Dept. of B.

Com in Financial Markets (BFM)

ACADEMIC YEAR 2022-23 – ODD SEMESTER

FYBFM

COMPUTER SKILLS – I

LAB MANUAL

SEM - II
 List of practical

Practical Module Concepts to be

Title of the Regular Experiments
No. No. highlighted

1 4 Study of Different MS Word Command MS Word

4
2 Microsoft Word – Resume Building MS Word

4
3 Book mark MS Word

4
4 Cross Reference MS Word

4
5 Mail merge MS Word

Operators Excel
6 5
functions

5
Study Basic Functions of Excel Excel
7
functions

5
8 Text Functions of Microsoft Excel Excel
functions
5
9 Logical Functions in Excel Excel
functions
10 5
Date & Time function in Excel Excel
functions
Practical 1
AIM: Study MS word Commands.

Objective:

1. to familiarize students with some of the important commands associated with using
Microsoft Word.

Procedure:

Screen Elements

 File Menu: The File tab will bring you into the Backstage View. The Backstage
View is where you manage your files and the data about them – creating,
opening, printing, saving, inspecting for hidden metadata or personal
information, and setting options.

 Ribbon: An area across the top of the screen that makes almost all the
capabilities of Word available in a single area.
 Tabs: An area on the Ribbon that contains buttons that are organized in
groups. The default tabs are Home, Insert, Design, Layout, References,
Mailings, Review, View and EndNote X5.
 Title Bar: A horizontal bar at the top of an active document. This bar
displays the name of the document and application. At the right end of
the Title Bar is the Minimize, Maximize and Close buttons.
 Groups: A group of buttons on a tab that are exposed and easily accessible.
 Dialog Box Launcher: A button in the corner of a group that launches a
dialog box containing all the options within that group.
 Status Bar: A horizontal bar at the bottom of an active window that
gives details about the document.
 View Toolbar: A toolbar that enables, adjusts, and displays different
 views of a document.
 Zoom: Magnifies or reduces the contents in the document window.
 Quick Access Toolbar: A customizable toolbar at the top of an active
document. By default the Quick Access Toolbar displays the Save, Undo, and
Repeat buttons and is used for easy access to frequently used commands. To
customize this toolbar, click on the dropdown arrow and select the commands
you want to add.
 Tell Me: This is a text field where you can enter words and phrases about
what you want to do next and quickly get to features you want to use or
actions you want to perform. You can also use Tell Me to find help about
what you're looking for, or to use Smart Lookup to research or define the term
you entered.

 Contextual Tabs are designed to appear on the Ribbon when certain objects or
commands are selected. These tabs provide easy access to options specific to the
selected object or command. For example, the commands for editing a picture
will not be available until the picture is selected, at which time the Picture Tools
tab will appear.

To Create a New Word Document:

1) Click the File tab
2) Click New
3) Click Blank Document

Navigating in a Document
The following table lists ways to navigate in a document using your
keyboard to move the insertion point in an active document:

To Display Different Views:

1) Click the View tab
2) Click on the desired view

View Options:
 Read Mode: Displays as much of the content of the document as will fit
in the screen.
 Print Layout View: Shows a document as it appears on a printed page.
 Web Layout View: Shows a document as it appears in a web browser.
 Outline View: Shows the structure of a document, which consist
of heading and body text.
 Draft View: Displays the content of a document with a basic layout.

~OR~

3) Click a View button on the View Toolbar in the lower right corner of the
Status Bar
Editing and Proofing Documents
Selecting Text
 Select a word: Click and drag or double-click on the word
 Select a sentence: Click and drag or click in the sentence
while holding down the CTRL key
 Select a paragraph: Click and drag or triple-click in the
paragraph or double-click in the selection area to the left of the
paragraph
 Select a block of text: Click and drag or click to the left of the
first word, hold down the SHIFT key, and then immediately
click to the right of the last word
 Select a line: Click and drag or click in the selection to the left of the line
 Select an entire document: Triple-click in the selection area
or hit the CTRL + A keys
 Undo an action: On the Quick Access Toolbar click the Undo key

Cut, Copy and Paste

Often times you will need to move text from one location in a document to
another, or to a different application. In this case you will perform a Cut
and Paste. To reproduce a specific part of a document and place it
elsewhere, you will perform a Copy and Paste.

