Speak English Professionally
Speak English Professionally
Knowledge of grammar helps the student in the correction of mistakes and improvement of
written work. A person can’t learn a foreign language accurately only through a process
habits fail us. So grammar is indispensable for the student. In this module our aim is to bring
the attention of the language learner about the real utility of grammar in communication
Role of Communication
human life. The process of communication chiefly deals with speaking, listening, reading and
dialect, we have to study its grammar and we usually do that. When we come
to learn a new language like English language, we need to study its grammar; the
importance of grammar cannot be ignored or neglected, and before we do that we need to
What is Grammar?
Grammar is the study of words and the ways words work together; an invisible force
that guides us as we put words together into sentences. Any person who communicates using
that language. But in this context I would like cite a wonderful example as described “A
writer has given a beautiful analogy to illustrate the use of knowledge of Grammar. Imagine
two car drivers. The first driver knows only driving and nothing about the working of the
engine. He feels helpless whenever there is some trouble with the machinery. The second
driver knows driving and also understands the working of the machinery. The person who
knows grammar is like this second driver. In case he doubtful about the correctness of a
speak in a clearer and more effective manner we have to study grammar. For the person who
has unconscious knowledge of grammar, it may be sufficient for simple language use. But the
persons who wish to communicate in the artistic manner with well-defined structures must go
for the greater depth of understanding and proficiency what the study of grammar offers.
Collective Nouns
Pronoun
What is a Pronoun?
A pronoun is used in the place of a noun. It substitutes the noun in a paragraph or piece of
writing to avoid repetition of the noun. Pronouns can be used in singular and plural forms. The
verb used in the sentence should be used in accordance with the particular form of the pronoun
used.
Select the correct pronoun that goes with the verb in each sentence.
1. _______ (I, They, He) are having trouble getting back to the library.
2. What time was _______ (we, they, she) planning on leaving?
3. Six of _______ (me, us, you) went to the store with Andy.
4. Every Thursday, Jim goes for swimming with _______. (I, he, them).
5. Sara wanted to watch movie with _______. (them, they,
she)
What Is an Adjective?
An adjective is a part of speech that can be used to describe or provide more information about
a noun or pronoun that acts as the subject in a sentence. Adjectives are found after the verb or
before the noun it modifies.
• Bitter
• Spicy
• Bland
• Minty
• Sweet
• Delicious
• Pickled
• Tangy
• Fruity
• Salty
• Tasty
• Gingery
• Sour
• Yummy
• Vanilla-flavoured
Practice
Practice:
Verbs (�क्रयापदे )
Sheet 1: Most Used English Verbs
Practice:
Complete the following sentences with the appropriate form of the verb in brackets:
- the future simple (e.g.: I will dance)
- the future continuous (e.g.: I will be dancing)
Determiners (�नधार्रक)
Practice Sheet
Pick the right indefinite determiners (some or any)
Conjunctions (संयोजन)
What is a Conjunction?
A conjunction is used to combine two or more objects, phrases or clauses. It can also be termed
as connectors as they are employed in sentences to make connections. Conjunctions can be
found in the latter part of a sentence if they are used to connect clauses. If conjunctions are used
to connect objects or phrases, they can appear in the beginning, middle or end of the sentence
according to the position of the objects or phrases.
Practice Sheet
Join these short sentences together using the conjunction 'and' or 'but'.
Module – 2
Face to Face communication
What Is Face to Face Communication?
Face-to-face communication
communicates a message
even before people say
anything. People will notice
the broader significance of
the tone, changing emotions,
mood, and body posture in addition to hearing what they say.
The important characteristics of face- to- face conversation are discussed below-
Our body language accounts for more than 90% of human interaction. One can
better understand how the person you’re talking to feels by watching how they
respond. The immediate response conveyed through body posture, non-verbal cues
and facial expressions are one of the advantages of a face-to-face meeting or
communication.
Other modes of communication will never be able to compete with this one on these
grounds of clear and concise communication. One can also detect the inner feeling
of the speaker, which makes it simpler to decipher their emotions. A face-to-face
meeting is considered a highly effective in-person meetings.
