SAP FSCM – Unit 7 Biller Direct

SAP FSCM – Financial Supply Chain Management

Unit 7 – Biller Direct

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Table of Contents

7.1 Biller Direct Introduction

7.1.1 Definition of SAP Biller Direct and comparison with SAP Biller Consolidator
7.1.2 Optimization potential in the financial supply chain, serving as the starting point for SAP
Biller Direct
7.1.3 Features of SAP Biller Direct and scenarios in which SAP Biller Direct can be used

7.2 User Management

7.2.1 User Type in Biller Direct
7.2.2 User logon and authentication in SAP Biller Direct

7.3 Functions in Biller Direct

7.3.1 Display Objects in SAP Biller Direct
7.3.2 Administrative Data in SAP Biller Direct
7.3.3 Full and Partial Payment and clearing
7.3.4 Canceling Payments
7.3.5 Approving bills

7.4 Customer Communication

7.4.1 Notification concept
7.4.2 Contact Management in SAP Biller Direct
7.4.3 Integration with SAP Dispute Management

7.5 System Configuration

7.6 SAP Biller Direct System Architecture

7.6 SAP Biller Direct Exercise

7.6.1 Release Credit Card

7.6.2 Define Payment Methods
7.6.2.1 Set up Payment Methods per Country for Payment Transactions
7.6.2.2 Set up Payment Method per Company Code
7.6.3 Set up bank determination for Payment Transactions
7.6.4 Assign payment methods for Paying Bills through the web
7.6.4.1 Edit Payment Methods
7.6.5 Assign Text ID’s for Documents
7.6.5.1 Define Text ID’s for Documents
7.6.5.2 Assign Text ID for Documents
7.6.6 Define partial Payment
7.6.6.1 Define partial payment and currency
7.6.7 Define Settings in Customizing for Sales
6.7.1 Maintain Output Type

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6.7.2 Maintain Output Determination Procedure

7.6.8 Define Settings for Payment Cards
7.6.8.1 Maintain card Categories
7.6.8.2 Set account Determination for Credit Card
7.6.8.3 Assign G/L Accounts to Payment Cards
7.6.9 QISRSCENARIO Configuration
7.6.10 Master Data
7.6.10.1 Create Condition Records for Notifications
7.6.10.2 Update Customer Master with Bank details
7.6.11 Maintain E-mail Address for Company Codes
7.6.12 Manual Steps
7.6.13 XCM Configuration
7.6.14 Post Processing Steps
7.6.14.1 Assign Profile to SAPJSF SU01 User
7.6.14.2 Create ZAPAR_EBPP_NOTIFY2 BADI Implementation
7.6.14.3 Assign Number Ranges to notification Type
7.6.14.4 Configuration of JCO RFC Server ( optional )
7.6.14.5 Configuration of the Logo dialog for Biller Direct user creation ( optional
)

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7.1 Biller Direct Introduction

7.1.1 Definition of Biller Direct

SAP Biller Direct is a component of SAP Financial Supply Chain Management, and along with SAP Biller
Consolidator provides an SAP solution for Electronic Bill Presentment and Payment (EBPP).
SAP Biller Direct allows organizations to set up electronic billing, electronic payments and integrate customer
service and financial management using an Internet portal.

SAP Biller Direct supports the entire communication process, from presenting the bill to clarifying discrepancies
and reconciling accounts and payments.

SAP Biller Direct is a Java-based application, which allows organizations to work closely together with their
customers and partners.

Definition of EBBP

E - Electronic delivery and receipt, that is, on the Internet

B - Bills, credit display, debit display, and dunning notice

P - Presentment directly in the ERP system (B2B) or on the Web (B2C)

P - Clearing payments, receiving credit or debit display

EBPP is a platform used by billers and customers to send and pay bills electronically.

7.1.2 SAP Biller Direct Versus SAP Biller Consolidator

SAP EBPP – SAP Biller Direct solution:

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The customer downloads the bill electronically from a link to a server set up by the biller, or opens the

file directly as an e-mail attachment.

SAP EBPP – SAP Biller Consolidator solution:

The biller sends bills electronically to the consolidator, which then converts the format as necessary

and posts the bills with the appropriate value-added tax to the relevant customer.

The customer can pay the bill by point-and-click.

Biller Direct
1:n relationship (point-for-point)
You can present the bill in the portal, send a URL, and the customer can manually process the
bill.
Customer licenses the software and installs it.
If there is a strong increase in sales, this is not beneficial for customers who receive their bills
from several portals.

Biller Consolidator
n:m relationship (network)
You send the bill to the customer's ERP system or present the bill in the portal.
Service provider provides the service and the customer pays for this service.
Customer does not install any software requiring a license, but connects instead to the
Consolidator
If there is a low increase in sales, the network efficiency is not used to its advantage.

