HO TECHNICAL UNIVERSITY

FACULTY OF ENGINEERING

DEPARTMENT OF ELECTRICAL AND ELECTRONIC

ENGINEERING

GUIDELINES FOR PREPARING INDUSTRIAL

ATTACHMENT REPORT

1|Page
 HO TECHNICAL UNIVERSITY
FACULTY OF ENGINEERING
DEPARTMENT OF ELECTRICAL AND ELECTRONIC
ENGINEERING
GUIDELINES FOR PREPARING INDUSTRIAL ATTACHMENT
REPORT
1. INTRODUCTION

The purpose of the industrial training is for students to get exposure to industrial practices
and acquire some level of practical skills. It is expected that through this, students will obtain
better understanding of industrial practices, identify frequent challenges at the workplace and
come up with possible solutions. This training is part of the general training for all students to
gain firsthand exposure and experience in related industries. An industrial training report
must be submitted at the end of the mandated industrial attachment/internship duration. The
report is expected to demonstrate the acquisition of practical and professional skills in
industry through technical experience, and application of knowledge and skills. Development
of soft skills and communication skills forms part of the industrial training. Students should
confer with their employers to ensure that no confidential material is included in the report.
Students should adhere to these guidelines in the preparation of their reports.

2. PURPOSE OF THE REPORT

 Assess the activities undertaken during the internship duration
 Reflect overall experience during the internship
 Enhance students’ competence in technical report writing
 Contribute to the existing knowledge base

3. REPORT FORMAT
 Paper size: A4
 Font: Times New Roman
 Size: 14 points bold main headings
12 points bold for sub-headings
12 points for all other text
 Spacing: 1.5 Line Spacing

2|Page
4. CONTENTS
i. Title Page
The report should include a title page which should follow the format in the sample shown in
appendix A.
ii. Memorandum of Transmittal
The report should include a memorandum of transmittal following the template provided in
appendix B.
iii. Acknowledgement
In this section, the student should acknowledge the help and support of all the people who
contributed/assisted in completion of the internship and internship report. It should not
exceed one (1) page.
iv. Executive Summary
Executive summary previews every section of the report in a short form. It can be called as
micro image of the report. It helps the reader to get a quick glance at the report before reading
it in detail. Everything important that you have done, discovered, and concluded should be
mentioned but briefly and concisely. This subsection should contain a 30-second or a one-
minute version of the entire report, touching on the following areas.
 Briefly, what is this about?
 Why is it important?
 Why was it undertaken?
 What are the major findings or results?
The executive summary should not exceed one (1) page.

v. Table of Contents
List the important headings and sub-headings in the report with page numbers. Also make a
separate list of tables and figures if you have used any. Every appendix must have a title and
each page must be numbered accordingly.

vi. Company/Organization Profile

Brief and concise description of the company/organization in which the student is
undertaking the industrial training. The main items should include:
 Brief history of the company
 Major activities, products/services, hierarchy, organogram

3|Page
  Other necessary information
This section should not exceed three (3) pages.

vii. Details of Activities Undertaken

This is an important part of your report. Your activities during the period of internship. Your
job responsibility, in how many departments you were placed, and the tasks you performed
etc. This section should cover the following in detail:
 Duration of internship
 Department(s) assigned and functions
 Main activities performed by intern and how they were performed reported on weekly
basis
 Conclude by compiling your overall experience
This section should not exceed five (5) pages.

viii. Lessons, Challenges and Proposed Solution

In this section, discuss in detail the key lessons you have learnt, the challenges you have
identified, and your proposed solutions. Relate the theoretical concepts with your practical
experience during your internship in the organization. Execute an overall analysis of the
organization.
This section should not exceed two (2) pages.

ix. Conclusion and Recommendations

Conclude briefly by summarizing the main points of the report. Intern should concentrate and
focus on the quality of recommendations. They should not be unclear, unrealistic, and general.
Your recommendations should be directly relevant to your place of internship and should be
implementable for bringing improvement. Students can also make recommendations to help
the department improve the industrial training program.
This section should not exceed two (2) pages.

x. References
Provided that there are important resources that were used as references while preparing the
report, a complete list of the titles of references concern must be included. Provide all the
references and sources used in IEEE referencing style.

4|Page
 xi. Appendix
Appendices are additional information considered appropriate to support the main text. At the
end of your report, attach all the supportive material you have used for the preparation of
your report. Suggested appendices are:
 Investigation/project report during the industrial training
 Technical drawings etc.

ADDITIONAL NOTES:
1. All figures, tables and similar contents must be captioned and labeled. Every figure or
table must be mentioned in the main text.
2. If the report contains notations and symbols, the full definition must be given when
each notation or symbol first appeared in the main text. The list of notations and
symbols with the full definitions can be placed after ‘Table of Contents’.
3. Every appendix must have a title and be mentioned in the main text where appropriate.
Page numbering for appendices must continue from the main text.
4. The entire report excluding the preliminary pages, references and appendices should
not be less than ten (10) pages but not more than twelve (12) pages.
5. DO NOT include irrelevant materials, e.g., brochures from the organizations, order
forms, organization newsletters and similar materials.
6. Complete all the required parts as mentioned in the format of Internship Report.
Remember, each part is essential, therefore, DO NOT skip any part as every part is
included in the evaluation criteria.
7. All reports should be neatly typed and formatted according to the guidelines. The final
report should be comb bound.
8. Students are required to submit their Internship Reports in hardcopy form to the
Department Office within the due date. Submissions made after the due date shall not
be considered. Copies of logbooks and confidential assessment from supervisors
should be attached separately.

5|Page
 Appendix A
SPECIMEN TITLE PAGE

HO TECHNICAL UNIVERSITY
(Title case, Bold, Times New Roman, 14-point, Centered)

FACULTY OF ENGINEERING
(Title case, Bold, Times New Roman, 14-point, Centered)

DEPARTMENT OF ELECTRICAL & ELECTRONIC ENGINEERING

(Title case, Bold, Times New Roman, 14-point, Centered)

TITLE OF REPORT
(Title case, Bold, Times New Roman, 14-point, Centered)

BY
(Title case, Bold, Times New Roman, 14-point, Centered)

NAME OF STUDENT (Title case, Bold, Times New Roman, 14-point, Centered)

(Month, Year)
(Title case, Bold, Times New Roman, 14-point, Centered)

6|Page
 Appendix B
MEMORANDUM OF TRANSMITTAL

FROM: (NAME OF STUDENT) TO: THE HEAD, DEPARTMENT OF

ELECTRICAL & ELECTRONIC
ENGINEERING

SIGNATURE: ……………… SIGNATURE: ……………….

TITLE OF THE REPORT

(Title case, Bold, Times New Roman, 14-point, Centered)

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE

AWARD OF BACHELOR OF TECHNOLOGY (BTECH) IN ELECTRICAL &
ELECTRONIC ENGINEERING

(Month, Year)

7|Page