Technology

Introduction

Introduction
All
A proper IT set-up is essential for a successful competition. Please read & follow carefully!
• This document needs to be forwarded to the responsible persons and companies in charge of
fulfilment. The experts in each field need to have these requirements as soon as possible.
• Every detail is important. If a specification cannot be fulfilled entirely or certain items cannot be
delivered as described: please communicate this beforehand with the IJF IT department. All
changes need approval.
• The installation time and effort are easily underestimated. Finishing the set-up late in the night
before start of competition is risky. All needs to be properly tested.
Set the right priorities!
• If there are any questions, please don’t hesitate to contact
IJF IT department: [email protected]

We are looking forward to a close cooperation

and a successful event

Version 2.0 - Please check for updates at https://it.ijf.org

IJF IT Requirements October 2021 Page 1

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Introduction

Before start… All

The positions in the venue may vary for each event.
We will provide an exact seating plan before the start of cabling.
Additionally, we will add stickers on the tables with the position names and start/end points
for each cabling: Local network, internet, audio, video etc.
Therefore, please set the priority to have the podiums (including streaming studio) with
tables and covers ready first! Then the cabling can start…

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Equipment & Transport

Equipment & Transport Federation

The IJF IT equipment (video streaming machines, referee replay

devices, cameras etc.) will be shipped by a professional logistics
company. They will handle all custom procedures

We need from your federation a contact person. The logistics

company will get in touch with you for coordinating the date, time
and place for delivery before and the pick-up after the event

Before and after the event: the equipment needs to be stored and
locked in a safe room in the venue

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Accreditation Cards and lists

Accreditation cards and lists Accreditation

Responsible

Organiser provides to IJF:

Logos: Responsible Persons
• Event with contact mobile number: IJF finalises the card layout Organiser gives final approval
• Federation • General organisation
• Local sponsors • Accommodation
• Transport

IJF sends PDF cards of

all delegations and
several lists for
accreditation to the
organiser for printing in
color
Nation overview Cards front Cards back Numbers

Accreditation cards
need to be printed, cut
and laminated.
Everything needs to be
ready the day before
the start of
accreditation at the Print all front cards on Turn all Cut all papers two times,
Don’t attach
latest A4 paper (210 x 297 papers and horizontal and vertical in Laminate with
Punch hole(s) lanyards. This
mm) with PDF settings print the middle. All white A6 pouches
for lanyard will be done
„custom scale: 100%“ backsides on borders should have (154x111 mm)
later
(no „fit“ or „shrink“) the back same size

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Accreditation Setup

Accreditation Setup Equipment

Expert

Laminating
machines
Copy
Paper cutter
machine

Hole puncher

R
Lanyards
Checklist
Color laser printer:
Laminating 2 £
• 20 ppm or faster
pouches
• network connection
Complete set of toner
2 £
Copy machine
1 £
Laminating machines
Wireless Color laser Additional Paper 2 £
Internet Paper cutter
printer toner 2 £
Hole puncher
2 £
Paper A4
£
Laminating pouches
Exact size: 154x111 mm £
The room needs to be set-up the evening before the start of accreditation. Lanyards
This includes delivery of all equipment plus the printed and laminated accreditation £
cards 5 Multi-outlet power
£
strips
Wireless Internet
Network IP addresses from printers need to be set manually to 192.168.2.8 and 192.168.2.9 £
The same printers (plus toners) need to be taken afterwards to the draw and then to the venue

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Draw Technical Table

Draw Technical table Audio

Expert
Equipment
Expert

Checklist R
Projector
1 Projector (HDMI input, £
3000 ANSI Lumen or more)
LCD Screens Table microphones
2 LCD screens* (50“, HDMI) £
Wireless microphones
1 HDMI switcher (3x in, 1x £
out, seamless switching)
Audio 1
Internet by cable: mixer
HDMI splitter (1x in, 3x out) £
HDMI splitter
dedicated 10 Mbit/s 6 Cabled microphones £
Wireless up- and download
2 Wireless microphones £
internet HDMI cables 1 Audio mixer (+cables) £
XLR Speakers (+cables) £
3 Audio cables £
3 Ground loop isolators £
(for audio signal from laptops)