Face-to-face contact also aids in the expansion of your connection and the
enhancement of future correspondence. It creates an atmosphere of warmth, which
improves the success of your interactions, whether personal or professional.
People wouldn’t be able to develop fellowship if they used emails or smart phones.
Appeal, involvement, and management are all enhanced by face-to-face interaction.
People will make them feel valued and understood, and they’ll make sure they’re
paying attention as well. When visitors fly to meet a customer, they demonstrate
worth the time, effort, and money. One may rest assured that they will notice the
communication and will give it their total focus.
4. Enhances efficiency
Efficiency is crucial, particularly in the corporate sector. Meeting with the team will
give out all the facts at once, profit from the spread of thoughts suggested by others,
and enhance general creativity and enthusiasm.
People will also be able to deal with all of the issues at once. This is one of the
significant advantages of having a teleconference with the staff.
This statement is only tangentially related to body language and tone of voice.
Actual, face-to-face contact favors individuals since their body language sends
subliminal cues to the other person.
Furthermore, face-to-face contact allows one to clarify things properly and respond
to queries honestly. The employees can notice how the comments and deeds
coincide. This will increase the overall reputation and assist both the manager and
the other people create trust.
6. Confidentiality is protected
Some data should only be shared with one individual. In face-to-face interaction, all
critical information is provided in a private environment to a trusted individual.
Delicate issues may also be handled more efficiently when all parties involved are
respected. When confidential things are spoken, face-to-face contact is
advantageous since there is no record of what is said. Some matters should not be
documented.
7. Easy to persuade
Business owners and leaders must be able to persuade others to see things their
way. It’s a lot simpler to persuade folks to see their point of view when they’re in the
same room as themselves, even if it’s a digital one. One can contact them, adjust
methods, and persuade them of their point of view.
Face-to-face communication is among the most effective ways to keep all employees
informed, regardless of their demographics. One may get a quick video call and
communicate with a colleague who works in the same area without traveling from
one workplace to another.
Workplace culture has evolved significantly in recent years, and a group’s workers
may work from several places. The advantages of face-to-face communication allow
every employee to feel linked to their group, interact worldwide, and guarantee well-
informed.
Employees form bonds when they can share their opinions through face-to-face
dialogue. Direct dealing is crucial because it creates a sense of oneness, which
establishes a basis for trust. Interacting and communicating becomes simple, paving
the path for a better and stronger professional connection.
It is quite good for addressing sensitive issues and ultimately better working
relationships are ensured in the business world via constructive face-to-face
communication.
Eye contact, body language, and facial expressions have the advantage of ensuring
that all message is exchanged correctly and without any mistake. A video call’s
biggest feature in digital communication is that there is no possibility for
misinterpretation.
When workers work in different places, attending essential meetings becomes highly
costly and time-consuming. Since everyone must drive both to and from the meeting
venue, video conferencing is one of the most effective ways to communicate directly
while reducing time and expenses.
7. Stronger connections
Text messages aren’t the best way to build trust. A coworker or client who never
sees your face is unlikely to develop the same emotional attachment to you as
someone whose hand you shake frequently. They are aware of your presence.
They understand what you’re saying. However, seeing you build a connection that
can’t be made any other way. Physical encounters can be the next step, but I’ve
found that even the virtual engagement of a Zoom call (complete with available mics
and cameras!) can ensure a successful outcome in this digital age. Knowing
anything about someone may go a long way, even if it’s simply what type of dog they
have or where they prefer to travel. It’s all about personalization. Face-to-face
engagement and socializing foster a sense of belonging and camaraderie, which
leads to a better long-term working relationship.
Activities -:
1. Write a Dialogue between You and Your Teacher about which
Course to Study at Vacations.
• Megha calls up Rajat to make a plan for New years. Complete the
dialogue between Megha and Rajat by filling in the gaps.
• Megha : (i) ………………….. this New year?
• Rajat: I don’t have any plans.
• Megha: How do you like the idea (ii) …………………. the Sapna’s
party?
• Rajat: That sounds fantastic, But I (iii) ………………….my parent’s
permission.
• Megha: I’ll come to your house this evening and request your parents
to allow you to join me to go to a party.
