October 18, 2022

DIVISION MEMORANDUM
NO. 432 s, 2022

UTILIZATION OF THE CONTEXTUALIZED INSTRUCTIONAL

SUPERVISION AND MONITORING TOOL

To: Assistant Schools Division Superintendents

Curriculum Implementation Division Chief
Public School District Supervisors
Education Program Supervisors I
Education Program Specialists II (ALS)
Elementary and Secondary School Heads

1. Relative to the implementation of DepEd Order No. 24, s.2020 and

DepEd Order No.25,s.2020 also known as “National Adoption of Philippine
Professional Standard for School Heads and (PPSH) and Philippine
Professional Standard for Supervisors (PPSS) mandating instructional leaders
such as Education Program Supervisors I, Public School District Supervisors
and Education Program Specialists II of the Alternative Learning System, SDO
Camarines Sur adopts the SERGS’ varied monitoring tools to be used in
assessing schools and learning centers along the continuum of instructional
supervision, instructional monitoring and provision of technical assistance to
their area of concern.

2. This memorandum primarily aims to: A] provide unified and

harmonized monitoring tools in generating data from the field, B] guide
instructional leaders in providing technical assistance and support to their
area of concern along instructional supervision specifically on: i] Teacher
Preparation, ii] Utilization of Learning Resources, iii] Learning Delivery, iv]
Learning Assessment and v] Teachers’ Development. C] Assist instructional
leaders in generating relevant and research-based results as bases for their
interventions and innovations toward improving teachers’ performance and
learning outcomes.

3. The monitoring tools attached hereto are simplified and contextualized

and can be easily utilized. A thorough discussion on its utilization will be
conducted on Nov. 28 to Dec 1, 2022 at Villa Rosita Hotel, Naga City.

1
4. All Education Program Supervisors I, Public School District Supervisors
and Education Program Specialists II of ALS are advised to use these tools in
the conduct their instructional monitoring, supervision, and provision of
technical assistance.

5. Enclosed are the instructional monitoring, supervision, and provision

of technical assistance tools for each component of instructional supervision.
To wit:

a. Enclosure 1 – M&E Tool for Teachers’ Preparation

b. Enclosure 2 – M&E Tool for Learning Resources
c. Enclosure 3 – M&E Tool for Learning Delivery
d. Enclosure 4 – M&E Tool for Learning Assessment
e. Enclosure 5 – M&E Tool for Teacher’s Development
f. Enclosure 5 – M&E Tool for Instructional Benchmarking

6. Transportation and travel expenses of the Curriculum Implementation

Division (CID) personnel involved in these tasks shall be charged against
General Management System Fund of the Curriculum Implementation
Division (CID) subject to the accounting and auditing rules and regulations.

7. Widest dissemination of this memorandum is desired.

LOIDA N. NIDEA, CESO V

Schools Division Superintendent

2
 Enclosure 1 – M & E Tool
Tool for
for Teachers’
Teachers’Preparation
Preparation

MONITORING TOOL ON TEACHER PREPARATION IN SCHOOLS AND COMMUNITY LEARNING CENTERS

Name of School Head/ALS Implementer________________________ Name of Monitor: ______________________________________

Name of School: ______________________________________________ Date of Monitoring_____________________________________
District : ___________________________________________ __________ Name of PSDS_________________________________________
Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
I. EVALUATING QUALITY OF
LESSON PLANS / WEEKLY
HOME LEARNING
1. Number of teachers with
actual prepared lessons
during the instructional
visits
2. Number of teachers with no
actual preparation during
the visits
3. Number of lesson plans/
weekly learning logs quality
assured by the school head/
EPS II evident of the school
heads’ comments, review
done,
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
4. Quality of the lesson plans/
WLL prepared based on
parts, alignment to
competencies and
curriculum standards
II. COMPLIANCE AND
COMPLETION OF LEARNING
COMPETENCIES
5. Presence of documents
indicating the orientation/
review conducted for
beginning teachers on:
A . Roles and Responsibilities

B. Curriculum Standard

C. Most Essential Learning

Competencies/ Curriculum
Guides (CG) and Individual
Learning Agreement (ILA)

4
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
6. Records indicating review on indicate whether on
the progress of the learning schedule, behind the
competencies (On a specific schedule or advance)
learning area) against the

a) Curriculum Implementation
and Learning Management
Matrix or ILA and Learners’
Record of Modules Used
(LRMU)for ALS

b) Learning Recovery
Contingency Plan
7. Records indicating alignment
of the lesson plans/ WLL to
competencies such as but not
limited to:

a] Daily Log of School Head/

EPS II (ALS)

b] Records of submission

c] Copy of the Curriculum

implementation Matrix/ ILA and
LRMU

d] Sample Lesson Plans / WLL

showing alignment to

5
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
competencies of the subject
area

Signature of the monitor Conformed:

