docWizz

User's Manual
Contents

1 Introduction ........................................................................................................................ 4
2 Workflow overview ............................................................................................................ 6
3 Description of docWizz user interface ............................................................................. 8
3.1 Bars ............................................................................................................................................ 11
3.1.1 Workflow bar ........................................................................................................................... 11
3.1.2 Page bar ................................................................................................................................. 14
3.1.3 Status bar ............................................................................................................................... 20
3.1.4 Menu bar................................................................................................................................. 20
3.1.4.1 Document menu ............................................................................................................. 21
3.1.4.2 View menu ...................................................................................................................... 22
3.1.4.3 Page menu ..................................................................................................................... 23
3.1.4.4 Page image menu .......................................................................................................... 24
3.1.4.5 Zone menu...................................................................................................................... 26
3.1.4.6 Detail menu..................................................................................................................... 26
3.1.4.7 Configuration menu ........................................................................................................ 28
3.1.4.8 Help menu ...................................................................................................................... 28
3.2 Tools in different views ............................................................................................................... 31
3.2.1 Image view.............................................................................................................................. 31
3.2.2 List view .................................................................................................................................. 36
3.2.3 Text view................................................................................................................................. 37
3.2.4 Tree view ................................................................................................................................ 40
3.2.5 Metadata view......................................................................................................................... 41
3.2.6 Properties view ....................................................................................................................... 42
3.2.7 Clip view ................................................................................................................................. 43
3.2.8 Custom view ........................................................................................................................... 44
3.3 Rescan........................................................................................................................................ 45
3.4 Explanation of workflow steps .................................................................................................... 49
3.4.1 Process documents ................................................................................................................ 49
3.4.1.1 Document pool................................................................................................................ 52
3.4.1.2 Go to ... ........................................................................................................................... 62
3.4.1.3 Merge (Stitching) ............................................................................................................ 63
3.4.1.4 Knife - Polygon ............................................................................................................... 65
3.4.2 Import...................................................................................................................................... 68
3.4.2.1 How to use the Setup import task .................................................................................. 68
3.4.2.2 How to use the Review import task ................................................................................ 73
3.4.3 Cropping ................................................................................................................................. 75
3.4.3.1 How to use the Prepare cropping task (basic) ............................................................... 77
3.4.3.2 How to use the Prepare cropping task (advanced) ........................................................ 78

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 3.4.3.3 How to use the Review cropping task ............................................................................ 91
3.4.4 Zoning ..................................................................................................................................... 91
3.4.4.1 How to use the Review zoning task ............................................................................... 91
3.4.4.2 How to use the Review page sequence task ............................................................... 105
3.4.5 Structure ............................................................................................................................... 111
3.4.5.1 How to use the Review issues task .............................................................................. 111
3.4.5.2 How to use the Review structure and text task ............................................................ 116
3.4.6 Output ................................................................................................................................... 157
3.4.6.1 How to use the Review output task .............................................................................. 157
3.4.7 Rejects .................................................................................................................................. 157
4 docWizz Control Center................................................................................................. 161
4.1 Configuration tool ..................................................................................................................... 161
4.2 Import document ....................................................................................................................... 163
4.3 Services status ......................................................................................................................... 164
4.4 Pool management .................................................................................................................... 168
4.5 Storage capacity ....................................................................................................................... 175
4.6 Environmental control ............................................................................................................... 176
4.7 Custom control ......................................................................................................................... 179
5 Remote QA (Quality assurance) ................................................................................... 184
6 Backup, Autosave, Update ............................................................................................ 185

3
1 Introduction
Last updated: 05/20/2022

Congratulations!
We are happy to welcome you to the docWizz family. Thank you for purchasing docWizz, a system that
enables you to easily digitize and convert valuable materials. This manual intends to explain docWizz in
a simple manner so that you can get started quickly an see results.

As an user of docWizz you are usually confronted with a system that is ready to use. From time to time
we will point out, that access to special program elements and functions depends on settings which can
only be handled by the system administrator. Most of these technical elements and functions can be
found in the Reference book.

docWizz is made to fit the specific needs of its users, because of this the following descriptions and
diagrams may or may not completely match your docWizz configuration.

This manual has been undertaken a general review by the CCS team. If you, however, should find any
inconsistencies, if you require further explanations, or you find that key questions are inadequately dealt
with, we would be very grateful to hear your suggestions. Your suggestions are important to us for the
improvement of our manuals.

Support and training sheets

More support and training sheets can be found in the CCS information center:
https://content-conversion.com/

Often used expressions

Monograph
This term is used to describe just about anything that is not a serial publication or newspaper. They are
usually a paper, book, or other work about a single subject, and often written by a single author.

Newspaper
It is a type of publication which usually contains news, other informative articles, as well as advertising.
These are typically published daily or weekly.

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 Serial
Refers to materials issued under the same title in a succession of parts usually numbered or dated,
and appearing at regular or irregular intervals. The most common example would be magazines.

What are Rejects?

You may see the term "rejects" mentioned often in docWizz, and docWizz documentation, so let's talk
about what they are. First of all, rejects are very specific to individual clients and even more specific to
those client's project configurations. Think of rejects as a set of automated quality assurance rules. These
rules will check certain parameters such as image resolution, OCR (Optical Character Recognition)
confidence, missing pages etc. Each step in docWizz has its own set of rules, and if something does not
conform to these rules a reject is created and will stop a document from processing any further until the
operator takes appropriate action.

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2 Workflow overview
Below is an illustration of a typical digitization workflow, each one of these steps could be discussed at
great length but we want to focus on is the conversion process, which is were scanned images are
ingested into docWizz.

It should be noted that the order of these steps can change on the type of document being processed.

dW environment

The digitization and conversion workflow with docWizz

Import Here, images need to be selected for import. The appropriate project configuration is
selected in this step but certain settings can be made on-the-fly as well such as OCR
language and different analysis options.

Cropping This step is used to crop images, clean borders, and can also be used to split double
pages.

Zoning In order for best searchability, accuracy and efficiency, the images are zoned
according to their content (ex. Author, text block, Headline, Illustration, Page number,
etc.) This is first done in an automatic analysis which includes both the physical
dimensions of the zones and the type of zone.

Structure Different kinds of structure are applied to different kinds of documents, for example
books are divided up into Front, Main and Back sections. Various other structural
elements are also arranged here, such as chapters or articles if it is a newspaper, as
well as all of the zones identified in the previous step.

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OCR Optical Character Recognition
This refers to the electronic conversion of images with the text into machine-encoded
text. This is what will give your documents the power of searchability. There are a
variety of different OCR engines that docWizz can use to accomplish this task.

Metadata The final step is creating output according to the user's specifications, there are
number of different formats that can be chosen and specificed using the
Configuration tool.

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3 Description of docWizz user interface
After you have started docWizz using the icon on your desktop or from Start - Programs - docWizz, the
system opens the standard user interface.

This interface is flexible. Some functions are accessible all the time without any changes; some change
appearance and content depending on the working mode of the system; some are accessible only in
special program situations.

The Welcome screen is displayed every time docWizz is opened, a document is closed, or if the
Document Pool is closed. It will never be displayed while a document is open.

It can be closed using the close button or by pressing "Esc" key. If the Welcome screen is not displayed,
press "Alt" key to display the menu, go to "View" submenu and make sure that "Show welcome screen"
entry is checked.

Do not show again

If the "Do not show again" checkbox is checked, the Welcome screen will no longer be displayed. It
can be activated by using the entry from the menu.

Create new document

Switches the task to "Setup import" in order to create a new document. If the current task is already at
"Setup import", this button will only refresh the view.

Open document

Opens Document Pool with the filter for "Task" set to the current task, in the above image this happens
to be “Cropping” for an example.

Fetch document

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Opens the document with the highest priority with a “Work” status from current task. If there are no
documents on Work status in the current task, no document will be opened. This button could be useful
for large environments, where an operator does the same task, so they will no longer have to search
for the next document

Project configuration

This will open the Control Center on "Configuration" tab. If Control Center is already open, pressing
this button will switch the Control Center to the configuration tab.

Control Center

Opens Control Center on "Services status" tab. If Control Center is already opened, pressing the
button will switch the tab to "Services status".

Help

Opens the webpage with all the manuals.

Working windows
The working windows on left and right hand side can be resized by dragging manually or by
maximize/minimize buttons or .

Example:

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If is pressed, the current view expands and fills the whole display area, but the workflow bar and page
bar are still available:

The option to maximize the view is not available for all docWizz views – Metadata or Clip view don’t have
the option to be expanded because for correction in these steps, both the left and right hand views are
needed.

The selected view will be kept (user dependent) when docWizz is closed and reopened.

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3.1 Bars

Overview of different bars in docWizz:

3.1.1 Workflow bar

In the workflow bar the processing steps and tasks are indicated. Depending on the current selected
profile the amount and kind of steps may differ.

When opening a document, the workflow changes automatically to the step and task that the document is
currently in. For example, when opening a document in Cropping the current task will be Prepare
cropping. The previous task for the Import step is finished and has got a check mark.

Open
Open an existing document.

Save
Save the current document.

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 Set status
Set status, label, priority and save the document. Saves and closes the document.

Second method is to go to Document Pool and select one or multiple documents. Click then on

and the Label dialog opens from there.

Create a new label or select an existing one and click OK. To remove the label you select the >Empty<
value and press the OK button.

Use the button to add new labels or remove existing ones.

If "Reset on route" is checked, the label of the document will be removed before routing the document
to another step.
In the Document Pool you can filter by label. Only documents with the selected label will then be
shown in the list.

Discard
Discard changes made in the current document.

Rescan
In the Rescan task bad scanned pages can be replaced or missing pages can be added.

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 Back (activated )
Route document back to a previous step.

Process
To process the document to the next step you have 3 choices:
Use the Process button.
Click on the next step in the workflow bar.
In the Open Document window, use the “Route” button to select a task to route the document to.
See Process documents chapter for details.

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An info box for each task describes what the task is for and how to use it.

This text is configurable and may be adapted to your requirements. See chapter 'Edit info-boxes for tasks'
in the Reference Book.

3.1.2 Page bar

In the page bar, the pages that are currently displayed are white and the other pages are gray. The
current selected page will be light blue.

There are three statuses for pages:

Visible means the page is Selected means page is Not visible means the page is not
visible in the image view. selected for further actions that displayed in image view.
may be applied (like delete
page, move page, etc. This will
correspond to what is selected
on the left side of the screen.

These colors will also appear in Index view on right hand side.

The scroll bar is only displayed when the mouse is hovered over the page bar.

Use the slider to scroll through the pages or click right beneath the slider to go one further (or back if
clicked left of the slider).

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 Move pages

Note: This is not usually available past the Review Zoning task.

The order of pages in the page bar corresponds to the order in which they were scanned. You can
change the order of the pages by moving the cursor to the page symbol and clicking and holding down

the left mouse button. As soon as you move the mouse the cursor changes its appearance and
you can switch the location of the page in question to a new location. Before finalizing this operation
the system will ask for confirmation of this task.

Before processing, the system prompts you to confirm the dedicated move.

Delete pages
Only available if image view in the left working window is selected.

Pages can be deleted by placing the cursor on the according symbol page in the page bar and by
pressing the right mouse button. Select Delete from the context menu. The page will be deleted after
you have answered the the prompt by pressing the

button.

Select / Deselect pages

Use (Ctrl) or (Shift) to select several pages. Use (Space) to deselect all pages.

Dynamic page view shows all selected pages and the currently clicked page.

In multiple page views the selection of pages work similar from the bottom line where the page number
is displayed.

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 Page bar markers

ok
bad OCR quality, bad resolution, wrong page and other errors
target
retained
missing
missing in original
as in original, page skewed in original, text cut off in original, to close to binding in
original
not cut properly
double frame on image

Two small stripes on top of a page icon shows pages with comments (comments that have been made
at page level in ScanClient or manually here in the properties interface).

Page bar context menu

There is a context menu for each page as well, offering some more options. The content of this context
menu is depending on the selected step.

• Insert Page: Inserts a blank page in front of the current page.

• Delete Page(s): Deletes the current page.
• Duplicate Page: Duplicate the selected page.

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• Page type:

• Left/Right hand page: Indicates whether the page is left hand or right hand. Important for reprinting
purposes and adding adequate margins.
• Single page / Cover page / Spine page / Edge page: Also important for reprinting purposes: Tells
in a double page book that the current page is a single page. So it will not be split nor handled as left
or right hand page.
• Scan status:

• Select Page: Select single page: Selected page is marked in color. If you want to select several
pages, activate the Select Page entry, hold the (Ctrl) key down and select one page after the other.
Or use (Shift) to select several pages. In the next step, all selected pages are processed the same
way. Example: rotate - all selected pages should rotate, all others should not. Use (Space) to
deselect a page.
• Select visible Pages: Select only the pages that are in the image view, changing the view will select
different number of pages.

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• Select All: Selects pages all at once. Currently displayed page's page number is shown in black
color.

• Select all empty pages: Select only pages that do not have frames.
• Select all left/right pages: Displays only the left/right side pages.
• Select all regular frame pages: Select only the pages with regular frames.
• Select all alternative frame pages: Select only the pages with alternative frames.
• Select all individual frame pages: Select only the pages with individual frames.
• UnSelect All: All pages are unselected.

• Select from Beginning: Selects pages from the beginning to the one that is currently selected.

• Select to End: Selects pages from the selected page (page 9 in this example) to the end.

• View selected: Changes the view to show all selected pages.

• Reverse pages: Reverse the order of the selected pages.
• Portrait: The page orientation is portrait.
• Landscape (Top is left): In image view, the page orientation can be flagged. Right click on a page
icon and select the orientation. If the orientation is not portrait, you will see a blue triangle on the side
of the image which is marked as top. When exported the image will either be rotated or the
orientation tag will be set.

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• Landscape (Bottom is left)

• Properties: Right click on an image to select Properties which for example resolution file name,
source file destination and more.

You can also specify here the scan quality and enter some notes.

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3.1.3 Status bar
Show the status bar permanently mark the "Status bar" entry in the View menu.

The status bar at the bottom of the docWizz window gives you additional information about the current
and most recent tasks carried out. There are five sections providing information about the operating
status of the system.

Num Lock On/Off Indicates whether the number lock for the numeric keypad on your keyboard is on or
off. These keys have dual functions. They can be used either to input numbers, when the number lock is
On, or when Off they function like arrow keys to move the cursor. Use the Num key to toggle back and
forth. Num Lock indicates if keyboard indicator is pressed.

3.1.4 Menu bar

The menu bar contains lists of available menus and resides at the top.

The menu bar is hidden per default. To show it press (Alt) or (F10) key.
To show the menu bar permanently mark the "Menu bar" entry in the View menu.

The combination, in which the menus are presented, always depends on the particular working situation.
Not all functions of docWizz are always active. The status of a function depends on how your system is
configured, in which program area you are currently in, and which program operations you have

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executed. Available functions are displayed in black and deactivated functions are displayed in light gray.
You can only execute active functions.
Depending on your operating system, the name of the menus and the single functions are displayed with
a special character underlined. You can open the menu by pressing (Alt) key and the corresponding key.
If the menu is already pulled down, the key performs the corresponding function.

3.1.4.1 Document menu

Document menu is available in all tasks.

New
Creating a new document requires the current task be changed to Review Import. You will be asked
whether you want to store the current document and proceed to changing the task.

Open
Opens the Document pool window to manage any document in process. Shortcut: (Ctrl+O)

Save
Saves the document's current status. Shortcut: (Ctrl+S)

Close
Closes document. You will be asked whether you want to save the changes before closing.

Delete
Deletes document. Please confirm to delete it.

Discard changes
Discard changes made in the current document and closes the document.

Process
Process the document to the next step. See Process documents chapter for details.
Shortcut: (Ctrl+Shift+P)

Print, Printer setup

Prints the whole document on the selected printer. Use Printer setup to configure the printer.

Exit
Exit docWizz.
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3.1.4.2 View menu
View menu is available in all tasks but there are different entries.

Status bar / Menu bar

Toggles view of the status or menu bar.

Default arrangement
Restores the default display of the icon and toolbar.

Info tip
By default the entry is checked. If unchecked, the info box will not be displayed when opening a
document, but still available when hovering over the task. If unchecked, on restart the entry will be
checked again.

Show welcome screen

Shows the welcome screen if checked.

Single Page
Displays only one page of the document in the working window. Shortcut: (Ctrl+1).

Two Pages
Displays two adjacent pages of the document in the working window – similar to an opened book.
Shortcut: (Ctrl+2).

Four Pages
Displays two rows of pages of the document in the working window at the same time. Shortcut:
(Ctrl+3).

Multiple Pages
Displays multiple pages of the document in the working window at the same time. Shortcut: (Ctrl+4).

All Pages
Displays all pages of the document in the working window. To achieve this, the pages have to be
minimized considerably. Shortcut: (Ctrl+5). Maximum amount of pages shown is 50 + x (x means the
complete last row is filled with preview pages, even if there are then more than 50).

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 Zoom In
Enlarges the image by increments. The (+) key on the numeric keypad performs the same function.
Zoom-In is possible to pixel size (one image pixel is one screen pixel).

Zoom Out
Reduces the image by increments. The (-) key on the numeric keypad performs the same function.
Zoom-out is possible to minimum 32 screen pixel width and height.

Whole Page
Resets the zoom and shows again the entire image page. The image is sized to the dimensions of the
working window in such a way that its greatest possible spreading "usually vertically" fits into the
working window.

Zoom 100%
1:1 view of the image. One pixel in the file corresponds to one pixel on the screen.

Zoom 200%
2:1 view of the image. One pixel in the file corresponds to four pixel on the screen.

B/W optimization
Optimizes the black-and-white display of the source page to improve viewing. This function is used to
enhance legibility of scanned pages on the screen.

Next item
Calls up the next entry in the tree structure of the document.

Previous item
Calls up the previous entry in the tree structure of the document.

Select all of same class

Selects all documents belonging to the same class of documents.

Collapse all
Collapses all branches of the tree structure.

3.1.4.3 Page menu

Page menu is available in the tasks: Setup Import, Review Import, Prepare Cropping and Review
Cropping.

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 Scan
Scans the page that is currently in the scanner. The page is added to the pages already scanned. Use
the Scan button to capture source documents by activating your system's installed and configured
scanner.

Open
Opens a page image saved as a file. The page is added to the pages that are already open.

Scan again
Repeats the scanning process. The current page is replaced.

Open and replace

Opens another page image that replaces the current page.

Delete
Deleted the page marked as active from the document batch.

Go to ...
Helps you to move from one open page to another within the open page batch. This function can also
be accessed from the page bar where the open pages are displayed. Shortcut (Ctrl+G).

Insert

Inserts one or more pages.

Move to ...

Move page from one place to another.

3.1.4.4 Page image menu

Page image menu is available in the tasks: Setup Import, Review Import, Prepare Cropping and Review
Cropping.

Rotate Left
Rotates the page image 90 degrees to the left.

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 Rotate Right
Rotates the page image 90 degrees to the right.

Rotate 180°
Rotates the page image 180 degrees, turning it upside down.

Deskew
Straightens crookedly scanned images of documents automatically. Using this function, the system
automatically detects the right angel of the image, which is then rotated to a straight position. The
effective use of this function depends on the appearance of the image and the scan quality. In some
cases this does not lead to the expected result. If this is the case use the interactive function Deskew
manually.

Deskew manually
Allow you to manually straighten crookedly scanned images of documents. After activating the
function, the cursor changes its appearance. Put the cross of the cursor at a known horizontal or
vertical line on the image such as a borderline, line between columns, type line etc. and draw a line by
pressing down the left mouse button. As soon as you release the mouse button, the system rotates the
image until the marked line is in the horizontal or vertical position.

Use this function only to correct slightly crooked documents. Using the deskew function to correct
significantly crooked documents diminishes the optical quality of the characters, can irritate the OCR-
process and lead to a bad quality of the recognized text.

If scanning has significantly crooked pages, it is recommended that they be scanned again accurately
for further processing.

The manual deskew line must be at least 10 percent of the width/height of the image to be considered
a valid deskew. This is to prevent accidental deskew.

Restore original
Restores the originally scanned image and undoes the actions performed on it.

Save as
As in a normal Windows environment, this function opens a selection window from which you can
search for and select a folder to store the current page image as *.tif file.

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3.1.4.5 Zone menu
Zone menu is available in Prepare Cropping and Review Cropping tasks.

Select All
Marks all the zones on the currently active page. If the zones are already marked, this function
removes all the markings. Marked zones are highlighted in color.

Delete Selected
Deletes the selected zones on the currently active target page. The (Del) key also performs this
function.

Delete All
Deletes all zones on the currently active target page.

Read
Interprets the contents of the currently selected zone and displays the result.

Properties
Displays a dialog that shows you the properties of the zone currently selected.

3.1.4.6 Detail menu

The Detail menu shows three separate sections: View, Page image and Zone and is available in the
following tasks: Review zoning, Review page sequence, Review issues, Review structure and Text, and
Review output.

View

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Single image view: Displays only one page of the document in the working window. Shortcut: (Ctrl+1)
Double image view: Displays two adjacent pages of the document in the working window – similar to
an opened book. Shortcut: (Ctrl+2)
Two rows view: Displays two rows of pages of the document in the working window at the same time.
Shortcut: (Ctrl+3)
Multiple image view: Displays multiple pages of the document in the working window at the same
time. Shortcut: (Ctrl+4)
All image view: Displays all pages of the document in the working window. To achieve this, the pages
have to be minimized considerably. Shortcut: (Ctrl+5). Maximum amount of pages shown is 50 + x (x
means the complete last row is filled with preview pages, even if there are then more than 50).
Go to page ... : Go to a certain page number. Shortcut: (Ctrl+G)

Full screen: You can enlarge the active window to use the full width of the screen. Click button
to go back to default view.
Zoom In: Enlarges the image by increments. The (+) key on the numeric keypad performs the same
function. Zoom-In is possible to pixel size (one image pixel is one screen pixel).
Zoom Out: Reduces the image by increments. The (-) key on the numeric keypad performs the same
function. Zoom-Out is possible to minimum 32 screen pixel width and height.
Whole page: Resets the zoom and shows again the entire image page. The image is sized to the
dimensions of the working window in such a way that its greatest possible spreading "usually vertically"
fits into the working window.
Zoom 100%: 1:1 view of the image. One pixel in the file corresponds to one pixel on the screen.
Zoom 200%: 2:1 view of the image. One pixel in the file corresponds to four pixel on the screen.

Page image

Restore Original: Restores the original image and undoes the actions performed on it.
Save as ... : Saves the original page of the current page image. This command opens the Windows
window for saving files. By using this you can select the folder the image file is to be saved in.

Zone

Select All: Marks all the zones on the currently active page. If the zones are already marked, this
function removes all the markings. Marked zones are highlighted in color.
Delete Selected: Deletes the selected zones on the currently active target page. The (Del) key also
performs this function.
Delete All: Deletes all zones on the currently active target page.
Read: Interprets the contents of the currently selected zone and displays the result.

27
 Properties ... : Displays a dialog that shows you the properties of the zone currently selected.

3.1.4.7 Configuration menu

The Configuration menu is available in all tasks and provides various functions that you can use to
make specific system settings. As a rule, some menu items are password-protected, depending on the
installation. Access to these functions is regulated by the login name and password you enter at start-up
time. If you are not sure whether you have access, call your system administrator.

Most of the functions in the Configuration menu are only accessible to administrators or to users with
administrator permission. For other users, these functions become inactive and appear gray.

The commands in the Configuration menu have the following functions:

Change Login
Allows another user (the administrator, for example) to log in during a docWizz session without
requiring the current user to exit the program.

System settings
Presents a menu for making system configuration settings. Further information is available in the
docWizz Reference book.

Script editor ...

You need administrator permission (login and password) to enter this area.
The execution of the program functions can be influenced with the help of the script editor, where
scripts can be written, edited and test-run.
Further information is available in the docWizz Reference book.

3.1.4.8 Help menu

The Help menu is available in all tasks. With the entries in the Help menu you can open the
documentation files, see the error log and statistics and check the registration.

PDF Documentation
This function enables you to refer to the PDF documentations of docWizz.

Online Documentation
Opens the web page with all the manuals.

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Error Log
This function enables you to refer to the Error Log window that automatically lists any errors that have
occurred during the current docWizz session. In this way, support staff and docWizz administrators
have optimal support when looking for the cause of irregularities in the running of the program.
Error dialog shows Code and Context as additional columns. Script command reporterror has optional
parameter errorcode, which will be reported in error log database.
Column "Code" will contain an unique error code to identify which error has occurred. New column
"Context" contains information like document ID. This helps to select all errors related to a single
document. Databases will be extended on first start automatically.
The context menu (available on right click) contains, besides the "Copy cell" and "Copy row" options, a
new option: "View more". This action will open a new dialog with the details of the selected comment /
error.

Statistics
This function enables you to refer to the Processing Statistics window, which gives you details about
the total count of processed pages, users, tasks, document types or projects. Please log in as
administrator.

OCR usage statistics

To check the OCR consumption, the users can use the "OCR usage statistics" dialog from Help menu.
The dialog is available for Admin users only. For more details, please, check in the Admin manual
"Help menu" chapter.

About docWizz Client

This function enables you to refer to the information window, which gives you details of the version of
docWizz installed on your system.

Here you can see the name of the User who is currently working on the system, which CD Key you are
using, and also the Registration-ID of the machine.

29
You can access different system components. This depends on the CD Key you have received from
CCS.You can retrieve information about your module access rights from a system list, using the button.
If you would like to extend your system with new modules or features or even additional licenses, these
can be activated with a new CD Key, Click the button and enter your
new CD Key number. This is restricted to administrators.
Enter the floating license into the field "Floating key". This stores the possible number of parallel
docWizz instances. This key comes from CCS.
The dialog ensures and validates, that the entered codes are valid and stored in the right ini (custom-
glbl ini).

Complete the entry by clicking the (OK) button.

See additional copyright information by clicking the button.
A selection of a component shows the additional copyright information.

30
3.2 Tools in different views
Tool bars serve as an always-available, easy-to-use interface for performing common functions.