• Rajat: Ok.
• Megha : (iv) …………………….. in the evening?
• Rajat: Yes. They will be at home.
• Rohit: Then I’ll surely come.
Hemant: Yeah, I’ve called them up and secured an appointment for myself.
The internet can be a great place to meet new people, make friends, or find a partner. If you
are an introvert or have social anxiety, socializing online might feel easier than getting to
know someone in person.
But talking to people on the internet can be awkward. For example, you might not know how
to start a conversation or reach out to someone you like on a dating app.
In this guide, you’ll learn how to find people to talk to, how to have fun online conversations
and how to set up in-person meetings while staying safe.
The best way to start a conversation depends on what type of site or app you are using. For
example, if you’re on an app for making new friends, you’ll be sending and receiving direct
messages. If you’re talking to someone in a forum, you may talk for the first time on a public
thread. Here are some tips that cover different scenarios.
1. Respond directly to a post or thread
Responding to something they’ve posted, for example, on social media, is often the simplest
way to start a conversation. If you have something in common, highlight it. People are often
drawn to others they think are similar to themselves.[1]
You don’t need to write lengthy responses. A couple of sentences is often enough,
particularly on social media posts.
For example:
Sometimes you can start a conversation by directly messaging someone to ask about
something they mentioned in passing on a thread or in a chat.
For example, let’s say you’re posting on a thread about making candy and chocolate at
home. In their response, another poster briefly mentions that they own huskies who like to
watch them when they cook.
You could say, “I didn’t want to clutter up the thread on chocolate-making with talk about
dogs, but you mentioned that you’ve got three huskies, and I wondered if I could ask you a
couple of questions about the breed? I’ve been thinking of getting one for a while.”
When you’re reaching out to someone on a website or app that lets members fill out a
profile, it’s usually a good idea to show in your first message that you’ve paid attention to
what they’ve written.
For example:
• “I read in your profile that you love stand-up comedy gigs. Who did you see most
recently?”
• “Hey, I see you’re a keen chef! What kind of things do you like to make?”
If someone has posted some photos, you could look at them for clues that point to their
hobbies or interests.
For example, if one of their pictures shows them hiking in a forest, you could write something
like, “That place in your third photo looks beautiful! Where were you hiking?”
Talking about mutual friends or acquaintances can be a good ice-breaker. For example, let’s
say you notice that the person you’d like to talk to on social media is friends with two of your
old college friends. You could start a conversation by saying, “Hey, we’re both friends with
Anna and Raj! We all went to college together. How do you guys all know each other?”
5. Give a sincere compliment
Sincere compliments can make you come across as kind and gracious. Complimenting
someone early on in your conversation can create a good first impression.
In general:
• It’s usually best to avoid overly personal remarks about someone’s looks. Highlight
their accomplishments, talents, or tastes instead.
• Only give a compliment if you mean it, or you risk coming across as insincere.
• Add a question to the end of your compliment to make it easier for them to respond.
For example:
• [On a dating or friendship app]“I read on your profile that you’ve completed three
marathons this year! That’s impressive. How long have you been running?”
• [On a social media post] “Cool outfit 🙂🙂 I love your sense of style! Where did you
get that bag?”
6. Open with a question on a chat app
You could:
• Initiate a conversation by telling them something interesting about your day, then ask
a follow-up question. For example: “So I woke up at 5 a.m. this morning after having
a crazy dream about being chased by a bear. How’s your day going?”
• Look at their username for clues or hints about what they’d like to discuss. For
example: “That’s an interesting username! What made you pick ‘Applesaurus’?”
• Ask if they’d like to play a game, e.g., “Would You Rather” or an online game.
If you’ve joined a community, such as a forum, other users may find it easier to trust you if
they have already seen your name and read some of your public messages.
Before reaching out to individual users, try to make a few public posts or leave some
comments on other peoples’ threads.
Give people some idea of your personality, hobbies, and interests. A good profile can attract
potential friends who share your passions. For example, if you write on your profile that you
love nature photography, another keen photographer can use your common interest as a
conversation opener.