To Cut Text:
1) Select the text you want to move
2) Click on the Cut icon located on the Home tab in the Clipboard
group

To Copy Text:
1) Select the text you want to copy
 2) Click on the Copy icon located on the Home tab in the Clipboard
group

To Paste Text:
1) Click in the area of the document where you want to paste your text

2) Click on the Paste icon located on the Home tab in the Clipboard
group

Formatting a Document
To Make Font Changes:
1) Select the desired text that you want to format
2) Choose commands from the Font group on the Home tab
3) For additional formatting options, click on the Dialog Box
Launcher in the lower-right corner of the group to launch the
Font dialog box

You can also use the MiniToolbar. The Mini Toolbar is activated when
you select text to be formatted. This toolbar is miniature and semi-
transparent to help you work with fonts, font styles, font sizing, alignment,
text color, indent levels, and bullet features.

Live Preview
Using Live Preview temporarily applies formatting on selected text
or objects whenever a formatting command is hovered. This allows
you to quickly preview how the formatting options will look before
they are made.

1) Select the desired text that you want to format

2) On the Home tab, in the Font group, do any of the following:
a. Click the arrow next to the Font box and move the
pointer over the fonts that you want to preview.
b. Click the arrow next to the Font Size box and move
the pointer over the font sizes that you want to
preview.
c. Click the arrow next to the Text Highlight Colour
button and move the pointer over the highlight or fill
colours that you want to preview.
d. Click the arrow next to the Font Colour button and
move the pointer over the font colours that you want to
preview.

When you finish previewing the formatting choices, do one of the following:
 To apply the previewed formatting, click the selected font name, size, or
colour in the list.
 To cancel live previewing without applying any changes, press ESC.

Formatting a Paragraph
A paragraph is a select group of text that can have its own formatting
characteristics, such as alignment, spacing and styles.

1) Select the desired paragraph(s) that you want to format

2) Choose commands from the Paragraph group on the Home tab
3) For additional formatting options, click on the Dialog Box
Launcher in the lower-right corner of the group to launch the
Paragraph dialog box

You can also use the MiniToolbar.

Previewing and Printing a Document

1) Click the File tab
2) Click Print
 This view includes print preview, print commands, as well as the print
settings:

2. Saving and Closing a New Document

To Save a New Document

1) On the Quick Access Toolbar, click the Save button

~OR~

2) Click the File tab

3) Click Save As
4) Select the location, the Save As dialog box will appear

5) In the File Name field, type the name of the document

6) Click Save
 To Close a Document
1) Click the File tab, and then click Close
2) If a Microsoft Office Word dialog box appears displaying a
“Do you want to save…?” message:

Click Save to save, Don’t Save to discard changes, or Cancel to close the
dialog box.

Practical 2

Aim: Access MS Word Templates for Creating Resume

Procedure:
Accessing MS Word templates may seem complicated, but it really is just a few simple steps
that we’ll show you them below.

1. Open a new document.

2. Click on the “more templates” option.

3. Choose “Resumes and Cover Letters.”

 4. Choose the resume template that suits you best and click on it.
5. Click “Create.”
6. Your chosen resume template appears as a Word document and you’re ready to edit it
with your personal information and experience!

Make a Resume Header in Word

The resume header should include the following:
 your name
 current job title
 phone number
 email
 links to any online profiles or professional online sites that you have.

It should end up looking like this:

Format a Resume Header in Word

As your name is both important and the first thing the hiring manager sees, make sure it’s
bigger than the rest of your text (14-16 pt).

Add a Resume Objective/Summary

Write “Objective” or “Summary” depending on which one you’re using. As it’s a section
title, make it a little larger than the rest of the text (14-16 pt). Also, depending on the font
you’re using, make it bold. Beneath the section title, write a couple of sentences concerning
your resume summary or objective.

Your resume objective/summary section should look like this:

Write Your Experience Section in Word

Again, double space from the last line and add the section title “Experience” in larger text
like the previous section titles.
Your finished work experience section should look something like this:
Add Your Education Section

The hardest part of your resume is over and done with, phew! Now on to your education.

Follow the same rules as before so double space and enlarge the font for the resume section
title “Education.”

Next, add the date you graduated (or plan to graduate), the name and location of the school,
and the title you acquired.

Your education section should look like this:

Add Skills to a Resume in Word

You’re already at your skills section now!

This section is an easy one as you won’t have to do much other than list.

Again, double space from the last line and use the same format for your “Skills” section
header as you did for the rest.

Now simply list your skills. You can do this as a simple list or just some kind of formatting
like bullet points. That’s all there is to it!

When you’re done, your resume skills section should look something similar to this:

Add Additional Sections to Your Resume

The additional section isn’t mandatory in your resume, but it is a great place to show off your
achievements, certificates, interests, languages, and other things that don’t really fit elsewhere
in your resume.