Each processing step needs a different view to work on. An operator can switch between views on the left
and on the right hand side to find the best working method for the current document. In some interactive
steps there not all views are available, because they may not make sense for that specific step.

It is configurable if the toolbar should expand automatically. See Expand tools automatically chapter, in
docWizz ReferenceBook.

3.2.1 Image view

Image view tools for the left or right hand side view depend on the task and not all are available in any
task.

Open File The Open button opens previously scanned and saved files. The
standard Windows "Open File" dialog box displays the files from
which you make your selection. You can select multiple files at
once.
Direct import of PDF documents is supported. The text inside the
PDF instead of OCR might be used here.
Split Document Opens the Virtual Printer files dialog box. You can select and open
a document for further processing.
Open Divides a page image into two parts, if you have double pages.
Splits large batches of huge images that can’t be processed as one
single document in dW, especially when layout analysis and OCR is
required. For that reason, those batches need to be split in the
Review import task.
Shortcut: (Ctrl+T)
Show page grid Shows a grid on all pages. Shortcut: (G)

31
Logical Page Numbers Displays logical page numbers in the page bar:

Default type Click on this tool, if you want to create a new zone type, for
example: Table, Textblock, Advertisement, Formula, Illustration or
Vertical Textblock.
Sequence of zone types can only be changed, if a user is logged in
having dW SYSTEMCFG rights. Default Admin user has those
rights.

Select default type in left hand area and click . Then

select the zone type on the right hand side, use drag and drop to
place in the desired position.

Shrink text enabled The button is available in normal and in full screen mode and in all
steps. The operator can decide whether he wants dW crop the zone
and the zone snaps to the text automatically or let the zones as they
are.

Merge with next page This is a special function used for "stitching" - used for semi-
"Stitching" automated creation of complete page images. It is available when
configured. Stitching is used to stitch two half scanned pages into a
single one. Used for special customer projects. This feature is
available in the "Review import" task. See Merge (Stitching)
chapter.

Deskew manually Allows you to manually straighten crookedly scanned images of

documents. After activating the function, the cursor changes its
appearance. Put the cross of the cursor on a significant part of the
image (borderline, line between columns, type line etc.) and draw a
line by pressing the left mouse button and drawing along a known
vertical or horizontal line in the image. As soon as you release the
mouse button, the system rotates the frame until the marked line is
in horizontal or vertical position.
Use this function only to correct slightly crooked documents. Using
the deskew function to correct significantly crooked documents
diminishes the optical quality of the characters, and can irritate the
OCR-process which may lead to bad OCR quality.
Note: If document has a significant number of crooked pages, it is
recommended that they be scanned again accurately for further
processing. The manual deskew line must be at least 10 percent of
the width/height of the image to be considered a valid deskew. This
is to prevent accidental deskew.

32
Auto deskew Straightens crookedly scanned images of documents automatically.
Using this function, the system automatically detects the right angel
of the image, which is then rotated to a straight position. The
effective use of this function depends on the appearance of the
image and the scan quality. In some cases this does not lead to the
expected result. If this is the case use the interactive function
Deskew manually.
Note: In Prepare cropping automatic deskew actions are applied on
frames. If multiple pages are selected, the actions are applied on
selection. In other tasks, the actions are applied on pages.

Deskew to the left/right Straightens crookedly scanned images of documents slightly to the
left/right.

Crop Border Not available in Prepare cropping task. Everything outside the red
frame is cut. The red frames appear in the Prepare cropping task.
Wipe Zone Not available in Prepare cropping task. The Wipe Zone button
helps you to deselect a zone that is not required for archiving (one
which would possibly cause problems for text recognition).
Select the Wipe Zone tool. Cursor symbol changes to . Draw a
rectangle around the area you want to wipe out. Click once with left
mouse button inside the area to hide the content.

Invert Not available in Prepare cropping task. You can use the Invert tool
to invert an active zone and reverse the tone values. This means
that black is converted to white and vice-versa. You might want to
use this option when you have a source document with areas with
white text on a black background, used mainly to emphasize a
passage. These zones cannot be processed for automatic text
recognition unless they are inverted first. Note: OCR text
recognition in general is only working on black characters.

Rotate right Rotates the page image 90 degrees to the right.

Rotate left Rotates the page image 90 degrees to the left.

Rotate 180° Rotates the page image 180 degrees, turning it upside down.
Note: In Prepare cropping the rotate actions are applied to frames.
If multiple pages are selected, the actions are applied on selection.
In the other tasks, the actions are applied to pages.

Zoom in Enlarges the image by increments. The (+) key on the numeric
keypad performs the same function. Zoom-In is possible to pixel
size (one image pixel is one screen pixel).
Zoom out Reduces the image by increments. The (-) key on the numeric
keypad performs the same function. Zoom-Out is possible to
minimum 32 screen pixel width and height.

Lock zoom If a zoom factor is selected for one page and icon is pressed, all
other pages are shown in the same zoom level (enlarged or
reduced).
Display Entire Page Resets the zoom and shows again the entire image page. The
image is sized to the dimensions of the working window in such a
way that its greatest possible spreading "usually vertically"“ fits into
the working window. Shortcut: (Ctrl+P)

33
Zoom by right mouse Use right mouse button and drag a rectangle inside the page view
key to zoom once. To zoom to next levels use (Ctrl) key and right
mouse button and drag again a rectangle around the desired area.

Cancel zoom by the Display Entire Page button.

Lock view Click on this icon to lock the current view of the right window. This is
helpful if you want to compare for example table of contents on the
right hand side with tree view on the left hand side. You can release
the lock by clicking once again on this icon. This option, was
introduced to keep the view in place when correcting OCR. Without
it, the word rectangle is displayed for each word, with the Lock view
option, the whole zone is displayed, it is mostly used in OCR
correction and in list correction.

Magnify window Move mouse cursor (without any click) over the original image, the
magnification is shown parallel in the Magnify window.
We recommend to use this functionality with full screen mode.

Zoom in / Zoom out

Refresh image.

Durably fix a complete page. This is needed for example to

compare different pages with a table of contents.
Operation: Press button - page remains, the cutout part will not be
changed by moving the cursor over the original image. Clicks in
image view change the cutout only, if these are executed on the
fixed page. To fix on another page this must be selected first in
image view and then click in the Magnifier on "Refresh".

Low resolution image view.

High resolution / colored view.

Gray scale view. On page change in Image view the magnifier

is redrawn with the same coordinates, but with the new image.

No change of image tool, the image keeps unchanged.

Single image view Displays only one page of the document in the working window.
Shortcut: (Ctrl+1)
Double image view Displays two adjacent pages of the document in the working
window – similar to an opened book. Shortcut: (Ctrl+2)

Two rows view Displays two rows of pages of the document in the working window
at the same time. Shortcut: (Ctrl+3)
Multiple image view Displays multiple pages of the document in the working window at
the same time. Shortcut: (Ctrl+4)
All images view Displays all pages of the document in the working window. To
achieve this, the pages have to be minimized considerably.
Maximum amount of pages shown is 50 + x
(x means the complete last row is filled with preview pages, even if
there are then more than 50). Shortcut: (Ctrl+5)

34
Dynamic view Show pages as needed. Could be helpful for Review Issues, where
you can see only pages belonging for example to the front part or to
the main part. Shortcut: (Ctrl+0)
Previous page
This button is only active if you have selected Display single
page before. The view of the page jumps to previous page.
Next page
This button is only active if you have selected Display single
page before. The view of the page jumps to next page.

Shrink to text The button is available in normal and in full screen mode and in all
steps. The operator can decide whether he wants dW to crop the
zone and then snaps to the text automatically or leave the zones as
they are.

Properties Opens the property dialog (in full screen mode only).

Default Zone Tool Activates the default tool to create zones and select them. You can
also press the (Esc) key to call up this tool.

Undo Reverses the last operation that you have performed on a source
page in the working window. It restores all changes to the frame, no
matter the action used (click, click and drag, drag new frame, move
frame etc.).

Brightness You can use the Brightness button to change the brightness of the
image – especially for use in OCR-processing. This function is
shown as active only when your document has been captured and
saved as a grayscale image.
Pressing the Button opens the Brightness dialog box. You can use
the slider to adjust the brightness of the image and to assess the
effects on the screen in real time. When you are satisfied with the
results, you can store the source page.
Moving the slider to the left or to the right moves the threshold – in a
range of 256 gray values – up or down, at which values of gray are
converted to either white or black. The threshold is displayed as a
number in the window on the right side of the slider. If you have
applied Zones to the current page all changes will only be
performed on zones that are activated.
If you check the Invert box, this will reverse the brightness
values of the page to produce a negative of it. This helps to
distinguish better between the foreground and background.
If you check the As Picture box, the marked zone will be treated as
a graphic image and separation is made only on the basis of the
brightness. If the box is not checked, the system looks for a
background color and treats all elements, other than the
background, as text.
The Error Diffusion box depends on the As Picture check box and is
checked to make the images of pictures on the source page appear
better.

Image Zones gray Toggles displaying image zones as gray image.

Display Toggles between the display of images in grayscale/color or black-

color/grayscale images and-white. Usually page images are displayed in dW as black-and-
white (1 Bit) images.
Automatic brightness You can use the Automatic Brightness button, which changes the
brightness of the image automatically to suit your requirements –
especially for use in OCR-processing.
35
 Merge zones Merges two or several selected zones to one single zone. You can
also perform this function by pressing the (F8) key. All active zones
of the current page will be merged.
Polygon zone You can use the Polygon zone button, or press the (Ctrl+P) key, to
create a polygonal (many-sided) zone for clipping a text column with
a formed setting. Once you have activated the function, place the
mouse pointer at the point you want the polygon to begin and click
the left mouse button to indicate the starting point of the polygon.
When you move the mouse a line appears on the screen beginning
at the polygon's starting point and, behaving as if it were
magnetically attracted to the mouse pointer, follows it, but without
leaving the north-south and east-west orientation. As soon as you
press the (Shift) key the line moves at any angle you want around
the starting point and connects it directly with the mouse pointer.
See Knife - Polygon chapter.

Knife The Knife function is used to split zones. Select the function by
clicking the Knife button or the (F9) key. The mouse pointer
changes to a knife . Move the knife in the active zone to the
position where you want to make the cut. Clicking the left mouse
button with a slight movement of the mouse cuts the zone into two
pieces. Exit the function by pressing the (K) or the (Esc) key.
A zone cut here is a normal cut, that cuts only when an empty area
is found. See Knife - Polygon chapter.

Full screen Displays page on the entire screen. Click on this icon again to
return to normal user interface. Shortcut: (Ctrl+Shift+F).
Pressing the Full zoom button again restores the normal view. The
zoom function can also be used in the Full zoom mode to enlarge
the pages to be processed.

Fast correction of Fast correction mode works in full screen mode only and on steps
zones (zone editing) like Review Zoning or Page Sequence (steps higher than review
Cropping). See Fast correction of zones chapter.

3.2.2 List view

List view tools:

Next item Calls up the next entry in the tree structure of the document.
Shortcut: (Ctrl+N).

Previous item Calls up the previous entry in the tree structure of the
document. Shortcut: (Ctrl+P).

Reject manager Opens the rejects in a separate window and is now

independent from the current step.
The reject manager window can be moved. See Rejects
chapter.

Configuration Dialog Opens configuration dialog. This functionality is only available

for users with special administrator permissions.

36
 Configure error Administrator login required.
handling

Refresh Refreshes the current list. Shortcut: (F5)

Refresh will only re-populate the list with new items if any are
existing. Refresh will re-run the reject script.
By default accepted rejects are not re-calculated. If the reject
is accepted, and the reject has been disabled or it should not
appear, you will have to manually reject it, then refresh the list.

Compute properties Dynamically computes properties. This is not just for OCR
computing - but for any other dynamic properties that need to
be computed (OCR is the most used property that can be
computed also in the list). Projects might have custom
properties that can be computed. It can be done on any
property that takes time to be computed.

Group mode Toggles grouping mode. Shortcut: (F3)

You select a structure element (e.g. an article) in tree view and
then you simply click on those zones (or drag a frame to cover
more than one) that should belong to the article as well but are
not contained yet. See Subtask: Review structure chapter.

3.2.3 Text view

See How to use the OCR text correction for more details.

Zoom in Enlarges the image by increments. The (+) key on the numeric
keypad performs the same function. Zoom-In is possible to
pixel size (one image pixel is one screen pixel).
Shortchut: (Num. +)

Zoom out Reduces the image by increments. The (-) key on the numeric
keypad performs the same function. Zoom-Out is possible to
minimum 32 screen pixel width and height. Shortchut: (Num. -)

Lock zoom If a zoom factor is selected for one page and icon is pressed,
all other pages are shown in the same zoom level (enlarged or
reduced).

Fit width Resets the zoom and shows again the entire image page. The
image is sized to the dimensions of the working window in
such a way that its greatest possible spreading "usually
vertically" fits into the working window. Shortcut: (Ctrl+P)

Zoom by right mouse Use right mouse button and drag a rectangle inside the page
key view to zoom once. To zoom to next levels use (Ctrl) key and
right mouse button and drag again a rectangle around the

desired area. Cancel zoom by the Display Entire Page

button.

37
Lock zoom factor If a zoom factor is selected for one page and icon is pressed,
all other pages are shown in the same zoom level (enlarged or
reduced).

Display Toggles between the display of images in grayscale/color or

color/grayscale images black-and-white. Usually page images are displayed in
docWizz as black-and-white (1 Bit) images.

Lock view Click on this icon to fix the current view of the right window.
This is helpful if you want to compare for example table of
contents on the right hand side with left tree view. You can
release the fix by clicking once again in this icon. This option,
was introduced to keep the view when correcting the OCR.
Without it, the word rectangle is displayed for each word, with
Fix View option, the whole zone is displayed, it is highly used
in OCR Correction and in list correction.

Undo Reverses the last operation that you have performed.

Previous error Lets the cursor return to the previous error. Shortcut: (Shift
+Tab)

Next error Lets the cursor jump to the next error. Shortcut: (Tab)

Search Opens the Find dialog, that helps you to search for special
words in the full text.
Type the search string into the Find what: input field and
specify conditions for the search using the check boxes.
Inexact search is usually used for running titles or multiple
paste.
Clicking Inexact search, the other two check boxes are not
grayed out they can be used in combination.
Replace Opens the Search and Replace dialog that helps you to search
for special words and replace them with another.
Find/replace with "inexact search" - usually used for running
titles or multiple paste
Use the little tick box on front of the found entries to click then
"Replace".

38
Error word list Switches between the full text display and the list view.
In the Error word List, the system shows errors in a two-
column list. The left column contains the system's color-coded
OCR interpretation of the words, and the right column shows
the original image of the text.
The bottom part of the text correction window, occupying the
full width of the screen, shows the original section of the
document that contains the text images shown in the above
columns; this is helpful if you need to review the context of the
words you are correcting.
The list shows only those characters, the system was unable
to recognize with the specified certainty. The list view is
particularly suitable for rapidly working through errors. Some of
the functions in the list view are different from the full text view.

You can:
use the cursor keys to move quickly through the lines.
double-click on an unrecognized character to show the context
of the character.
The toolbar buttons also retain their normal functions in list
view mode.

View word You can use this button to get information about the source of
misinterpreted words quickly. To do so, place the cursor on the
word and click the Show word button. The corresponding part
of the document where the word originated then appears in the
image window and is color highlighted

. Shortcut: (Alt+V)

Accept If a word has been marked as an error but is correct, click the
Accept button to tell the program that the word is correct. The
word then appears in black. It is not added to the dictionary.
Shortcut: (Alt+1)

Add to dictionary The Add to Dictionary button lets you add words to the
dictionary that were previously unknown to the system.
Shortcut: (Alt+L)

Correct automatically The Correct Automatically button carries out the automatic
correction of words throughout a document, for example
repeated OCR errors, or words that were misspelled in the
original – for example "Mitterand" instead of the correct
"Mitterrand". Select the incorrectly spelled word, correct it, and
click the Correct Automatically button. Shortcut: (Alt+K)

Invalid word Use the Invalid Word button to designate a word as invalid.
The dictionaries accept complex words, which do not always
necessarily make sense. For example: booklet “Book-Let”
would be acceptable to the dictionary as the components of
this complex word are acceptable, but the composite word
would have to be declared as an invalid word. Such invalid
words will not be accepted and appear in red. To undo such a
designation you must edit the dictionary. Shortcut: (Alt+U)

39
 Don't correct You can use the Don’t Correct button to specify those words
that should not be automatically corrected, or which should be
undone. Words are corrected automatically by text recognition.
In some cases, corrections that you do not require. In this
case, select the word in blue and click on the Don’t Correct
button. Then spell the word as you wish it to be spelt.

Dictionary Press the Dictionary button to open the User Dictionaries

dialog box.
This window has four sections and is used for managing the
words system users have added to the dictionary using the
following functions: Add to Dictionary (shown under New
Words), Correct Automatically (shown under Automatic
Corrections), Invalid Word (shown under Invalid Words),
and Don't Correct (shown under Do not Replace). To delete
words in these windows, simply select them with the mouse

and click the recycle bin icon.

Change text into selected font shape.

Print Print only the text on a selected printer.

3.2.4 Tree view

Tree view tools for the left hand side view:

Next item Calls up the next entry in the tree structure of the document.

Previous item Calls up the previous entry in the tree structure of the
document.
Select all of same Selects all documents belonging to the same class of
class documents. Shortcut: (Ctrl+S).

Collapse all Collapses all branches of the tree structure.

Level up Moves the item up one level in the items hierarchy. Shortcut:
(F6)

Level down Moves the item down one level in the items hierarchy.
Shortcut: (F7)
Reject manager Opens the rejects in a separate window and is now
independent from the current step.
The reject manager window can be moved. See Rejects /
Rejects manager chapter.
Toggle error Toggle the error status of the selected item.

40
 Reset Error Resets the error status of the current item. Especially used for
page number sequence checking, pages where the page
numbers are out of sequence get a flag "Error". An operator
may accept (reset, for example when indeed there is a new
sequence started) or he may set again the error status in case
he detects something wrong by his own.

Set Error Sets the error status of the current item. See description for
Reset error.

Previous error Jumps directly to the previous item, the system has identified
an error. To get this or the next button active, use the Go to
(Ctrl+G) functionality and check there the Page only with error
status entry. Shortcut: (Shift+page up)

Next error Jumps directly to the next item, the system has identified an
error. These error tools are available in the tasks Review
Zoning, Review Page Sequence, Review Issues or Review
Structure and Text. Shortcut: (Shift+page down)

Configure error Administrator login required.

handling
Update properties Dynamically computes properties (OCR)

Go to page Using the Go to page ... dialog in full screen view and pressing
page up or page down and a filter is set, but no more page is
available, a message box is shown. It tells that filtered scroll is
used and you may open Go to page ... dialog to change filter.
See Go to ...

Group mode Toggles group mode. You select a structure element (e.g. an
article) in tree view and then you simply click on those zones
(or drag a frame to cover more than one) that should belong to
the article as well but are not contained yet. The cursor turns

to . See Group mode for details.

Show empty container In tree view you may have some nodes like "Illustrations"
which don't have any contents because there is no illustration.
You may hide those empty containers to make the number of
displayed items smaller. Or you want to see them to be able to
drag for example an illustration from another chapter's
illustration container to the empty one.

3.2.5 Metadata view

Displays the metadata view. docWizz writes all metadata of the document, its issues, chapters,
contributions, illustrations and tables to the metadata section. Here, the metadata can be verified,
corrected or edited, for example if alternative text for illustrations is of interest.

Open previous Jumps directly to the previous item.

Open next Jumps directly to the next item.

Collapse all Collapses all branches of the tree structure.

41
 Previous / next metadata
Switch to previous or next metadata (e.g. from a chapter to a previous chapter)

Previous/next metadata for similar entity

Table of Contents

3.2.6 Properties view

A lot of information needed just for a short period of time, document info or history/batch information is
displayed on a separate tab called "Properties".

Comments
Already existing comments are listed here. Add a new comment or remove existing ones.

Document info
Shows properties of the document as set in prepare import task.

History/Batch info
The history shows what's happened before with the document for the selected document (when which
job, from whom, where, how long). Values are read from the BatchResults table.

Sorting in History Dialog shows the latest entry at top.

Dialog has an Error Log button to show all errors related to this document. Column "pages" helps to
analyze changes of document content over the processing flow.

42
 The context menu (available on right click) contains, besides the "Copy cell" and "Copy row" options
also a "View more" option. This action will open a new dialog with the details of the selected comment /
error.

3.2.7 Clip view

Special feature for clipping articles.

Undo Reverses the last operation that you have performed.

Original The Original function pastes up an article on the target page

with the same layout as in the original publication. Automatic
reduction can be configured. You can also choose whether the
zones on all pages are to be reduced by the same amount or if
each page is to be completely filled.

Multi Column Block You can use the Multi-column Block function to paste up the
article as a multi-column block across the entire available
width of the target page.

Match headline With the Match Headline function paste-up follows the
headline structure. This means if the headline is one column
wide, the article will have a single column; articles with two
column headlines are two columns wide, and so on.

Compressed The Compressed function pastes pages in a compressed

mode to save space. If necessary, large images are reduced in
size.

Column by Column You can use the Column-by-Column function to paste up

zones on the target page column by column so that the space
between the header and the footer is filled in the best possible
way.

Add page Add an empty page to the page bar.

43
 Edit You use the Edit function to edit target pages. Select the
function by clicking the Edit button.You can enlarge or reduce
the view of a scanned page image.
Magnetism Using the Magnetism function aligns new zones placed on the
target page as closely as possible to the page margins or
previously pasted zones, as if the zones were magnetic.

Zoom in Enlarges the image by increments. The (+) key on the numeric
keypad performs the same function. Zoom-In is possible to
pixel size (one image pixel is one screen pixel).
Zoom out Reduces the image by increments. The (-) key on the numeric
keypad performs the same function. Zoom-Out is possible to
minimum 32 screen pixel width and height.

Lock zoom If a zoom factor is selected for one page and icon is pressed,
all other pages are shown in the same zoom level (enlarged or
reduced).

Display Entire Page Resets the zoom and shows again the entire image page. The
image is sized to the dimensions of the working window in
such a way that its greatest possible spreading "usually
vertically"“ fits into the working window. Shortcut: (Ctrl+P)

Zoom by right mouse Use right mouse button and drag a rectangle inside the page
key view to zoom once. To zoom to next levels use (Ctrl) key and
right mouse button and drag again a rectangle around the

desired area. Cancel zoom by the Display Entire Page

button.

Single page Displays only one page of the document in the working
window. Shortcut: (Ctrl+1)

Adjacent page Displays two adjacent pages of the document in the working
window – similar to an opened book. Shortcut: (Ctrl+2)

Display two rows of Displays two rows of pages of the document in the working
pages window at the same time. Shortcut: (Ctrl+3)

Display multiple pages Displays multiple pages of the document in the working
window at the same time. Shortcut: (Ctrl+4)

All pages Displays all pages of the document in the working window. To
achieve this, the pages have to be minimized considerably.
Maximum amount of pages shown is 50 + x
(x means the complete last row is filled with preview pages,
even if there are then more than 50)
Shortcut: (Ctrl+5)

3.2.8 Custom view

For special customer's requirements a custom view can be setup. Please ask the docWizz support team
for individual configurations.

44
3.3 Rescan
In the Rescan task bad scanned pages can be replaced or missing pages can be added.

In the Rescan task, you will see on the left side the document images and on the right side the rescan
control. The control shows at first the task where the document will return to and the list of pages flagged
for rescan. Select one of the pages and you will see the detailed description.
You shall now scan all required pages at once in one folder. When finished, click on Load Files and select
the rescanned files. They will be shown in the list box.

There are some tasks where images can be checked:

• Prepare Cropping
• Review Cropping
• Review Zoning
• Review Page Sequence

In each of those tasks, images can be viewed and flagged for rescan. Whenever images should be
replaced or are missing, the document can be routed to the Rescan task.

Whenever pages are modified, the automated tasks Build Page Hierarchy / Build Hierarchy need to be
performed once again. Else other problems may occur at any place. As a conclusion, it is no longer
allowed to do such modifications starting from Review Structure without losing work done there.

By the Rescan process, documents are sent automatically to RemoteQA (just if RQAClient is set for this
document). If a document shall stay on local system, we recommend to do Rescan in processing in the
user interface, step-by-step.

When opening a document in Rescan task, the first paged that has a marker for rescan is displayed
automatically.

In the Rescan task, you will see on the left side the document images and on the right side the Rescan
control.
The control shows at first the task where the document will return to and the list of pages flagged for
Rescan. Select one of the pages and you will see the detailed description.

Multiselect is possible on the list control and in case of multiple selection, the rescan_reason dropdown
and the edit control are empty.
On selection change or entering a text, the values are written to the selected items in the rescan pages
list.

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You scan all required pages at once in one folder. When finished, click on Load Files and select the
rescanned files. They will be shown in the list box.

Now click on any of the files to see a preview in the window below. Click on Attach to assign the
rescanned page to the current selected one. The image in the left view will automatically be replaced and
page frames will be recomputed automatically.
On Attach, in case that there are multiple pages with the same origin as current selection, ask if selected
image must be attached to all pages or only to current.
Attach can be done only to pages that don't have an attached image.
A confirmation message in case the selected page already has an attachment will be displayed.

If you have scanned all requested pages at once in the right sequence, you may click on Attach All to
attach them in one step. "Attach all" is enabled only when the number of the pages that require rescan is
equal to the number of images from Rescan list (two pages with the same origin, require a single image
for attachment).

Click on Remove to empty the file list box. Please note that this action does not delete the files
themselves.

Depending on the task from which the document was sent to Rescan task and where the document will
return, there will be different processing.

Return to Prepare cropping

When the document returns to Prepare Cropping no additional processing is made.

Return to Review cropping

When returning to Review Cropping the pages are cropped, aligned or split.

Return to Review page sequence

First the images are modified like when returning to Review Cropping task. Afterwards layout analysis
and OCR (if selected for the document) is performed. Finally the page sequence will be verified once
again.