There are lots of apps and sites you can use to talk online. You may want to seek out
communities of people who share your interests, or you might be happy to chat with anyone
who seems friendly.
3. Social media
Facebook, Instagram, and other social media sites can connect you to new people.
For example, on Facebook, you can look for interest-based groups and pages. Tap the
“Groups” button to get recommendations for groups you might be interested in, groups that
are popular near you, and your friends’ groups. On Instagram, use the hashtag search to
find people who share your interests, or try the geotargeting feature to find people who live
nearby.
Reddit is a great place to start looking for likeminded people on the web. Its subforums
(“subreddits”) cover almost every subject imaginable. Use the search page to find
communities that appeal to you. If you are looking to make friends, you could join the
following subreddits where you can find users who also want to meet new people:
• MakingFriends
• MakeNewFriendsHere
Alternatively, you can use Google to find forums on most topics by searching for “[keyword]
+ forum.”
4. Discord servers
A Discord server is an online community, usually centered around a specific topic or game.
There are millions of servers; whatever your interest, there will probably be several that
appeal to you. Use the search page to browse communities you can join.
5. Videogame streaming sites
Streaming sites can be a good place to make conversation with people who like to watch the
same streamers. Depending on the site, you might be able to take part in a live public chat
or talk to someone one-on-one. For example, Twitch has a messaging function that allows
you to send direct private messages to other users.
6. Friendship and dating apps
If you are looking for a relationship, you may find people to chat or meet up with on dating
apps, including Tinder, Bumble, or Hinge. If you want to make new non-romantic
connections, try a friend app such as BumbleBFF or Patook.
7. Supportive chat services
If you are going through a difficult time and want to talk with a trained listener or other people
with similar problems, you could try:
Whether you’re in a chat room, using a dating app, or exchanging messages on social
media, the same basic principles apply:
Open-ended questions encourage the other person to share interesting details instead of
giving “Yes” or “No” answers.
For example:
If you give someone very brief answers, they might find it difficult to think of something else
to say. Providing some extra information and adding a question of your own can help the
conversation to run more smoothly.
Let’s say someone asks what you are studying at college. Instead of giving them a brief
factual answer (e.g., “Literature”), you could say, “I’m studying Literature. I’ve always loved
novels and short stories, so it seemed a natural fit! 🙂🙂 Are you working or studying at the
moment?”
3. Do something together
When you make friends with someone in person, it’s often easier to bond if you share an
experience.
This can also work online. If you send someone a short online video or article, you have
something in common: you’ve both watched or read the same thing, and you can discuss it.
If you get on well and have more time, you could stream a movie together or play an online
game.
To avoid getting stuck in small talk, take the conversation in a deeper, more interesting
direction. A simple way to do this is by asking personal questions that encourage the other
person to open up about their thoughts, feelings, hopes, dreams, and opinions.
For example:
• Ask questions about feelings rather than facts. For example: “So what did it feel like
to move cross-country with only six weeks’ notice?”
• Ask about their goals and ambitions. For example: “It sounds like your career is
really important to you. Are you aiming for another promotion right now?”
• Ask them about their opinions on a deep or philosophical topic. For example: “I
sometimes think all our jobs will be replaced by AI in our lifetime. Tech is moving so
fast. What do you think?”
• Ask them about their fondest memories. For example: “What’s the best party
you’ve ever been to?”
• Ask them for advice. For example: “I’ve got to get my sister a graduation gift, but I
have no ideas at all! I want something a bit quirky and unique. Any suggestions?”
5. Match the other person’s level of investment
When you talk to someone online, they will usually feel most comfortable if you are both
putting in a similar amount of effort.
If you don’t appear to be very invested (e.g., if you only give short answers and don’t ask
many questions), you’ll come across as aloof or bored. On the other hand, if you appear too
eager (e.g., by bombarding them with questions), the other person might feel overwhelmed
and decide that you are too intense.
As a general rule, follow the other person’s lead. For example, if they write positive,
lighthearted messages, use a similar tone. Or if they send you one or two sentences, don’t
send lengthy paragraphs in response.
There are exceptions to this rule. For example, if you’re posting anonymously on a mental
health or relationship support forum, it would be appropriate to open up about your personal
life so that other people can support you.