7.1.1 Biller Direct : Features

o Billing, payment history and account balance display

o (Partial) payments using SAP Biller Direct
o Cancellation of scheduled payments
o Clear payments against open items
o Customer notification
o Collection authorization assignment
o Integration with SAP Dispute Management and
o SAP Cash Management
o E-invoicing (Payer Direct)

7.1.1 Summary
SAP Biller Direct is a Java-based component of SAP Financial Supply Chain
Management, and along with SAP Biller Consolidator provides an SAP solution for
electronic bill presentment and payment (EBPP).

By using SAP Biller Direct, the customer receives the electronic bill either by
downloading from a link (text message or e-mail) to a server set up by the biller, or by
opening the file directly as an e-mail attachment. The customer can then carry out

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further activities electronically (for example, approving payments, clearing credit for
invoices, or creating requests or complaints).

Along with the processes set previously in the B2C scenarios, SAP Biller Direct can also
be set up for different B2B scenarios, such as assigning open items, comparing
balances, maintaining master data, or preparing reports. As an alternative to the
services offered by service providers to their customers, Biller Direct can also be used as
a service offered by customers to their service providers, and can be used to track
invoices assigned to customers in the customer system (payer direct).

7.1 User Management

7.1.1 User Types in SAP Biller Direct

The following user types exist in SAP Biller Direct:

Web user: a user who logs on to SAP Biller Direct using the Web browser and processes data
from there (for example, the person at the business partner responsible for paying the bills over
the Web); the Web user is created as a user in the back-end system – however, you cannot
assign an individual role or profile to this user.

Reference user (also: Communications user): a user in the back-end system (with a "reference
user" attribute) that is assigned to the Web user in master data maintenance, and that also has
the authorizations and roles that the Web user should have (for example, you can create an
individual communications user for read access only); for performance reasons, the
authorization profile is not assigned directly to the user master record of the individual Web
user, but instead indirectly using reference users

Pool user: a technical user with which data is transferred and which is used for read (or in
certain cases also write) access to the back-end system (improved load control and
performance)

To manage Web users who display and edit their bills using SAP Biller Direct, you must make the
following settings in the master data:

One user master record for each Web user: You must create a user master record in SAP
Accounts Receivable Accounting for each Web user who accesses SAP Accounts Receivable
Accounting. The relevant customer (with reference to the BUS3007 object) and a reference user
with the required authorizations are then assigned to this master data record.

Several reference user master records: A reference user master record is created for each
authorization profile.

One pool user master record: allows read access in the back-end system; by bundling Web users
who have display authorization only, you can improve performance without compromising data
security at the same time.

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7.1.2 User Logon to SAP Biller Direct and Authentication SAP Biller Direct

User Logon to SAP Biller Direct:

In the scenario shown here, the Web users are created directly in the SAP ERP system.

All Web users are authenticated using their Web user accounts (user name and
password) that are defined in the SAP ERP system.

At the time of logon, the Java front end reads the relevant authorizations from the
reference user assigned to the Web user.
The customers assigned to the Web user (when the master data is maintained) are read
from the USAPPLREF table in the SAP ERP system.

SAP Biller Direct also supports authentication using external directory services. In this
case, user data is not saved in the SAP ERP system, but instead on a server that is
addressed by LDAP (Lightweight Directory Access Protocol). LDAP was conceived as an
open standard for global or local directory services in a network or on the Internet. In
principle, a directory is treated in the same way as a telephone book. The directories
have been set up to support a high volume of inquiries, but the data in the directory
should not be changed very often. SAP recommends using LDAP to map large user
numbers because: :
 LDAP has been optimized for reading large user numbers.
 LDAP optimizes performance compared to user management in SAP (this is due
to technical limitations).
 LDAP can take user data from the SAP system, therefore facilitating user data
administration.

Authentication SAP Biller Direct

All Web users who display and pay bills using SAP Biller Direct have to authenticate themselves.
This can be done in the following ways:

The Web user enters a user name and password. The system then carries out an
authentication check with the user master record (of the Web user), which is created in
the back-end system.

A single sign-on ticket (SAP SSO2 ticket) is transferred. If the Web user has already
logged on to a portal and called SAP Biller Direct in this portal, no further logon is
necessary if the portal supports the SAP SSO2 ticket. The portal system (for example,
SAP Workplace) has already authenticated the user and retains the user data in the
form of an X.509 certificate. SAP Biller Direct then evaluates this SSO2 ticket and grants
the user access.