Add the relevant section headings, i.e. “Achievements”, “Certificates”, “Languages”,

“Interests”, etc. and then form a simple list beneath.
When you’re all done, if you pull all the pieces together, your complete resume should look
more or less like this:

Practical No 3

Bookmark
A bookmark in Word works like a bookmark you might place in a book: it marks a place that
you want to find again easily.

You can enter as many bookmarks as you want in your document and you can give each one
a unique name so they’re easy to identify.

Bookmark the location

1. Select text, a picture, or a place in your document where you want to insert a
bookmark.
2. Click Insert > Bookmark.

3. Under Bookmark name, type a name and click Add

Jump to a bookmark

Type Ctrl+G to open the Go To tab in the Find and Replace box. Under Go to what, click Bookmark.
Enter or select the bookmark name, and then click Go To.

Delete a bookmark

1. Click Insert > Bookmark.

2. Click either Name or Location to sort the list of bookmarks in the document.
3. Click the name of the bookmark you want to delete, and then click Delete.

SmartArt

A SmartArt graphic is a visual representation of information and ideas

Basically, SmartArt graphics are designed for text

SmartArt graphic is created in order to make visual representation of information, quickly

and easily
There are many different layouts, to effectively communicate messages and ideas

To create SmartArt, following are the steps: -

1. In the Microsoft application, click the Insert tab in the Ribbon.

2. On the Insert tab, click the SmartArt icon, as shown in the image above.

3. In the SmartArt window, select a type of SmartArt graphic on the left, then select a
specific SmartArt graphic to add to the document and click OK.

Practical No 4

Cross Reference

A cross-reference allows you to link to other parts of the same document. For example, you might use
a cross-reference to link to a chart or graphic that appears elsewhere in the document. The cross-
reference appears as a link that takes the reader to the referenced item.
Insert the cross-reference

1. In the document, type the text that begins the cross-reference. For example, "See Figure 2 for
an explanation of the upward trend."
2. On the Insert tab, click Cross-reference.

3. In the Reference type box, click the drop-down list to pick what you want to link to. The list
of what's available depends on the type of item (heading, page number, etc.) you're linking to.

4. In the Insert reference to box, click the information you want inserted in the document.
Choices depend on what you chose in step 3.

5. In the For which box, click the specific item you want to refer to, such as "Insert the cross-
reference."
6. To allow users to jump to the referenced item, select the Insert as hyperlink check box.
 7. If they Include above/below check box is available, check it to include specify the relative
position of the referenced item.
8. Click Insert.

Hyperlink

A hyperlink in a Microsoft Word document enables readers to jump from the link to a different place
in the document or to a different file.

In Word documents, hyperlink text is a different colour than other text and is underlined.

When you hover over a hyperlink, a preview shows where the link goes. When you select the link,
you're directed to the other content.

You can add a hyperlink to a file on your computer, or to a new file that you want to create on your
computer.

1. Select the text or picture that you want to display as a hyperlink.

2. Press Ctrl+K.

3. Under Link to, do one of the following:

 To link to an existing file, click Existing File or Web Page under Link to, and then
find the file in the Look in list or the Current Folder list.
 Header and Footer

A header is the top margin of each page, and a footer is the bottom margin of each page
Headers and Footers are useful for including material that you want to appear on every page
of a document such as your name, the title of the document
To create Header and Footer, following are the steps: -
1. Go to Insert > Header or Footer.
2. Choose the header style you want to use.

3. Select Close Header and Footer or press Esc to exit.

Practical No 5

Mail Merge
Mail Merge is a feature that enables us to send personalized email, Letter or mailers.
When a letter has to be sent to several people, mail-merge can be used to print personalized
copies of the letter with the name and address of each of these people automatically
appearing in the desired position on the letter.
With the combination of your letter and a mailing list, you can create a mail merge document
that print out letters to specific people or to all people on your mailing list. You can also
create and print mailing labels and envelopes by using mail merge.

Mail Merge Process

The mail merge process has three documents involved in creating and printing letters and
emails, or labels and envelopes.

1) Your Main Document: -

 This document contains text and graphics (a logo or an image, for example) that are
identical for each version of the merged document.

 An example of identical content is the return address on the envelope or body of a

letter or an email message.

2) Your mailing List: -

 This document contains the data that is used to fill in information in your main
document.
 For example, your mailing list contains the addresses to be printed on the labels or
envelopes.

3) Your Merged Document: -

 This document is the combination of the main document and the mailing list.
 Information is pulled from your mailing list and inserted in your main
 document, resulting in the merged document- the letter, email, labels, or envelopes-
personalized for different people in the mailing list.
Letters: -
Creates and prints a batch of personalized letters for everyone on your mailing list.
Each letter prints on a separate sheet of paper

E-mail: -
Create and send email messages for each person on your mailing list with custom
information inserted from the mailing list.

