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Extenuating Circumstances

This document provides guidance on extenuating circumstances policies and procedures for students at an academy. [1] Extenuating circumstances can be used to request approval for inadequate attendance or more time to complete assignments. [2] They cannot be used to gain additional marks. [3] Acceptable extenuating circumstances include disability, pregnancy, accidents, natural disasters, or other exceptional situations outside a student's control. [4] Evidence like medical certificates or legal documentation is required to support extenuating circumstance claims.

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49 views

Extenuating Circumstances

This document provides guidance on extenuating circumstances policies and procedures for students at an academy. [1] Extenuating circumstances can be used to request approval for inadequate attendance or more time to complete assignments. [2] They cannot be used to gain additional marks. [3] Acceptable extenuating circumstances include disability, pregnancy, accidents, natural disasters, or other exceptional situations outside a student's control. [4] Evidence like medical certificates or legal documentation is required to support extenuating circumstance claims.

Uploaded by

Dorina
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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EXTENUATING CIRCUMSTANCES

Document Title Extenuating Circumstances


Revised Date 06/05/2021
Prepared By Bhanuka Pramod
Approved By Mihiri Adikari / Qassan Naseem

1
EXTENUATING CIRCUMSTANCES (ATTENDANCE/ASSIGNMENT)

1 This policy provides students with guidance on what to do when students experience unexpected,
non-academic events (extenuating circumstances) which have a significant impact on their
ability to attend lectures or complete assignments. The academy operates an evidence-based
approach to ensure that all are dealt with fairly, equally, and transparently so that no student is
advantaged or disadvantaged by the policy.

2 Extenuating circumstances can only be used to get approval to continue classes when there is
inadequate attendance or to get further time for assignments and, if necessary, the removal of a
capped mark. They cannot be used to gain additional marks.

3 Attending all the scheduled lectures/classes/sessions consistently is important to complete your


course successfully. Sometimes, due to some unavoidable reasons, you may not be able to
maintain 80% attendance for each unit during your course of study.

4 Assignment is an integral part of the teaching and learning experience in higher education.
Sometimes, no fault of your own, you may not be able to undertake or complete and submit an
assignment before a given deadline.

5 If any of these happen to you, you should officially communicate your extenuating
circumstances to the academy.

FOLLOWING ARE SOME OF THE SITUATIONS WHICH DO NOT


CONSTITUTE EXTENUATING CIRCUMSTANCES.
6 The loss of materials due to a failure or theft of a computer or ancillary device thereof (e.g., pen
drive or printer) does not constitute extenuating circumstances as it is the sole responsibility of
students to back up their work regularly. The academy will not keep any backups on behalf of the
student.

7 Any technical issues which may occur during the last minute of a submission do not constitute
extenuating circumstances as it is the responsibility of students to get prepared and sort out any
issues prior to the given deadlines.

8 When an extension is already given for an assignment submission, further extensions will not be
accepted.

9 No extenuating circumstances are accepted for a redo assignment / unit.

10 A medical certificate without supportive documents/evidence.

2
NATURE OF EXTENUATING CIRCUMSTANCES ARE INCLUDED BUT NOT
LIMITED TO:

a) A Disability or Chronic Illness

b) Pregnancy and Childbirth

c) Accident

d) Natural Disaster

e) Court Appearance

f) Other circumstances which are exceptional and outside the student’s control

ACCEPTABLE EVIDENCE OF EXTENUATING CIRCUMSTANCES

11 The following are some of the examples of evidence that would help the approval of the
application’s acceptance.

12 A medical certificate along with supportive evidence obtained at the time of an illness confirming
the illness of a student or other person. (This must include the dates covered by the illness).

13 A signed and dated letter from a legal practitioner, police officer, or a court official.

14 The academy might request other forms of evidence which may support extenuating
circumstances based on the situation.

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