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Handling of 2ups when Rescan
When adding or replacing pages of a book after 2ups splitting has been done, docWizz automatically
replaces left and right hand page, if both were flagged for Rescan. In this case you will see the left page
with the left frame only and the right page with the right frame.

When finished attaching all files, click on Process button to provide the document for the operators
to continue processing.

When returning from Rescan, documents will return not to Review structure and text or Review issues but
to Review page sequence. The reason is that significant information in the logical structure may be
missing.

Flagging images for Rescan

Whenever you detect an image that should be replaced, do a right-click on the image (not on a zone) or
do a right-click on the page icon and select Properties.

You will see the page property dialog and may select a reason from Scan drop-down list to tell the
scanning operator what the problem is. In addition you may add some Notes that will explain your request
more in detail.

Click on to save your input.

Any page that is flagged for rescan will be shown with a red icon in the page control. So the rescan
operator can identify flagged pages easily.

The rescan status and the additional notes are displayed as tool tip on the page icon. According to the
different rescan status numbers, different icons are displayed.

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If a page is missing, do a right click on the page icon and select Insert Page.
A blank page will be inserted immediately in front of the page you clicked on. It will automatically be
flagged as ‘missing’.
If the sequence of pages is wrong, you may easily change it by drag and drop the page icons
When you have finished checking page images and you have selected at least one page for rescan, you
should select Rescan as next task and then click on Process button to route the document to
Rescan task.

Rescan status
The mechanism for naming and functionality of rescan status has been redesigned. Now the rescan
status is a combination of a number (identifying the functionality) and a string which is used for user
information.

The predefined numbers are:

0 - ok
1 - Error (needs rescan)
2 - Target
3 - Retain
4 - Missing (request for rescan)
5 - Missing in original (can't be added)
6 - As is in original (bad quality, damaged or whatever, can't provide better quality)

Any of those numbers can be used with different explanations, e.g.:

0 - ok
1 - bad OCR quality
1 - bad resolution
1 - bad quality
1 - incomplete image
1 - wrong page
1 - want color
2 - target
3 - retained
4 - missing
5 - missing in original
6 - Original is broken
6 - Original is bad print

Displaying Rescan Status

The rescan status and the additional notes are displayed as tool tip on the page icon. According to the
different rescan status numbers, different icons are displayed.

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3.4 Explanation of workflow steps

Figure 1: Workflow steps

3.4.1 Process documents

This chapter describes the processing steps in a typical docWizz environment which may not match all
working environments.

Processing Steps and Tasks could be:

Step 1 | Import 2 | Cropping 3 | Zoning 4 | Structure 5 | Output

Task Setup Import Prepare Review Zoning Review Issues Review Output
Cropping

Task Review Review Cropping Review Pages Review

Import Sequence Structure

The steps and tasks have three states:

Status Color Example

Completed gray with a hook in gray

Current blue with a dot in blue

Not started yet gray

To process the document to the next step you have 3 choices:

• Use the Process button

• or click on the next step
• or double click on the desired step if you want to process a document to a different step than what will
be the next task by default.

Before starting the processing task, you will be prompted with a dialog box, where you can choose the
Processing mode and enter a comment (optional).
When adding a comment, the date and time is also added for better tracking of the documents. This
feature is not compatible with docWizz 6.7. In case a document has comments added from 6.7, the
"Comment date" field will have displayed "unknown date".

The system prompts you, if necessary working tasks have not yet been performed or if expected settings
are missing or if there are rejects.

The Process button is disabled, if no document is loaded.

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The same process is used to route back documents (e.g. to route a document from Zoning to Prepare
cropping, select Prepare cropping from the Cropping step).

Process documents now in user interface (dW Client)

Remove is used to remove a comment from the current list. Comments cannot be lost - check Show all
to make all comments visible again. Previously removed comments will be shown in gray.
When adding a comment, the date and time is also added for better tracking of the documents.

If "Process document now in user interface" was selected then you should now see a progress
information window displayed.

By clicking on the button you can stop the process, which causes rejection of the current task.
The results of all-preceding processing will be untouched and saved. The document that was stopped in
processing will be returned back to the state that it showed before it was opened for the current workflow.
For technical reasons the Break operation can take some time to be executed.

Send document to background processing (dW Services)

If you select "send document to background processing", you will not see the processing dialog but the
document pool open up instead, showing the next documents in the current task. The task sent to
background processing will be added to a task queue the processing servers monitor and pick up as soon
as possible.
The background processing mode has been configured in order to improve the efficiency of docWizz.
Usually OCR is the most time consuming step within docWizz. However, no manual interaction is needed
in this process, because of this it makes no sense to wait in front of a computer while it processes this
task. Background processing enables you to continue working on other documents and queue them in
one or in different stages of processing.

50
When leaving, for example after work or at lunch, the background processing can be started which
means the queued documents are processed automatically. Returning the next morning you will find the
queued documents processed up to the task you indicated before.

Change status

Use the save and close tool to set status, label and set priority of the document.

Second method is to go to Document Pool and select one or multiple documents. Click on and
the Label dialog will open from there.
Create a new label or select an existing one and click OK. To remove the label you select the >Empty<
value and press the OK button.

Use the button to add new labels or remove existing ones.

If "Reset on route" is checked, the label of the document will be removed before routing the document to
another step.

In the Document Pool you can filter by label. Only documents with the selected label will then be shown in
the list.

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3.4.1.1 Document pool
The document pool shows intermediate results of documents in any task.
Each document is listed along with its unique ID, next task, Date of last modification, Type (serial or
monograph) and Title of the document. A lock icon indicates a document currently in use. See Document
pool for details..
The document pool shows intermediate results of documents in any task. It can be resized to see more
data at once.

In order to give a better overview you can apply filters to show documents in the pool. One, two, three or
none of the filters can be applied. Use Task to select manual QA task.

Switch filter: Just those filters are reset where the requested document does not match the filter selection
(or those like custom where it is too complex to evaluate if it matches or not). So the task name is reset
as soon the required document is in a different task.
Administrators will see also the intermediate processing steps listed here.

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You browse for documents within the document pool by typing in the document ID.

The interface allows to define custom filters (administration permission required).

Buttons like Status/Label, Route or Backup are placed on the right hand side of the pool window.
Sort entries by clicking on document’s list header.

Tooltip displays information about the document. Use context menu (right mouse) e.g. to copy tooltip text,
copy a cell or a row or search for a special string.

RQAClient can be opened as filter. Remote QA documents have also preview in the Document Pool. It is
not counted the number of hours, but just the number of days a document is still in RQA, no matter which
daytime.

Display only documents from the last ... days. The amount of days is configurable. It is recommended to
set a limit here, to reduce database loading time.

Columns
There are columns available in the dW pool window. Please find below the columns and their meaning.

Workflow
Shows the current workflow, how the document should be processed.

StopJob

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 Indicates the next task where the documents stops and where an operator needs to do the verify task.

ShareIndex
Index of the POOL the documents are stored in. Of importance especially when technical issues are
known for one share and due to this, related documents should be focused on or ignored (one pool
share is running out of space / share to be cleaned / cannot be accessed).

RQA Client
Indicates which remote QA location is working on the Review tasks.

RemoteID
Indicates the ID used on the remote QA location.

Config
The CONFIG and PROJECT can be defined individually. So ProjectName and ConfigName can be
different. By this multiple projects can use same project configuration. In case this is used, it is
confusing for support and clients as to why documents behave different than others. Now it can be
shown in the Pool view which configuration belongs to a project.

Comment
Indicates the comments which are made during processing either via "Status/Labels" icon or when the
document is open in dW via the comment field in the index view.
The "Note" is named and linked to the "Comment" field existing which is right now ONLY in the ID.xml /
tool tip. The search for the comment is adapted as well so the database is used instead of the ID.xml
files for speed improvement.

Sort columns
Click with right mouse on a column headline to open the list of all available columns and mark the ones
you are interested in.

Sort the column order using drag and drop to move the list headlines to the desired place:

Custom filters
To have a more specific pool view, custom filters for the Pool dialog are configurable. They contain a pair
of displayed name and a fragment of a "where" expression from an SQL select statement. Administrator
users can define new filters within UI. Filters will be selectable in a combo box and can be combined with
any other filter.

54
Log in as administrator. You will the see a button with three dots to open a separate window to define
custom filters.

Each document is listed along with its unique ID, next Task, Date of last modification, Type (serial or
monograph or newspaper) and Title of the document. A lock icon indicates a document currently in use.
Whenever a task has been sent to the processing queue, the next task is an automatic process. All these
are starting with Detect… (exception: SplitDblPages) or Build…, so the operator can identify prepared
tasks easily.
If an entry starts with Verify… or just Scan the related document is not prepared for batch processing but
instead waits for an operator to be opened up.
The pool folder structure can be extended to two levels of folders to improve performance on mass
digitization projects.
When changing a filter manually it is checked whether new document type is available.

ID

Enter ID and press Return. You will get an information window that shows details of the document (Task,
Project, Status, RQAStatus, RQAClient). Task and custom is missing here, because Custom Filter is not
a document property. A document may have multiple active tasks at a time.
Search by ID sets filters for Task and Status: This is done to reduce the time needed to display the
documents, especially for big environments. When a document is searched by ID, the Task and Status of
the document are set as filters, reducing the amount of documents needed to be displayed.

Open Document
To open a document, select it with a mouse click and press the button or simply double click on
it.
When entering a document and the document is currently not visible, a message box shows where to find
the document. Click yes to have the pool filtered to show the document searched for.
55
Double click on task name
Opens pool view with according task filter.
When monitoring the pool you sometimes have to check the reason for a number of documents in a task.
A double click fastens the actions on the task in the root node view (task names, number of documents,
priorities) the pool view will be opened with the filter set to the selected task. If you manually open the
pool view you have to first wait for the loading view for "All" documents which can take quite some time
depending on the amount of documents in the pool.

Route Document(s)
To route one or many documents, select the documents (note: multiple selection requires documents to
be in the same task!) and click the button. Then, choose the task the document(s) should be
routed to. Routing might become necessary if a certain correction has been forgotten or a change in
correction policy took place.

Routing of documents in Free Pool Data status is not allowed.

Whenever a document is routed back (e.g. Review structure and text -> Review page sequence) you can
do some changes, process to Review issues. As soon as processing starts, all layout analysis results
from further tasks are deleted and no longer available unless recreated.
To route documents one step back from outside the document pool you can also use the "Back" button in
the top bar.

Status

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>All regular< - displays the documents from all regular statuses (Work, Error, Critical error, QA, Hold,
Discuss, Review).
>in use< - shows documents currently in use.
As admin you see additionally:
>All cleanup< - displays the documents from all cleanup statuses (Free Pool Data, Reduced Pool Data,
Restore Pool Data).
>All RQA< - displays the documents from all remote statuses: On Manager: Send to Remote QA, Delete
from Remote QA, Resend to RQA including images, In Remote QA, Remote QA done, Prepared to be
sent back, RQA done, sent back, Call document back. On Loader: Send to Master for review.

Change Status
Select one or multiple documents from the list. Click then on and the Label dialog opens from
there.
Create a new label or select an existing one and click OK. To remove the label you select the >Empty<
value and press the OK button.

After selecting one or more documents in the Document Pool, status can be changed by clicking the
button. You can also enter a reason or comment. A progress bar is shown when changing
current selected documents.

57
Set priority

The button enables documents to be processed with higher priority.

Change login

Change login by to another user (or admin) e.g. with permission to delete documents and
switch directly to the project's IN path.

Apply RDY
In regular cases, docWizz knows, which rdy template has been used. Use the button when
performing import via dedicated settings inside dWScanClient or other scripts. This feature is restricted to
administrators.Find more information in the docWizz reference manual.

Properties
The button shows what's happened before with the document for the selected document
(when which task, from whom, where, how long). Values are read from the BatchResults table.

Sorting in History/Batch info part shows the latest entry at top.

Dialog has an Error Log button to show all errors related to this document.
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Column "pages" help to analyze changes of document content over the processing flow.

Refresh
The button updates the document list, so operators can indicate what documents have been
processed recently and are ready to work on. The preview check box shows the first page of the selected
document.
If update document status in pool database fails, retry is performed.

Delete Document
To erase a document, select it and press the button. This feature is restricted to administrators.

Restore Document
To restore a document from a backup file, push the button. Go to the directory where the
backup files can be found and double click on the backup you want to restore. Choose whether you want
to perform the restore immediately on the workstation or if you want the processing servers to perform the
restore task.

Note: This feature is restricted to Administrators.

If you add a couple of backups to the restore queue and want to view this queue, you can do so by using
the (Alt) menu 'Configuration' - 'Maintenance'. Here, go to 'Backups to restore', you will be able to remove
tasks here.

Backup
To create a backup manually, hit the button. Multiple selections are possible. Choose the
destination where to save the backup and decide whether you want to include linked files or not. This
means, whether source images are included or not.

Clicking on the Open button will open the pool, import, or project configuration folder either in Total
Commander (if found in "program files" folder) or Windows Explorer.

Folder
For administrators it is often needed to have a look into a documents pool folder.

Clicking on the Open button it will open the pool, import or project configuration folder either in Total
Commander (if found in "program files" folder) or Windows Explorer.

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 Note: This feature is restricted to administrators. Button is only visible if you are logged in as
administrator.

Preview
Mark the preview check box to show
thumbnail of the document.

Select Project
If you select one project, only documents belonging to this project are shown. Select >All< to see any
document of any project.

Locked documents
Locked documents are shown with small blue lock icon at left hand side. This means, that the
document is currently used by another user (or by you).
When a document is in use, it will also show which computer the document is in use by (click with right
mouse button to show).

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 Note: According to your entry in the Current task window, the Open Document dialog (you can also
open with the Open… function in the Document menu), only shows the documents in the pool that fit to
your settings and are in a state of processing according to your current choice.

Context menu
A context menu is available to copy cells or rows. It is also available for multiple selections of documents
in the pool view.

Copy Tooltip Text copies the text from the tooltip into clipboard and can be inserted into another
application (e.g. Editor, Notepad).
Copy Cell/Copy Row copies data of all selected documents from the column/row where a right-click has
been made.
Search Tooltip opens a dialog to enter a search string. All documents that contain the string in tool tip or
title are selected (just from current filters). This operation may take a while because it needs to read each
id.xml file. You may abort the function by pressing the (ESC) key.
Select All selects all documents at once.

Close / Open
After closing and reopening the pool dialog, task selection box from the document pool dialog is set to the
current selected task from the workflow bar. It will not keep the last task filter selection or status filter.

Display only documents from the last 40 days

If checked: Displays only documents from the last x days; Unchecked: Displays all documents.

Search by user
The action is available in contextual menu (right click) and opens up a dialog where you can select:
• User type (docWizz or Windows)
• User name
• The time interval to search in
• Possibility to show only "relevant documents":
The user has made at least one action on document.
Specify the minimum time spent by the user on document.

61
The search is done only among the documents that are displayed in Document Pool. The ones that are
found to match the criteria will be selected.

3.4.1.2 Go to ...
Helps you move from one open page to another within the open page batch. This function can also be
accessed from the page bar where the open pages are displayed. Shortcut (Ctrl+G)

In Image view on left hand working window go to the Page menu and select Go to page or use the
(Ctrl+G) keys to go to a certain page number or to a page that fulfills a selectable, dynamic status.

Using the Go to page... dialog in full screen view and pressing page up or page down while a filter is
set, will display a message box if no more pages are available. It will say that filtered scroll is used and
you may open the Go to page... dialog to change the filter.

Type the page number and click to go to the certain page number and click if you
want to see the last page.

Use of To logical page number is possible, too.

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The static Go to page number is available in all interactive tasks.

In the Dynamic area the dialog shows options depending on the current task and the document type
(newspaper, monograph or others). You can select one or more option there and use or
button to switch to a page that has the selected status.

Examples for dynamic page search:

Available for newspapers and serials but not for monographs:
• First page of an issue.
Available for newspapers, serials and monographs:
• Page only with error status.
• Page without page number.
• Page without Scan status "ok".

The button allows you to save modified filters without executing one of the go to commands.

3.4.1.3 Merge (Stitching)

Merge with next page "Stitching"

This is a special function used for "stitching" – for the semi-automated creation of complete page images.
It is available when configured. Stitching is used to stitch two half scanned pages into a single one. Used
for special customer projects.
This feature is available in the "Review import" task.

Sometimes pages are not scanned or microfilmed as a single image. Instead two overlapping page
images are created. Those images might differ in zoom and skewing. As well the pages might be curved.
A special algorithm handles the overlapping area by fading the brightness. This algorithm is available for
grayscale images only.

Select merge with next page tool . The mouse pointer changes automatically into a hair cross icon
that you can place accurately with one click. Renewed clicking shifts the red hair cross to another place
and deletes the past measuring point.

Click on two significant edges on each of the partial images. Then the system automatically creates the
final image.

63
You can move the red cross using arrow keys to be more precise. The arrow works on the selected
window.
For a more exact positioning of the measuring points you can increase the preview magnification using

over the magnify tools or or change to the whole page size view. Set the measuring
points in each case as exactly as possible in the same place of the overlapping range in the upper left
and lower half (1, 2).

Confirm the measuring points with ,, the arrangement window is closed and the joined page is
opened in docWizz. If you click , the merge window is closed, without storing the merged and joined
page.

The stitching "stick oversize" toolbar contains the active items as listed below:

Image OK
If the quality is satisfactory, select Image OK. Then the final image is created, and the stitching
window is closed. docWizz takes into account to merge only white spaces between characters to avoid
damaged characters whenever possible.

Cancel
The stitching window will be closed without saving any image.

Zoom in/out
Zoom in enlarges the image, zoom out shrinks the image view.

Display entire page

Shows the entire page. Shortcut: (Ctrl+F)

Zoom 1:1
Zooms the image in 1:1 format. 1 pixel of the image is represented by 1 pixel of your screen.

Display color/grayscale images

Toggles between the display of images in grayscale/color or black-and-white. Usually, page images are
displayed in docWizz as black-and-white (1 Bit) images.

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3.4.1.4 Knife - Polygon

Polygon zone
You can use the Polygon zone button, or press the (Ctrl+P) key, to create a polygonal (many-sided) zone
for clipping a text column with a formed setting. Once you have activated the function, place the mouse
pointer at the point you want the polygon to begin and click the left mouse button to indicate the starting
point of the polygon. When you move the mouse a line appears on the screen beginning at the polygon's
starting point, and behaves as if it were magnetically attracted to the mouse pointer, it will follow it, but
without leaving the north-south and east-west orientation. As soon as you press the (Shift) key the line
moves at any angle you want around the starting point and connects it directly with the mouse pointer.

Each click of the left mouse button adds a new point to the polygon.

When you release the (Shift) key the line currently being processed becomes horizontal or vertical
starting from the last fixed corner; pressing the (Shift) key again allows you once again to adjust the
angle.
Use the Backspace key to remove the fixed points in reverse order, thus deleting parts of the polygon
outline again. Press the (Esc) key to delete the entire polygon.

To close the polygon, press and hold down the (Ctrl) key and click the left mouse button. Alternatively,
you can press the (P) key after setting the last point; this then connects this and the starting point thus
closing the polygon.

The polygonal zone is given a yellow background and the type is automatically designated Paragraph. If
necessary, you can change the type by placing the mouse pointer in the zone and pressing the right
mouse button. You then make the necessary changes in the Zone window.

You can add additional points to any polygon. Place the mouse pointer on the edge of the zone where
you want to add the point. As soon as the pointer appears as a double arrow press the right mouse
button. A new point is now added where the mouse pointer was positioned.

If you want to delete a point from a polygon, place the mouse pointer on the point you want to delete,
and, when it appears as a four-headed arrow, press the right mouse button. The point is removed and the
edges are redrawn.

You can also delete segments of a polygon without deleting all the points that lie in
them individually. To do this, place the mouse pointer on the starting point, and when it
appears as a four-headed arrow , press the (Ctrl) key and click with the left mouse
button. Move the pointer to the end of the segment you wish to delete and click on this
point or on any point on the edge and click again when the four-headed arrow ,
appears again. You can see the line joining the two points that you have just clicked on.
All the points in between are deleted and the two points are joined with a straight line.

If you want to move a point of a polygon, place the mouse pointer on the point you want to move, and,
when it appears as a four-headed arrow , press the left mouse button and move the point to the
desired position, holding the button down while you move the point.
To move a polygon edge parallel to its original position, place the mouse pointer on the edge you want to
move until it appears as a double arrow . Holding the left mouse button down, move the edge
parallel to increase or decrease the size of the polygon.

65
To change a polygonal zone into a rectangular zone (or vice versa)

Select the zone and press (F8):

To avoid overlapping of zones press (F8) again.

Knife
The Knife function is used to split zones. Select the function by clicking the Knife button or the (F9) key.
The mouse pointer changes to a knife . Move the knife in the active zone to the position where you
want to make the cut. Clicking the left mouse button with a slight movement of the mouse cuts the zone
into two pieces. Exit the function by pressing the (K) or (Esc) key.
A zone cut here is a normal cut that cuts only when an empty area is found.

The Knife function has the following options, the mouse cursor changes accordingly.
Horizontal Cut
Move the knife to the position on the zone edge where you want to make the horizontal cut. Click the
left mouse button. dW tries to make the cut in the nearest white space.

66
 If you hold down the left mouse button, you can see a horizontal line that you can move up and down.
You can move the line to the exact position you want and when you release the mouse button, the cut
is made at that point, regardless of the zone content.

Vertical Cut
Holding down the (Shift) key changes the mouse's appearance to and the knife appears in a vertical
position. Move the knife to the position on the zone edge where you want to make the vertical cut.

Make polygonal cuts

You can also make diagonal cuts, or cut irregular shapes like polygons. Position the mouse pointer on
the edge of a zone. The mouse changes its shape and a small staircase appears beneath the
knife. Click the left mouse button to position the first point. Now move the knife to the other
positions where further points of the polygon are to be placed. Each additional click sets a new point.
By pressing the (Shift) key at the same time you can move the mouse vertically. By pressing the (Ctrl)
key at the same time, you can move the mouse like a stair in 90 degree angles. When all the points are
positioned to your satisfaction, finish the cutting process by clicking on the edge of the zone.

Note: You can drag a small zone on a polygonal and make them rectangular. Rectangular zones look
like grayscale. A polygonal shows the image like black and white and only a few pixel are shown.

Button Image Zones Gray is active for polygons and rectangles.

The idea behind is that having that show color illustration button, overlaps with the transparency of the
zone, polygonal illustrations, by definition, are filled with the color, while rectangular illustrations are
transparent with a bigger border.

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3.4.2 Import
In this step you import documents from network storage. Depending on your environment and your
workflow there are different methods to import documents into docWizz.

3.4.2.1 How to use the Setup import task

Previous name of this task was Prepare Import.

The Document Import Setup dialog on the right allows you to add descriptive information to a document.
The added information can be used for further processing.

What is the difference between Setup import and Review import? Why are both jobs needed?
When document pages are available they usually are displayed in the left working window. You start
working with a document either by scanning the printed pages using a scanner or by importing page
images that have been scanned before and are available as image files.

Project
Select project and workflow with the appropriate RDY file from the drop-downs.

Document path
Enter or select document path. This path should lead to a server (starting with \\servername\ ) and not to
a local path (like e.g. C:\ ).

Title
Fill in the working-title of the document. It does not necessarily have to be the original title of the source
document. During processing you will always find the document - for example in the document pool -
under this title.
You can fill in the title by typing it or using the mouse to draw a zone or drag & drop to the title field. The
text within the zone will be read supported by the systems OCR engine. Put the cursor in the source page
on the zone that marks the title of the document and press the left mouse button. The cursor changes its
shape . Hold down the left button and drag the zone from the source page to the document dialog
and release it in the Title window. The string, recognized by the OCR engine, will be filled into the window

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after a short processing moment. In case the engine is not able to recognize the text with the necessary
confidence, it automatically opens the Correction interface, where you can see and correct the text.

Note: If Backslash "\" is used in title field (Start step): sub folders will be created according to the use of
"\". However if "@title" is used also for file naming of images and METS and ALTO "\" will be ignored
(deleted from file naming).

Change document settings

If not checked, the default settings will be used.

Mark here if you want to edit and enter individual settings for the document. The fields and drop-downs
will become active.
Switch between checked and unchecked to let the system update your value changes.

Document type

docWizz is prepared to deal with different types of sources, e.g. Monographic, Serial or Newspaper
documents.

Note: The list of document types is extendable due to project requirements and may look different on
your system.

Language

docWizz is prepared to process documents in many different languages. As there are so many, the most
used languages are pre-adjusted in system configuration. Select the language of the source using the
drop-down-list in the Language field. The Language setting is important for further processing, it
influences the character recognition processes (OCR) of docWizz and the use of string lists and
dictionaries. If a document contains more than one language it is possible to select here more than one
language.

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 We recommend to use 3 languages maximum.

OCR type
You can change OCR-Type to:

Select the main Font type of the document.

Page processing
Here you select, what the system should do so that pages look better.

None
No page processing will be done
Basic Crop
Black or noisy borders will be removed, the position of the printed text will not change.
Advanced crop
Margins out of the red frame will be cleaned (filled with white or background color depending on
configuration). Image itself will not be changed in size and position (no deskew). There are a variety of
tools to edit page frames in Cropping step.
Clean page borders
Black or noisy borders will be removed, the position of the printed text will not change.

Pages per scan

Select whether one or two pages are scanned at once.

Analysis
You can choose different analyse settings.

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 None
No OCR or structure analysis of pages will be done
PageLinking
Page numbers will be detected and linked to the images.
Page Linking OCR
As before, but also OCR will be done.
Full Structure
As before, but also the document structure and hierarchy will be detected.

“drag and drop” functionality

Folders can be dragged in Setup import – this will set the Document path and Title to the path of the
selected folder. Dragging image(s) will set as the path of the folder containing the image(s). In case the
document already has a path and title, dragging a different folder / image in Setup import will change the
path to the path of the new folder.