Envelopes: -
Creates and print a batch of envelopes for mailing.

Why to use Mail Merge?

 Mail-Merge facility will automatically insert one name, address and detail at a time
and print copies of the letter
 You can use the same data file. As same data file can be reused, it will save
tremendous time and effort
How does Mail-Merge work?

Create a database file containing the names and address of people to whom the letter is to be
sent. This file is called as “Data Source”.
The other file will contain a letter which is to be sent to all the people. This file is called as
“Main Document”.
Mail-Merge will merge the main document with the data source at the time of printing.
Each data record is picked up one by one from the data source file and inserted in to the main
document at desired places in each copies of main document
This feature is called as Mail-Merge because it merges the document containing a letter with
the data source.

Practical 6

Operators
Arithmetic operators:

Operator Meaning Example Result

+ Addition =20+3 23
- Subtraction =20-3 17
* Multiplication =20*3 60
/ Division =20/3 6.6666
^(Caret) Exponentiation =20^3 8000

Comparison Operator

Operator Meaning Example Result

= Is Equal to =(5=5) TRUE
=(5=3) FALSE
> Is Greater Than =(5>3) TRUE
=(5>10) FALSE
< Is less Than =5<10 TRUE
=5<2 FALSE
>= Is Greater Than or =20>=12 TRUE
Equal To =5>=10 FALSE
=5>=5 TRUE
 <= Is Less Than or =5<=10 TRUE
Equal To =20<=10 FALSE
=5<=5 TRUE
<> Is Not Equal To =3<>3 FALSE
=3<>5 TRUE

Practicals 7

Aim: Study Basic Functions of Excel

Objective:

 To understand the Basic functions of Excel.

Basic Terms in Excel

There are two basic ways to perform calculations in Excel: Formulas and Functions.
1. Formulas
In Excel, a formula is an expression that operates on values in a range of cells or a cell. For
example, =A1+A2+A3, which finds the sum of the range of values from cell A1 to cell A3.
2. Functions
Functions are predefined formulas in Excel. They eliminate laborious manual entry of formulas
while giving them human-friendly names. For example: =SUM(A1:A3). The function sums all
the values from A1 to A3.
Seven Basic Excel Formulas
1. SUM
The SUM function is the first must-know formula in Excel. It usually aggregates values from
a selection of columns or rows from your selected range.
=SUM(number1, [number2], …)
Example:
=SUM(B2:G2) – A simple selection that sums the values of a row.
=SUM(A2:A8) – A simple selection that sums the values of a column.
=SUM(A2:A7, A9, A12:A15) – A sophisticated collection that sums values from range A2 to
A7, skips A8, adds A9, jumps A10 and A11, then finally adds from A12 to A15.
=SUM(A2:A8)/20 – Shows you can also turn your function into a formula.
2. AVERAGE

The AVERAGE function should remind you of simple averages of data such as the average
number of shareholders in a given shareholding pool.

=AVERAGE(number1, [number2], …)

Example:

=AVERAGE(B2:B11) – Shows a simple average, also similar to (SUM(B2:B11)/10)

3. COUNT

The COUNT function counts all cells in a given range that contain only numeric values.

=COUNT(value1, [value2], …)

Example:

COUNT(A:A) – Counts all values that are numerical in A column. However, you must adjust
the range inside the formula to count rows.

COUNT(A1:C1) – Now it can count rows.

4. COUNTA

Like the COUNT function, COUNTA counts all cells in a given rage. However, it counts all
cells regardless of type. That is, unlike COUNT that only counts numeric, it also counts dates,
times, strings, logical values, errors, empty string, or text.

=COUNTA(value1, [value2], …)

Example:
COUNTA(C2:C13) – Counts rows 2 to 13 in column C regardless of type. However, like
COUNT, you can’t use the same formula to count rows. You must make an adjustment to the
selection inside the brackets – for example, COUNTA(C2:H2) will count columns C to H

5. IF

The IF function is often used when you want to sort your data according to a given logic. The
best part of the IF formula is that you can embed formulas and function in it.

