SITHFAB007 Book
SITHFAB007 Book
Table of Contents
Unit of Competency...............................................................................................................................4
Application..........................................................................................................................................4
Performance Criteria...........................................................................................................................5
Foundation Skills.................................................................................................................................7
Assessment Requirements..................................................................................................................8
1. Prepare for food and beverage service............................................................................................11
1.1 – Discuss and clarify table and room set-up, menu and style of service where required................12
Discussing and clarifying features of service.....................................................................................12
Activity 1A.........................................................................................................................................14
1.2 – Check furniture and fittings for cleanliness, stability and condition prior to the service period. .15
Checking furniture and fittings..........................................................................................................15
Activity 1B.........................................................................................................................................17
1.3 – Adjust furniture placement to meet service requirements and allow safe and easy access for
service personnel..................................................................................................................................18
Adjusting furniture placement to meet service requirements..........................................................18
Activity 1C.........................................................................................................................................19
1.4 – Prepare and adjust environment to ensure comfort and ambience for customers.....................20
Preparing and adjusting the environment to ensure comfort and ambience...................................20
Activity 1D.........................................................................................................................................21
1.5 – Check and prepare equipment for service according to manufacturer instructions, and clean or
replace items as required to meet service standards...........................................................................22
Checking and preparing equipment for service................................................................................22
Activity 1E.........................................................................................................................................23
1.6 – Prepare and display food and beverage items according to organisational standards................24
Preparing and displaying food...........................................................................................................24
Activity 1F..........................................................................................................................................26
2. Welcome and advise customers.......................................................................................................27
2.1 – Greet customers on arrival, according to organisational customer service standards.................28
Greeting customers on arrival...........................................................................................................28
Activity 2A.........................................................................................................................................29
2.2 – Provide information regarding food and beverage and facilities to customers, giving clear
explanations and descriptions...............................................................................................................30
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1.2. Check furniture and fittings for cleanliness, stability and condition prior to the service period
1.3. Adjust furniture placement to meet service requirements and allow safe and easy access for
service personnel
1.4. Prepare and adjust environment to ensure comfort and ambience for customers
1.5. Check and prepare equipment for service according to manufacturer instructions, and clean or
replace items as required to meet service standards
1.6. Prepare and display food and beverage items according to organisational standards
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1.1 – Discuss and clarify table and room set-up, menu and style of service where
required
It is, therefore, vital to be proactive; to gather – and discuss – the relevant details for each shift well
before guests arrive. Such details include table and room set-up, menu items and style of service.
o what kind of occasions you are catering for (e.g. birthdays, anniversaries,
Valentine’s Day)
The table arrangement and room set-up that most suits these requirements
o size of tables
o shape of tables
Entertainment
Menu items
o special requests
o dietary requirements
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o bar service
o bistro service
o café service
o counter service
o plate service
o table service
When discussing issues such as these, make sure you listen carefully to your supervisors and managers
and, if necessary, make notes on all relevant details so that you do not forget anything important.
Remember, also, to play an active part in discussions. Do not be afraid to voice your opinion, make
suggestions or raise concerns.
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Activity 1A
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1.2 – Check furniture and fittings for cleanliness, stability and condition prior to
the service period
So make sure you assess furniture and fittings at least at the beginning and end of every day and –
ideally – before and after every shift.
Tablecloths
Chairs
Chair covers
Bar
o bar taps
o bar pumps
o bar mats
o bar mirrors
o brass fittings
Carpet
Cutlery
Crockery
Glassware
Napkins
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Lights
Radiators
Stains
Burns
Breaks
Rips
Tears
Frays
Dust
Smudges
Smears.
If you notice any issues with the cleanliness, stability and condition of furniture and/or fittings, be sure
to report them at once to your supervisor or manager. Better yet, if you know how to deal with the
problem alone – and you’re confident that you’re allowed to – then do so. It is always advisable to use
your initiative and deal with problems without help if possible.
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Activity 1B
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1.3 – Adjust furniture placement to meet service requirements and allow safe
and easy access for service personnel
Adjust furniture to allow safe and easy access for service personnel.