Summary

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In order to manage Web users, who display and edit their bills using SAP Biller Direct, you must
create a user record for each Web user in the SAP ERP system used as a back-end system. You
have to assign the corresponding customer and reference user to this record to control the
authorization. In addition, a pool user is defined in the SAP system to manage the technical data
transfer from the back-end system to the SAP Biller Direct front end (above all for read access).

The authentication of the SAP Biller Direct user can be checked against the SAP system defined
as the back-end system, or against other, external directory servers. The authentication in SAP
Biller Direct can also be linked to the single sign-on process.

7.3 Functions in Biller Direct

6.3.1 Display Objects in SAP Biller Direct

The following objects from SAP Accounts Receivable Accounting or other components are
displayed in SAP Biller Direct:
 Bills: can come from different billing components (for examples, SAP Sales or CRM). To
display the bills in the Web application, the components transfer their billing data to a
shared interface.
 Open items: items in the customer account of SAP Accounts Receivable Accounting
(outstanding receivables, payments made, credit memos, payments on account, down
payments, and bill of exchange)
 Inquiries/Complaints from a customer entered using SAP Biller Direct are stored in the
customer's account as texts for the original bill, or as a dispute case in SAP Dispute
Management.
 Master Data: (for example, addresses, bank details, control parameters) is primarily
displayed in master data fields.

7.3.2 Administrative Data in SAP Biller Direct/Maintain user data in SAP Biller Direct

 Along with the address, bank details and so on, the following control parameters are
displayed and managed in the user data in SAP Biller Direct:
Notification of a new bill or credit
Type of notification (text message, e-mail) and corresponding addresses
Notification period
Additional creation of a paper bill
 If you change the master data in the Web application (for example, you create new
bank or credit card details for payment or in the user data), the corresponding master
data objects are immediately updated in the SAP back-end system. Therefore (for
example) if you change the customer's address, the address is changed immediately in
the SAP ERP system, and new bank or credit card master data is defined immediately for
the SAP customer.
 Alongside these immediate updates in the SAP system, you can also configure the use of
an internal service request for the master data changes, so that a processor along with
the biller must first release the changes before they take effect.
 If a customer adds new bank or credit card master data, an internal plausibility check is
carried out in the SAP system. For example, the validity of the bank number and account

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number is checked, or whether a credit card number belongs to the correct credit card
organization (this is done using the credit card check digit).

7.3.3 Canceling Payments

 The customer payments that have been confirmed in the Web application appear in the
application as allocated. Only when you run a payment program are the relevant bills
cleared and payments can no longer be reversed.

 As long as the allocated bill has the status In Process (until the payment run is carried
out), the only account-based difference between the allocated bill and an open bill is
that the allocated bill has the specific payment method for SAP Biller Direct.

 For these bills, the Web user can stop the payment by displaying the bill, choosing Paid
Bills, and clicking Cancel Payment in the Action column.

 The payment method and the bank details are then removed from the relevant item,
the bill is reassigned the status Open and it reappears on the Open Bills tab page.

7.3.5 Approving bills

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o The bill approval function can be activated in the customer's user data in SAP Biller
Direct.

o During billing, a payment block is then set automatically for documents posted in SAP
Accounts Receivable Accounting. This payment block is removed only when the
customer has approved the bill in SAP Biller Direct (under "Invoices to approve").

Summary

 A customer can use SAP Biller Direct to display open and paid bills, credit memos, and
payments. Bills can be downloaded in XML (and PDF) format.

 Customers can display and maintain their own administrative data (address data, bank
data, credit cards, user name, and password).

 To settle open bills, the customer can pay one or more of the bills in full or in part, or
clear it/them using a credit memo. The customer can select payment by credit card or
automatic debit, or enter new payment details. In the case of inquiries or complaints,
comments ordispute cases can be created for the bills.

 Provided that the bill selected for payment is still In Process, the customer can cancel
the payment.

 An additional payment approval function can be activated.

7.2 Customer Communication

7.4.1 Notification concept

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The customer, who uses SAP Biller Direct to display account and billing information, can be
informed automatically of changes to the account by various means of communication. Such
changes can be caused by new bills or credit memos.

Included in these communication methods are text messages (short message service) for cell
phones, and e-mails (encoded if required). In the latter case, the customer receives an e-mail that,
along with the general information about the bill, can contain a hyperlink that takes the customer
to the biller's portal page. This way, the biller avoids having to send a bill in paper form. The
following notification formats are possible within the e-mail:
o Plain text (text only e-mail with links)
o HTML
o PDF attachment (SAP Accounts Receivable Accounting only)
o Combination of plain text or HTML with a PDF attachment
To send the notification from the SAP system, one of the certified system interfaces is required
(RDI, SAPconnect, or the SAP spool system).