Setup/Review import – do not allow processing if document is not complete. In case the document is
incomplete, when pressing “Process”, “Save”, “Save and close” or another task, a message will be
displayed: “The document is not completely configured. Please also fill (empty fields here) or discard
changes” with only one button: OK; after pressing OK, nothing happens and you have to enter the
missing entries.

Working with 2ups

For correct processing of double pages you have to split them into single pages first. Using the Scan job
you can load double paged images.

Split Pages
Divides a page image into two parts. This function is only available when you have loaded landscape
formatted page images. It is useful when you capture double pages and integrate them into a single page
document. In this case the double pages could be split into two single pages in a semi-automatic
procedure.

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1st Step

Choose a scanned page and activate the function by pressing the button , docWizz detects
automatically the print spaces of the single pages and presents the result for you to verify.

The red frames indicate the automatically detected areas of the page. You can change the frames using
the mouse.

2nd Step

Clicking the button again saves your changes and divides the scanned page into two document
pages.

Unnecessary borders around relevant areas are deleted automatically. Page numbers are assorted
automatically.
This method is used when you process a complete document with Page Processing setting 'Double
Pages' as well.

Using the button you can view several pages in the left window and check the whole batch of pages
from the beginning to the end. You can manually and individually correct wrongly positioned or sized
frames using the mouse to grab and slide the sides of the frames. Depending on where you place the
cursor on the horizontal or vertical side of the frame, it changes its appearance to and allows
movements in the direction of the arrows.

You can also correct crookedly scanned pages using one of the deskew (manual deskew) or
(automated deskew) options.
Once the frames have been checked and corrected you can use one of the

buttons and let the system calculate the maximum size of page
dimensions in the current document. You can manually interfere and change the calculated values to
those of your choice by typing the desired values into the Width and Height input fields. The system
expects values in 1/10 mm in these input fields.

Start processing by pressing the button.

Note: In production lines, this process might be performed by processing servers and you will not see
the progress dialog.

The process of splitting pages is performed automatically. The system shows the progress of processing
in the Processing Document information window.
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According to the page width settings, the system creates new blank pages and the content of the red
frames is pasted to these pages.
After Processing the number of pages in the page bar has doubled and each page symbol now
represents a single page.

3.4.2.2 How to use the Review import task

This task is used to create and configure new documents.

Project
Select the desired Project from the dropdown (left column) and the desired RDY file from the right
dropdown.
Press the Open File button and select the desired images you want to add to the document. Individual
pages can be added, no need for the IN folder then.

When everything is completed, press the process button.

"drag and drop" functionality

Files can be dragged in Review import.

Split documents
Large batches of huge images can’t be processed as one single document in docWizz, especially when
layout analysis and OCR is required. For that reason, those batches need to be split in the Review import
task.
Although there is no precise limit for the size of documents, it must not exceed a certain size, because of
memory usage and load/save speed.

Note: This feature makes sense for newspaper scans only. If books are split, then several documents
will be produced in docWizz. This will also result in an export folder for each document with its own file
naming. This is not ideal because ultimately one would have to unite the two or more documents as
one again. Thus, normally books are not split.

To split a document follow the instructions below:

Open the batch in Review import task. Then scroll to page with the number that is close to the requested
limit or use (Ctrl+G). Search for a page where you want to split the document (for newspaper and serial it
should always be the page where a new issue starts).

Select the page and click on Split Document in left toolbar or use (Ctrl+T).

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You will see all pages starting from here in the page bar having a red cross. This shows which pages will
belong to the next part of the batch.

If you clicked on a wrong page, select the right one and choose Split Document or use (Ctrl+T) once
again. If you want to get rid of the document split setting, select the first page and click here on Split
Document.

Once you have set the correct split position, click on Process or press (Ctrl+Shift+P). The first part of
the batch is then taken as a separate document and sent to batch processing. Please note that the
processing in user interface is not available here and the document will always run in batch, no matter
what you have selected.

After clicking on Process, the first pages are removed from the Review import task and you will see just
the remaining pages. Repeat this procedure until the number of remaining pages is smaller than the
maximum number. For the remaining pages, click on Process and they will become the last document of
the batch.

Recommended maximum sizes are:

• 2000 pages for normal books (one, maximum two columns)
• 1000 pages for books with more than two columns
• 500 pages for newspapers with small page sizes
• 50-200 pages for newspapers with big sizes
• If just image processing is done, documents shall not exceed 3000 pages.

Note: The numbers are valid for single pages. If double page splitting is done, choose half the number
of images in Import step!

Handling 2ups (double pages)

There is special handling when processing 2 ups. Here the first page that is selected for the next part is
duplicated and added to both documents. This is required to get complete issues. In Prepare Cropping
you need to remove the page frame from the image that is not part of the issue on first and last pages of
the document.
Please note that for technical reasons the last part has the lowest document id and is shown as the first in
the list. We recommend not to split directly before or after an alternative page.
When you look in the document pool, you will see the partial documents, having the same title with an
extension which shows the part number in brackets.

Please note that for technical reasons the last part has the lowest document id and is shown as the
first in the list. We recommend not to split direct before or after an alternative page.

Import PDF docs

Use hidden text of digital born PDFs instead of executing OCR:

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Direct import for PDF documents is possible. docWizz is able to use hidden text from PDF files. Text
inside the PDF might be used instead of OCR. This hidden text exists in born digital PDF’s or in some
cases it has been added manually to PDF’s of scanned images.

By taking existing hidden text into the docWizz workflow OCR is no longer necessary. Thus OCR errors
can be avoided and processing is speed up tremendously.
In case some zones do not contain hidden text OCR will be performed as usual. The same is true if the
whole document lacks hidden text.

To activate the feature please edit the project configuration (refer to the Project Configuration
documentation of docWizz Reference Book). Please perform the following changes:
Refer to the "Processing" element of the <project_name>.rdy file.
Edit (or add) the line <OCR> so that it quotes <OCR SCRIPT="OCR-PDF"/>

3.4.3 Cropping
The cropping step is used to crop images, clean borders, split 2ups and finally check if the pages are
cropped correct. Cropping can be done as Basic Cropping in an fast and easy way or as Advanced
Cropping with more tools to crop pages.

Page frames
Active and selected pages have circles in the center. The color of the circle is dependent on the frame
color (red, blue, orange).
The colors of the frames are configurable. See in the manual docWizz ReferenceBook, chapter Change
colors of frames for Cropping step.

If the frame is from a regular If the frame is from an individual If the frame is from an alternative
page (red) the circle in the page (blue) the circle in the page (orange) the circle in the
center is red center is blue center is orange

Frames are selected when:

• Current page always has the frame selected, in case of 2 ups, the left frame is selected.
• An action with the mouse is made on the frame (resize, reposition).
• A right click anywhere inside the frame.
• On 2 up pages - using (Ctrl+R) for right frame and (Ctrl+L) for left frame.

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The Page frame element window is accessible by a right clicking on a frame margin.

For 2 up pages, the selection can be easily changed between frames by using (Ctrl+R) for right frame
and (Ctrl+L) for left frame.

The Content area (green frame) is connected When working with 2ups
with the final page frame (blue) and is only intersecting frames are
displayed together with the blue frame. indicated by red circles:

The distance between green and blue frame

represents the margin.

Change the size of a frame by dragging the line when the cursor changes to arrows

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or rotation angle appears when moving to mouse near an edge. Drag the frame to correct position.

3.4.3.1 How to use the Prepare cropping task (basic)

In this step you have to check the content area (red frames around the printed area) and to define the
final page size (blue frame). Additionally here you deskew the page. These two steps can be made in
one. Be careful: all content needs to be in the red frame (plus the margins), otherwise it will be cut and
lost.

Use basic cropping to crop images, clean the borders or split 2ups.

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3.4.3.2 How to use the Prepare cropping task (advanced)
Advance cropping is used to crop images, clean the borders or split 2ups with enhanced tools.

Depending on configuration, the margins will be filled with white, black or background.

Use context menu (click with right mouse on a frame line) to open Page frame element and edit position,
dimensions, rotation or page type.

Make final adjustments (if needed).

See Special tools for advanced cropping chapter.

The default page width and height is set in order to define the default page size of the final (single) pages.
Larger foldouts such as maps or charts will not be effected by this and remain in their original size.

Frame colors
In addition you can see the position, and how the pages will be adjusted on final pages:

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 A blue cross shows A blue frame shows the final
the center of the page. page with additional margins
to left, right.

A circle in the center

shows the currently
Everything outside the red
selected frame.
frame will be cut and filled
with background color (or
pattern - depending on
A blue filled circle is configuration settings) during
shown with the final page. further processing steps.

The red dotted line is used A green frame shows the

to resize the red frame ideal content area. Here some
width or height by small rectangles are helpers
drag$drop. for exactly positioning for
example page numbers.
Ideally red and green frame
lie on top of one another.
A red small circle The distance between green
appears, if you work with and blue frame represents the
2ups and the red frames margin.
intersect.

Move page frames

Page frames can be moved by holding down the (Shift) key before pressing the left mouse button.
A simple click moves the edge of the frame to the position where you clicked.
A function similar to manual deskew is available. Move cursor to a frame edge until it changes to a double
arrow sign . Adjust frame angle, release cursor and the deskewed frame is visible.

Deskew angle attribute of page is stored as well as the angle used for applying page frames (align, 2 ups
split).

Page frames may have an angle of approx. 90, 180 or 270 degree. This will result in rotation of the page.
An arrow for zones shows the orientation if not portrait. If no blue arrow is shown, it means the rotation is
less than 45 degrees to the left or right.

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The angle function in Prepare cropping only allows two digits after the decimal (45.00) when entering in
context menu. When entering "45.0099" it translates to "45.00”. Just two digits are allowed for precision.
Internally, deskew is stored with two digits as well.

Note: There is no possibility to create polygonal zones in Prepare cropping.

Align frames automatically

First the green frame must be shown . To align frames automatically use the automatic align
tool. Use one of the alignment buttons:

When one button is pressed, the dialog is closed and the action starts (no need to select the option and
then press OK).
To exit automatic align tool, press (Esc) key or right click.

Alignment is done on all pages of the document and shrinks the frame rectangle using the same code like
in the case of the manual alignment possibilities with keys 7,8,9,5,1,2,3.

Example:
Show content area (green frame) and final page
frame (blue frame): Click alignment tool and the result is:

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 If the page frame is bigger in size than the final page (oversize) no alignment is made.
If there is a 400 px difference between the union rectangle and the shrink the frame rectangle no align
is made.
If there is a 300 px difference between the union rectangle and the shrink the frame rectangle no align
is made (only if not center).
If top difference between the union rectangle and the shrink the frame rectangle in greater that 300 px
and the align option is TopLeft, Top, TopRight then no align is made.

Move selected frame without size changing manually

Select a frame and place mouse inside the circle. Use (Shift) and the cursor will change to a hand. Hold
left mouse and you are able to move the selected page frame without changing the frame size.
This works for regular, individual and alternative page frames.

Use keyboard
To move the selected frame and work fast, you may use the numeric keyboard (num lock shall be on):

Key Action

(x) remove alignment (reset to 0, final page will be

centered to red frame)

(7) align top left

(8) align top center

(9) align top right

(4) previous page

(5) align center

(6) next page

(1) align bottom left

(2) align bottom center

(3) align bottom right

(0) shrink frame to black pixels inside frame

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When creating a new frame: If you replace an existing frame, the angle and the frame type of the
previous frame is kept, else the angle of the new frame will be 0 and frame type will be regular.

The advanced Index view on the right hand side shows content area, final page size and other properties
in collapsible groups.

Processing double pages the current page part will show left and right frames.

Regular page

Used if most of the pages have regular page sizes, and some, for example alternative pages, these can
have a different page size. Using Add Margins adds the defined margins to individual page sizes.

The position of the frame on the page (left or right) is detected and the columns are filled accordingly.
Width and Height of the content area content area is the default printed area and default size for all
pages.
Margins identify the maximum size of an additional margin in mm to the left or right, top or bottom.
Those are the distances from the content area to the borders of the final pages. Value can be set in the
*.rdy file.
Final size fields are computed by the other values.
Left/Right Adjust to use inner and outer margins instead of left and right. Used for asymmetric
margins e.g. the left margin has more width than the right one. This setting affects the alternative
pages, too.

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Turn off margins

Turn off margins will disable the margins and set them “0.0”. This action will be applied only on the
current document – other documents will have the margins set in the settings file.

Lock/unlock content area

For print-space there is a possibility to be auto-computed (unlocked ) - always take the biggest width
and height for it taking in to account all the regular (red) frames. The same is true for the alternative print-
space using just the biggest width alternative frame and biggest height alternative page. The auto mode
is used also if you don’t want to set the content area, but you want to be sure that all the cropping will fit
nicely in the resulting page.

If you lock the content area , the values (that are seen in interface) are not modified anymore -
consider that the perfect content area size was chosen or will be entered by hand, later.
The lock doesn’t influence the alignment (position), just the size of the content area.

Alternative page

An alternative page can be a supplement or a foldout or a page in a different size than most of the other
pages.
Width and Height of the content area is the default printed area and default size for all pages.
Margins are taken from the regular page size.
The final size is computed automatically from the width/height plus margins.

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Page verification
This list shows all pages and their current status.

Description of the columns:

No. Sequential number

Page Page number

Align Contain as possible values: double, left, right, single, cover, spine, edge,
foldout. Those are marking the page type (align) (same like on right click in
the page control)

Type Column contains the possible values: R, I, A, “ “ or any combination of

these values in case of double frame page (for example R/R). The short
names come from the frame types: Regular, Individual, Alternative page or
empty in case of missing frames.

Status Ok: page status is correct, no problems detected.

Empty: no frames on that page.
Suspicious: the detected content area (green frame) exceeds the final
page size. Check red frames on these pages again. (width or height plus a
tolerance of 4.5 mm)
Oversize: the frame is detected as oversized (much larger than the final
page (blue))
Align error: right and left hand pages are not in the correct order. Green
frame exceeds final page size or red frame exceeds green/blue frame size.
(Width plus a tolerance of 4.5 mm and height plus a tolerance of 4.5 mm)
Also appears on double frame pages if the content areas are not vertically
similar. (Difference between the vertical content area center is larger than
15 mm)
Error: More than 2 frames on page or more than one frame on pages that
are not set as a double frame page.
Missing frames: left or right frame is not set in the case of 2 ups.

Res. Image resolution in dpi

Color b&w, color or gray

Width / Height Dimensions of the regular page frame size (red frame)

Width2 / Height2 Dimensions of the second (red) frame in case of double pages.
In the image above, on page 9 the right frame is missing, and on page 10,
the left frame is missing.

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You may click on the column headers to sort the list. Check Use list for pages order to show the page
images on left hand side image view in same order as shown here in the page verification list.

Special tools for advance cropping

Some cropping tools are only available in advanced cropping and are hidden when working with basic
cropping mode.

Preview final page Shows the background in gray so that the final page size can be viewed
better and mistakes can be seen immediately.

Image on the left shows the Preview final page button pressed, the image
on the right is without it.
You can better see that parts of the text are not included in the final page
size frame.

Show content area - This tool is only active for advanced cropping mode. Guiding frame to
green frame display content area (green) on each page for advanced alignment.

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Show final page - This tool is only active in advanced cropping mode.
blue frame The view of page spaces can be turned on and off by Show content
area. When it is turned on, you may move the position of the page space
using drag & drop inside the page frame.
First, raw scans include a lot of background which must be removed using
crop algorithms. When applying a crop process, the content area and
some margin must not be cut off. Specifically no text must be cut off. This
must be verified manually as it is the most important task to provide
excellent reproductions of the bindings replicating as close as possible the
original page and book in digital form.
In case the automated algorithms do cut off text, an operator can
manually change the crop frame which is typically set around the content
area including additional margins. Also, the rotation can be changed if it
has not been detected correctly, so that the final image looks perfect. You
can use cursor keys to set the right position.
Use right mouse click to open the page frame element mask.

Content area auto-computes and has the possibility to lock Content area
size by tool.

Set content area sizes Only available for advanced cropping mode.
from current frame Changes the width and height of the content area as the width and height
of the current frame; if the frame selected is regular or individual, the
content area width and height are changed;
If the frame selected is an alternative page, the alternative page content
area width and height are changed.

Set best content area Selects from the regular frames sizes the biggest width and height and
for regular page size sets the content area at these sizes; Alternative page and individual
frames are not used when selecting the biggest sizes.

Set best content area Selects from all the alternative page frame sizes the biggest width and
for alternative page height and sets the content area at these sizes;
size
Regular and individual frames are not used when selecting the biggest
sizes.

Set content area width Sets the width of the current frame as the width of the content area.
from current frame
If selected frame is regular, the width of the content area is changed.
If selected frame is individual, no sizes are changed.
If selected frame is alternative page, the width of the alternative page
content area is changed.

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Set content area height Sets the height of the current frame as the height of the content area.
from current frame
If selected frame is regular, the height of the content area is changed.
If selected frame is individual, no sizes are changed
If selected frame is alternative page, the height of the alternative page
content area is changed.
Note: "Set content area width from current frame" and "Set content area
height from current frame" apply only on the type of the current frame (if
current frame is alternative page, the actions change the alternative page
content area; if the current frame is regular, the actions change the
regular content area).
Copy only frame size - This helps in cases, where on many pages the detection failed for some
all images (keeping reason (for example isolated page number at bottom not recognized).
center and angle) Enlarge to current allows different sizes for left and right frame on double
pages.

Copy only frame angle This action works in the same way as “Copy only frame size to all
- all images images”: it sets the angle of the current frame to all frames of the same
type.

Copy only frame This action will move the frames to the top-left position of the current
position - from current frame. It applies on certain type of frames, depending on the type of the
page to end current frame and the type of the page (left hand side or right hand side).
At the end of the action, a message will appear announcing the user
whether the action was successful or not and which frames the action was
applied on.
If current frame is regular frame on left hand side, the action will apply on
all regular frames from left hand side pages, starting with the next left
hand side page that has a regular frame (the same for regular frame on
right hand side page)
If current frame is individual frame on left hand side, the action will apply
on all individual frames from left hand side pages, starting with the next
left hand side page that has an individual frame (the same for individual
frame on right hand side page)
If current frame is alternative page frame on left hand side, the action will
apply on all alternative page frames from left hand side pages, starting
with the next left hand side page that has a alternative page frame (the
same for alternative page frame on right hand side page)
Action is not available for 2 up pages.

Copy frame size, Copies size, position and angle of the current frame to all similar page
position and angle - all frames.
images
Open Shrink / Enlarge Opens a dialog in the center of the Image View, in which all actions
dialog needed to change the frame sizes are available. This tool is only available
for the advanced cropping mode.

Automatic shrink all Shrinks frames as much as possible. This tool is only available for the
frames advanced cropping mode.

Regular page size Only available in advanced cropping mode.

Press “regular” to mark pages with normal dimensions. The majority of the
document should have pages with regular, consistent page sizes. In
exceptional cases (foldout, manuscripts, others) use Alternative page or
Individual page types. By default, all pages shall get the same size after
processing.

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Alternative page size Press “Alternative page size” to mark a page as an alternative page.
Alternative pages can have a different page size from normal pages.
Example: A daily newspaper contains each Friday the TV program as an
alternative page with a different size. Using this tool - the color of the
frame will change to green. Only available in advanced cropping mode.

Individual page size This is the default value. Use this to mark an individual page type. Used
for maps, foldouts or particular pages.
With a right click the toolbar will expand with more options. Example: a
map in a book which is folded to half the size of the book. The fold out will
have a larger width but the same height. Using this option the color of the
frame will change to blue. Only available in advanced cropping mode.

Set to final size Increases the frame to the size defined in the "Final Page Size" step from
the Index view and changes the frame automatically (no matter the frame
type).
This is useful on colored cover pages as these are usually the largest
pages of the document. After usage, the red and blue frame will have the
same size. Only available in advanced cropping mode.

Change frame type for Only available for advanced cropping mode.
all pages

Automatic Align Only available for advanced cropping mode and in the Review cropping
task. See Align active frames manually and Align frames
automatically.

When one button is pressed, the dialog is closed and the action started
(no need to select the option and then press OK).
To exit Automatic Align tool, press (Esc) key or right click.
Center by page Tells the system to try to find the page numbers and then choose them for
numbers centering instead of using the printed text. Only available for advanced
cropping mode and in the Review cropping task.

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Show grid Switches grid on and off. Click again to get another view/size of the grid.
Shortcut: (G)
The grid can be configured for any view in any step. Outline image view
(not in full screen, or detail image view).
The grid button by default shows an outline image view with a blue
10X10mm grid. The color and size of the grid can be changed.
The Grid button has 3 modes:

No grid. Grid view disabled.

Shows the grid as helper only when the frame rotation angle is 0°.

Shows the grid as helper, independent of rotation.

Show measurement In Prepare and Review Cropping you can toggle measurement units
used in all values from dimensions controls. If pressed, all values are
expressed in inch, if not pressed, all values are expressed in tenth of
millimeters. The default is depending on the current local configuration
settings. Changing measurement type here will only change the view
inside dW and will not change the measurement unit of the document
itself.

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Measurement tool When opened, the first corner is always set to 0, 0 (top left corner of the
page). When moving the mouse, the Width, Height, Distance and Angle
measured are displayed as a green rectangle.
Move the cursor over the image on the left hand side. Hold left mouse
button and move cursor to another place. Useful to measure content area
sizes.

Shows position on the image in 1/10th of mm.

Also, a combobox is moved with the mouse cursor, where the values are
displayed.

Pos X and the current mouse position (is not changed to

Pos Y 0, 0 if mouse click)

Width distance between last point (or 0, 0 if no clicks

were made) and
current mouse position, on X axis

Height distance between last point (or 0, 0 if no clicks

were made) and
current mouse position, on Y axis

Distance direct distance between last point (or 0, 0 if no

clicks were made) and
current mouse position (the rectangle
diagonal)

Angle the angle made by the rectangle diagonal and

the Y axis

When mouse is clicked, the new point becomes the new 0 point and the
new distances will be measured from that point (except Pos X and Pos Y).
To exit the measure tool, press (Esc) key or right click.

Color picker Shows RGB values besides the position. The color picker can be used to
check if a target page is scanned properly. Leave the color picker by
(Esc).

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 Copy page Creates a copy of the current page. Needed for more than two frames. In
case you have a 2up page (double page) in a single page document and
you want to split it in single pages.
Select the page in outline view (right) in dW, in Review Import/Prepare
Cropping step.

Duplicate the page using the button.

-> A new copy of selected page will be created and will be inserted
directly after the selected page. If you have selected more than one
page, the first selected page will be copied. This action does not have any
effect to the original files.
The copy will be created in internal document pool.
Draw a frame for first page in the current image and the second page in
the next image.
Use (Delete) key to delete a frame in case there are two many detected.
Same procedure for 4 pages in a 2up scan.
In case of an upside down image use the rotation functions in the left
toolbar (extended button list) to rotate the page image

3.4.3.3 How to use the Review cropping task

This task is especially designed for QA after image pre-processing. It can be skipped if analysis tasks like
Review page sequence will follow.
In detail it works similarly to: How to use the Prepare cropping task chapter.

Note: If you work with 2-ups, click once in one of the pages, otherwise changes will be done on both
pages.

The index view in Review cropping differs from the one in Prepare Cropping. This task is optimized for
verification of pages.

3.4.4 Zoning
docWizz has analyzed the scanned pages and used all its tools and skills to determine not only the
geometric size and dimensions of all document elements but to define, which category the zones should
be sorted to

3.4.4.1 How to use the Review zoning task

The Review zoning task is used to check if the zones and the classifications have been recognized
correctly.

When accessing the task Review zoning the most time consuming process, the OCR has been done.
However, OCR correction should take place later in the task Review structure and text. Also, the
recognition of all parts of the document has been done. docWizz separates the document and even each
page into zones. Zones can contain text, illustrations, tables etc. In a later stage, the text zones will be
classified more in detail (headlines, footnotes, etc.).

In Review zoning you check if all parts of the document have been recognized correctly so far. It is
recommended to check this in a multiple page view in order to accelerate the speed of checking. Focus
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on the recognition of illustrations and tables, too. docWizz has very good tools for checking and
correcting the features selection of multiple zones, merging, deleting, cutting and analysis of TOC (table
of contents).

The image view of the pages shows the result of the analysis. All elements are marked with different
colored zones.

The color refers to the type and the element that has been automatically sorted to e.g. Advertisement,
Formula, Illustration, Table or Vertical textblock.

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Putting the cursor on a zone and pressing the right mouse button opens the Zone dialog, which shows
the already available information about the current zone. You can assign a zone type to another zone by
selecting it in the Type window and pressing .

In this step, each layout element must be classified correctly by its type. This is especially important for
headlines as the logical headline hierarchy is based on the results.

Change to Full Zoom View by the tool in right bar.

Check relevant zone(s). Select multiple zones by drawing a frame around these (hold left mouse button
and draw frame).

Some helpful commands:

Merge: [F8] (also makes rectangular zone from polygon).
Activate Knife tool to cut: [F9] (right hand click or [Esc] to release).
Change zone type: Hit the appropriate short key (first letter of zone type: [P] for Page Number, [T] for
Textblock, [TT] for Table, [A] for Author, [AA] for Advertisement, [H] for Headline, etc.).
Check each page and correct zones where necessary. Use [Page Down] to get to next page. When
finished hit the green process button (top right). To flip through the batch of pages you may also use
the tree view in the left window. You can call up pages as well as single zones.
Cut/Paste page(s): These actions are available in Review zoning and Review page sequence and
can be used to move pages from one document to another, keeping the layout analysis and the OCR
detection. The actions work only on documents from the same project configuration and with the same
task. “Cut page(s)” action only marks the page(s) for moving.Closing docWizz or performing other
actions will not make the cut pages disappear from the document.

3.4.4.1.1 Correct zones in Tree view

If you notice zones which have not correctly been traced, you can correct them by executing the following
description.

Assume docWizz has missed marking the headline as a separate zone.

Put the cursor on the icon of a current page item such as a text block in the tree view in the left window
and press the right mouse button.
Pressing the right mouse button, with the cursor on top of a text block entry, opens a context menu.