Chairs
Sofas
Armchairs
Stools
Coffee tables.
In the case of an emergency (e.g. a fire or a customer or staff member falling ill) there needs to be quick
and easy access to all exits. This means ensuring there are aisles between tables with ample room.
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Activity 1C
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1.4 – Prepare and adjust environment to ensure comfort and ambience for
customers
o minimising road noise, kitchen noise, or any other type of noise external to the
service room, as this can prove distracting and off-putting to customers
o you may also choose not to play music
Adjusting ventilation
o opening and closing doors and/windows as appropriate
Adjusting lighting
o ensuring all lights are fitted with working
bulbs
o brightening or dimming lights as appropriate
o using sprays.
However you prepare and adjust the environment, make sure to do it following discussions with other
team members, your supervisors and managers.
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Activity 1D
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Glasswashers
Dishwashers
Refrigeration
Ovens
Grillers
Display refrigeration
Lights
Ventilation systems.
Activity 1E
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1.6 – Prepare and display food and beverage items according to organisational
standards
The manner in which food is displayed – in refrigerated cabinets and shelves – also contributes to its
overall appeal. When snacks and dishes like pastries, cakes, and salads are displayed in a neat and
tasteful way, in the right light with the right garnishes, customers are far more likely to buy them.
It is, therefore, very important to prepare and display food and beverage items in an attractive way,
according to organisational standards.
Salads
Pastries
Cakes
Biscuits
Whenever you prepare or evaluate food and beverages, you should consider:
Accompaniments and garnishes that maximise visual appeal:
o for balance
o for colour
o for contrast
o customer consumption
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o service
When it comes to preparing and checking food and beverages, half of the battle involves leaving
yourself enough time. If you are rushing, you are likely to miss things and make mistakes. You may even
knock the food or beverage over and set yourself back 5 or 10 minutes.
Check food preparation lists and double check with supervisors to ensure you know which food and
beverages you have to display.
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Activity 1F
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2.2. Provide information regarding food and beverage and facilities to customers, giving clear
explanations and descriptions
Be courteous
Be professional
Be friendly
Smile
Try to use the guests’ names if possible – but be careful not to overdo this
Listen
At first, you may feel a little awkward when greeting customers, as if you are acting or trying to be
someone else. This is normal. Indeed, in many ways, service in the hospitality industry requires you to
put on a bit of an act. You would not, for instance, talk to customers or behave in front of them in the
same way you would talk or behave with your friends and family. In a professional hospitality
environment, you have to be your best self at all times. It is part of the job.
Just remember that greeting customers is a skill in itself and is something you will get better at with
practice. Try to practice this skill as often as possible, try to learn from your mistakes and try to pick up
hints and tips from your colleagues and managers. In time, greeting customers will become second
nature.
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Activity 2A
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Specials
Extras
o sandwiches
o salads
o pastries
Drinks
o hot drinks
o cold drinks
o fizzy drinks
o alcoholic beverages
o smoothies
o gluten-free food
o lactose-free food
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o vegetarian options
o vegan options
o options for religious people (for example, pork-free sausages or halal meat).
You should also be able to explain where customers can order from (usually at the counter), you should
show customers where the vending machines or instant hot drink machines are located, and direct
them to the washrooms, showers or nappy-changing facilities as necessary.
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Activity 2B
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Be succinct
Remain calm
Be as accommodating as possible
Be supportive
Remain professional
Again, as you need to be ready to answer questions at all times, you have to fully understand the food
and beverages you sell. Otherwise, if you have to ask your colleagues, you will run the risk of looking
unprofessional.
That said, if you do not know the answer to a question, do not pretend you do and lie; be honest and
seek out the necessary information immediately.
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Activity 2C
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3.4. Provide glassware, service-ware and cutlery suitable for menu choice
3.1 – Take and record orders accurately and legibly using the format required by
the organisation, and convey them promptly to the kitchen
Ultimately, your goal should be to take and record orders accurately and legibly, while maintaining an
air of professionalism and warmth with the customers.
