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08 - Invoice W.R.T Delivery - Process - 001

This document outlines the process for creating an outbound delivery without an order reference in SAP. It involves the following key steps: 1. Creating an outbound delivery using transaction code VL01NO. This stores shipping details for the customer. 2. Creating a transfer order using transaction code LT03 to transfer stock to the customer via warehouse management. 3. Posting goods issue using transaction code VL02N to update stock. 4. Creating a billing document using transaction code VF01 to invoice the customer. 5. Validating the accounting documents created using transaction code VF03.

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PALURU GIRIDHAR
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91 views

08 - Invoice W.R.T Delivery - Process - 001

This document outlines the process for creating an outbound delivery without an order reference in SAP. It involves the following key steps: 1. Creating an outbound delivery using transaction code VL01NO. This stores shipping details for the customer. 2. Creating a transfer order using transaction code LT03 to transfer stock to the customer via warehouse management. 3. Posting goods issue using transaction code VL02N to update stock. 4. Creating a billing document using transaction code VF01 to invoice the customer. 5. Validating the accounting documents created using transaction code VF03.

Uploaded by

PALURU GIRIDHAR
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Invoice Process w.r.

t to Outbound Delivery without


Order reference

Process overview:

The process begins from Create Outbound Delivery without Order


reference and process PGI, Invoice and validate accounting
document.

Process flow

 Create Outbound Delivery without Order reference :-VL01NO


 Create Transfer Order :-LT03
 Post Goods Issue :-VL02N
 Create Billing :-VF01
 Validate Accounting Docs :-VF03

Sales area is responsible for execution of sales process on the terms


agreed in the Quote or Order.

Prerequisite:

Following master data is required


1. Customer master data.
2. Material master data.
3. Pricing condition records.

Create Delivery– VL01NO

Definition:

A Delivery is a core shipping document and triggers all activities in


Logistics execution menu like picking and packing etc.

In this process we can able to process the Delivery document without


Order reference. Shipping details to customer are stored in delivery
document.
Got to T-Code “VL01NO – Create Outbound Delivery without Order
reference“

Enter Shipping Point, Delivery Type, Sales area and click

Following delivery creation screen is displayed

Enter Ship-to Party and Planned GI date and Material and Qty and hit
enter
Notice that Item Category will be # DLN
Go to picking tab

In main menu follow Menu path: Goto  Header  Processing


Check Header data on all the tabs.
Check Dates for processing and document status, which gets updated
on various stages of processing on delivery.

Click on Administration tab


Check the Shipping point, Sales org and other details.

Click on tab ‘Partners’

Check the Partners and details are correct.

In main menu follow Menu path: Goto  Overview or icon

Next to check on Item data select item and follow Menu path:
Goto  Item  Texts

Here Item texts for Delivery item processing can be maintained.

Next In main menu follow Menu path: Goto  Overview or icon


Go to “Picking” Tab
Note: The Ovrllpickstatus # A (Not Yet Picked)
OverallWMStatus # A (WM Transf Order Reqd)

Which means plant 3200 is integrated with Warehouse Management


to transfer the stock to customer we need to do the Auto Picking
from the WM.

For that we need to create the Transfer order transaction to get the
Picking Qty in the delivery automatically.

Click on button in delivery transaction.

Create Transfer Order –LT03

Go to T-Code:- LT03 “Create Transfer Order For Delivery Note:


Initial Screen”
Enter Warehouse Number
Delivery number and Hit enter

Click on Generate TO Item Button on top let


Notice that after Generate TO Item you can able to see the
Processed Item Tab and after that SAVE the Transaction.

Transfer Order created successfully.

Perform Post Goods Issue –VL02N

Go to T-Code:- VL02N “Change Outbound Delivery”


Enter delivery number and Hit enter

Go to picking tab

Note: Overpickstatus :- Will change to :-A to C


OverallWMstatus :- Will change to :-A to C
Next follow Menu path: Edit  Incompleteness to check
completeness of delivery

Click to go back to overview.

And Click on button


You will be notifying by ”Outbond Delivery number”

Delivery creation is complete.

Create Billing Document– VF01

Definition:

A Billing document is legal document given by company to customer


for goods or services provided. It contains the terms and conditions
agreed between two parties along with details on items and prices
along with taxes.

The Sales area is responsible for creating and sending the Billing
document on the terms agreed.

Prerequisite:

Sales Order or Delivery used for reference to create Billing document


Create Billing Document

Go to T-Code “VF01 – Create Billing Document”

Enter Document for reference, either Sales Order or Delivery number


and click

Here we will use Delivery number as reference document.

Following screen is displayed


Here to Check Header data follow Menu path: Goto  Header 
Header

Data applying to entire document is displayed here. Most fields are


not modifiable as they are copied from source document.
Header data is available in tabular format and can be checked by
clicking on various tabs:

The Header data can be checked and validated for correctness.

Click on to go back to Overview screen.

To Check Item data follow Menu path: Goto  Item  Item Detail,
after selecting the item.

Item level details are available here and most fields are not
modifiable.
To check on Prices, click on tab
Here the Item conditions are displayed. Additional Manual conditions
can be added here if required.

Click on to go back to Overview screen.

Click on following message is displayed

Billing Document creation is complete.


Validate Accounting Document– VF03

Go to T-Code:- VF03 “Display Billing Document”


Enter Billing Document number

And Click on Tab

We can able to see the listed financial documents which are posted
after the invoice created and released to accounting.
Double click on each financial document to check in detailed

Here I am showing accounting document. Once you double click on


accounting document.
You can able to see the below “Data Entry View” of accounting tab

Here we can able to see account postings as per the Posting keys
and G/L account etc.

We can see the complete document flow by clicking the icon

Complete document flow

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