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In this chapter we describe entries of the context menu. Which entries are available in the context menu
may change from task to task and depend on whether you are working on monographs or newspapers or
other document types.

Remove
Removes selected zone in list view and in image view.

Change Type
Selecting Change Type opens a small list window attached to the textblock icon. Select the desired type
name (Advertisement, Formula, Illustration, Table, Headline or others) in the list and assign it with a
double click of the left mouse button to the zone.

Figure 2: Change Type - List

You can also change the type of content page or other page types the same way.

Insert
Select Insert in the context dialog. Choose between Missing Page and Page from File.

After the system has calculated the new entry and has integrated it into the context of the document, the
new zone is highlighted in yellow and is defined as a text zone. You may assign the zone to another zone
type as described above.

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 Move to
Front-Main-Back: If a monograph is processed, you just deal with the movement of pages to Front,
Main and Back.
docWizz separates documents into three major parts: Front, Main and Back. Front consists of
elements (pages) such as title page, preface, table of contents, etc. All the content (chapters, or if a
serial is processed, issues). Back may contain for example Appendixes. At this stage, only a
determination between Front, Main and Back is done. The more detailed distinction takes place in the
next task within docWizz.
In order to easily change the results of automatic recognition, you can move a sequence of pages to a
different part.
Front-Issues-Back: If the current document has been processed as a Serial you must check if all
Issues have been detected and separated correctly. You may also verify the front and back part of the
entire book. Pressing the right mouse button on the issue icon in the tree view may insert or remove
issues. If you delete an issue, its content will be moved to the previous issue.
If a serial is processed, the user allocates the pages to Front, Issues and Back. Issues contain Front,
Main and Back levels, too. So the determination is more complicated when working with serials.
Note: It is not possible to move multiple pages at once. The sequence shall remain unchanged. So you
just select the last/first page to be moved. All pages before/after are automatically moved to the
different section..

Actions for textblock

Analyse as list: If the recognition of a part in a document that looks similar to list lead to a bad result
(for example too many zones), the special feature Analyze as List might provide a much better result.
To use this feature, select the zone or zones belonging to the list. Then, move the cursor to the tree
view (usually on the left side of the user interface) and do a right hand click on one of the highlighted
entries. A context menu appears. Choose 'Actions' and here 'Analyze as TOC'. docWizz now
reanalyzes the zone or zones and treats it as an object as a list. The result should be much better than
the one before.
Rotate 90: Adds small blue arrows to show the rotation.
Set OCR to document settings: Set the OCR engine and version, the language and the font type of the
selected zone(s) the same as the document's. The action can be used to revert all the OCR changes
made on a zone.
Set OCR engine: Open a list with the supported OCR engines, from which the user can select on OCR
engine to perform the OCR on selected zone(s).
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 Set OCR Language: Select language from the list appearing.
Set OCR Type: Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or Typewriter+Antiqua.
Set OCR reading type: Select from list Auto, Horizontal stripes (by line), Vertical stripes (by column).
Set HTRID: Select from list the available models and HTRID values. The menu entry "Set HTRID" is
displayed if the selected zone has OCR Engine Transkribus. For Transkribus, since it deals with a lot
of different writing styles, both handwritten or printed, language is less important, more important is the
writting style, or maybe custom model for a particular collection. This is why you need to set also the ID
of the model used.

Actions for illustration

Make illustration rectangular: Changes the shape of an polygonal into a rectangular shape.
Rotate 90: Adds small blue arrows to show the rotation.
Set OCR to document settings: Set the OCR engine and version, the language and the font type of
the selected zone(s) the same as the document's. The action can be used to revert all the OCR
changes made on a zone.
Set OCR engine: Open a list with the supported OCR engines, from which the user can select on
OCR engine to perform the OCR on selected zone(s).
Set OCR Language: Select language from the list appearing.
Set OCR Type: Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or Typewriter+Antiqua.
Set OCR reading type: Select from list Auto, Horizontal stripes (by line), Vertical stripes (by column).

Actions for content page

Make illustration rectangular: Changes the shape of an polygonal into a rectangular shape.
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 Analyse as List: If the recognition of a part in a document that looks similar to list lead to a bad result
(for example too many zones), the special feature Analyze as List might provide a much better result.
To use this feature, select the zone or zones belonging to the list. Then, move the cursor to the tree
view (usually on the left side of the user interface) and do a right hand click on one of the highlighted
entries. A context menu appears. Choose 'Actions' and here 'Analyze as TOC'. docWizz now
reanalyzes the zone or zones and treats it as an object as a list. The result should be much better than
the one before.
Move page up: Page is moved one page up.
Move page down: Page is moved one page down.
Set OCR to document settings: Set the OCR engine and version, the language and the font type of
the selected zone(s) the same as the document's. The action can be used to revert all the OCR
changes made on a zone.
Set OCR engine: Open a list with the supported OCR engines, from which the user can select on OCR
engine to perform the OCR on selected zone(s).
Set OCR language: Select language from the list appearing.
Set OCR type: Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or Typewriter+Antiqua.
Set OCR reading type: Select from list Auto, Horizontal stripes (by line), Vertical stripes (by column).
Cut / Paste page(s): These actions can be used to move pages inside the document easily. Right click
on the pages you want to move, select "Cut page(s) (to move local)". Then navigate where you want to
move the pages and select "Paste page(s) (from current doc)". The pages will be inserted before the
selected page.

Actions for TOC

Analyse as List: If the recognition of a part in a document that looks similar to list lead to a bad result
(for example too many zones), the special feature Analyze as List might provide a much better result.
To use this feature, select the zone or zones belonging to the list. Then, move the cursor to the tree
view (usually on the left side of the user interface) and do a right hand click on one of the highlighted
entries. A context menu appears. Choose 'Actions' and here 'Analyze as TOC'. docWizz now
reanalyzes the zone or zones and treats it as an object as a list. The result should be much better than
the one before
Move Page Up: Page is moved one page up.
Move Page Down: Page is moved one page down.
Set OCR to document settings: Set the OCR engine and version, the language and the font type of the
selected zone(s) the same as the document's. The action can be used to revert all the OCR changes
made on a zone.
Set OCR engine: Open a list with the supported OCR engines, from which the user can select on OCR
engine to perform the OCR on selected zone(s).
Set OCR Language: Select language from the list appearing.
Set OCR Type: Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or Typewriter+Antiqua.
Cut / Paste page(s): These actions can be used to move pages inside the document easily. Right click
on the pages you want to move, select "Cut page(s) (to move local)". Then navigate where you want to
move the pages and select "Paste page(s) (from current doc)". The pages will be inserted before the
selected page.

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Fill date sequence
It is available if two or more issues are selected using (Shift) key.

You can select then the frequency of issues. Filling starts from the date of the first selected issue.

Refresh Item
If changes are not shown immediately, press Refresh to update the item.

Properties
Selecting Properties would open the Properties dialog that shows information about the current text
block.

Cut / paste page(s)

These actions can be used to move pages inside the document easily.
Right click on the pages you want to move, select "Cut page(s) (to move local)".

Then navigate where you want to move the pages and select "Paste page(s) (from current doc)".

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The pages will be inserted before the selected page.

3.4.4.1.2 Correct zones in List view

Assumed docWizz has missed to mark headlines as a separate zone. First reduce the zone to the
textblock.

Then select the desired new type from the list (Advertisement, Formula, Illustration, Table, Headline or
others).

It is also possible to change type of multiple selected types at once.

Like known from other Windows programs use (Ctrl) and click or (Shift) and click to select multiple
textblocks.

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Actions for Textblocks

Rotate 90: Adds small blue arrows to show the rotation.

Set Inverted / Reset inverted: Set (or reset) the flag for inverted on the selected zone(s).
Set OCR to document settings: Set the OCR engine and version, the language and the font type of
the selected zone(s) the same as the document's. The action can be used to revert all the OCR
changes made on a zone.
Set OCR engine: Open a list with the supported OCR engines, from which the user can select on
OCR engine to perform the OCR on selected zone(s).
Set OCR Language: Select language from the list appearing.
Set OCR Type: Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or Typewriter+Antiqua.
Set OCR reading type: Select from list Auto, Horizontal stripes (by line), Vertical stripes (by column).
Set HTRID: Select from list the available models and HTRID values. The menu entry "Set HTRID" is
displayed if the selected zone has OCR Engine Transkribus. For Transkribus, since it deals with a lot
of different writing styles, both handwritten or printed, language is less important, more important is the
writting style, or maybe custom model for a particular collection. This is why you need to set also the ID
of the model used.

3.4.4.1.3 Correct zones in Image view

In docWizz, zone is a common expression. Elements on a page such as a headline, a text block, an
illustration or a caption are recognized automatically and highlighted with a frame, what we call zone.

Select
To select a zone, just click at the zone with a left hand click.

Change
To change zones in image view elect a zone and click with right mouse button.

Using the tools in the right toolbar you can merge or cut zones or adapt them to the printed text.

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When moving the mouse over a zone, its class name is shown in the page windows status bar:

Select all zones by space bar. If you are in full screen mode and move then the mouse over a zone the
margins of a zone are shown, too. Zone change changes the whole page. Mouse over feature does only
work in full screen mode, not in normal view.

Delete
To delete a zone, select it and press the (Del) key.

New zone
Draw a frame in the image view and select a zone type in the zone window. An entry in the tree is built
automatically.

Merge
To merge zones, click at the related icon or press the (F8) key on the keyboard.

Multiple Selection
To select multiple zones, hold the (Shift) key and draw a zone. To draw a zone, press the left mouse
button and hold it. Then move the mouse and draw the zone as far as you want. Lift the mouse button
and every zone that has been touched by the just drawn one is highlighted
Merge: Once several zones are selected, the user can merge them with the (F8) key or the Merge
zones tool.
Delete: Once several zones are selected, the user can delete them by pressing the (Del) key.

Resize
To enlarge or downsize a zone, move the cursor to a border of a zone. The cursor will change into a line
with arrows at both ends. Now press the left mouse button and drag the border as far as you want.

Cut
To cut the zone afterwards, click on the knife icon in the tool bar. Then, move the cursor to the horizontal
or vertical (press shift to do a vertical cut) line where you want to cut the zone. Press the left mouse
button and a line appears. You can move that line. If the line is in the correct position, lift the mouse
button and docWizz cuts the zone at that line.
Horizontal: Usually docWizz provides a tool to cut horizontal. To use it, click at the corresponding icon.
Vertical: Holding the [Shift] key enables the user to cut vertically.

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Polygonal
To change a zone from rectangle to a polygon, move the cursor on a border line of the selected zone and
right click. A new point is defined and the zone can be changed into a polygon. To erase such a point,
right click on it again.
Make Polygon rectangular: If an illustration has been detected incorrect or incomplete and some noise
areas in the margin were not included the operator can make the polygon rectangular. To do so, select an
illustration in the tree view and right click. Choose 'Actions', 'Make Illustration Rectangular'.

Change type but do not remove block from logical structure

On changing types of blocks by pressing the first character of the word ("T" for textblock) you can switch
through any types.
In case you use "R" or "P" you also change the zone type to "Running title" or "Publishing statement".
When this happens the current selected elements are removed from the logical structure, as these zone
types do not require logical structure. All the removed elements have to be re-assigned by drag&drop to
the logical structure again. Position for the elements will be kept and just be disabled. On changing back
to a type which is part of logical structure, the same position can be re-used.

3.4.4.1.4 Fast correction of zones

Fast correction mode works in full screen mode only and on steps like Review zoning or Review
page sequence (steps higher than Review cropping).

For monographs and serials this feature is used in Structure:Review issues task.
For newspapers this feature is used in Zoning:Review zoning.

If enabled, this is how docWizz will behave:

• [F4]: switch to/from Fast correction
• Simple left button selection (draw rectangle over the desired zones) = merge zones, click [Esc] to
cancel merge
• Simple left button click = cut zone horizontally (if the mouse is over a zone the zone type can be
changed with first letter shortcuts)
• [Ctrl+R] rotates zone right (works in both Fast Correction mode and outside)
• [Ctrl+I] invert (works only in Fast Correction mode)
• When no zone is selected, only border color of zones are shown. Now when clicking into any zone,
ALL zones will be shown with full color background (as per (Space) selection).
• Single right mouse click on zone deletes zone.
• Polygonal/rectangular zone: Instead of pressing (F8) twice, you can just click#drag once inside the
polygonal zone and it will be turned into a rectangular zone.

Fast correction mode works in full screen mode only and on steps like Review Zoning or Page Sequence
(steps higher than review Cropping).

Switch to full screen mode by the Full screen tool (toolbar on the right hand side). Click the Fast

correct zones tool or (F4) key to switch on/off the fast correction mode. The mouse cursor

changes from a cross to an arrow .

Merge zones
Separate zones can be merged using the fast correction tool and a simple left mouse button selection.
Click (Esc) to cancel merge mode.

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Drag rectangle over the desired zones: The zones will be immediately merged to one
zone:

Drag rectangle over the desired zones: The zones will be immediately merged to one
zone:

Merging zones of different zone types will merge to the "bigger" zone type.

If fast correction mode is off, zones can be merged by [F8] key.

Cut zones horizontally

Simple left button click cuts a zone horizontally if the mouse is over a zone.

If fast correction mode is off, zones can be cut using [F9] key.

Rotate zone right

(Ctrl+R) rotates the zone 90 degrees to the right. The blue sign switches from left to bottom and right
hand side if you you click several times.
Works in both Fast Correction mode and outside.

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You will see a blue triangle on the side of the image which is marked as top. In export the image will
either be rotated or the orientation tag is set.
With orientation the OCR recognition will be better executed.

Invert zone
[Ctrl+I] inverts a zone. The zone gets an "i" on the top left edge. This works only in Fast Correction mode.

You can use the Invert button to invert an active zone and reverse the tone values. This means that black
is converted to white and vice-versa. You might want to use this option when you have a source
document with areas with white text on a black background, used mainly to emphasize a passage. These
zones cannot be processed for automatic text recognition unless they are inverted first.

Full color background to all zones

When no zone is selected, only border color of the zones are shown.

When clicking into any zone or by (SPACE) key, all zones will be shown with full color background.

Delete zone
Single right mouse click on a zone deletes the zone.

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Polygonal/rectangular zone
Just drag twice on the polygonal zone only as The polygonal zone is turned into a rectangular
you would do merge for two zones: zone:

Alternatively click twice [F8] key to get polygonal zone shape:

3.4.4.2 How to use the Review page sequence task

In this task you:
• check page sequence
• look for missing / duplicated pages (rescan)
• indicate issues/ sub documents
• check / Set feature codes
• check zones

Note: Classification of zones is performed in Review Issues task.

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Review Page Sequence is a very simple task. Here the image page linking is performed. Basically
docWizz performs the image page linking automatically and you can concentrate on the 'unsure' (unsure
in terms of possible errors) elements. Therefore, docWizz identifies the zones containing the page
numbers and reads the result by using OCR. In addition to this, it creates a logical page sequence and is
able to fill missing page numbers automatically.

The working windows have been arranged, as shown above, to display the document structure in the tree

view in the left window and miniature images of the source pages – organized by use of the Display
Multiple Pages button – in the right window.

In the current task you can check the book for the correct order of pages, missing pages or pages that

might have been scanned twice. Use Previous Error and Next Error to jump directly to
suspicious or flawed pages to verify and correct the systems decisions.
A detailed description of page numbers correction see Page numbers list.

Change zone into page number in image view

If docWizz indicated the page number as a zone already, but highlighted it as a 'text block', you can
change the zone type very easy.
Simply move the cursor to the zone that contains the page numbers and do a right hand click. The Zone

dialog opens. Choose Page Number as zone type and confirm the changes by clicking the
button. The entries for column one and three in the list on the left side should be updated manually.

Add page numbers in image view

To add page numbers, simply draw a zone around the identified page number on the original image.
Change the zone type into PageNumber. The entries for column one and three in the list on the left side
should be updated manually.

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Work with the page numbers list
To verify the page numbers, docWizz performs a list with several columns.

(1) Shows the logical page number as counted by the system and might show entries where no page
number has been recognized on the page.
(2) Shows the part of the original page image containing the page number. This part may contain text
(like "page" or others). That is not used for page counting.
(3) Shows OCR result from the original page. It may be used to correct the result of the automatic
recognition.
(4) Shows the original page image containing the second page number if working with double pages or
special projects. This part may contain text (like "page" or others). That is not used for page counting.
(5) Shows OCR result from the original page for the second page number. It may be used to correct the
result of the automatic recognition.
(6) This column shows page errors.

Click with right mouse button on ContentPage to open a submenu.

Remove
Removes selected item from the list view.

Change Type
To change a type of an item, just right click on the related item in the List View and double click at the
desired zone type. Alternatively, you can use shortcuts
('h' for headline, 'a' for author, 'f' for footnote, 't' for table or text block (press 't' twice)). You're always
able to merge two or more zones in the right part of the screen, for example if one headline has been
split into two or more zones.

Insert
To build a further issue from an existing one, do a right click on the related page in the tree view and
select 'Insert'. The current issue will be split beginning with the selected page. The new issue that is
built contains the content from that page on up to the end of the current issue.

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 Move to
docWizz separates documents into three major parts: Front, Main and Back. Front consists of
elements (pages) such as title page, preface, table of content, etc. All the content (chapters or, if a
serial is processed, issues). Back may contain for example appendixes. At this stage, only a
determination into Front, Main and Back is done. The more detailed distinction takes place in the next
step within docWizz.
In order to easily change the results of automatic recognition, the user is able to move a sequence of
pages to a different part.
Front-Main-Back: If a monograph is processed, the user just deals with the correlation of pages to
Front, Main and Back.
Front-Issues-Back: If a serial is processed, the user allocates the pages to Front, Issues and Back.
Issues contain Front, Main and Back levels, too. So the determination is more complicated when
working with serials.
It is not possible to move multiple pages at once. The sequence shall remain unchanged. So you just
select the last/first page to be moved. All pages before/after are automatically moved to the different
section.

Actions

Fill page number sequence: If you have to fill some page numbers in a row, you can use the
feature Fill page number sequence. Therefore, select the last page that contains a page number
in the left column and select all following pages, which do not contain page numbers too. To do the
multiple selection, hold the (Ctrl) key while clicking on each page. Then, do a right click on any
highlighted page item in the tree view and choose Actions-Fill page number sequence in the
context menu. It is possible to avoid the renumbering of page numbers even if a new issue was
tagged in the serials configuration. This is due to that serials often times have continuous page
numbers over the whole year and the operator has many double work to do to change back the
page number series. Therefore auto-renumbering for Serial while setting issue start is disabled in
the default configuration. It was before in ..\config\PVSCFG\docwizz-VSCfg.xml
<Propdefault name="startIssue">

Note: Hebrew numbers are supported until 400. Page numbers starting with 400 will not be filled and
no action is taken for bigger numbers on start issue page.

Empty selected page Numbers: Do a multiple selection of pages and empty page numbers.
Analyze as List: If the recognition of a part in a document that looks similar to list lead to a bad
result (for example too many zones), the special feature Analyze as List might provide a much
better result. To use this feature, select the zone or zones belonging to the list. Then, move the
cursor to the tree view (usually on the left side of the user interface) and do a right hand click on
one of the highlighted entries. A context menu appears. Choose 'Actions' and here 'Analyze as
TOC'. docWizz now reanalyzes the zone or zones and treats it as an object as a list. The result
should be much better than the one before.
Move Page Up: Page is moved one page up.
Move Page Down: Page is moved one page down.
Reset OCR: Resets OCR of all selected blocks.
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 Set OCR to document settings: Set the OCR engine and version, the language and the font type of
the selected zone(s) the same as the document's. The action can be used to revert all the OCR
changes made on a zone.
Set OCR engine: Open a list with the supported OCR engines, from which the user can select on
OCR engine to perform the OCR on selected zone(s).
Set OCR Language: Select language from the list appearing.
Set OCR Type: Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or
Typewriter+Antiqua.
Set OCR reading type: Select from list Auto, Horizontal stripes (by line), Vertical stripes (by
column).
Set HTRID: Select from list the available models and HTRID values. The menu entry "Set HTRID"
is displayed if the selected zone has OCR Engine Transkribus. For Transkribus, since it deals with
a lot of different writing styles, both handwritten or printed, language is less important, more
important is the writting style, or maybe custom model for a particular collection. This is why you
need to set also the ID of the model used.

Reset error / Set error

Resets or sets the error status of the current item. Especially used for page number sequence
checking, pages where the page numbers are out of sequence get a flag "Error". An operator may
accept (reset, for example when indeed there is a new sequence started) or they may set again the
error status in case he detects something wrong by his own.

Refresh Item
If changes are not shown immediately, press Refresh to update the item.

Properties
Selecting Properties would open the Properties dialog that shows information about the current text
block.

Navigation
It is possible to concentrate on the erroneous items in the page sequence. To jump easily from one
suspicious page to the next simply use the red arrow buttons (up/down) on the left toolbar.

Extended tool bar for page numbers

On multiple selection buttons work as follows:

PN Is displayed and works on single and multiple

selection, on single selection it fills the page number
series from current selection to the last page, on
multiple selection ( > 2 pages selection) fills the
selected series of pages.

PNCopy Is displayed and works on single and multiple

selection, on single selection it fills the page number
series from current selection to the last page, on
multiple selection ( > 2 pages selection) fills the
selected series of pages.

PN(/) Is displayed and works on single and multiple

selection, on single selection it fills the page number
series from current selection to the last page, on
The toolbar works on multiple selection ( > 2 pages selection) fills the
selection of pages in Review selected series of pages.

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Page Sequence tree view (as +PN(/) Is displayed and works on single and multiple
a review it will work also on selection, on single selection empties the page
single selection in tree). number series from current selection to the last page,
The significance of the on multiple selection ( > 2 pages selection) empties
buttons is related to types of the selected series of pages.
filling page number series,
they are also explained in the +2PN Is displayed and works on single and multiple
description area in the status selection, on single selection it fills the page number
bar. series from current selection to the last page, on
multiple selection ( > 2 pages selection) fills the
selected series of pages.

+PN(j) Is displayed and works on single and multiple

selection, on single selection it fills the page number
series from current selection to the last page, on
multiple selection ( > 2 pages selection) fills the
selected series of pages.

8PN Is displayed and works on minimum 8 pages

selection.

16PN Is displayed and works on minimum 16 pages

selection.

Empty Is displayed on single and multiple selection and

empties the page number only on selection.

3.4.4.2.1 List view in Review page sequence task

The List view shows only specific zones such as headlines, authors or footnotes to perform a powerful
correction without checking each page. Swapping through the headlines, for example, shows only those
pages where headlines have been identified automatically.
To choose the type of zones that should be verified, choose the desired one in the related drop down
menu. Alternatively, you can use shortcuts
('h' for headline, 'a' for author, 'f' for footnote, 't' for table or text block (press 't' twice)).

Select entry from drop-down menu:

Advertisement To verify the indicated advertisements.

All Show all object classes.
Illustrations / Table / To verify the indicated illustrations, tables or captions.
Captions
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Headlines Swapping through the headlines shows only those pages where
headlines have been identified automatically. The image view on
the right always shows the image page with recognized zones of
the related item. You're always able to merge two or more zones in
the right part of the screen, for example if one headline has been
split into two or more zones.

IssueStart Especially for serials - used to check how many issues you are
creating and if the issues contain the correct amount of pages.
Purpose: having fast verification of tagged issue starts easy double
checked in a bunch of hundreds of pages
Not computed OCR Show all classes where no OCR is done. Loads high resolution
image from server and tries to compute OCR.

OCR Confidence To verify the indicated OCR confidence.

Page classes Show page class "imagePage".
Page Numbers To verify the indicated page numbers.
Possible Page Numbers

Rejects Show list of all rejects. Contains the reason why the reject was
raised. User action tells witch rejects has been accepted or not.
Toggle status: Rejected - Accepted.
Structure errors

Suspicious blocks To identify and correct or delete untypical elements like noise
blocks.

Tables To verify the indicated tables.

Text blocks You're always able to merge two or more zones in the right part of
the screen, for example if one headline has been split into two or
more zones.

3.4.5 Structure
Working in the structure step is different for monographs or newspapers.

3.4.5.1 How to use the Review issues task

This task allows you to check if the main parts of the document are separated well or not. Books that
have been processed as Monographs are separated into three sections: Front, Main and Back. You may
first check, if each section exactly contains all those pages, which belong to it.

Tip: You can use the Fast correction of zones feature.

In Review issues, docWizz separates the document into basic parts: Issues for newspapers or to Front,
Main and Back for monographs.

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How to use lists in Review issues task
In Review issues task, the list view look like this:

The List View shows only specific zones such as headlines, authors or footnotes to perform a powerful
correction without checking each page. Swapping through the headlines, for example, shows only those
pages where headlines have been identified automatically.
To choose the type of zones that should be verified, choose the desired one in the related drop down
menu. Alternatively, you can use shortcuts
('h' for headline, 'a' for author, 'f' for footnote, 't' for table or text block (press 't' twice)).

Authors To verify items classified as author, choose this entry in the drop down menu.
You're always able to merge two or more zones in the right part of the screen, for
example if one headline has been split into two or more zones.
All Show all object classes.

Captions To verify the indicated captions.

Headlines Swapping through the headlines shows only those pages where headlines have
been identified automatically. The image view on the right always shows the
image page with recognized zones of the related item. You're always able to
merge two or more zones in the right part of the screen, for example if one
headline has been split into two or more zones.

Headlines/Authors Calling Headlines/Authors helps to verify the correct recognition of the items
(verify) headline and author. As these items might look quite similar, it is important to
check them. To change a type of an item, just right click on the related item in the
List View and double click at the desired zone type. You're always able to merge
two or more zones in the right part of the screen, for example if one headline has
been split into two or more zones..

Headlines (only unsure) Calling Headlines (only unsure) helps to verify the correct recognition headlines.
Sometimes simple text blocks look like headlines or headlines look like text
blocks. Whenever dW indicates a probability that an item might be a different zone
type, it shows it in this view. To change a type of an item, just right click on the
related item in the List View and double click at the desired zone type. You're
always able to merge two or more zones in the right part of the screen, for
example if one headline has been split into two or more zones.