Do not rush
o for example, if the customer orders a steak, ask them how they would like the
steak to be cooked (blue, rare, medium rare, medium, medium-well done, well
done, overcooked)
Take dessert and coffee orders after the mains have been cleared
‘Up-sell’
Check back with the customers to ensure you have understood their order correctly
Make sure, before you put through the order, that you have included every necessary
detail for the chefs to get to work.
Crucially, you should avoid taking any risks and guessing what you thought customers said or what you
think they might want. If you fail to catch what a customer has said, politely ask them to repeat their
order. Otherwise, you may send the wrong order through to the kitchen and create problems for
yourself and your colleagues further down the line.
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Activity 3A
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Whichever system your organisation uses, it is vital that you follow every step in the procedure. Do not
deviate and try to do it your own way. Ordering systems are in place to foster order, clarity and
efficiency. If you go ‘off-piste’ and start doing things differently, you will create problems for yourself,
your colleagues, your customers and your organisation.
Remember:
Wait your turn before using monitors or tablets to send orders through to the kitchen
If using a monitor or a tablet, you will often have to input a unique passcode or use a
personal ‘fob’
If using electronic devices to allocate orders to pre-installed table numbers and plans,
make sure you allocate orders to the correct table
If using paper, ensure you place tickets in the correct order – i.e. not in front of
earlier orders
Produce and keep two copies of each order ticket – one for the service staff
and one for the kitchen
o e.g. ‘FW’ = flat white, ‘SC’ = skinny cappuccino, ‘Sm’ = skinny mocha
etc.
Ensure you have input all necessary information before sending through to the kitchen.
To minimise the risk of making a mistake, make sure you familiarise yourself with your organisation’s
ordering system before you try taking an order for the first time. Furthermore, if at any stage you are
unsure of how to proceed, ask a colleague for assistance.
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Activity 3B
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Special requests or dietary requirements may arise due to medical or religious reasons, or they may just
come down to lifestyle choices or personal tastes.
Gluten-free meals
Nut-free meals
Dairy-free meals
Pureed meals.
Religions that dictate specific dietary requirements include (but are not limited to):
Judaism
Islam
Buddhism
Protestantism
Hinduism
Mormonism
Seventh-day Adventism
Jainism.
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Vegetarianism
Veganism
Fruitarianism
Caffeine-free diets.
Child portions
Baby portions.
Of course, you should pay close attention to all orders from all customers, but you should be extra sure
to record all special requests and dietary requirements accurately and legibly and then check with the
kitchen to ensure the message has been received. This last step is particularly important because, given
the pressure and intensity of work in kitchens, chefs can often miss (or misread) orders.
The key to ensuring kitchen staff have noticed a special request is simply to speak to them directly. After
processing the order (or while you are taking orders to the kitchen), alert relevant kitchen staff to the
request or requirement.
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Activity 3C
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3.4 – Provide glassware, service-ware and cutlery suitable for menu choice
o fruit forks
o soup spoons
o steak knives
o bread knives
o cheese knives
Large plates
Side-plates
Wine glasses
Champagne glasses
Sherry glasses
Whiskey glasses
Water glasses
Tumblers.
Simply approach the table and lay down or remove the glassware, service-ware or cutlery as necessary.
As a matter of efficiency and professionalism, you should carry items over (or take them away) using a
smart, non-slip tray. If you need to set more than four or five seats, you should ask a colleague for
assistance. This way, you can complete the task quickly and with minimal interruption to the customers.
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Activity 3D
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In any case, be sure to process accounts and bills carefully and check they are correct before asking
handing them to customers.
If the bill is for a table you have not served yourself, check with your colleagues to ensure nothing has
been missed off or added to the bill.
Taking payment
For obvious reasons, it is vital – when taking payment – that you check the customer has paid the
correct amount. This means knowing, before payment takes place, what the exact price of the bill is.
Be sure to:
Count up the customer’s cash carefully
Activity 3E
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4.2. Collect food and beverage selections from kitchen and check for accuracy and presentation
4.3. Use appropriate techniques to carry and place plates containing meals and serve to correct
person
Missed orders
Neglect of customers
The key to mitigating such problems is to stay vigilant; to maintain a state of relaxed awareness and
survey the service room for any potential issues. Keep an eye on the tables you are serving, be sure to
check with customers that everything is okay with their food and drinks and respond swiftly to any
deficiencies in service, apologising for mistakes when necessary.