PSDS School Head

6
 Enclosure 2 – M & E Tool for Teaching Learning Resources

MONITORING TOOL FOR TEACHING-LEARNING RESOURCES IN SCHOOLS AND COMMUNITY LEARNING CENTERS

Name of School Head/ALS Implementer________________________ Name of Monitor: ______________________________________

Name of School: ______________________________________________ Date of Monitoring_____________________________________
District : ___________________________________________ __________ Name of PSDS_________________________________________

Highly Not
INDICATORS: Quantity Evident Remarks/ Findings TA provided
Evident Evident
I. USING TEXTBOOKS,
MODULES OR ACTIVITY
SHEETS FOR LEARNERS
AS PROVIDED BY CO,
REGION, SDO AND
SCHOOL LEVEL
CONTEXTUALIZED
MATERIALS
1. Record of teachers’
textbooks and modules,
activity sheets used per
subject area
2. List of textbooks, activity
sheets for learners
provided by the Central
office, region and division
either delivered or
downloaded from LR
Portal
3. Presence of actual copies
of teaching and learning
resources

7
 Highly Not
INDICATORS: Quantity Evident Remarks/ Findings TA provided
Evident Evident
4. Inventory of teaching
learning resources
contextualized by
teachers
5. Inventory of teaching
learning resources
contextualized and used
by teachers
6. Records showing
provision of TA on the use
of developmentally
appropriate instructional
material
II. USING
SUPPLEMENTARY
MATERIALS FROM OTHER
SOURCES
7. List/inventory of other
supplementary materials
used from other sources
(eg. textbooks from
private schools,
downloaded references
and learning materials)
8. Records/Documents
indicating utilization of
the supplementary
materials from other
sources (indicative in the
lesson plan/weekly home
plan prepared under

8
 Highly Not
INDICATORS: Quantity Evident Remarks/ Findings TA provided
Evident Evident
Learning resources or
Materials)
9. Alignment of the utilized
learning materials such
as modules, books
activity sheets, SLM and
others to the targeted
competencies

Monitored by: Conformed:

PSDS School Head

9
 Enclosure 3 – M & E Tool for Learning Delivery

MONITORING TOOL FOR LEARNING DELIVERY IN SCHOOLS AND COMMUNITY LEARNING CENTERS

Name of School Head/ALS Implementer___________________ Name of Monitor: ______________________________________

Name of School: __________________________________________ Date of Monitoring_____________________________________
District : ___________________________________________ ______ Name of PSDS_________________________________________
Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
I. PREPARATION OF
LESSONS
1. Copies of
Classroom
Observation Tool
highlighting the
use of
instructional
materials in the
actual conduct of
instructional
delivery

2. Records/
Documents
indicating the use
of instructional
materials reflected
in any of the
following:
Daily Lesson Log,
Weekly learning Log,

10
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
Lesson Exemplar and
others
II. IMPLEMENTING
PARTICIPATORY,
COLLABORATIVE,
AND CRITICAL
THINKING
LEARNER
ACTIVITIES
3. Records showing
the provision of
TA to teachers on
the
implementation of
different learning
modalities.

4. Records indicating
conduct of
classroom
observation
highlighting
findings on
participatory,
collaborative, and
critical thinking
learner activities

11
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
5. Sample files of
lesson plans of
teachers compiled
indicating the
application of
participatory,
collaborative, and
critical thinking
learner activities
with evidence of
having been
reviewed by
school head
6. Sample of
documentary
videos during
demonstration
teaching or actual
conduct of
classroom
observation
reflecting
participatory,
collaborative,
critical thinking
or differentiated
learning activities.
7. Records on the
result of

12
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
classroom
observation
whether for rating
purposes in the
context of RPMS
or in the provision
of relevant
technical
assistance
8. Documents/
Records indicating
the monthly and
annual
instructional
supervisory plan
of the school head
indicating the
teachers name,
and schedule of
class visits or
observation
III. KEEPING
LEARNERS ON
TASK
9. Records showing
Orientation to
teachers on the
Standards of
Learners’
Engagement
13
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
10. Documents
showing provision
of TA to teachers
on keeping
learners on task

Monitored by: Conformed:

PSDS School Head

14
 Enclosure 4 – M & E Tool for Teaching Learning Assessment

MONITORING TOOL FOR TEACHING LEARNING ASSESSMENT IN SCHOOLS AND COMMUNITY LEARNING CENTERS

Name of School Head/ALS Implementer___________________________ Name of Monitor: ______________________________________