Illustrations To verify the illustrations.

Illustrations, Tables, To verify illustrations and tables and captions.
Captions
Page Numbers To verify the indicated page numbers.

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Possible Authors To verify the indicated possible authors.

Rejects Show list of all rejects. Contains the reason why the reject was raised. User action
tells witch rejects has been accepted or not.
Toggle status: Rejected - Accepted.

Running title To verify the indicated running titles.

Structure errors

Suspicious blocks To identify and correct or delete untypical elements like noise blocks.
Tables To verify the indicated tables.

3.4.5.1.1 Structuring monographs

The Front part contains title page, table of content etc. The Main part contains the chapters or, if a serial
is processed, the issues. Last but not least, the Back part may contain an appendix. This is also an
essential task in order receive the correct structure in the end. To ensure this, the verification of the
recognized headlines is the most important task. This can be done choosing the 'list view'. In this view the
user is able to check and maybe correct just the list of headlines, or unsure (unsure in terms of possible
errors) headlines.

In case you find some misarranged pages you can easily move them to the section, they belong to.
To move pages to another section put the
cursor on the icon of the misarranged page
in the tree view and press the right mouse
button.

This moves the current page along with the

previous/following pages to the Front/Main
or Back part of the current issue.

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Front-Main-Back
If a monograph is processed, you just deal with the correlation of pages to Front, Main and Back.

docWizz separates documents into three major parts: Front, Main and Back. Front consists of elements
(pages) such as title page, preface, table of content, etc. All the content (chapters or, if a serial is
processed, issues). Back may contain for example Appendixes. At this stage, only a determination into
Front, Main and Back is done. The more detailed distinction takes place in the next task within docWizz.

In order to easily change the results of automatic recognition, you can move a sequence of pages to a
different part.

Front-Issues-Back
If the current document has been processed as Serial you must check if all Issues have been detected
and separated correctly. You may also verify the front and back part of the entire book. Pressing the right
mouse button on the issue icon in the tree view may insert or remove issues. If you delete an issue, its
content will be moved and assorted to the previous issue.
If a serial is processed, the user allocates the pages to Front, Issues and Back. Issues contain Front,
Main and Back levels, too. So the determination is more complicated when working with serials.

Note: It is not possible to move multiple pages at once. The sequence shall remain unchanged. So you
just select the last/first page to be moved. All pages before/after are automatically moved to the
different section.

See Tree view chapter for explanations of the other entries from the context menu in detail.

3.4.5.1.2 Structuring newspapers

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See Tree view chapter for explanations of the other entries from the context menu in detail.

Insert empty Issue

To insert an empty issue, do a right-click in tree view on the imagePage where the issue shall begin.
Choose 'Insert'. docWizz automatically inserts the hierarchy structure in the tree, containing the new issue
with the subentries front, main and back.
To build a further issue from an existing one, do a right click on the related page in the tree view and
select 'Insert'. The current issue will be split beginning with the selected page. The new issue that is built
contains the content from that page on up to the end of the current issue.

Delete Issue
Deletes the hierarchy information about these issue and moves the content in the one above. The first
issue can't be deleted.
To delete an issue, do a right-click on an issue entry in the tree view. Choose 'Delete'.

Move to Issue
Right-click on a single selection consisting of Image-Page in Outline Tree View and select œMove to
Main/Issue.
If the current Image-Page belongs to a Front section then the action moves the current Image-Page along
with all the next Front pages to the Main/Issue of the current selection. If the current Image-Page belongs
to a Back section then the action moves the current Image-Page along with all the previous Back pages
to the Main/Issue of the current selection.

Restore Page Sequence

Right-click on an Image-Page in the Tree View and select Actions/Restore Page Sequence.
On any page that is applied Restore Page Sequence acts as an undo operation to previous œMove to
Front of Volume or Move to Back of Volume thus restoring the initial relative position of pages.

Auto detection of dates

Date detection, is automatically done in the automated Recognize issues step (done before Review
issues) and is available for newspapers and serials configurations. The feature works without any scripts
or custom actions.
In the Recognize issues step, the OCR from RunningTitle zones, that are placed in the top part of the
image from an issue, are checked and compared with a "date-like" format string. If one date is found in
more that x% of the RunningTitles, that date is set as the IssueDate. Otherwise, the IssueDate will be left
empty.

The number of occurrences depends on the number of pages in that issue:

• for 6 pages or less - at least 2 identical dates
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• for 7-10 pages - it's number of pages * 0.3 (ex: for 10 pages, 3 identical dates)
• more than 10 pages - number of pages * 0.2 (ex: for 20 pages, 4 identical dates).
Only the RunningTitles from the top part of the image are used!

3.4.5.2 How to use the Review structure and text task

The last task in interactive processing is the task Review Structure and Text. In this task you can
perform all corrections you might want to do. This includes classification of blocks (e.g. footnotes,
pictures, picture texts), hierarchy (rearrange chapters, subchapters, contributions), move items to front
and back etc.

3.4.5.2.1 Subtask: Review structure

In this task each layout element must be classified correctly by its type. This is especially important for
headlines as the logical document hierarchy is based on these results.
An operator might have already specified some elements earlier in Review zoning. This means that only
Headlines must be checked.

How to work with the List view

To do so, change to List view and choose Headlines in the drop down menu below.

• For changing a headline to normal text right click on the element and choose Change Type. You can
also use the shortcut (T).
• Check one headline after another by scrolling down with the cursor.
• Having finished press the green process button on top right.

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 Note: Illustrations are not allowed in Heading.

How to work with the Tree view

Sorting by drag & drop

Select e.g. a chapter from the Front section and drag it to the Main section. Wait until the black line
appears and release mouse at the desired place.

Possible context menu entries for tree view - pages structure:

Merge to previous
Only available for Document: Hierarchy, Article level.
A separate article with own headline will be merged under the previous article's headline.

Change Type
You can use as well the tree view to assign a zone to another zone type. Pressing the right mouse
button, with the cursor on top of a text block entry, opens a context menu. Selecting Change Type
opens a small list window attached to the text block symbol. Select the desired type name
(Advertisement, Formula, Illustration, Table or Vertical Textblock) in the list and assign it with a double
click of the left mouse button to the zone.

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In Document - Structure: You can change articles in chapter or section and vice versa.

Insert
After the system has calculated the new entry and has integrated it into the context of the document,
the new zone is highlighted in yellow and is defined as text zone. You may assign the zone to another
zone type as described above.

Select Insert in the context dialog. Choose between Missing Page and Page from File.

After the system has calculated the new entry and has integrated it into the context of the document,
the new zone is highlighted in yellow and is defined as text zone. You may assign the zone to another
zone type as described above.

Insert hierarchy (Heading)

In terms of hierarchy levels, you can move any entry in the tree (for example chapter or subchapter),
including the subentries, to a higher or lower level.
To make a subchapter into a chapter, select the subchapter's entry and right click on that highlighted
entry in the tree. Then, choose Actions-Level up.
Right-Click on a Heading in the Tree view and execute Insert Hierarchy. Retrieves all the blocks from
Heading after the current block (and including it) plus all the Content and creates a new chapter in the
contents. The newly created chapter will contain the previous-mentioned entities, on the same level as
the Heading that the command was applied onto. As a secondary effect, the first block in the
succession is converted into a Headline.
"Level Up" / "Level Down" (Chapters in text section)
Select one or multiple chapters in Text-Section-like entities and execute Level Up or Level Down.
Level Up / Level Down chapters in Text-Section-like behaves almost the same as Level Up /
Level Down commands in the other chapters with one exception: if they are to be found on the first
level (Subtext section) the Level Up extract the Text-Section and creates a new Text-Section with
it and all that it is contained below it. For the moment this command works only for a single
selection. The following properties of the chapter are rebuilt: Illustration-list, Tables and Text
Notes.
"Level Up" / "Level Down" (Chapters, sublists and entries)
Select one or multiple chapters, sub-lists and entries and execute Level Up or Level Down.
Increases or decreases the position of the selection in the hierarchy.

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 Group to
Monographs Newspapers

Group to (other items): Right-Click on multiple selections consisting of Paragraphs, headlines, Text-
Blocks, Authors, Poems and select “Group To”. This will group them into a Chapter-like entity. You can
select the Chapter type from a list box. In the newly resulted chapter the first block is converted to
Headline and all the Paragraphs are converted to Text-Blocks.
Group To (Page-like entity): Right-Click on a multiple selection consisting of Page-like entities and
select “Group To”. You can group them to a List-like entity or Text-Section-like entity (Appendix,
Bibliography, Dedication, Introduction, Necrology, Preface).
Group To (Sub-list and entries): Right-Click on multiple selections consisting of Sub-Lists and/or
Entries and select “Group To”. You can group them to another Sub-List and/or entry.

Refresh Item
If changes are not shown immediately, press Refresh to update the item.

Properties
Selecting Properties would open the Properties dialog that shows information about the current text
block.

Entries under Actions depend from where the context menu is opened. So not all of the following
described actions are available at any time.

Add metadata
Adds metadata of the selected image page.

Make same level

Only available for docContent: Hierarchy. Moves subentries (sub artciles) to the level above.

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 Sort blocks in article
Only available for docContent: Hierarchy.

Sort TOC items

Only available in docContent: Hierarchy and the List entry.

Fill page number sequence

Use, if you have to fill some page numbers in a row. Therefore, select the last page that contains a
page number in the middle column and select all following pages, which do not contain page numbers
in the middle column, too. To do the multiple selection, hold the (Ctrl) key while clicking on each page.
Then, do a right click on any highlighted page item in the tree view and choose Actions-Fill Page
Number Series in the context menu.

Note: It is possible to avoid the renumbering of page numbers even if a new issue was tagged in the
serials configuration. This is due to that serials often times have continuous page numbers over the
whole year and the operator has many double work to do to change back the page number series.
Therefore auto-renumbering for Serial while setting issue start is disabled in the default configuration.

Empty page number

Do a multiple selection of pages and empty page numbers.

Reset OCR
Resets the OCR.

Set OCR to document settings

Set the OCR engine and version, the language and the font type of the selected zone(s) the same as
the document's. The action can be used to revert all the OCR changes made on a zone.

Set OCR engine

Open a list with the supported OCR engines, from which the user can select on OCR engine to perform
the OCR on selected zone(s).

Set HTRID
Select from list the available models and HTRID values. The menu entry "Set HTRID" is displayed if
the selected zone has OCR Engine Transkribus. For Transkribus, since it deals with a lot of different
writing styles, both handwritten or printed, language is less important, more important is the writting
style, or maybe custom model for a particular collection. This is why you need to set also the ID of the
model used.

Set OCR Language

Select language from the list appearing.

Set OCR Type

Select from list Antiqua, Fraktur, Typewriter, Fraktur+Antiqua or Typewriter+Antiqua.

Set OCR reading type

Select from list Auto, Horizontal stripes (by line), Vertical stripes (by column).

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A right click to open the in context menu. Select Properties shows, among others, the OCR license used.

Group mode
The Group mode button in Review structure and text task toggles grouping mode. You select a
structure element (e.g. an article) in tree view and then you simply click on those zones (or drag a frame
to cover more than one) that should belong to the article as well but are not contained yet. The cursor

turns to .

The sorting of article zones takes into account if text is written left-to-right or right-to-left. If the document
have set only a single language as document language, then the reading order specific to that language
will be used. In case multiple languages are set to document the decision regarding sorting will be taken
based on the languages of individual text zones, part of the article, if OCR text is available. The majority
of the zones will give the sorting algorithm (f.e. if an article contains 5 zones with Arabic text and a single
one with English text, then right-to-left sorting is used, specific to Arabic language). This rule apply on all
sorting actions in docWizz. You can overwrite the sorting by TCL scripting, adding into your project a TCL
script named [projectcfg]-SortBlocksInArticle.tcl implementing custom sorting algorithm.

Having the content of the article selected and clicking on every text block will create a paragraph for each
zone if it is not created automatically by detection. This is useful for article blocks ordering.
• To add a missing zone (e.g paragraph) to an article select a structure element (e.g. an article) in tree
view on left hand side.
• Click the group mode button.

• The cursor turns to . Click on the missing paragraph(s) in image view on right hand side or drag
a frame to cover more than one.

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Click in the reading sequence so that the paragraphs will be in the correct order (small numbers in the
edge of each zone.)

The paragraph will be added automatically to the article in the tree view.

Functionality works when selecting almost any entity in Review structure and text tree:
• Grouping entities to TitleSection
• Grouping entities to IllustrationStruct\TableStruct
• Grouping entities to Heading
• Grouping entities to Paragraph
• Ordering zones in the article content using Grouping Mode

The selected entities are filtered before being added, only the valid entities can be added to the selected
tree structure. For example a headline cannot be added to an IllustrationStruct or a Paragraph. On the
other hand a textblock can be added to the heading of the article or TitleSection of the document.

Grouping mode can be used on structures inside the Article/Section/Chapter. For each structure, click
and drag adds only specific zone types.

E.g.:
• For Heading structure, with click and drag you can add Headline, Subheadline, Overline, Author and
Textblock.
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• For Content structure you can add: Textblocks (which are grouped into Paragraphs), Formula and
Author (you can also use grouping mode on Paragraphs to add new Textblocks to this structure).
• In Footnotes structure, only Footnote blocks can be added.
• Illustrations – only Illustrations and Captions can be added to this structure. If both the illustration
and it’s caption are selected, they are inserted in the same IllustrationStruct. If the caption is selected
first and then the Illustration, the caption is inserted in one IllustrationStruct (an existing one that
contains an illustration, and if it doesn’t exist, it creates one) and the illustration is inserted in different
(new) IllustrationStruct. If the illustration is selected first and then the caption, the illustration is
inserted in a new IllustrationStruct and the caption search for the best matching IllustrationStruct (you
can use grouping mode on IllustrationStruct to add new Illustrations or Captions to this structure).

Sorting
Sorting can be done on every structure of the docContent: Hierarchy. Sorting can be made using click on
the blocks of the structure or using click and drag – only for empty structures.

Sorting by a click
On a structure that contains elements, you can sort the elements using click.

If you have the content of an article with the elements in a random order (like above – 1, 4, 6, 5, 3, 2), you
can click on each block in the order you would like to have. For sorting the article above, you will have to
click on the blocks in this order: 4 -> 6 -> 5 -> 3 -> 2. Each block clicked on becomes the last one, so
when pressing block 4 in the example, the new order will be: 1, 6, 5, 4, 3, 2.
You can get the default order in the article by selecting the Article structure and clicking on one of it’s
elements (the default order is: from top to bottom and from left to right).

The same process can be used to sort blocks in all structures (Heading, Content), except
IllustrationStruct and Tables. In both structures the order of the blocks is determined by the order they are
added to this structure.

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E.g.: You have 3 illustrations and only one caption in this order:

You can’t sort the blocks form this IllustrationStruct using click. If you select Illustrations structure, and
click on each block from that structure, each Illustration will be grouped in one IllustrationStruct and the
caption linked to the nearest Illustration.

You can get the default order in the IllustrationStruct by selecting the Article structure and clicking on one
of it’s elements.

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Sorting using click and drag
You can choose the order of the blocks in a structure using click and drag, but only on empty structures
or on structures that you want to add something at the end of it.
E.g.: You have to add the Textblocks in the Content of the article from right to left.

You can start clicking and dragging the columns one by one from right to left. The first column added will
be placed last in Content structure, the second one will be placed second to last and so on.

If you want to get the default order in the content, select Article structure and click on an element.
Click and drag sorting can be used on all structures: TitleSection, Heading, Content, IllustrationStruct etc.

Title section
On TitleSection structure you can use click and drag to add blocks in the structure:
Headline, Subheadline, Overline, Textblock, Illustration (creates an IllustrationStruct inside the
TitleSection),
Illustration + Caption (creates an IllustrationStruct inside the TitleSection and adds both elements in it.
Only the Caption can be added in TitleSection if the Caption is linked with an Illustration in an
IllustrationStruct. If the Caption is not linked, it is not added to TitleSection.
Other zones like Advertisement, Table, RunningTitle, PageNumber can’t be added using click and drag
or dragging using (Ctrl).

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Drag over the whole TitleSection area of the page (including advertisements):

This image shows what is added in TitleSection:

Orphan zones
An autofix is available in ReviewStructureAndText. This adds into structure all orphan zones (that exist on
pages and not in hierarchy, and are running elements).
By default this is disabled and could be enabled project based if reject "zones only on page" appear often
and a generic solution that try to find best place for the orphan zone is needed, instead on manually fix
the issue.
Please ask docWizz support team to activate this feature.

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Supplemets
After the first page of the supplement is checked in RPS, in the next step RI there will be two issues with
the same date.
Here the issue that contains the supplement pages must be changed to "Supplement" using right click on
it then change type and selecting from the menu Supplement.

In RSaT step, this supplement will be included in the issue with the same date.

These two screens show how this marking should look:

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3.4.5.2.2 Subtask: Review OCR
Text view (left): You may perform text correction here. To do so, select the part you want to correct in the
tree view. Open the editor window by the Text tab.

You can select special parts of the document for correction.

Use and select the document item you wish to correct.

Having selected Headline, all headlines are presented in the editor window and can be easily checked
and corrected one after the other.

It is very important to use the headline correction in the task before Review Issues. This should ensure to
receive good results in terms of structure recognition. The most important issues in the task Review
Structure and Text are the page classification in the 'Front' as well as in the 'Back' part of the document
and the chapter hierarchy in the 'Main' part respectively in the 'Issues'.
The user can change the type of pages in the 'Front' (e.g. changing Title Page into Table of Content) and
'Back' part. You can also correct the hierarchy in the 'Main' part easily by using 'Level up/down'. This
moves chapters into a lower (Subchapter) or higher hierarchy level.

Now that you took care of all the structure matters the OCR correction shall be done. There are several
tools to simplify the correction at this point. For example, you jump from one suspicious string to the next.
Or, you can use the 'Error Word List' to concentrate on the unknown strings.

How to use the OCR text correction

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The Text view window for text correction shows at the top the toolbar with icons for the correction.
The top window shows the text, the system has recognized by processing the source images by the
OCR-engine. The text is marked with different colors, which is a result of difficulties of special content.
The second window displays the image of the source page so that you are always able to compare the
OCR interpretation with the original printing.
The lower window displays the current string to be corrected zoomed in. The string is shown on a yellow
background. The corresponding area in the image view is also marked with a yellow background. This
makes it easy for you to compare source and text and to correct the text if necessary.

Note: Corrected text – in text view, when correcting a text the user can mark the text as being
corrected using (Ctrl) +(D). Starting with ALTO 1.2 there is an attribute for each text line – CS – which
is 1 for the corrected lines. Currently in user interface you can only mark a text block as being
corrected (not each line), so if a textblock is marked as corrected, in ALTO all its lines have CS=1.

Correction colors
Various colors are used in the Text View.

Color priority:
Color Description

White shown if text is inverted

Blue corrected, spell check corrected

Red spell check error

Green numbers or signs

Pink unsure words

Black or dark default

green

The default colors for the two main text correction modes (with dictionary and without dictionary) are black
and dark green.

Black
Example

Document Default, Newspaper

Configuration Without dictionary
Description To get the color just open a document, and select text view
Explanation Default color. Click on a word, it then gets "bold". Word changes color from
black to blue. Changing to bold identifies that the word has been changed,
shown as blue color. Accessing a blue word is meant as verification. If the
word is found to be OK by spell check, color changes from blue to black.
Dictionary For the languages where there is no dictionary, all words are BLACK
(except numbers, which are GREEN).
For the languages that have dictionary, there are also RED words (words
not found in the dictionary).

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Dark green
Example

Document Default, Newspaper

Configuration With dictionary
Description To get the color just open a document, and select text view.
Explanation Default color.

Pink
Example

Document Default, Newspaper

Configuration With / without dictionary
Description The color appears in text view, with "Only Unsure Words" option disabled in
OCR settings, but when navigating using the arrow keys over the word, it turns
red. Also the confidence bar has to be around 95-100
Explanation All the words that are considered unsure are displayed in pink.

Open this window by right mouse click on any text in the lower text area. Then
select "Settings" from the context menu.

Red
Example

Document Default, Newspaper

Configuration With / without dictionary.
For the languages where there is no dictionary, all words are BLACK (except
numbers, which are GREEN). For the languages that have dictionary, the RED
words are not found in the dictionary.
Description To get the color after selecting text view, navigate using the arrow keys over
the word – it turns red (make sure that "Only unsure words" from Correction
Settings is not checked).

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Explanation When "Only unsure words" option is not checked the red color is shown if
confidence of the word is less than confidence threshold.
When "Only unsure words" option from Correction Settings is checked and the
current word has spell check error and the confidence is less than 950 or less
than confidence threshold.

Open this window by right mouse click on any text in the lower text area. Then
select "Settings" from the context menu.

Light green
Example

Document Default, Newspaper

Configuration With / without dictionary
Description The color appears in text view, only on numbers or two letter words, after
selecting “Numbers” and “Not-Words” from OCR settings.
Explanation Numbers and Not-Words are display as light green if both are checked in the
setting.

Open this window by right mouse click on any text in the lower text area.
Then select "Settings" from the context menu.
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Blue
Example

Document Default, Newspaper

Configuration With / without dictionary
Description When correcting a text in text view, the text turns blue, but after the
correction is finished (press ‘Space’ after the word or click another word) it
turns dark green.
Explanation The color appears on words that are currently being corrected.

Gray
Example

Document Default, Newspaper

Configuration With dictionary
Description To get the color just open a document and select text view.
Explanation The color appears only for words that are in dictionary or with different
combination in OCR correction settings (uncheck "Tab to not in dictionary").

Highlighted blue
Example

Document Default, Newspaper

Configuration With dictionary
Description Get the color in text view on the left. Select “Tab to missing words” from OCR
correction settings button.
Explanation

Correcting errors
To correct an error that is displayed in the text window, you must navigate to the word with the mouse or

the cursor keys .

The simplest way to do this is to place the mouse pointer on the beginning of the incorrect word and
press the (Ins) key to activate the overwrite mode, and then correct the word by overwriting it.

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You can also position the mouse pointer behind the last incorrect character of the word, delete the
characters one by one with the Backspace key and enter the correct characters. The corrected text
appears in blue.

When using just keyboard, you walk through the entire text using right and left key.
When cursor is at first position in a line and you press cursor left, cursor shall move to the end of the
previous line. When cursor is placed behind the end of a line and you press cursor right, it shall move to
begin of the next line.

Pressing (Enter) key when the cursor is in the middle of a text moves cursor position to the beginning of
the next row.
Pressing (Delete) key when the cursor is at the end of a text row moves next line of text at the end of
current line.
Pressing (Space) key deletes the character after the cursor.

It could be configured to get special characters on OCR correction. Then strike a mapped key quickly to
advance to the next mapped character. You will get e.g. the main letter 'e' with variants 'éèêë…' or the
main letter 'u' with variants='üúùû…'. See chapter OCR in docWizz ReferenceBook.

On all actions that redo OCR, the progress dialog is shown. It tells the current page where OCR runs on.
Pressing (Cancel) will stop processing after finishing OCR on current page.

Text correction settings

When you put the cursor into the top text window and click the right mouse button, a context menu is
shown. According to your current activities, the functions in this menu are shown as active or inactive and
can be used to edit the text.

Cut / copy
Are active, after you have marked parts of the text in the window. You can cut or copy the marked text.
In both cases the text will be saved to the clipboard and can be pasted on an other part of the current
document or in an other programs to a desired place as often as necessary
Paste
Is active after you have saved parts of the text to the clipboard, using the Cut and Copy functions. You
can paste the clipboard texts to a desired place in the document.

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Suggest word
Suggests words, similar to the selected one.

Settings
Calls up the Correction Settings dialog box. You can use this dialog to configure the text correction to
your special needs.

You use the Spellcheck area to specify the types of errors that should be submitted to the user for
verification. When you select the options provided under Check, the system jumps to the
corresponding points in the text in order.
If you select Automatic Corrections the system jumps to the words that it automatically corrected
and which appear in blue.
If you select Numbers the system jumps to numbers, which appear in green.
If you select "Not-words", the system jumps to the abbreviations, coded in green.

Using the slider you can choose on the scale a value between 1 and 90 to
select the Confidence level that the system should use to correct texts.
In the View area you can specify the typographical attributes to be displayed in the text window.
Selecting Style Attributes means the system will show the text with the original document
attributes such as bold text, italics, etc.
For the left hand text editor this button is disabled. But you can use right click on text - settings -
Style attributes checkbox. They can be enabled for Outline Text View.
Selecting Paragraph Marks means the system shows the text as it is organized in the original
document.
Use the Vote View area in OCR correction with dictionary settings.
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 Special characters
The range of characters used in a printed document may be larger than the character set on your
keyboard. However, your PC has more characters than you might suspect. Click the character you
want to insert it in your text.

Enter Chinese characters via unicode sequence as with e.g. german special chars. This works with
(Ctrl+U 8003)

When Chinese language is set, extra character spacing is used.

Please note: The editor does not support dynamic character width. So when pasting a chinese
character into english text, spacing will be incorrect.

Run

Mark word(s) with mouse and open context menu on the word: Run -> AddWordToDictionary

After the word is added to dictionary, it is shown in gray color. One can mark paragraphs,
sentences or full text and add it to dictionary.

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 Words are not separated by space, but are given from code as word object from the line object
itself. Because of the min word setting, it does not matter anymore what length have the min words
inserted in dictionary.
Immediately you can see in the other text fields, that the words are shown in gray, which have
been added before.

Selecting an entry here (e.g. AddWordToDictionary) a message will pop up prompting you for
confirmation:

DeleteWordFromDictionary deletes word from dictionary.

User defined tags

See Special feature: Tag chapter on text for details.

Language

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Tesseract OCR
Tesseract OCR is implemented as an alternative to ABBYY Finereader or to support languages not
available in Finereader.
Tesseract is an open source OCR. See http://code.google.com/p/tesseract-ocr/
See docWizz Reference Book, Tesseract OCR for configuration details.