Communication is also vital. Make sure you and your colleagues remain in tune with each other. Inform
each other about any issues you encounter and keep everyone in the loop at all times.
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Activity 4A
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4.2 – Collect food and beverage selections from kitchen and check for accuracy
and presentation
Of course, as described in chapter 3.4, you should already have supplied customers with the
appropriate glassware, service-ware and cutlery for their orders. So when the kitchen and bar staff tell
you that orders are ready, all you have to do is walk over and pick up the correct dishes and drinks.
Before serving customers, however, it is necessary to check the food and beverage for accuracy and
presentation.
Crockery is clean.
o for balance
o for colour
o for contrast
o customer consumption
o service.
If there is anything wrong with the food or beverages, do not hesitate to tell the kitchen staff. It is far
better, in the long run, for them to endure a few extra moments of stress than for you to serve a
deficient meal or drink to demanding customers.
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Activity 4B
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4.3 – Use appropriate techniques to carry and place plates containing meals and
serve to correct person
There are a number of plate carrying techniques you can learn, all of which require the use of different
fingers and the placement of dishes on different parts of the wrist and arm. You should try and practice
these in your spare time so that you become comfortable carrying multiple plates at work.
Hold the plates high (usually just below shoulder level) and away
from your face. This will help you to avoid bumping your plates
against other customers or staff members as you make your way
over to the relevant table.
When you reach the table, simply state the dish you wish to place
first and when the customer says it is theirs, place it down in the
correct place (remembering to approach customers from their
right-hand side).
To do this, take the first plate and rest it in the hand with which you’re most comfortable. Your ring
finger, middle finger and forefinger should rest beneath the plate while your thumb and little finger
should poke upwards.
Next, place the second plate and rest it on the thumb muscle of the hand carrying the first plate. You
may have to wriggle the second plate around in order to find a position that feels comfortable and
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secure. Rather than your thumb muscle, you might find it easier to balance the plate on your wrist. Use
your thumb and little finger for extra balance.
With the first two plates secure, simply the pick up the third plate with your other hand.
Make sure that the second plate doesn’t ‘tip’ too far downwards as you walk because otherwise the
food may slip off the plate or the plate itself may touch the food on the first plate, spoiling its
appearance and creating a mess.
When you reach the table, simply state the dish you are holding with your wrong hand and when the
customer says it is theirs, place it down in the correct place (remembering to approach customers from
their right-hand side). Then serve the second plate and, finally, the first plate.
It’s vital that you do not attempt this method for the first time during service. Make sure you practice at
home first, as it can be tricky at first. If you really aren’t comfortable using the three plate method, tell
your supervisor or manager and just carry two plates at once. They would rather you play it safe than
potentially drop dishes on the floor (or over a customer).
To begin, place your palm on the underside of the tray holding the
plates and hold it up around shoulder height. Your forearm and
upper-arm should make an angle a little shorter than 90 degrees.
While carrying the tray, make sure you look up and face forward. If
someone tries to get your attention or if you need to speak to a
customer or colleague, turn your whole body, rather than just your
head. This will help you to control the balance of the tray and ensure
you do not speak over the food you are carrying.
Approach the relevant table and say the name of the dish you want to serve first. When the customer
says this is theirs, approach them from their right-hand side, and – keeping your back straight and
bending your knees slightly – gently take the plate from the tray and place it in front of the customer.
To make things easier, you may be able to place the tray on a small collapsible stand (known as a tray
jack) before serving customers.
Remember, with each of these methods, practice makes perfect. Do not expect to be able to perform
each technique right away. Practice at home, or during quiet hours at work, and ask colleagues for help
if you are struggling.
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Activity 4C
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To reassure customers:
Listen to them
o pay attention not just to their words, but also their tone and manner of speech
o even if a customer insults you personally, simply let them know that you can
understand why they are frustrated and that being rude will not help matters
Be patient
o allow the customer the time and space to fully vent their frustration
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o avoid interrupting them, finishing their sentences or rushing them to finish their
complaint
Apologise
o generally, it is best to reserve your apologies until you know that you are
absolutely in the wrong, but you should always apologise for any inconvenience
or trouble you or your colleagues might have caused the customer
Explain what you are doing – or what you are going to do – to address their issue.