Printers from IJF Laptops HDMI switcher IJF Streaming HDMI cables £
accreditation Internet wireless £
headphone stereo jacks 3.5 mm from laptops to audio mixer
Internet by cable
(10 Mbit/s up- and download)
£
2 Copy machines £
3.50 m
(50 ppm or faster,
with sorting function)
The same printers (plus toners) must then be taken to the venue Speakers

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Power

Power for Referee Replay + Streaming Electrician

The electricity planning for the whole event must be done by experts
using professional power distribution equipment. No line is allowed
to come from a simple wall plug!

6x Uninterruptible Power

6x
Supplies (UPS):
• Min. power each UPS: 980 Watts / Simulated
1440 VA sine wave
Pure sine wave
Square
• Waveform Type:
wave
pure Sine wave

Exclusive power lines:

• 2x streaming studio
(different phase/circuit than lighting equipment!)
• 1x Event IT
• 2x Referee replay
Checklist R
6 UPS as specified £
• 1x IJF TV team
Multi-outlet power £
strips
Multi-outlet power strips:
Power cable £
• With 5 or more plugs each extensions
• No switches

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Power Plan

Electricity points Electrician

= UPS

Each = separate line,

Every place on podiums with electricity not cascaded to others
Do not cascade too many power strips!

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Laptops

Laptops Equipment
Expert

6x local IP 192.168.2.x
Location x
9x IJF Server 3
Scoreboard 11, 12, 13,...
12x Judogi control 21, 22, 23,...
Warm-up 31, 32, 33,...

15x Subnet: 255.255.255.0

Gateway: empty
DNS: empty

Hardware Requirements:
• Up-to-date model
• For scoreboards: Operating System Requirements:
o 8 GB RAM • MS Windows 10 Professional
o Resolution 1920x1080 • English language version and keyboard
• 200 GB disk space free • Clean installation
• Network input
• No login password
• HDMI output
• Windows firewall: file and printer sharing exception enabled
• Mouse • No security suite/Antivirus software/3rd party firewall installed
• Screensaver/power saver disabled
• Reduced screen brightness on battery

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Monitors

Monitors for Referee Replay + Streaming Equipment

Expert

14x
HDMI input

All TFT monitors:

• Size: 23“-26“
• Resolution: 1920x1080 Full HD
Checklist R
14 Full-HD TFT monitors £
• Format 16:9 with HDMI input
• Input: HDMI

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Local Network

Local Network Network

Expert

SW4
SW3

CAT-6 LAN cables

SW5
SW2

Two cables
(main+backup) needed
from main switch to OB
van. Additional switch
needed to boost signal
if distance too long
SW1

IJF main local switch Checklist R

2 24-port gigabit switches £
5 8-port gigabit switches £
All cables must be labelled at main switch! CAT-6 Network cables £
Reserve cable role, R45 plugs
Local network must be physically separated from internet network! and crimping tools
£
Scoreboard laptops must be cabled directly to main local switch, no other switch in between!

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Local Network

Local Network Network

Expert

Network switches ☐
SW1 Main local switch (24 port) þ
SW2 Middle-mat local switch (8 port) ☐
SW3 Judogi-control local switch (8 port) ☐
SW4 Warm-up area local switch (8 port) ☐
SW5 Optional: TV-graphics local switch (4 port) ☐

Order of cabeling ☐
1 Cable from main local switch to IJF streaming studio place ☐
☐
Judogi control
2 Cables from main local switch to scoreboard laptops mat 1, 2, 3, … IJF streaming

3 Cable from main local switch to judogi-control local switch ☐ Scoreboard 1

Middle mat

4 Cables from judogi-control switch to judogi-control laptops ☐ Scoreboard 2

☐
IJF TV
5 Cable from judogi-control switch to warm-up area local switch
Scoreboard 3 TV graphics 1
6 Cables from warm-up area switch to warm-up area laptops ☐
TV graphics 2
7 Cable from main local switch to middle-mat local switch ☐
8 Cables from middle-mat-switch to IJF replay machines 1+2 ☐
Cable and back-up cable from main local switch to TV-graphics place Key points:
9
(using additional switch if distance too long) ☐
• Whenever a cable is ready:
10 Cable from streaming studio to IJF TV team place ☐ o Label with target location
o Ping test
• No broken latches!