Tesseract can be used as main OCR and the client/services will start with Tesseract. If Finereader is
used as main OCR the user can select Tesseract OCR in the interface (Step:Structure, Task: Review
structure and text, select a zone, context menu: Actions, Do Antiqua OCR Built-in) to use it for certain
zones.
Example: The main document is in English and only some zones are in Chinese. Then you may use
Tesseract to read OCR of the Chinese zones. Or if even a few zones are in Fraktur and you do not have
the Finereader Fraktur license available you may use Tesseract for this zones.

A right click to open the in context menu. Select Properties shows, among others, the OCR license used.

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OCR correction settings

Note: This button is only available in left hand side working window.

Hide zone with all words in dictionary

Will only show the zones with at least one word not in dictionary (such as hyphens). Activating this may
cause the risk that you would not "know" that there are more zones. When clicking on image view on
right hand side on a zone which is "hidden", you may forget that and see it as error. So if you want to
check or change something again, you need to go to the settings and change it. The text is grey, the
characters in question pink, to allow you to check them quickly.

By default the TAB to punctuation and TAB to numbers are enabled. Both options are working only
with TAB not in dictionary. Regular text is dark green, any words not in dictionary or below your
specified minimum word length are pink. TAB will move cursor to the next word which is not in the
dictionary. That will allow to doublecheck only the words unvalidated by dictionary, the other words
being skipped.

Example:
"everyone" is in dict, "everyone's" is still showing as green.
Whole words are in dictionary, everyone's is a punctuation case that tab will stop to (but everyone
is the word in dictionary, everyone's still needs to be verified )
Selecting everyone's and putting it to dictionary will add again everyone (punctuation is trimmed on
AddWordToDictionary).

To hide punctuation for words in dictionary uncheck TAB to Punctuation. All the punctuations will be
considered as not being part of dictionary and the correction browsing will include all of them.
To hide numbers uncheck TAB to numbers. All regular words will be greyed out, and using TAB will
take you to the next number (in pink). All the numbers will be considered as not being part of dictionary
and the correction browsing will include all of them.

TAB to missing word: All text greyed out, except words that were not found in the dictionary. These
have the first or last letter highlighted in light blue. Based on the zone width, font size and the number
of characters are identified the positions in the text where the OCR could have been failed and skip a
word from detection. These positions are indicated with blue and they are included in the correction by
checking this box.

TAB to wrong case: Currently not implemented.

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 Hyphenated words "relationships" => relation-ships" are shown to be added for DICT as "relation"
and "ships""
Hyphenated word at the end of the line: relationship is added in dictionary, but for that hyphenated
case it will be displayed as in dictionary (it is a draw that when adding you have to add the whole
word). Hyphenated words are gray if the whole word is in dictionary.

Hide similar words means that paronym words (similar words core / care) will be displayed as in
dictionary or not, this is for the QA user to correct, because even if the words are in dictionary they
might still be wrong for that zone (wrongly detected or written). In other words: two words in which one
character is different, but all the others identical, are considered similar. When words are added in the
dictionary this condition is tested (if is already another word similar in the dictionary) and an attribute
for words which have a similar pair is set in the dictionary. By checking this box all the words found in
the dictionary as a similar word are considered valid words and will be skipped from the TAB browsing.

Split composed words: TAB will take you from the first half of a compound word to the second half
after the hyphen (instead of treating it as a single word). The composed words are split in two at the
hyphen (word1-word2 => word1, word2) and each part is validated by the dictionary.
E.g. Rue-Grand into Rue and Grand as two words to be checked in dictionary so that they will be
hidden if both of them are in dictionary.
It refers to the possibility to show them as in dictionary or as not in dictionary, For this case,
paronyms/words alike.

The min word length option can be set from 1 - 99 via readonly scroller. You can adjust, which words
will be shown in the text editor in gray color.
Words with at least the given number (e.g. 4 letters) are shown with gray dictionary color. Our
recommended length is 5 characters. It set's a benchmark from where the words are starting to be
validated by the dictionary. All smaller words are considered invalid.
Due to the min word setting, it does not matter anymore what length have the min words inserted in
dictionary.

Example:
Set "5" as "min. word length": Every word with at least 5 characters will be shown in gray (e.g.
"company"), words with less (e.g. "car") will still be shown in green.
Set "3" as "min. word length": Now also "car" will be shown in gray.

Project based / customized dictionary

Dictionaries can be customized project based for better dictionary management. Operators can fill
dictionary and supervisor can double check.
Precondition: Dictionary database and settings in docWizz-global.ini section (DICTIONARY).

Note: The dictionary database has to be configured by CCS.

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In the user interface there are default actions to add or remove words from the dictionary in text selection
actions from the Text view on the left pane.

• All projects will write into the same dictionary.

• Same entries can be used by multiple projects.
• Select words manually or select all words
• Import existing dictionaries
• Possibility to generate new dictionaries out of corrected zones (e.g. whatever headlines are exported
will go to dictionary) either by Extra Tasks or during export.

3.4.5.2.3 Subtask: Review metadata

Metadata can be a book's title, author, subject matter, and a brief plot synopsis along with an abbreviated
alpha-numeric identification system which indicated the physical location of the book within the library's
shelves. Such data helps classify, aggregate, identify, and locate a particular book.
For example, a digital image may include metadata that describes how large the picture is, the color
depth, the image resolution, when the image was created, and other data. A text document's metadata
may contain information about how long the document is, who the author is, when the document was
written, and a short summary of the document.

docWizz writes all metadata of the document, its issues, chapters, contributions, illustrations and tables to
the metadata section. Here, the metadata can be verified, corrected or edited, for example if alternative
text for illustrations is of interest.

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3.4.5.2.4 Subtask: Review clipping
Whole newspaper stocks can be converted and parallel separate documents ("Clippings") can be
produced for each article or each other structural component.

After the tasks Recognize layout, Review zoning, Recognize page sequence, Review page sequence or
Review structure and text the article structure is detected. It can be defined which structures should be
clipped. This is based on TCL script and can be defined for all articles, for all sections, all preambles or
any other structure.

Clip single articles by selecting an article in tree (left hand side). You may use the tools on right hand side
to sort article zones, cut zones or add pages.

Find the detailed description of the tools: Clip view .

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3.4.5.2.5 Special feature: Sub tasks
This task is deactivated per default.

An additional QA step can be implemented that allows administrators, team leaders/project leaders to do
a final QA on documents. In this scenario, we distinguish between normal users and QA users. Normal
users do correction on the documents as usual. QA users perform a final check on the whole document
before it is exported. In this chapter you will learn how to work with the QA mode.

Depending on which subtasks you have enabled, these are displayed in the workflow drop-down list in
the STRUCTURE step

Completed subtasks are marked with a check, the current subtask has a blue dot

Processing a document forward/back between subtasks:

click on the next task or the "Process" button to send the document to the next subtask,
or click on a previous subtask to route back the document

The order of the subtasks cannot be changed, however, not all of them need to be enabled. The choice is
yours – select the tasks that you want to make mandatory

The subtasks are project-based, i.e. they only apply to the project that you have specified, but need to be
fixed in the project configuration before your project starts!

See detailed explanation 14-dW_SubTasks_3-3.pptx on CCS information and support center.

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3.4.5.2.6 Special feature: Tag on text
Adds tags into XMLtxt like objects allowing text be logically separated into intervals. Different tags are
visible using configured colors.

As you can see the user defined tags are available in the contextual menu, and below set on text.

More than 10 tags can be entered in Book-DW.xml (or newspaper) and are shown. Shortcuts only work
on first ten.

By default all tags are visible (are drawn on text) but you can hide any of them: ensure there is no text
selection and click in menu (uncheck tag menu). If there is no selection menu shows/hides selected tag.

Be sure you don’t have selection otherwise you insert/change selected tag.

Tags are delimited by a red vertical line, this way user can be sure of the boundaries of a tag, having two
tags of the same type one near the other, would have been difficult to differentiate.
To resize a tag simply insert that tag over. From GUI you can remove all tags from current line or from all
text.
EraseLineTags option from contextual menu, will remove tags that are found on selected line.
Note: if tag is spread on more lines, it will be erased.

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 EraseAllTags option from contextual menu, removes all tags that were assigned on current tree
selection (if you use selection on imagePage for example), only the tags on current imagePage
selected in tree will be erased, the other tags on other imagePages, will be kept.
DeleteTag option from contextual menu, deletes only selected tag. Note, if you select an
overlapped area of two tags, both tags will be deleted.
Inserting, removing and show/hide tags are possible using shortcuts as well: (Ctrl+Shift+1) ... (8)

Shortcuts are recommended way of inserting/removing tags! Menu is recommended way to show/hide
tags.

Note: "TagOnText" and "DICT" features are mutually exclusive. By software design they are not meant
to work together. This fact is due to the highlighting by colors and while one is related to layout and the
other to OCR these two should not be needed at the same time. You can not draw too many
overlapped colors one over the others. They will not work both at a time, you either have one, or the
other. Tag on text is available everywhere but DICT only on Outline frame. One is related to layout
correction the other is related to OCR correction.

Overlapped tags
In this case we have three tags:
• First Tag: NOTICES TO READERS The Editorial,
• Second Tag: The Editorial, Advertising, and General Business Offices of the Daily Mirror are:- 2,
CARMELITE-STREET.
• Third Tag: CARMELITE-STREET, LONDON, EC. Telephones : 1310 and 1319 Holburn.

When tags get overlapped the overlapped color is a mixture between the colors of the two overlapped
tags.

NOTE: you can have more than two overlapped tags, or a mixture between overlapped and imbricate
tags.

Imbricated tags
• First tag: From NOTICES to Rue
• Second tag: From CARMELITE to 46

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3.4.5.2.7 Example usage of tag on text
On selected paragraph no tags are set

User action sets user defined tags: Add tags.

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Post processing or user action, after tags have been generated, automatic hierarchy can be generated
based on the tag type as in the below screenshot: Topic with its all hierarchical contents.

3.4.5.2.8 Implementation notes and limitations

• By default, if NER (Named Entity Recognition) is set for a particular document, the specific tags are
available, else there is no other functionality without custom configuration. More details about NER
can be found on NER specific tags subchapter.
• No way to use at the same time dictionary and tags. This protection is added only to outline text as
only there are dictionaries.
• Only first 8 configured tags have shortcuts, the rest of them are available via contextual menu
(shortcuts (Ctrl+Shift) + number{1-8})
• Copy/cut/paste are limited in functionality.
• Tags depend on the order in which the text is inserted into text editor: Following tag starts on text
block number 4 and ends on 5. If select 4 and 5 tag will show but if selecting 5 and 4 the text will be
inserted into control in reverse order so although start and end tags has the same name, editor will
consider the two tags as being 2 sucessive tags of the same type not a single tag interval.

• Editing text into both left and right text views is strongly NOT recommended !:
Because text editor computes tags over the same text before displaying into each control, drawing
fails.

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• Tag on more than one zone is not allowed, tag should be on a single zone selection:

• Tags can’t be made on a part of a word. They are designed to work on entire words. If you try to
make the tag on a partial word, it will not be made, if you make a longer selection but ending on a
partial word selection, the tag will be marked until the beginning of the partial selected word. See
selection was made until cross, which is a partial word selection. The tag is marked until the start of
that partial word.

3.4.5.2.9 NER specific tags

By default, if NER (Named Entity Recognition) is enabled, following tags are set on each text area:
PER: People, including fictional.
FAC: Buildings, airports, highways, bridges, etc.
ORG: Companies, agencies, institutions, etc.
GPE: Countries, cities, states.
LOC: Non-GPE locations, mountain ranges, bodies of water; for some models, GPE is not detected as separate
category, and GPE/LOC will be tagged as LOC
EVN: Named hurricanes, battles, wars, sports events, etc.
WOA: Titles of books, songs, etc.

Default color codes and shortcuts used to edit the default tags are:

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3.4.5.2.10 Configuration of tags
Tags configuration is stored into ..\config\PVSCFG\*doc_type*-DW.xml so tags may be
configured very flexible: on project, doc type, step, both views (outline and detail though not
recommended to use both at the same time) if you use ALLFRAMES place or finally each frame.

Sample cfg:

• File to use for tags configuration

• Here you configure all text views for Review structure and text
• Tag color. Although color is named RGB actually the colors are read as BGR! So for example
“First Tag” has following color channels: R=0x85, G=0xC6 and B=0xEE. If this will create confusion in
future, this will be renamed either to BGR or the implementation will be changed to accept exactly
RGB.
• “name” attribute is used internally in code only “Type” attribute is used in GUI. Both may have the
same value.

3.4.5.2.11 Special feature: PDF vote

PDF vote - Compare original text from a PDF with OCR result. OCR Accuracy will be improved through
"Voting" technology.

dW processes different types of source documents. Beside scanned paper document with the scanner
documents are processed, which are already present in an electronic form. If so called bitmaps are
processed, thus pictures build up only from pixels, the same is present as after scanning (Tiff, JPG etc.).

With the import of external documents, which not only contain the picture but also the text of the shown
document (PDF, DOC), it is not naturally necessarily to take the text from the picture and run OCR again.
Apart from the expenditure of time, the determination of the text via OCR necessarily also inaccuracies of
the OCR are to be expected. Errors in the determined text may appear, too.

With the concept of the PDF import a function was already implemented to take over the text in such a
way that no more OCR processing is required.

The variability of the PDF documents which can be imported led to the realization that the text picked out
from the PDF is not always the text, which is represented by Acrobat reader on the document page.

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Different causes lead to the fact that the text is not useful or missing:
• The text is deposited also in the PDF document only as bitmap (thus as picture), is not present at all
in text form.
• With the production of the PDF document corrections were made, which are visible on the screen in
the Acrobat Reader, but not in the deposited text. It can happen that complete articles supply another
text, as that, which is visible.
• The deposited text is formatted very strong and supplies many blanks within the words or blanks are
missing.

The concept of PDF Vote became developed to process articles or paragraphs, with which the deposited
text is correct.

In order to get a more accurate text from documents imported from PDF, the PDF’s embedded text and
the OCR resulted with ABBYY are compared so the best version of the text can be used.

Small circles view the OCR text.

Small squares view the PDF text.

For the option to compare the text, the document needs to be imported with a special RDY file:
Newspaper-ocrpdf-comp.xml. This RDY file sets the profile of the document as PDF Import, and for
OCR uses “OCR-PDFComp.tcl” script.

The two versions of text are displayed overlapped (on top – the embedded text), and where differences
are found, the different characters are highlighted with a light blue color. If the difference is a missing
character on the embedded text, this difference is highlighted with a red line.
Also, in front of the line of text where a difference is found, a pointer is displayed (o). To display the text
detected by the OCR ABBYY, you have to press the pointer, and the other text is displayed. Also the
pointer changes it’s shape to a square (□).

In case there aren’t any differences between the two versions of text, only one is displayed, with no
pointer in front of the text line.
For text lines with differences, when the mouse is hovered over the respective line, on the status bar is
displayed the other version of the text.

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Color codes
Colored dots at the left hand side beside the text indicate the recognized differences. Here the colors
mean:

red mark lines in which a difference is recognized and the OCR does not match the
PDF text
blue shows differences with blanks
yellow shows differences with punctuation
light green indicates that in this line there are words already corrected by the system
orange shows differences word by word, the words are highlighted
white represents the OCR text
white white square represents the PDF text

Clicking on a color point shows the differences in the current line.

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To work faster you can also use keyboard shortcuts:
Jump to next line with a difference
[Alt]

Jump to previous line with a difference

[Alt]

If the text cursor is located into a line with such a marking, a change can be achieved with the following
combinations of keys:

Show next alternative (switch between OCR and PDF text)

[Alt]

Show the highlighting again

[Alt]

Text correction settings for PDF vote

You can configure text correction to suit your requirements. Open the Correction Settings dialog box by
placing the mouse pointer on the correction screen and clicking the right mouse button.

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 You use the Check area to specify the types of errors that should be submitted to the user for
verification. When you select the options provided under Check, the system jumps to the
corresponding points in the text in order.

If you select Automatic Corrections the system jumps to the words that it automatically corrected and
which appear in blue.
If you select Numbers, the system jumps to numbers, which appear in green.
If you select Not-words, the system jumps to the abbreviations, coded in green.

Using the Confidence slider you can choose on the scale a value between 1 and
90 to select the confidence level that the system should use to correct texts.
If you select Only unsure words the system jumps only to words that are unsure.

In the View range you can specify the typographical attributes to be displayed in the text window.
Selecting Style Attributes means the system will show the text with the original document attributes
such as bold text, italics, etc.
Selecting Paragraph Marks means the system shows the text as it is organized in the original
document.

Within the Vote View range you specify whether the marks in the text for Blanks, Punctuation and
Solved differences should be shown or not. For this view switching on of the function PDF Vote is
presupposed, this is adjusted in the *.rdy file.

3.4.5.2.12 *.rdy file entry for PDF Vote

OCRCfg.xml file entry for PDF Vote

The OCRCfg.xml file has to contain

<SET name="OCRScripts" enable="1">
<SET name="PATH" enable="1">***DATA***\script\OCR-PDFComp.tcl </SET>
</SET>

to enable the PDF Voting mechanism.

3.4.5.2.13 Example text correction with PDF Vote

Click into a line, which was marked with a colored dot. Use the shortcut (Alt) to show next alternative.
The word changes between OCR text and PDF text back and forth.

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Example 1: orange
Differences are shown word by word.

Example 2: blue
Shows differences with blanks

Example 3: yellow
Shows differences in punctuation

Example 4:

(Alt) The whole block is taken from the OCR result.

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(Alt) or again (Alt) : Switch between PDF- or OCR-text. There is no Voting result.

Example 5: light green

PDF-Vote has decided the result. "B" was taken as best solution.

Example 6:

(Alt) With the OCR-Text the "B" is damaged. it was read "3".

Example 7:

Again (Alt) : PDF-Text.

(Alt) goes back to example 5

Example 8: PDF Text "shifted"

Here the PDF-Text is some lines shifted. Therefore all lines are different. Marked in red.

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3.4.5.2.14 Special feature: Languages with different reading rules
Some languages have different reading rules, meaning that text is read line by line, or column by column
(vertical text).

There are languages where one single option is available (f.e. european languages - horizontal, left-to-
write, Hebrew - horizontal right-to-left) but as well languages where both vertical/horizontal reading is
used f.e. Japanese/Chinese.

Some languages have different reading rules, meaning that text is read line by line, or column by column
(vertical text).

Abbyy FR engine tries to detect automatically which is the case. Now is possible to change in interface,
for a zone, or more zones the way the text is read: auto detection, horizontal stripes (by line), vertical
stripes (by column).

It is possible to force this via project configuration (OCRCfg.xml).

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3.4.5.2.15 Order of zones in ALTO
docWizz use the following rules to sort zone in an ALTO file:

• If Structure is defined (for project where structure is required) the order of zones is given by "reading
order" according with the structure. Please note that Tables/Illustrations/Advertisements are usually
put at the end of a Chapter, so they will most likely will appear at the end of the page in ALTO. If
these need to be into the exact position, please use specific types
"GraphicalIllustration"/GraphicalTable" which can stay in Content, beside Paragraphs. In this way you
force the reading order to take these into account.
• Zones not in structure (like page numbers, running titles) will stay usually on ALTO margins
(TopMargin/BottomMargin) and will be sorted into those margins based on left/top rule. This do not
guaranty 100% precise results since "order" is not mathematically defined in a bi-dimensional space,
but will provide meaningful results in majority of the cases.
• Page Level projects - order is defined based on rule "left/top" reading order. This do not guaranty
100% precise results since "order" is not mathematically defined in a bi-dimensional space, but will
provide meaningful results in majority of the cases.
• Running titles/page numbers are always on top/bottom margin and sorted top-left (grid based).

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3.4.6 Output
Final checks are done in the Output step.

3.4.6.1 How to use the Review output task

Once the document has reached this step, METS and ALTO files, and any other configured output types
are already created and saved in the Output directory docWizz/Out.

In the Review output task you check the final output. No change is allowed in this step. If any problem is
encountered, the document must be returned to a previous step to be corrected.
After you have performed all necessary and desired checks and corrections, finally press the process

button a last time.

docWizz creates a backup of the document and places it in the Backup directory dwShare/BACKUP, and
the document is deleted from the Document pool docWizz/Pool, and the In docWizz/In files remain.

After successful processing the current document will be deleted from the docWizz user interface.

3.4.7 Rejects
A reject within docWizz indicates that a document is not accepted or not valid. A reject can be manually
set to a document by the QA team. When the document is rejected, it is returned to the operator. A reject
can be an automated reject for which the system has detected an error in the document. An operator
must either correct the reject or accept it. There exists different rejects for each step. Rejects are
configurable in the project configuration.

See docWizz ReferenceBook for configuration details. Chapter Automated QA: Reject Conditions.

Rejects manager
Rejects have their own dialog, which can be kept on the screen without having to switch between List,
Tree or Text view.

Figure 3: Rejects manager

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Reject list
The Rejects dialog has a list on the left side that contains all the rejects; each reject has all the
information displayed in this list: the type (warning/critical), the reject message, the current status
(accepted / rejected), the location (UI / NonUI) and the user that last modified the reject’s status.

Filters
Each column has filters: when using right click on the column header, a list with the filter for that column is
displayed. Selecting an entry will apply the filter to the list. Filters can be combined, so multiple filters can
be selected for the same column of from other columns.

Filter-box
All the applied filters are displayed in the filter box, which also contains a help message when no filter is
selected. On the right hand side of the filter box we have the Reset button, which removes all the applied
filters (so you don’t have to deselect each applied filter).

Help area
Below the filter box we have the help area. While no reject is selected, the help area contains useful
details on how the dialog works. As soon a reject is selected, the content that was previously displayed in
a tooltip is now displayed here.

Accept button
On the left hand side of the dialog we have the acceptance button – this button changes based on what is
selected in the rejects list. If you select an element with “Rejected” status, the button will be “Accept” –
and vice-versa. Selecting multiple rejects with the same message, the button will change into “Accept all”
or “Reject all”, depending on the rejects status. Of course, this only applies to warnings, not to Critical
rejects.

Jump to next button

Jump to next line in status "rejected".

Additional functions
We have some additional functions in the middle part of the dialog:
• "Refresh list" – of course, re-computes the rejects list
• The "refresh on open" check – this can be used if you want the rejects list to be re-computed each
time the dialog is opened
• "Fast-navigate" check – this check will make the dialog a little bit more dynamic – for example,
accepting a reject, the next one is selected automatically. Also, the text area or zone is automatically
selected, and the view will be changed in the event that that the text area or zone is only appearing
on a different view, such as the “Complete Document” view.

Docking
A special feature for this dialog is that it can be moved anywhere on the screen or on a second screen,
and also, it can snap back into place (on the bottom part or on the top part of docWizz). The last position
of the dialog is kept.

How to open
The dialog is automatically opened when processing a document and rejects are present, when selecting
"Rejects" entry from List view or when pressing the "Rejects manager dialog" button, available in Tree
and List view for tasks with image view on the right side, and on Image view toolbar for the other views.

Disabled List view

The List view was disabled for Rescan, Setup import, Review import, Prepare cropping and Review
cropping; it was used in this steps only for fixing / verifying rejects. Since the Rejects Manager was
implemented, there is no need for this view.

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Automatic rejects
Automatic rejects are calculated when processing from one step to the next step. Rejects can be
accepted if they are not critical.
If a reject is critical, then it must be corrected before processing to the next step. Identical reject type can
be selected at the same and accepted together.

Reject status contains the reason why the reject was raised. User action tells witch rejects have been
accepted or not.

Remark: If this list is empty this can happen because document has not been saved yet in Import step,
after save and re-opening the document, the rejects appear in List view.

StructureErrors in List view contain also all the entities that have rejects that are not accepted. The Error
column holds the reject reason for that entity.

Some rejects are defined to be accepted from the user interface in the tree view.
Rejects can be seen here as well, along with status (checkbox), user and description.

Beside this you can see the reject reason and also the last user that changed the status of the reject.

The tooltip for rejects displays what the reject checks and how to fix the reject.
Also, for the rejects that are computed only by services (“SkipInteractive = 1” ), this message will be
displayed: “This is a non-GUI reject, for performance reasons will not be re-evaluated in GUI, but only in
services processing”.

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Tool tip for a reject computed in interface:

160
4 docWizz Control Center

The dWControlCenter is a cockpit for managing the production workflow and system environment. Here
you monitor the docWizz services. Steps and tasks can be prioritized and different administration tools
are available.

In contrast to a patchwork of different tools as often used in digitization projects, dWControlCenter

integrates all necessary components. It enables multi-project management and statistical analysis and
covers support- and error-handling. It‘s highly beneficial for project managers, team leaders and IT
administrators.

Log in to dWControlCenter with the same user login mechanism like in docWizz.

4.1 Configuration tool

The configuration tool shows an user friendly interface and gives a full overview of your project
configurations.

Project configuration files are configured with check boxes. All relevant explanations are actively
displayed.

How to create and edit a project configuration

Create a new project in two easy steps:
• Press "Create new project" button
• Add the desired name and document type

Edit the project:

• Hover over the “Lock” icon of the project
• Press “Lock for edit”

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 Note: The project will be set in “edit mode”; so that no other user will be allowed to make any change
to this project until it is unlocked. Also documents that are locked, will not be processed further until
unlocked.

After locking a project, new actions become available when hovering over “Lock”:

• Save project
• Discard changes
• Unlock

And two extra buttons:

• Add new settings file
• Delete settings file

Configuration controls
The interface contains easy-to-use controls, making project editing fast and simple:
• Checkboxes
• Dropdown lists
• Edit boxes
• Collapsible groups
• Other…

And a special feature:

• Load from other project – copies the settings from the selected project to the current project

Help at every step

• Help actively displayed for current controls
• Restriction messages for disabled controls
• Validation messages

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4.2 Import document
Here you prepare folders for import, trigger import of documents and check the import status.

This method to import documents into docWizz is recommended for importing larger amount of
documents in batch mode.