6.4.2 Contact Management in SAP Biller Direct

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When the customer uses SAP Accounts Receivable Accounting, inquiries can be made in SAP Biller
Direct about a bill, credit memo, or partial payment. SAP Biller Direct creates a text for the item
with the entered comments. The processor can display this text using Extras  Texts, and respond
to it, for example, by sending a reply.

Additionally, the EBPP_AR_CONTACTS report provides a list of documents for which SAP Biller
Direct texts have been entered:
 You can find the relevant documents by searching according to the entry date of the
comment.
 To create a reply, select the relevant document from the list and choose Display text.
 A screen appears, which contains the text that the customer entered. You can then
enter your reply.
Above the reply, the system generates a heading that indicates that the text is a response.

6.4.3 Integration with SAP Dispute Management

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As of SAP Biller Direct 3.0, customers can create dispute cases in SAP Dispute Management directly
using SAP Biller Direct. Dispute cases can be created for both partial payments and entire bills. The
minimum system prerequisite for this scenario is R/3 Enterprise or FI-CA 4.72.

The integration allows customers to:

Enter a reason
Create an initial note
Select customer contact data
Display the status of a dispute case
Use notes to communicate with the dispute case department

Internal processing of dispute cases can start immediately after a dispute case has been created in
the SAP back-end system.

If SAP Dispute Management has been activated, the (basic) contact management solution can no
longer be implemented.

Summary

The customer, who uses SAP Biller Direct to display account and bill information, can be informed
automatically of changes to the account (for example, of new credits or bills) by various means of
communication (text message or e-mail).

Inquiries or complaints can be entered on the SAP Biller Direct interface directly as a comment
(contact management integrated in SAP Accounts Receivable Accounting) or as a dispute case in
SAP Dispute Management.

7.3 System Configuration

By configuring the Java components in SAP Biller Direct and by implementing BAdIs in SAP Accounts
Receivable Accounting, the following settings for SAP Biller Direct can be made:

Setting the Web user documentation, the interface texts, and the interface design
Setting the language
Setting the SAP Biller Direct session and the Web user's display of bills, payments, and
credits
7.4 SAP Biller Direct System Architecture

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* Integration with SAP Dispute Management is available as of R/3 Enterprise or FI-CA 4.72 only.
 The following SAP components can be integrated as a back-end system:
SAP Accounts Receivable Accounting (at least FI-AR as part of SAP R/3 4.6C)
SAP Contract Accounts Receivable and Payable (at least SAP FI-CA 4.64)

 In addition, it is possible to integrate the following FSCM components:

SAP Cash Management
SAP Dispute Management

The biller is using, for example, SAP Accounts Receivable Accounting in release SAP R/3 4.6C:

o The biller is also using an SAP Web Application Sever on which SAP Biller Direct is installed.
o The back-end system on the SAP Application Server ("ABAP environment") communicates with
the front end SAP Biller Direct using Remote Function Call (RFC).
o The customer requires a Web browser to display bills and customer information.
o To access the Biller Direct front end, the customer logs on to the Web server with a user ID and
password.

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7.5 SAP Biller Direct Exercise

6.7.1 Release Credit Cars

Use :

The purpose of this activity is to determine whether the web users can release their bills for payment by
payment card.

Configuration :
Manu Path IMG  FSCM  Biller Direct  Process Integration with Accounts
Receivable Accounting  Release Credit Cards

Step 1 : Click  Release Credit Cards

On the change view “ Additional Payment Method classes” Overview screen, Choose new Entries.

Step 2 : Enter follows

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Field Name Description User Action and Values Note

Payment Additional Permitted 2 Card Payment

Method CL Payment Method.
Classifications

Save

6.7.2 Define Payment methods

6.7.2.1 Set up Payment Methods per Country for Payment Transactions.

Use :

The purpose of this activity is to create separate payment methods for SAP biller Direct, so that the web
user can make payment using either bank collect ( automatic or debit ) or credit card.

Configuration :
Manu Path IMG  Financial Accounting  Accounts Receivable and accounts payable
 Business Transactions  Incoming Payments  Automatic Incoming
Payments  Payment Method/Bank Selection for Payment Program  Set
up Payment Methods per Country for Payment Transactions

Transaction Code

On the change View “ Payment Method/Country”: overview Screen, Choose new Entries.