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Internet Network

Internet Network Network

Expert

SW9

CAT-6 LAN cables

SW6

SW7
IJF main
internet router
SW12
SW8

SW11

SW10 Internet speed – dedicated to IJF exclusive:

• Download speed: 200MBit/s or more
• Upload speed: 200 MBit/s or more
Internet for Media/others is handled by organiser (Values tested to Frankfurt using www.speedtest.net)

All Internet connections need to be wired. Additionally, IJF will create own wireless network

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Internet Network

Internet Network Network

Expert
Network switches (provided by IJF) ☐
SW6 IJF main internet switch located at IJF streaming studio þ
SW7 Middle-mat internet switch (8 port) ☐
SW8 Event control internet switch (8 port) ☐
SW9 Judogi-control internet switch (8-port) ☐
SW10-12 Staff internet switches (8 port) ☐

Order of cabeling ☐
11 Cable from main internet switch to middle-mat internet switch ☐
12 Cables from middle-mat internet switch to speakers place ☐ Middle mat
13 Cable from middle-mat switch to event control place ☐ IJF TV team
14 Cable from middle-mat internet switch to staff internet switches ☐
15 Six cables from each staff internet switches to nearby IJF staff places ☐ Judogi control

16 Cable from main internet switch to IJF TV team place ☐ ITV graphics
16 Cable from main internet switch to TV graphics in OB van ☐
18 Cable from main internet switch to judogi-control area ☐
19 Cables from judogi control internet switch to warm-up place (TBC) ☐ Key points:
• Whenever a cable is ready:
o Label with target location
o Ping test
For main internet line do not use IP 192.168.2.x as it is reserved for • No broken clips
the local network!

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Scoreboard Setup

Scoreboard Setup Equipment

Expert

LED board
controller

Checklist R
1 LED screen 55“ or bigger £
16:9, HDMI input
MS Windows 10 required! 1 LED board controller £
Splitter
1 converter HDMI to LED £
backup speaker
board input (if needed)
1 HDMI Splitter £
(1x in, 2x out)
1 Laptop £
1 Scoreboard keyboard £
IJF USB DI box, HDMI cables £
Peavey USB-P 1 Big active speaker £
venue speaker XLR audio cables (from £
laptop to backup speaker
Connection from laptop via HDMI out and venue mixer)
LED pannels scoreboard: >200 vertical pixel per meter recommended (min. 96 pixel/meter)

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Scoreboard operators

Scoreboard operators Event

Manager

2x

4x

6x
8x

Scoreboard operators from local organiser:

• >=18 years old
• English speaking
• Judo referee license

Introduction and briefing: Checklist R

New users: Day before start of competition at 19:00 in the venue List of names of all £
Experienced: First day of competition, one hour before start in venue scoreboard operators

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Gong & Audio set-up

Gong & Audio set-up Audio

Expert

XLR audio cables

big active speakers with

amplifier at each mat,
Jack connector
independent from mixer
(¼ inch). All other
connections by XLR

Checklist R
Venue speaker system £
IJF USB DI box, Professional audio £
Peavey USB-P mixer, connected to
venue speaker system
Active speakers with £
amplifier each tatami
XLR cables £
1 Jack connector (¼ Inch) £
Check carefully for ground loop hum and buzzing noises!