If the person you’re talking to isn’t putting in much effort, it’s OK to cut your losses and end
the conversation. You could say, “It’s been good chatting, but I’ve got to go now. Take care!
:)”
If someone seems to lose interest or the conversation starts to feel forced, try not to over
think it or take it personally. They might be busy, stressed, or simply distracted by something
else.
How to make plans to meet offline
If you meet someone you click with, you might want to meet them face to face for a date or
to hang out as friends.
• Ask if they’d be open to the idea of meeting up. For example, you could say, “I really
enjoy our chats! Would you be interested in meeting up?”
• If they say “Yes,” suggest an activity. It’s a good idea to pick something that relates to
your shared interests. For example, if you both love arcade gaming, you might ask,
“Would you like to check out the new video arcade in [town name] at the weekend?”
Tell them you are also open to other ideas. This makes it easy for them to put
forward their own suggestions if they don’t like yours.
• If they say they’d like to meet, fix a time and place. You can say, “What day(s) and
time would work best for you?”
Alternatively, if you’ve been talking over text, you could ask the other person whether they’d
like to talk over video. This can make you both feel more comfortable than meeting in
person. If it goes well, you can make plans to see each other offline another time.
If they say “No thanks” when you ask to meet, show that you respect their decision while
making it clear you’d still be interested in meeting up in the future. For example, you could
say, “No problem. If you’d like to hang out sometime, let me know :)”
If you come across as rude, other people won’t want to talk with you for long. Remember
basic netiquette.
For example:
• Do not write in all caps. It can make you come across as aggressive or obnoxious.
• Do not spam a chat. Sending multiple messages in a row is considered bad
manners.
• When you write messages, use correct grammar and punctuation. Keep your
sentences short and clear.
• Remember that it’s easy to misread tone online. Emojis can be helpful when you
need to clarify your intent or mood. For example, if you want to make it clear that
you’re joking, a laughing emoji signals that you don’t want the other person to take
your message literally.
• On a forum or social media, do not hijack threads with irrelevant topics. Start
your own thread instead.
• Observe virtual communities for a while before posting. Most communities have
their own set of social rules and norms (which might not be written down anywhere),
and you may get negative pushback if you break them. Watching what other
members do can help you avoid breaking the rules. For example, if you are posting in
a forum that values serious content and thoughtful posts, sharing memes or adding
jokes to a thread probably won’t get a positive response.
• Be polite and respectful. If you wouldn’t say something to someone’s face, it’s
usually best not to say it online.
• Do not start or get dragged into arguments or hostile debates. You don’t have to
engage with everyone who irritates or disagrees with you. It’s OK to ignore or block
them.
How to stay safe when talking to people online
There are lots of genuine people on the internet who want to have fun, interesting
conversations. But remember that in most cases, you can’t really be sure who someone is
online.
• Never give out your home or work address, full name, or any financial information.
• If you meet up with someone in person, tell someone where you are going, who you
are seeing, and pick a public place to meet.
• Feel free to end a chat with anyone who makes you uncomfortable by blocking them,
closing a chat window, or logging off.
• Remember that anything you write or say can be saved, recorded, or screenshotted,
even if you’re chatting on an app that automatically deletes your chats after a specific
amount of time.
• If you are posting on a public forum, bear in mind that you might not be able to edit or
delete your posts. Be selective about the information you share in case someone
tries to identify you later.
Activity
Answer the following questions considering you are a
chatting online with your friend
1) What’s your favorite sport?
2) What’s your favorite movie or movie genre?
3) What is your favorite food or restaurant?
4) What are your favorite books, magazines, websites, or blogs?
5) If you could visit anywhere in the world, where would you go?
6) What’s your favorite activity to do alone?
7) What’s your favorite thing to do when you have time off?
8) What are some things that you’ve always wanted to do but haven’t?
9) What do you like to do that’s fun and relaxing?
10) What’s your favorite thing to do with your family?
11) What qualities do you like in a friend?
12) What are some things that you like to spend your money on?
13) What kind of music do you like?
14) What kind of books do you like?