Make the Billow Entries :

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Field Name User Action and Values

Country IN
Pmt Method
Description Biller Direct bank Collection
Payment Method for Incoming Payments
Payment Method dassification : Selected
Debit Memo
Bank Details Selected
Document Type For Payment DZ
Clearing Document Type DZ
Use Classic Payment medium
Program ( RFFO* )
Payment Medium program RFFOD_U
Key in Code line 05
Name of Print LIST3S

Save and chose Back

Make the following entries:

Field Name User Action and values

Country IN
Payment Method XXX
Description Biller Direct Kridit Karte
Payment Method for Incoming Payments
Payment Method dassification : Selected
Card Payment
Document type for Payment DZ
Clearing Document Type DZ
Use Classic Payment medium Selected
Program ( RFFO* )
Payment Medium program RFFOD_U

Save

6.7.2.2 Set up payment Methods per Company code

Use

The Purpose of this activity is to assign the SAP biller Direct payment methods to the company code.

Configuration
Manu Path IMG  Financial Accounting  Accounts Receivable and Accounts Payable
 business Transactions  Incoming Payments  Automatic Incoming
Payments  Payment Method/Bank Selection for Payment Program  Set
Up Payment Methods per Company Code for Payment Transactions

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Transaction Code

On the change View “ Maintenance of Company Code data for a Payment Method” Screen, Choose New
Entries.

Make the following entries:

Field Name User Action and Values

Payment Method xxx

Maximum amount 99999999
Bank Selection control : No Selected
Optimization

Save and chose Back

Chose new Entries

Make the following entries :

Field Name User Action and Values

Paying Co Code XXX

Pmt Method x
Maximum Amount 999999
Bank Selection control : No Selected
Optimization

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Save

6.7.2.3 Set up Bank determination for Payment Transactions

Use

The purpose of this activity is to define the bank determination and bank clearing accounts for the bank
collection ( automatic debit ) payment method of SAP Biller Direct

Configuration
Manu Path IMG  Financial Accounting  Accounts Receivable and Accounts Payable
 business Transactions  Incoming Payments  Automatic Incoming
Payments  Payment Method/Bank Selection for Payment Program  Set
Up bank Determination for Payment Transactions

Transaction Code

On the Display view “ Bank Selection”: Overview screen, Select the xxx ( Paying company code ) line, and
choose Ranking Order.

Choose New Entries.

Make the Following entries :

Field Name User Action and values

Pmt method

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Currency INR
Rank Order 1
House Bank DB

Save and Choose back

Choose bank Account  Click new Entries

Make the following entries :

Field Name User Action and values

House Bank XX
Pmt Method X
Currency INR
Account ID GIRO
Bank Subaccount xxxxx

Enter and Click Save

8 Assign payment Methods for Paying Bills through the web

3.1 Edit Payment Methods

The purpose of this activity is to specify which payment methods can be used is SAP biller Direct.

Configuration
Manu Path IMG  Financial Accounting  Accounts Receivable and Accounts Payable
 SAP FSCM  SAP Biller Direct  Edit Payment Methods

T Code

On the change View “ maintenance of EBPP Payment Methods : Overview screen, choose new Entries.

Make the following entries.

Paying Company Code Classification Pmt Method

BP01 Credit Card 9

BP02 Collection X

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Save

9 Assign Text ID

4.1 Define Text IDs for Documents

The purpose of this activity is to define the text ID used in SAP biller Direct when a Web user creates
inquiries, complaints and give reasons for any partial payments.

Configuration
Manu Path IMG  Financial Accounting  Accounts Receivable and Accounts Payable
 Business Transactions  Incoming Invoice/Credit memos  Carry Out
and check Document Settings  Define Text Ids for Documents

T Code

On the maintain Text Determination Configuration : List screen, make the following entries:

Field Name User Action and Values

ID 005
Description Correspondence Biller Direct
Relevant Text Selected
Save

4.2 Assign Text ID for Documents

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The purpose of this activity is to assign the text ID to be used in SAP Biller Direct

Configuration
Manu Path IMG  Financial Accounting  Accounts Receivable and Accounts Payable
 SAP Financial Supply Chain Management SAP Biller direct  Assign
Text ID

T Code

On the change View “ text Ids for Biller Direct complaint texts”: Details screen, make the following
entries :

Field Name User Action and Values

Text ID 005
Save

10 Define partial Payment

5.1 Define partial Payment and Currency

The purpose of this activity is to specify whether Web users can make partial payments, partial
settlement of credits in SAP Biller Direct.

Configuration
Manu Path IMG  FSCM  Biller Direct  Process Integration with Accounts
Receivable Accounting  Define Partial Payment and Currency

T Code

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On the Change View “ Biller Direct Settings for Business Partner” Overview screen, Choose New Entries.

Make the following Settings

Field name User action and values

Company Code Xxx
Part. Settle CR Selected
Currency INR
Partial Payment Selected
Discount Selected
Save

11 Define Settings in Customizing for Sales

6.1 Maintain Output type

The purpose of this activity is to output types used by the notification process.