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Gong & Audio set-up

Gong & Audio set-up Audio

Expert

At each mat: Additional big active speakers

with amplifier and XLR input
• Used solely for gong signals from each mat as backup
• Directly connected to DI boxes from scoreboard laptops
• Gong signal must be heard in venue with noisy crowd

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Video cabeling

Video cabeling organiser Video

Option 1: when TV is providing front camera signals from all mats on all days Expert

Checklist R
HD-SDI cables BNC HD-SDI video cables £
(RG59, 75 ohm) with BNC
connectors
HD-SDI distributors £
HD-SDI repeater / £
optical fibre converters
HD-SDI test monitor £
Reserve: HD-SDI BNC £
cable role 100-200 m,
BNC connectors &
Use high quality HD-SDI cables (RG59, 75 ohm) crimping tools
Use HD-SDI repeater or BNC <-> optical fibre for long distances!

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Video cabeling

Video signals from TV Host

Broadcaster

HD-SDI cables BNC

Mat 1 Mat 2 Mat 3

front front front

PGM PGM
Mat 1 Mat 2 Mat 3 Opposite
dirty clean
front front front

PGM PGM Long

clean
Crane shot
dirty

All signals as HD-SDI with audio embedded!

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Video cabeling

Video cabeling organiser Video

Option 2: when front camera signals are NOT provided by TV for the entire event Expert

HD-SDI cables BNC

Checklist R
HD-SDI video cameras with £
tripods for each mat
HD-SDI video cables BNC £
HD-SDI distributors £
HD-SDI video cameras with HD-SDI repeater / £
tripods needed for each mat optical fibre converters
HD-SDI test monitor £
Reserve: HD-SDI cable role £
Use high quality HD-SDI cables (RG59, 75 ohm) 100-200 m, BNC connectors
& crimping tools
Use HD-SDI repeater or BNC <-> optical fibre for long distances!

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Video camera operators

Video camera operators Referee Replay

+ Streaming Video
Expert

With TV covering front mats Without TV covering front mats

6x 8x
8x 12x
6x 12x
8x 16x

Camera operators from local organiser:

• >=18 years old
• English speaking
• Judo background
Checklist R
Introduction and briefing: List of names of all
First day of competition, one hour before start in venue
£
camera operators

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Streaming Studiov

Streaming Studio Construction

2.85 m

(from podium)
2.00 m
Frame construction
for IJF green screen
Audio venue

Barrier Video screen

Audio connection

Local network

Stairs Internet
Video signals

Checklist TV R
1 Commentator box £ Checklist R
with intercom 1 Podium (with carpet)
2
£

5.00 m
Headsets £ and stairs
1 Frame construction £
Video signals in £ Turnable
HD-SDI with audio office chairs x Tables like in plan £
embedded: (number depends on
size) with table cloths
• Front cameras
3 Turnable office chairs £
each mat

0.80 m
• PGM dirty 2 Normal chairs £
• PGM clean 1 Barrier
5.00 m £

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Information system

Information system Equipment

Expert

Referee Draw Contest order Coach Assistant Live TV from each mat

1 per mat Checklist R

2x 2x per mat 1-2x LCD screens £
size 50“ or more
Touchscreens Signals and cabling done by
Touchscreens £
Number of screens can be recommended organiser. IJF can provide HD- for coach assistant
reduced by showing more than SDI signals from IJF Streaming
one mat on each screen. Laptops £
Studio. HD-SDI to HDMI or connected to local
Number of laptops can be analogue converters and network
reduced by using HDMI cables needed. HDMI cables £
splitters and long HDMI cables
cloning the signals Video cables £

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Referee Radio System

Referee Radio System Equipment

Expert

Only needed for countries where the IJF radios are not allowed to use!

7x

14x

21x
+ +
28x

Checklist R
Radios £
Security headset £
Charger £
Each tatami needs it’s own frequency!

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After competition

After competition... All

After the competition is finished our teams still need time to finalise the work
(interviews, video highlight editing, news uploading etc.)
Therefore, it is essential that electricity, internet and lights are kept on and intact until the last working
person from IJF gives green light that it is no longer needed.

Important: Please inform all persons and companies involved in the dismantling on the last day!

Have the save storage room ready for all IJF IT equipment cases!
Make sure you have agreed with the logistic company the pick-up time of the IJF IT equipment!

IJF IT Requirements October 2021 Page 26