=IF(logical_test, [value_if_true], [value_if_false])

Example:

=IF(C2<D3, ‘TRUE,’ ‘FALSE’) – Checks if the value at C3 is less than the value at D3. If
the logic is true, let the cell value be TRUE, else, FALSE

=IF(SUM(C1:C10) > SUM(D1:D10), SUM(C1:C10), SUM(D1:D10)) – An example of a

complex IF logic. First, it sums C1 to C10 and D1 to D10, then it compares the sum. If the sum
of C1 to C10 is greater than the sum of D1 to D10, then it makes the value of a cell equal to
the sum of C1 to C10. Otherwise, it makes it the SUM of C1 to C10.
6. TRIM

The TRIM function makes sure your functions do not return errors due to unruly spaces. It
ensures that all empty spaces are eliminated. Unlike other functions that can operate on a range
of cells, TRIM only operates on a single cell. Therefore, it comes with the downside of adding
duplicated data in your spreadsheet.

=TRIM(text)

Example:

TRIM(A2) – Removes empty spaces in the value in cell A2.

7. MAX & MIN

The MAX and MIN functions help in finding the maximum number and the minimum
number in a range of values.

=MIN(number1, [number2], …)

Example:

=MIN(B2:C11) – Finds the minimum number between column B from B2 and column C
from C2 to row 11 in both columns B and C.

=MAX(number1, [number2], …)

Example:

=MAX(B2:C11) – Similarly, it finds the maximum number between column B from B2 and
column C from C2 to row 11 in both columns B and C.
8.INT()
This function is used to round off a given number to a lower integer

=INT(5.1)=5
=INT(-5.9)=-6
=INT(5.9)=5
=INT(7.7)=7
=INT(-7.7)=-8
=INT(3.4)=3
=INT(3-.4)=-4
9. RAND():

This function is used to returns a random number greater than or equal to 0 and less
than 1.

Syntax: -

RAND()
 10. MOD(): -
This function is used to find the remainder after dividing a number by another
number.

Syntax: -

MOD(number,divisor)

11. INT(): -

This function is used to converts a decimal number to integer lower than it.

Syntax: -
INT(decimal number)
 12. ABS():

The abs() function is used to return the absolute value of a given number. The number
may be positive or negative.

=ABS(-34)=34
=ABS(34)=34
13. Ceiling.Math(): - The Ceiling.Math rounds a number up to the nearest integer
Ceiling.Math(2.1)
Ans 3

14. Floor.Math(): - The FLOOR.MATH function rounds a number down to the nearest integer

Floor.Math(2.1)

Ans 2
Practical 8

Aim: Study Text Functions in Excel

Objective:

1.To understand Excel has many functions to offer when it comes to manipulating text strings.

Join Strings
To join strings, use the & operator.

Left
To extract the leftmost characters from a string, use the LEFT function.

Right
To extract the rightmost characters from a string, use the RIGHT function.

Mid
To extract a substring, starting in the middle of a string, use the MID function.

Note: started at position 5 (p) with length 3.

Len
To get the length of a string, use the LEN function.
Note: space (position 8) included!

Find
To find the position of a substring in a string, use the FIND function.

Note: string "am" found at position 3.

Substitute
To replace existing text with new text in a string, use the SUBSTITUTE function.
Practical 9

Aim: Study logical Functions in Excel

Objective:

1.To Learn how to use Excel's logical functions, such as IF, AND, OR and NOT.

If
The IF function checks whether a condition is met, and returns one value if true and another value if false.

1. For example, take a look at the IF function in cell C2 below.

Explanation: if the score is greater than or equal to 60, the IF function returns Pass, else it returns Fail.
And
The AND Function returns TRUE if all conditions are true and returns FALSE if any of the conditions are
false.

1. For example, take a look at the AND function in cell D2 below.

Explanation: the AND function returns TRUE if the first score is greater than or equal to 60 and the second
score is greater than or equal to 90, else it returns FALSE.
Or
The OR function returns TRUE if any of the conditions are TRUE and returns FALSE if all conditions are
false.

1. For example, take a look at the OR function in cell D2 below.

Explanation: the OR function returns TRUE if at least one score is greater than or equal to 60, else it
returns FALSE.

Not
The NOT function changes TRUE to FALSE, and FALSE to TRUE.

1. For example, take a look at the NOT function in cell D2 below.

Explanation: in this example, the NOT function reverses the result of the OR function (see previous
example).
Practical 10

Date and Time Function in Excel

1) (Remains Static)

To insert current Date: -

Ctrl+;(Semi Colon)

To insert current Time: -

Ctrl+Shift+;(Semi Colon)

2) Inserting Date or Time whose value is Updated

=Today() :- Current Date (varies)

=Now() :-Current Date and Time (varies)

3) To add a number of days to a Date

4) To Fetch Year
5) To Fetch Month

6) To Fetch Day

7) To add number of Days to a Date

8) To Fetch Hours

9) To Fetch Minutes
10) To Fetch Seconds

11) To Add Hour, Minute and Seconds to a Time