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Activity 4D
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o this gives customers the chance to find any issues with their food and beverages
Social media.
Surveys and questionnaires
Surveys and questionnaires are easy to set up, easy to send out and
easy to analyse. They produce quantifiable data which can be presented and viewed easily in the form
of graphs and charts.
There are two types of survey: long surveys, which are sent out to customers, and short surveys, posted
on the organisation’s website.
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Long surveys aim to yield more information and therefore usually take around 15 or 20 minutes to
complete. They are sent out to customers in the hope that each one is returned in a few days.
However, long surveys are often tedious, their length can cause the client to rush through their answers
and they are sometimes set aside and forgotten about. Very rarely do they return the kind of in-depth
feedback they are designed to capture.
To tackle these problems, organisations have started to limit the size of their long surveys to 5 or 10
essential questions. It is also a good idea, with your first survey, to include open-ended questions as
scales and multiple choice questions will produce only a limited range of answers.
Short surveys, meanwhile, can be very useful when posted on the company website.
Websites such as Qualaroo.com and Kwiksurveys.com can help you to build these short surveys.
Social media
The ‘like’ buttons and comment boxes on social media give
you the chance to engage with customers, organisations and
other relevant sources instantly. Nowadays, there is no excuse
for not having a presence on social media. It is a cheap and
easy way to reach out to clients and gain honest, succinct
feedback.
Activity 4E
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5.2. Remove used items in a timely manner and safely transfer them to the appropriate location for
cleaning
5.3. Safely dispose of food waste, disposables and recyclable items to minimise negative
environmental impacts
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5.1 – Use appropriate techniques to clear and carry multiple used plates and
other service-ware
By the end of this chapter, the learner should be able to:
Clear and carry multiple plates and other service-ware.
Clearing plates is easier than serving them as the plates are lighter and you do not have to worry so
much about food being spoiled through contact with the dishes above.
This involves taking the first plate and resting it in the hand with
which you’re most comfortable. Your ring finger, middle finger and
forefinger should rest beneath the plate while your thumb and little
finger should poke upwards.
Next, place the second plate and rest it on the thumb muscle of the
hand carrying the first plate. You may have to wriggle the second
plate around in order to find a position that feels comfortable and
secure. Rather than your thumb muscle, you might find it easier to
balance the plate on your wrist. Use your thumb and little finger for
extra balance.
With your free hand, take the used cutlery off the second plate and place it on the first plate. You
should also scrape any scraps of food from the second plate onto the first plate.
Making sure the first two plates are secure, simply pick up and stack as many of the remaining plates as
you can manage, placing cutlery and food scraps on the first plate.
After a while, your arm will begin to ache and the stack will begin to tilt downwards. Do not attempt to
stack the plates beyond this point as you will risk dropping them or causing yourself an injury.
While carrying the plates back to the cleaning area, make sure you look up and face forward. If someone
tries to get your attention or if you need to speak to a customer or colleague, turn your whole body,
rather than just your head. This will help you to balance the stack.
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Again, it’s important to make sure you practice this method, as it can be tricky at first. If you really
aren’t comfortable stacking plates, tell your supervisor or manager and just carry two plates at once.
They would rather you play it safe than potentially drop plates on the floor.
Activity 5A
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5.2 – Remove used items in a timely manner and safely transfer them to the
appropriate location for cleaning
The process for cleaning used items (e.g. plates, bowls cutlery, ceramic cups, etc.) will depend on your
organisation; its policies and procedures, its kitchen layout and its storage system. But it is likely that
you will follow one of three general methods.
Separate used items into categories and stack them accordingly on a work counter (or
in plastic boxes and buckets)
Whichever method you have to follow, make sure you follow it to the
letter. Do not cut corners and neglect certain aspects of the procedure.
