. The instructions specify that the finance officer will prepare this during payment with verification by an authorized person to check consistency of dates, amounts, and signatures across all documents.

Uploaded by

UDAYAN - Bangladesh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Program/Project

Procurement Checklist

Voucher #: ___________________ Date: ______________

Particulars Comments Remarks


1. Approved Budget amount (Total)

2. Budget Head/(Account Code)

3. Purchase Requisition (PR) with detailed


specification.
4. Procurement Process followed (Tick)

a) Direct Purchase.

b) Spot Quotation.

c) Request for Quotation (RFQ) from Open Market.

d) Sealed bidding/Invitation For Bids (IFB)

e) Press Tender

5. Comparative Statement/Bid Evaluation

6. Note for Record/Justification (If needed)

7. Approval of CARE Management (If needed)

8. Work Order/Purchase Order/Contract of Purchase.

9. Good/Service Received Note (GRN)

10. Challan with recipient Signature

11. Bill/Invoice

12. VAT/Tax related documents

13. VAT Coupon/Tax Challan attached

14. Acknowledgement of Vendor with Revenue Stamp

Instruction:
1. To be prepared by Finance Officer during Procurement related payment and voucher preparation.
2. Need to verify by the PM/Authorized person.
3. Please check the Consistency of dates, amounts and Vendors’/bidders’ Signature on all documents.
4. Attach this document with the respective Voucher.

Prepared by: ____________________________ Designation: ___________________

Verified by: _____________________________ Designation: ___________________

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