Name of School: _________________________________________________ Date of Monitoring_____________________________________
District: ___________________________________________ _____________ Name of PSDS_________________________________________
Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
I. DEEPENING
UNDERSTANDING
ON THE POLICIES
1. 1. Records indicating
school heads/ALS
Teachers compilation
of updated learning
assessment policies
and guidelines such
as but not limited to
A. D.O #8 s.2015
B. D.O #31 S.2020
C. Joint Memo DM-
CI-2022-126
(ALS)
2. Records showing
TA provided by
school heads / EPS
II on capacitating
teachers on the
policies and
guidelines on the
conduct of
assessment such as
15
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
assessment on
learning, assessment
for learning
assessment of
learning
3. Records showing
that the teacher
made assessment
test was checked and
reviewed
4. Documents/
Record showing the
TA provided by
school heads on
reviewing/checking
teachers’ preparation
of the learning
assessment either on
content, structure,
art of questioning etc
II. APPLICATION OF
THE LEARNING
GAINS
5. Record of the
assessment result
per subject area

16
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
6. Records indicating
improvement in the
learning assessment
per subject area, per
quarter
7. Files, compilation
of Learning
assessments such as
but not limited to
test questions,
authentic
assessments,
formative
assessment
indicating lessons
gains from prof.
Development e.g
application of critical
thinking in the test
question crafting, art
of questioning etc.

17
 Highly Not
INDICATORS: Quantity Evident Remarks/Findings TA provided
Evident Evident
2. 8. Records of )
accomplished
/sample
assessments such as
copies of test
questions, formative
assessments,
summative and other
forms of assessment
indicating
improvement in
learners’ result.

Monitored by: Conformed:

PSDS School Head

18
Enclosure 5 – M & E Tool for Development of Teachers

MONITORING TOOL FOR DEVELOPMENT OF TEACHERS IN SCHOOLS AND COMMUNITY LEARNING CENTERS

Name of School Head/EPS II ______________________________________ Name of Monitor: ______________________________________

Name of School: ___________________________________________________ Date of Monitoring_____________________________________
District : ___________________________________________ _______________ Name of PSDS_________________________________________

FACILITATE IN THE ADOPTION AND IMPLEMENTATION OF THE DIFFERENT SYSTEMS OF LEARNING AND DEVELOPMENT.

Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
I. Governance and
Enabling Mechanism (GEM)
1. Documents /Record
showing the TA provided
in establishing the
governance and enabling
mechanism of schools/
CLC for the learning and
development system.
2. Documents/Record
highlighting the conduct
of capacity building
/orientation of teachers
on the RPMS Cycle
3. Organizational Chart of
the Personnel
Development Committee
(PDC) and Project
Management Group (PMT)
for Teachers Professional
Development (TPD)

19
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
II. LEARNING AND
DEVELOPMENT NEEDS
ASSESSMENT
4. Presence of documents
showing the conduct of
Learning and
Development Needs
Assessment (LDNA) Such
as but not limited to
Teachers Individual
Profile, E-SAT, IPCRF and
others.
II. LEARNING AND
DEVELOPMENT PROGRAM
PLANNING
5. Record showing the
alignment of Annual Plan
for Professional
Development based on
the LDNA of teachers and
SIP under staff
development
6. Record showing the
Learning and
Development Program
Planning and the TA
provided by the school
heads/EPS II

20
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
7. Records showing the
crafted Annual Plan for
Professional Development
or Strategic Plan for
Professional Development
of the school/ CLC
III. Learning and
Development Program
Designing
8. Documents showing
availability of training
designs and its alignment
to the learning needs of
teachers
9. Records showing updated
training designs for
formal training, LAC
sessions, Job Embedded
Learning or Relationship
Discussion Based
Learning such as but not
limited to coaching and
mentoring plans, peer
assisted, Community of
Practice, Continuous
Improvement prof dev’t
plan and others.

21
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
IV. Learning and
Development Resource
Package Development
10. Records showing the
availability of either
adapted, adopted or
developed resource
packages of teachers
11. Records showing the
utilization of the adapted,
adopted or developed
resource packages in the
conduct of trainings or in
the delivery of sessions
V. Learning and
Development Program
Delivery
12. Records showing the
conduct of training
delivery either formal
training, Learning Action
Cell, Job Embedded
Learning (JEL)and
Relationship -Discussion
Based Learning such as
but not limited to
program completion
report, documentary
report, narrative or

22
 Highly Not
INDICATORS Quantity Evident Remarks/Findings TA provided
Evident Evident
training completion
summary
VI. Learning and
Development Quality
Assurance and Technical
Assistance Monitoring and
Evaluation (QATAME)
13. Records /Documents
showing the TA provided
of the school heads/EPS
II in quality assuring the
outputs per subsystem

Monitored by: Conformed:

PSDS School Head

23
Enclosure 6 – M & E Tool for Instructional Benchmarking

INSTRUCTIONAL BENCHMARKING REPORT

(using STAR Approach)
Date of
School:
Monitoring:
School Name of
Head: Monitor:

.NOTE: This will only be used if instructional benchmarking will be done in other assigned district

INDICATOR SPECIFIC INFORMATION / DATA

S/T
Situation / Task in line
with teaching-learning
process

Action of the Monitor

towards the situation/
task

R
Result of the Action to
the Situation / Task
at hand

Prepared by: Conforme:

Monitor School Head

24