It is not fair to expect your colleagues to pick up the slack you leave.
o do not leave sharp knives ‘hidden’ in soapy water as another member of staff
may unknowingly grab them and cut their fingers
o mop up any spills (whether it’s liquid or food) on both the counter and the floor.
o make sure you tell colleagues when they are working with their backs to cutlery
items
o make sure you tell colleagues when surfaces are wet and slippery
Above all, make sure you familiarise yourself with and fully understand your organisation’s processes for
removing used items and transferring them to appropriate cleaning locations. Try to work efficiently,
avoid rushing if possible, and be safe.
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Activity 5B
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5.3 – Safely dispose of food waste, disposables and recyclable items to minimise
negative environmental impacts
This means:
Separating food waste, disposables and recyclable items
o e.g. not tipping oil and fat from plates into sinks
and drains
Unless you have been instructed to use your own initiative, the important thing to remember when
disposing of waste and recycling is to listen to instructions and follow organisational procedures, taking
account of environmental considerations and cost reduction policies.
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Activity 5C
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The environment
Security
o setting alarms
Finances
o balancing accounts
or bar had not been tidied or cleaned by your colleagues on the previous shift, it would hamper your
productivity; you would have to spend a significant amount of time cleaning and tidying before you
could get to work on your duties. Ultimately, this would eat into your organisation’s profits.
The exact end of shift cleaning procedures you follow will vary according to your organisation and the
conditions of the following shift. But there are a number of basic tasks you should perform in order.
Be sure to:
Clean and tidy all work surfaces
Of course, to complete your cleaning duties effectively, you will need access to a wide variety of
cleaning materials and equipment.
Cleaning materials and equipment include (but are not limited to):
Cleaning cloths
Commercial cleaning and sanitising agents and chemicals for cleaning commercial
kitchens, equipment and food storage areas
Separate hand basin and antiseptic liquid soap dispenser for hand washing
Tea towels.
Activity 6A
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But, alongside the advantage of being able to spot drops in performance, there are many other benefits
of passing on feedback.
Passing on feedback:
Helps managers and supervisors to identify the
strengths and weaknesses of the organisation
Above all, when providing customer feedback, it is important to be honest. Make sure you report and
pass on exactly what customers have said, even if it is extremely negative and – in your opinion – unfair.
Do not omit information, doctor comment cards or delete online posts. Simply pass it all on. If it is
legitimate, it will prove advantageous in the long run. If it is unfair, your managers and supervisors will
be able to tell. The important thing is that you resist the temptation to act as the judge of feedback; just
relay what you have been told and read.
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Activity 6B
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Shift handovers are hugely important to the smooth running of operations so it is vital that you take the
process seriously.
Give a succinct overview of what’s happened, what’s happening and what is going to
happen
o e.g. if you have taken a booking for a table of 12 at 3PM, don’t just say ‘I took a
big booking for this afternoon – it’s in the reservation book’; say ‘I took a
reservation for a table of 12 at 3PM – there will be 8 adults and 4 children and
one of the adults is vegetarian’.
It is important to note that handovers are also necessary for when staff members return from long
breaks or move sections (e.g. when a waiter goes to work on the bar).
Activity 6C
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Summative Assessments
At the end of your Learner Workbook, you will find the Summative Assessments.
This includes:
Skills assessment
Knowledge assessment
Performance assessment.
This holistically assesses your understanding and application of the skills, knowledge and performance
requirements for this unit. Once this is completed, you will have finished this unit and be ready to move
onto the next one – well done!
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References
These suggested references are for further reading and do not necessarily represent the contents of
this unit.
Websites
http://blog.sfceurope.com/the-best-ways-to-carry-serving-plates-like-a-pro, 11/10, 2016
http://goodtogosafety.blogspot.co.uk/2009/07/importance-of-shift-handovers.html, 12/10/2016
http://www.hbirbals.com/takingorder.htm, 13/10/2016
http://www.foodwoolf.com/2012/12/how-to-bus-a-table.html, 13/10/2016
http://www.hospitality-school.com/how-serve-food-hotel-restaurant, 14/10/2016
http://www.wikihow.com/Dispose-of-Food, 24/10/2016
All references accessed on and correct as of 24/10/16, unless other otherwise stated.