Configuration
Manu Path IMG  Sales & Distribution  Basic Functions  Output Control  Output
Determination  Output Determination Using the Condition Technique 
Maintain Output Determination for Billing Documents  Maintain Output
Types

T Code

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On the Display view “ output Type”: Overview screen, choose change,

Select the FINO ( Output type ) line, and choose Processing routines.

On the Change View “ processing routines”: Overview screen, Choose New Entries.

Make the following entries :

Field Name User Action and Values

Transm. Medium 5 External Send

Processing 1 : Program EBPP_BILL_NOTIFY
Processing 1 : FORM routine ETRY

Choose output type

Select FIN1 (Output type) line, and choose Processing routines.
On the change view “Processing routines”: Overview Screen, Choose new Entries.

Make Bellow Settings:

Field Name User Action and Values

Transm. Medium 5 External Send

Processing 1 : Program EBPP_BILL_NOTIFY
Processing 1 : FORM routine ETRY

Choose Output Type

Select the FIN2 ( Output type ) line, and Choose Processing routines.
On the change view “ Processing routines “: Overview Screen, Choose new Entries.

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Make Following Entries :

Field Name User Action and Values

Transm. Medium 5 External Send

Processing 1 : Program EBPP_BILL_NOTIFY
Processing 1 : FORM routine ETRY
Choose output type and Save.

6.2 Maintain Output Determination Procedure

Use

The Purpose of this activity is to define the output determination for documents.

Configuration
Manu Path IMG  Sales & Distribution  Basic Functions  Output Control  Output
Determination  Output Determination Using the Condition Technique 
Maintain Output Determination for Billing Documents  Maintain Output
Type Determination Procedure

T Code

On the change View “ Procedures”: Overview screen, Select V10000 ( Procedure ) line, and choose
control data.
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 SAP FSCM – Unit 7 Biller Direct

Choose New Entries.

Make the following entries :

Step Cntr Ctype Requirement

170 1 FIN0 406

180 1 FIN1 406
190 1 FIN2 406

Save and Back

12 Define Settings for Payment Cards

7.1 Maintain Card Categories

Use

The purpose of this activity is to specify a range of numbers that are acceptable for each credit card.

Configuration
Manu Path IMG  Sales & Distribution  Billing  payment Cards  Maintain Card
Categories  Determine card categories

T Code

On the change View “ Payment Cards” : Determine Categories”: Overview screen, choose new entries.

Make the following entries :

Field Name User Action and value

Type AMEX
Seq 1
Cat 01
Choose Limit Checkmark.

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On the Limit Screen, make the following entries.

Field Name User Action and value

Payment Cards for 30000000000000

To 39999999999999

Choose Execute.

Make the following entries :

Field Name User Action and value

Type VISA
Seq 1
Cat 01
Choose Limit Checkmark

On the limit screen, make the following entries:

Field Name User Action and value

Payment Cards for 40000000000000

To 49999999999999
Choose Execute.

Make the following entries :

Field Name User Action and value

Type MC
Seq 1
Cat 01

Choose Limit Checkmark:

On the limit screen, mark the following entries:

Field Name User Action and value

Payment Cards for 50000000000000

To 59999999999999

Choose Execute and Save

7.2 Set account Determination for Credit Card

Use

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The purpose of this activity is to define and link for each payment card type a receivable account.

Configuration
Manu Path IMG  Financial Accounting  Accounts receivable and Accounts Payable
 SAP FSCM  SAP Biller Direct  Set Account Determination for Credit
Cards

T Code

On the Determine Work Area : Entry screen, enter BP01 as Paying Company Code, and choose Enter.

Choose New Entries.

Make the following Entries:

Payment Card Card Category Payment Method Currency Receivable

Type Account
AMEX 01 9 INR 2461000
MC 01 9 INR 2461000
VISA 01 9 INR 2461000
Choose Save and Back

7.3 Assign G/L Accounts to Payment Cards

Use

The purpose of this activity to define and link for each payment card type a receivables account.

Configuration

Manu Path IMG  Sales and Distribution  Billing  Payment Cards  Authorization
and Settlement  Maintain Clearing House  Account Determination 
Assign G/L Accounts

T Code

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 SAP FSCM – Unit 7 Biller Direct

On the Assign G/L accounts screen, select a Salse org/Card cat. Line.

On the change View “ Sales Org/Card cat”: Overview screen, choose new Entries.