This window shows a tree structure. The different projects are shown on top level, what is scanned on
second level and the status on third level.
File formats supported: *.tif; *.tiff; *.jpg; *.jpeg; *.jp2; *.pdf; *.cr2; *.png; *.bmp; *.gif to set ready. The same
extensions are supported in the import script.

Select a document and click on Mark for import button to import the documents into docWizz. If you
select a project (top level) all documents on lower levels are also set ready with one click.

There is also a button which is called Cloak to create cloaked files to block parsing of current and all
subfolders to improve import task performance. Press button to block parsing of current and all sub
folders. When a folder has the files "cloaked.rdy" and "cloaked.wrk", the auto-import tasks will not verify
this folder and its subfolders for new documents. This can help speed up the task.

Cloaked files became grey in the documents list.

Use the Refresh button for refreshing the list of new documents that are ready to be imported..
Use the Set import now! button to trigger the import task in background. This forces the import tasks and
user has not wait for the standard two hours to perform the task. It does not start the import at once.
Use the Refresh all button for refreshing without restarting the tool.

It is also possible to store in the IN directory a special Ready file (*.rdy) in which you can make settings to
your needs. docWizz checks this file and processes the files automatically. So you can for example
define that the Review import step is skipped.

For more details see docWizz ReferenceBook manual.

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4.3 Services status
Here you manage all the services on root-, group- and services-level.

You can start, stop, kill, shutdown, cancel, and restart services. Another functionality is to check and edit
the configuration of services.

If the buttons on the right appear inactive please login as administrator using the Change login button.

When in left tree view a group element is selected, on the right all services are shown as list on the right.
By double click (in case you want to apply actions on it) you can jump directly to the service instance on
the left tree view.

Service levels
The tree view shows different levels:

The services groups nodes automatically expand in the tree when the numberOfChildren is higher or
equal to MaxNoOfEntriesToAutomaticallyOpenTheGroup of [DWControlCenter] section from docWizz-
dwsrv.ini
By extending the tree on the left hand side below docWizz Services all machines part of the production
environment are shown.
This includes workstations and servers where docWizz service(s) is/are executed.

Service icons will appear on top. The icons were added mostly for the cases when the services are
processing really long tasks and the "Stop" / "Restart" commands cannot be completed right away. By
adding the icons, it is now easy to see that Stop / Restart action was performed on that service.
Stopping will appear when "Stop" command is used on a service
Restarting will appear when the "Restart" command is used on a service

docWizz services can be categorized into the following:

• regular services such as: dWSrv, dWSrv2, dWSrv3, and dWSrv4
• special services such as: dWRemoteOCR, dWFTPClient, dWRemoteQAManager,
dWRemoteQALoader

Services can be displayed in tree either by group or by computer.

When services are displayed by computer, additional actions are available on the computer node:
• Start RDC connection
• Start Srv Manager
• Start Event Viewer
• Power on
• Restart

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• Shut down

For each machine an icon indicates its current status which can be one of the following:

Description

service is executed and currently processing

service is executed but currently idle. It will pick up documents as soon as there are
documents to be processed

service is stopped and needs to be started in order to pick up documents for processing

service is about to start

service is about to stop

service is about to shut down

service is about to restart

service is not available. It either does not exist or has been disconnected. Check local
event log/computer is running, but "dWSrvManager" is not running.

only available on RQA manager. Service is executed on a configuration other than the
one of the system (Error Message). Any issues which should be investigated, temporary
issues.
- In PoolStatus folder (under clients folder) one of the *.csv files (csv.mtn / xml.mtn) has
an error into it.
On non document error the type is shown as button text:
- Error documents on RQA transfer
- Missing documents on RQA transfer
- Files are too old

service is performing tasks (e.g. auto import, extra Tasks, ...)

service is still running, but has not reported back any progress. Is indication that the
service might not be operational.

environment stopped for "maintenance" - service is kept stopped

environment stopped for "maintenance" - service kept running

machine is set to night mode

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 OCR license expired (RemoteOCR service, Gothic OCR)

only on Group element - the services within the group have different status. When all
have same status, group icon is the same as the state of the services.

By clicking on the according machine one gets a detailed view on the selected computer, including
current document ID, current job, action performed etc. Here, the according machine can be started,
stopped or shut down. Return to docWizz Control Center by hitting docWizz Services on top of the tree
again.

Note: On one computer up to 4 instances dW can work parallel. Thus we reach a very efficient use of
the hardware and the support of multi-processor computer and Dual- and/or Quad-Core processors.

The Order of the groups at the left tree view is alphabetically.

There are four subtasks (CollectData, CommandFTP, UpdatePool, UpdateReady), how is the handling,
when more than one reports a state, which causes the icon to change?
CollectData and UpdatePool both have a different warning/error, which would change the icon on
RQAManager in DWCC.
It is shown just the first error is coming up.
Usually all subtasks show the same status like: start, stop, process, maintenance.
In the case of start first worker updates icon.
In the case of stopping the service the logic is reverse (last child update icon as stop).
In the case of processing if any subprocess stats working icon will show RQAManager as working.
Subtasks are independent so if anyone is working that icon shows as working.

Monitor progress
Processing logs (like ID, Task name, Filter, Start time, ...) can be sorted by clicking on header column.
For investigation of systematic issues it is now possible to verify just by one click, if each document in that
job failed on that machine. Also possible to filter out f.e. the tasks like AutoDelivery to find just the history
of this task and verify the scheduled execution times are working fine.

With right mouse button you open context menus in tree view to start/stop/shutdown/restart/kill…
services.

Check now action for services. Because services are not constantly checking if there are new documents
or tasks to process, but only once every 2-3 minutes, this action can be used to force the service to
search for something to do.

Context menu

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Context menu per service
• Start - starts the service
• Stop - stops the service; task in progress will be finished
• Cancel - ends the current process - like pressing "break" when processing a document in step-by-
step and most importantly - the service is not stopped. The document is returned to Prepare cropping
and is not locked.
• Shutdown - task in progress will be interrupted and stops the service. Graceful. Ends (as in waits for
a proper moment to interrupt the task, in order to not affect the document) the current task and stops
the service. The document is returned to Prepare cropping and is not locked.
• Kill - interrupts the task (no matter what) and stops the service. Ungraceful. It will take some time
until the dWCC realizes that the service has been killed. So it might take a couple of seconds until the
task is displayed in stopped-state. The document is locked in Modify Pages.
• Restart - combines a „stop“ and „start“ command

dWSrv is frequently updating the status file (is executed) if the time difference between current time and
file time is bigger than 2 minutes. If so, Control Center shows a warning for services having that time
difference.

Note: You must not test the time difference when status file is not updated, because then the service
could be stopped etc..

There are three colored icons for time difference:

GREEN = No time difference (or less than 2 minutes)

RED = Time difference (greater than 2minutes)

YELLOW = Status undefined (can't be read from remote)

Examples for monitoring FTP and Remote QA processes:

Monitor Remote QCR

Because the Gothic OCR licenses are character limited whenever the remaining number of characters
gets very low this needs to be outlined in Control Center properly to make you aware about the status of
each Abbyy FR license equipped with Fraktur (Gothic). See Fraktur (Gothic) OCR licenses.

There are two warnings implemented:

• one for each service blocking to the machine where this special type of OCR is running
• and a second one on the Remote OCR service belonging to the same machine.

"Hardware information" group on "Services status" tab

Shown when the selection is on computer node (view: by computer)
Here are displayed all the information about that computer (state on/off, dW applications running,
dWServices running, plus all the info about hardware configuration:

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4.4 Pool management
Check progress: number of documents/pages per project or task.

Tool tip is displayed showing which limit cause the icon - also for the green ones to show that the green is
not due to second condition on same job (f.e. POOL and EXPORT), than for POOL1 and POOL2.

In the area located in the center of the interface the number of documents for each job is shown. By
hitting the Refresh button the view is updated.

Control Center shows number of pages in a different color to make visible, if the user has selected
"pages" option.

Project. job, status:

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You can apply various filters in order to reduce complexity of the view. Certain projects, jobs and/or
status can be selected from the drop down menus.

The Project, Job and Status combo boxes will behave the same like in Pool open documents dialog. In
the list control below, you will see all jobs and the number of documents per job that are matching the
selection from combo boxes. If a single job is selected, the list box will show projects and the number of
documents. If a single job and a single project is selected, the list box will show each available status and
the number of documents.

With the check box Show number of pages you can switch between number of pages instead of number
of documents.
The Controls will be refreshed from time to time to reduce network/SQL traffic. If you click on Refresh, all
items are updated immediately.

RQA Client for RemoteQA services.

Control Center displays number of documents per RQA location for automatic jobs in light gray. This
helps to see, how many documents will appear soon in which RQA location.
Each process in RemoteQA services reports its processID in the status file. The processID is displayed
after the status, like "Idle (PID:5677)" for each RemoteQA service.

Priorities
The list control shows all defined priorities. docWizz will process the documents as specified by the
priority settings.

The list has the following columns:

• Name (JobName/Project/DocumentID/Title/SQL Query)
• Priority Value
• No. of Documents matching the priority

Priorities
• Priorities are handled from top to bottom.
• The priority value specifies, how often documents of a lower priority are processed.
• A value of 100 defines that first all documents that are matching the priority condition will be
processed.
• A value of 80 identifies, that 20% of document processing is used for documents that have a lower
priority.
• A value of 0 identifies, that those documents are processed if no other documents are available for
processing.
• The single services can be moved up or down or removed from priority list. Existing ones can be
edited.
• Priorities will be stored in the document pool database.
• Move up/Move down tells the sequence.

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Add new Priority
When clicking on Add, a dialog opens:

The user may add a Priority Value in range of 0-100 (default is 60).

There are different ways to define the priority:

• Task/Project based priority checked – the user selects a job/project that shall run with priority (based
on job/project priority) doc priority edit box and SQL query edit box is disabled.
• Doc ID based priority checked - instead of using docWizz, we are also be able to add a doc with high
priority from this console. The SQL query edit box and job/project lists are disabled.
• Complex SQL query based priority - and SQL query shall be input. A Validate button is available to
be sure a correct query is added. Doc ID edit and job/project lists are disabled.
• Work task

Document ID based priority

Beside the Jobname/Project priority, as well a specific document (ID) can be added. Therefore in pool
open dialog in docWizz, the user can perform a right-click on a document and check from context menu
"High Priority". Then the document is added at top to the priority queue. Also using Set Priority dialog box
this can be done.

Complex SQL Query based priority

Complex SQL query based priority - and SQL query shall be input. A Validate button is available to be
sure a correct query is added. Doc ID edit and job/project lists are disabled.

Work task

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Handling of locking priorities
"Couldn't lock priorities.xml" appears just in case of a real problem.

Document Pool
The document pool shows intermediate results of documents in any step.

• In order to give a better overview operators can apply filters to show documents in the pool. Please
use the drop down menu “Project” to filter by project. Please use the drop down menu “task” to filter
by task. Please use the drop down menu “Status” to show only documents that have a certain QA
status. One, two, three or none of the filters can be applied.
• Further more, operators can browse for documents within the document pool by typing in the
document ID.
• The interface disposes of a display showing number of selected documents as well as total
number of documents within the document pool.
• A button Change Status has been placed on the right hand side of the pool.
• Sort entries by the arrow on document’s list header.
• Operators/Administrators can also enter a reason or comment.

Each document is listed along with its unique ID, next Task, Date of last modification, Type (serial or
monograph or newspaper) and Title of the document. A lock icon indicates a document currently in use.
Whenever a task has been sent to the processing queue, the next step is an automatic process. All these
are starting with Detect… (exception: SplitDblPages) or Build…, so the operator can identify prepared
tasks easily.
If an entry starts with Verify… or just Scan the related document is apparently not prepared for batch
processing but waiting for an operator to be opened up.

Status/Labels

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After selecting one or more documents in the Document Pool the status can be changed to a different
status by hitting the button.

Note: the status Correcting on Remote, Remote QA done, Prepared to be sent, Wait for correction and
>in use< are only visible on the remote system.

Reduce functionality is used to free space on pool storage. For reducing storage space in pool, temporary
images could be deleted (also cropped images created after MP) and restored if necessary.
• Functionality needs manual actions, just on demand. This is not initialized by workflow dependencies.
• Only administrators can perform the actions while have high impact on pool.
• Tasks must be configured for services. (CCS additional)
• The OnProcess button is disabled if current document is in Restore Pool Data or Reduced Pool Data
or Free Pool Data status.
• An image could be restored (e.g. with "Document open") if necessary "on the fly". This will last some
time and the user has to wait until document is restored again.
• For safety reasons source images will not be deleted for those pages where the source IN data
images are not available at initial path. Only thumbnail images are deleted in this case.
• For restoring the source images must exist in the correct folder (e. g. the IN folder).

In docWizz-dW.ini file RESTOREPOOL, CLEANPOOL tasks must be enabled here:

[PROCESS]
TASKS= ...RESTOREPOOL,CLEANPOOL, ...

The task CLEANPOOL cleans pool data when document status is changed to Free Pool Data, and on
completion it sets the status to Reduced Pool Data.
The task RESTOREPOOL restores previously reduced documents to their original pool data.

Set time in for the CLEANPOOL task in <customer>-docWizz-dw.ini file:

[CLEANPOOL.TASK]
PROC=TaskCleanPool
DELAY=300
TIME=10:00:00
TIMETYPE=0
...

The manual handling is done in pool dialog and change status dialog:

Select one ore more exported documents.

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 Click button.
Click FreePoolData entry to reduce storage space in pool.

In Control Center you can see then the current active task CleanPool:

In pool view different icons show status of documents:

The icon shows already reduced pool data. For colored documents about 90% of data can be
removed.
Following files will be removed:
• All temporary files b/w images
• Lowres images
• Cropped/aligned images (if they are not changed manually)
• RQA images (always)
• <jobname>.zip (from non-interactive jobs)
• Following files (all non restorable ones) will remain:
• <jobname>.zip (from interactive jobs)
• ID.xml
• rescan images
• deskewed images
The icon shows document to be reduced.

The icon shows restored pool data. Restores all temporary images data, as were existing before. Uses
the task RESTOREPOOL. The document status is set back to the status that was set before the
document was sent to reduce data status.

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Custom filters:
To have a more specific view on pool, custom filters for Pool dialog are configurable. They contain a pair
of displayed name and a fragment of a WHERE expression from SQL select statement. Administrator
users can define new filters within UI. Filters will be selectable in a combo box and can be combined with
any other filter.

The button with the three dots opens a separate window where you
can define custom filters.

Use the button to create a new filter.

Each document is listed along with its unique ID, next Job, Date of last modification, Type (serial or
monograph or newspaper) and Title of the document. A lock icon indicates a document currently in use.
Whenever a job has been sent to the processing queue, the next job is an automatic process. All these
are starting with Detect… (exception: SplitDblPages) or Build…, so the operator can identify prepared
jobs easily.
If an entry starts with Verify… or just Scan the related document is apparently not prepared for batch
processing but waiting for an operator to be opened up.
The pool folder structure can be extended to two levels of folders to improve performance on mass
digitization projects.
When changing a filter manually it is checked whether new document type is available.

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4.5 Storage capacity
Here you define disk space limits for different tasks and locations and set "critical disk space" values for
"low space" warnings. Services are automatically stopped in case of critical space.

It is not the case that the limit set is the space that we guarantee it will remain free. If the space limit is
reached during one document processing then that document processing will be finalized and will fill the
limited free space.
Multiplying this case on 10-20 services the space used after the limit is reached can be quite high.

We suggest to set a limit considering the number of services (e.g limit = number of services * 50Gb).

A feature for local export can be customized, if no TEMPFREESPACE node is present in LowDisk.xml,
then the default temp space value is considered (2 GB by default).
- <MinDiskSpace>
(...)
- <!-- General Limits
-->
<CRITICALFREESPACE Size="15" Unit="K" />
<WARNINGFREESPACE Size="300" Unit="K" />
<TEMPFREESPACE Size="100" Unit="M" />
</MinDiskSpace>

It is available in configuration as a comment, and if needed it can be de-commented and adapted by

need. This function will not interfere with the disk space check the Control Center does in its UI for export
and pool folders.

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4.6 Environmental control
Here you check and edit notes people should pay attention to, check and manage error log or create
reports and detailed statistics.

Notes
Enter some individual notes. Click first to Edit to enable the notes entry area. Click Save or Cancel.

Error log
The Error Log function enables you to refer to the Error Log window that automatically lists any errors
that have occurred during the current session. In this way, support staff and docWizz administrators have
optimal support when looking for the cause of irregularities in the program.

Sometimes, processing fails due to depleted memory. In many of this cases, restarting DWSrv will solve
the problem.
If this error occurs, the document will not get error status but remains in the current job to be performed.
DWSrv will restart and the document will run again through this job. As soon the document has 5 or more
failures, it will be set to error status anyway.

Restore documents
See a list of documents in the restore queue and restore documents and batches.

Clear log files

Clears the log files.

Set services logon

Set user and password.

Volume report

By hitting the Volume Report button a PDF file containing total page counter and number of pages
processed in the selected month is created. For more information please refer to the Volume report
chapter.

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Statistics
With the Statistics tool you get statistical records of the docWizz system. There are different ways to
analyze work procedures, jobs or documents. The statistic of docWizz visualizes the logged data about
the processed documents and used time, inform about the behavior of the machines and users and so
on.
It is used to display graphics regarding the number of pages imported, OCR-ed and output over a period
of time. It can also display the System load – the amount of time that docWizz services were processing.
This information can be used to take decisions regarding the environment: if the system load is too high,
additional services are needed, if the system load is too low, there are services that are not processing.

Backup configuration
Use Backup Config to make a backup of the current configuration. This feature is still under development
and will be available in further releases of the Control Center.

What’s the VolumeReport?

The VolumeReport is an additional function in docWizz that creates an pdf file containing the total page
counter and the number of pages of the selected month.

How to create the VolumeReport?

The VolumeReport is positioned at Configuration -> Maintenance. Inside this dialog you can choose
“Volume Report…”.
A new dialog is opened where you can select the desired period of which you want to create the
VolumeReport.
The dropdown box is dynamical filled with the content of ***DATA***\WORK\log.mdb.
It is selected the minimum date of the BatchResult table and generated all month until last month of
current date.

After creating the report by click on the button, the location of the stored PDF-file will be shown in the text
area below. The default location of the VolumeReports is ***MAINTENANCE*** . You can change the
location in the system configuration in the register “paths”. The path name is “MAINTENANCE”.

The content of VolumeReport

The VolumeReport contains the following informations:
• short name of the customer
• total page counter
• date of the selected period

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• number of processed pages in the selected period
• select completed Pages from BatchResult where date=actualPeriod and JobName=’ExportXML’
• two validation codes
• total page counter and number of pages in this period encoded by Base64Encoder
• list of processed pages for each job

Sending the VolumeReport to CCS

At the moment there exists no automatic transfer of these information to CCS in any way. The generated
PDF-file has to be send by mail to [email protected]

How to prove the validation of the VolumeReport

• The propertied of the PDF file contains the following information
• title VolumeReport
• creator CCS docWizz
• theme <customerName>
• created at <actual system time>
• application CCS docWizz
• creator CCS Content Conversion Specialists GmbH, Hamburg
• created by docWizz <FVersion> (f.e. docWizz 6.9.0.7)

Behavior in case of errors

The VolumeReport dialog contains an own filter for errors. If an unexpected error appears the dialog
would be closed without a message. Perhaps in the log database an error will be logged. The user can
continue his work with docWizz without any problems. In case of expected errors (f.e. error in database
requests) the error will be shown and logged in the log database.

Health status group

The environment is monitored and a status (OK, Warning or Error) is displayed for each component:

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4.7 Custom control

Extra custom tab for defining/scripting special features like e.g.:

• start ingest in external repository
• delete data older than 100 days
• etc.

Right click into the background to activate the Design Mode.

Right click to get the context menu to create check boxes, buttons, system controls and others:

Properties
The Properties dialog provides a variety of tabs for making specific settings.

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Here you can specify the type and label of the graphics element, as well as other attributes. Confirm and
exit by pressing .

Dimension
If you have selected multiple elements in the dialog box with the Shift key and the mouse, the Dimension
function allows you to standardize the size of all the elements at the same time. Placing the mouse
pointer on the Dimension function, another selection menu offers three commands:

With the function Same Width, you can scale all the selected elements to the same width. With the
function Same Height, you can scale all the selected elements to the same height. With the function
Same Width and Height, you can scale all the selected elements to the same width and height.

Align
If you have selected multiple elements in the dialog box with the Shift key and the mouse, the Align
function allows you to align all the elements you have selected. Placing the mouse pointer on the Align
function opens a selection menu beside the arrow that offers 5 commands:

The Left command aligns the marked elements to the left.

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The Right aligns the marked elements to the right.
The Multi Columns command aligns the marked elements in multiple columns.
The Top command aligns the marked elements along the top.
The Bottom command aligns the marked elements along the bottom.

Position
Use the Position function to place the element you select in the foreground or background. Placing the
mouse pointer on the Position command opens a selection menu with two commands:

Same distance
With the Same Distance function, you can specify whether the vertical separation between the selected
elements should be uniform.
Placing the mouse pointer on the Same Distance function opens a selection menu offering the following
command:
Vertical, means same distance in vertical dimension.

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Auto Tab Sequence
You use the Auto Tab Sequence function to have automatically set the jump sequence for addressing
the control elements when the Tab key is pressed. There is also the possibility to determine the order
manually.

New
You can add a new element to the dialog box.

With these functions, you are able to create different elements like Field, Button, Checkbox, Text,
Graphics, Image and System Control buttons.
Example: You use the Graphics button to enter graphics elements you want - backgrounds or frames - in
the dialog box. These elements are for appearance only, and have no function. Click the button and place
the mouse pointer where you want the graphics element to appear in the mask. Draw a frame by holding
down the left mouse button and then click the frame with the right mouse button. The context menu
appears.
Clicking the Properties function opens the Properties dialog box for the graphic element for example.

Delete
You can delete the selected element with the Delete function.

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Grid Size
You set the size of the grid the system uses for orientation purposes with the Grid Size... function.

Clicking on this function opens an input mask in which you specify the desired horizontal and vertical
spacing between the grid lines. Make your settings in millimeters:

Use the Apply Grid to turn the grid on and off. The check mark beside the menu item indicates its status.

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5 Remote QA (Quality assurance)
In order to save costs, the manual checking and if necessary correction of documents can take place at
arbitrary, economical places world-wide. In addition highly compressed graphic data are transferred over
the Internet. The check and correction results are transferred back and processed on the production
system.

The docWizz Remote QA system contains three components:

• FTP client (simple FTP client with priorities system, what to transfer first)
• Master system (on master machines, where processing is done)
• Slave system (on remote machine)

The communication between master and slave shall be done via command files, sent also using the FTP
client.

RemoteQA sends all files that have not been send yet. 'Resend document' sends all files, no matter if
they have been send yet or not. Origin images are never resend in case a document is in a task after
Modify Pages.

Open "Error Docs" in RemoteQAManager in dWControlCenter

When holding the mouse over a document with Remote in process status (a pink "R") and you have the
document loader information in Pool status file (*pool.xml.mtn) the tool tip will contain also information
from loader as well.

Review status is available for normal users only on the manager side. On the loader it is not available for
normal users to prevent accidental document sending on the manager side.

The error and reject statuses were made to not be available for normal users. Usually documents reach
this status automatically by a service, therefore normal users should not be able to change the document
status to these ones. The review status has a special meaning on the loader side, because it sends back
documents to the manager, therefore, this operation should be done by users with more privileges.

See the manual docWizz ReferenceBook for details.

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6 Backup, Autosave, Update
Auto-Update
If an automatic update is available you will get an message:

Here you select when the system shall remind you again to close docWizz and reopen it again. While
reopening the update process is done.

Auto-Save
In case of system errors the auto-save functionality is very useful to save already done work.
Auto-save is done:
• every 10 minutes of inactivity (Idle status)
• every 30 minutes when working (Active status), a short message will be shown

• Auto-save files are stored in Pool folder additionally to the document files
• If docWizz crashes and will be restarted you can select if you want to go back to the auto-saved
status or not.
• Auto-save file will be deleted if the document is the next job
• Auto-save works in all jobs except Exported task
• On regular close of documents or docWizz, auto-saves are deleted
• <docID>AS<timestamp>.xml is created by rename after <docID>AS<timestamp>.zip is successfully
stored.
• In ScanClient all page based data is stored immediately on disk. So no auto-save needed.
• A message will be shown when opening a document that was auto-saved

Backup and remove

Behavior is like this:
• before backup, document is set to reduced state to make document smaller
• Backup & Remove tells to restore a document always to Review structure and text (no need to have it
in exported, because if the user wants to restore than he wants to work on it)
• you need to select "restore pool data" before you may route the document.

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Copyright © 2022 CCS Content Conversion Specialists GmbH. All rights reserved.

No part of this publication may be reproduced, stored in databases, or transferred in any form
(electronically, photo-mechanically, chemically, manually, or otherwise) without the express written
permission of CCS Content Conversion Specialists GmbH. The software described in this manual is
licensed software that may be used only in compliance with the licensing terms and conditions. CCS
GmbH reserves the right to make changes to the content of this manual without notice. CCS GmbH
makes no guarantee regarding the accuracy of the information provided in this manual. Microsoft, and
Windows are registered trademarks of the Microsoft Corporation.

Product or company names that are mentioned may be trademarks or registered trademarks of the
respective company. CCS GmbH uses these names and trademarks in the following manual merely for
explanatory purposes and for the benefit of the respective user, and such use does not imply trademark
infringement.

Under this software license, you are only permitted to reproduce materials that are not protected by
copyright laws. This excludes only materials where you hold the copyright and/or legal permission to
reproduce copyrighted materials. If you are uncertain about the copyright status of certain materials then
please seek legal counsel. CCS GmbH holds no liability over copyright violations resulting from the use of
this software.

Last updated: 05/20/2022

CCS Content Conversion Specialists GmbH

Weidestraße 134
22083 Hamburg, Germany
Phone: +49-(0)40-228582990

E-Mail: [email protected]
Website: www.content-conversion.com