Make the following entries:

Application Condition Chart of Sales Card Type G/L Account

Type Accounts Organization No
VD A001 INT BP01 AMEX 246100
VD A001 INT BP01 MC 246100
VD A001 INT BP01 VISA 246100
Choose Save & back

13 QISRSCENARIO Configuration

8.1 QISRSCENARIO transaction – remove SAP From contact Person

Configuration

Manu Path Cross-Application Components  Internet/Internet Services  Internal

Service Request  Definition of Scenarios with Specific Customizing 

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 SAP FSCM – Unit 7 Biller Direct

request for Adjustment Posting  Define Scenarios for Request for

Adjustment Posting

T Code

Enter the Following Data

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14 Master Data

9.1 Create Condition Records for Notifications

The purpose of this activity is to create condition records used in the billing document for sending
notification messages

Manu Path Easy Access  Logistics  Sales and Distribution  Master Data  Output
 Billing Document  Create .

T Code VV31

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On the Create output – Condition Records : billing screen, make the following entries:

Output Type – FINO

Choose key combination.

On the key Combination screen, select billing Type and choose Enter.

On the Create Condition Records ( Send Link Immediate ): Fast entry screen, make the Following entries.

Billing Type Partner Function Medium Date/Time

BV ( Cash Sales ) BP 5 4
F2 ( Invoice ) BP 5 4
G2 ( Credit Memo ) BP 5 4
L2 ( Debit Memo ) BP 5 4
RE ( Credit for Returns ) BP 5 4
Choose Enter

Select all the entries

Choose Communication

For each entry, make the following entries

Comm. Output Devise Print Immediately Release after

Strategy Output
<…..> LOCL Selected Selected
Choose Save

On the Credit Output  condition Records : Billing screen, make the following entries :

Output type  FIN1

Choose key combination.

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 SAP FSCM – Unit 7 Biller Direct

On the create Condition Records ( send Link per job ): Fast entry screen, make the following entries:

Billing Type Partner Function Medium Date/Time

RE ( Credit for Returns ) BP 5 4
BV ( Cash Sales ) BP 5 4
F2 ( Invoice ) BP 5 4
G2 ( Credit Memo ) BP 5 4
L2 ( Debit Memo ) BP 5 4
Choose Enter.

Select all the entries.

Choose Communication.

For each entry, make the following entries:

Choose Save

On the Create Output  Condition Records : Billing screen, make the following entries:

Output Type  FIN2

Choose key combination

On the key Combination screen, select Billing Type and Choose Enter.

On the Create Condition Records ( Send Link per Job ); Fast Entry screen, make the following entries :

Billing Type Partner Function Medium Date/Time

RE ( Credit for Returns ) BP 5 1
BV ( Cash Sales ) BP 5 1
F2 ( Invoice ) BP 5 1
G2 ( Credit Memo ) BP 5 1
L2 ( Debit Memo ) BP 5 1
Choose Enter

Select all the entries.

Choose Communication

For each entry, make the following entries:

Comm. Output Devise Print Immediately Release after

Strategy Output
<…..> LOCL Selected Selected
Choose Save and Back

9.2 Update Customer Master with bank Details

1. Access the Transaction Code – FD02

2. in the Customer Change : Initial Screen Enter the following :

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 SAP FSCM – Unit 7 Biller Direct

Customer :

Company Code :

Choose Enter

3. Choose the payment transaction tab and enter the following bank details:

Ctry : IN

Bank Key : xxxx

Bank Account : x

BnkT : E000

4. Choose the Payment cards button and enter the following:

Type : MC,

Card number : 542400007,

Valid to : 12/2008,

Cardholder : RIWA Chicago,

Cat :01,

Valid form : 03/2005,

Save your entries.

9.3 Maintain E-Mail Address for Company Codes

1. In this step you enter a valid email address for the company code
2. Access the transaction using transaction code SM30.
3. In the Maintained Table view : Initial Screen enter V_T001 in the Table/View fields, choose
Maintain.
4. Double-click on company code BP01
5. Choose the address icon ( or select Goto – Address or context menu – address ).
6. Enter a valid email address in the Email Fields.
7. Choose other communication.
8. Select INT ( Communication Methods ), and choose Enter
9. Make sure that the Checkbox for field Standard number is selected.
10. Save your entries.

9.4 Manual Steps

9.4.1 XCM Configuration

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9.4.2 Post Processing Steps

9.4.2.1 Assign Profile to SAPJSF SU01 User

Use

The purpose of this activity is to grant additional profiles to SAPJSF SU01, so that requests for
Biller Direct registration can be processed.

Configuration

Transaction Code SU01

SAP menu Tools  Administration  User Maintenance  Users

On the user maintenance: initial screen, enter the following information and choose change.

Field name Description User Action and Value Note

User User Name SAPJSF

Choose Profile

On the maintenance screen, enter the following information:

Field name Description User Action and Value Note

Profile Profile Name SAP_ALL

Choose roles.

On the Maintenance user screen, enter the following information:

Field Description User Action and Values Note

Name
Role Role Name SAP_BC_JSF_COMMUNICATION SAP_BC_JSF_COMMUNICATION_RO
might be the default here, but this
role doesn’t allow to register new
users, Remove user
SAP_BC_JSF_COMMUNICATION_RO
in this case, so that just user

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SAP_BC_JSF_COMMUNICATION is
listed here.

Choose Save

9.4.2.2 Create ZAPAR_EBPP_NOTIFY2 BADI Implementation

Use

The purpose of this activity is to create an implementation for APAP_EBPP_NOTIFY2 BADI that
will crate the content of the notification email message.

Configuration

Transaction Code SE18

SAP menu
On the Business Add-ins: initial Definition Maintenance screen, make the following entries:

Field Name User Action and Values

Definition Name APAR_ESPP_NOTIFY2

On the Business Add-in Builder: Change Implementation ZAPAR_EBPP_NOTIFY2 screen, make

the following entries and choose interface :

Field Name User Action and Values

Definition Name Short Text Send Notification Email Message

 Double-click on CREATE_TEXT method and enter the code listed below.
 Choose yes on the Save screen,
 Enter the package ( using a local object in STMP is also possible here ) and choose Save.
 If necessary, create a transport
 Copy the following text between the lines starting with method and end method
 Choose Save and click Active
 On the Inactive Objects for Screen, Select all the Objects and choose Enter, choose Back
and active , Save

9.4.2.3 Assign Number Ranges to notification Type

The purpose of this activity to assign a number range object to the notification type.

Configuration :

Transaction Code SPRO

SAP menu Cross Application Components  Notification  Notification Creation 
Notification Type  Define Number Ranges

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On the number range – message screen, choose Maintain Groups.

On the maintain Number Range Groups Screen, click on the value 70 at the bottom of
the screen.
Choose selection Element ( f2 ) and afterwards from the menu interval-Display intervals
or from the context menu – Display intervals.
Select/check the box for internal Service Request.
Choose Element/group ( F5)
Choose Save and Confirm the following dialog box.

9.4.2.4 Configuration of JCO RFC Server ( optional )

Use

You only need to configure the JCO RFC server if you are using passive enrollment to register
end users of SAP Biller Direct – that is, if customers fill out an application online to request a
user for SAP Biller Direct.

Configuration :

Transaction Code SM59

SAP menu

On the Display and Maintain RFC Destination screen, Choose Create.

Make the following entries:

Field Name User Action and Values

RFC Description JCO_LDAP_RFC_DEST

CONNECTION Type T ( TCP/IP Connection )

Description Biller Direct
Registered Server Program Selected
Program ID Biller Direct050405
Gateway host < ….. >

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 SAP FSCM – Unit 7 Biller Direct

Gateway Server SAPgw <… >

Choose Selection Option.

Make the following entries:

Field Name User Action and Values

Unicode Selected
Default Settings Selected
Choose Save and back

9.4.2.5 Configuration of the Logo dialog for Biller Direct user creation ( optional )

Use

You only need to perform this activity id the logon dialog to create an user for the Biller Direct Scenario
does not contain the field ‘Business partner’, but display two fields for password entry. Please check the
Business Procedure for Scenario W22 to fin the proceed user for user creation with the Biller Direct Web
Front end.

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 SAP FSCM – Unit 7 Biller Direct

Functional Overview

• Display of bill and payment history and account balances

• (Partial) Payment using SAP Biller Direct
• Stopping Payments
• Offsetting Credits with Open Items
• User notification
• Automatic Debit Authorization
• Integration with SAP Dispute Management
and SAP Cash Management
• Buy-Side e-Invoicing (Payer Direct)

Sample list of Open Bills

Customers can see all of their bills and credit notes in the Internet.

They can display the documents as PDF or XML

They can download bill data as PDF or CSV

They can select various payment methods

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 SAP FSCM – Unit 7 Biller Direct

Integration with SAP Dispute Management

Customers can create dispute cases for both partial payments and the entire invoice

They can select a reason

An initial note for the dispute department can be entered

They can select a contact person out of the customer contact list

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 SAP FSCM – Unit 7 Biller Direct

Buy-Side e-Invoicing (Payer Direct)

Suppliers can see all of their invoices including their status (e.g. if they are paid or not)

They can also view additional payment information (e.g. check number)

Business Benefits
Lower cost of billing with no printing and postal charges

Efficient processing of payments and exceptions including better explanation of payment deductions

More precise cash management and improved liquidity planning

Data integration with accounts receivable, accounts payable, cash management and dispute
management

Better customer retention and opportunities for one-to-one marketing

Productivity gain for A/R and A/P departments

Fewer accounting and settlement errors

Immediate access to invoice copies

No changes of existing business processes

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