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AP Configuration: Let's See All Steps and T-Codes For AR-AP

This document provides steps for accounts payable and accounts receivable configuration in SAP. It discusses creating vendors and customers, generating invoices, and making payments. Key steps include: 1. Creating vendor and customer account groups for payables and receivables. 2. Setting up number ranges for vendors and customers. 3. Creating vendors and customers using transaction codes XK01 and XD01. 4. Generating invoices for vendors and customers using transactions FB60 and FB70. 5. Viewing open invoices and payments using report FBL1N for vendors and FBL5N for customers. 6. Making payments to vendors in full, partial, or residual amounts

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jay koshti
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68 views21 pages

AP Configuration: Let's See All Steps and T-Codes For AR-AP

This document provides steps for accounts payable and accounts receivable configuration in SAP. It discusses creating vendors and customers, generating invoices, and making payments. Key steps include: 1. Creating vendor and customer account groups for payables and receivables. 2. Setting up number ranges for vendors and customers. 3. Creating vendors and customers using transaction codes XK01 and XD01. 4. Generating invoices for vendors and customers using transactions FB60 and FB70. 5. Viewing open invoices and payments using report FBL1N for vendors and FBL5N for customers. 6. Making payments to vendors in full, partial, or residual amounts

Uploaded by

jay koshti
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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AP Configuration

Here we do Accounts Payable and Account Receivable Configuration.

Account payable: Vendor (Sundry Creditor)


Account receivable: Customer (Sundry Debtor)

Let’s see all steps and t-codes for AR-AP

Vendor T-Code Customer T-code

Create XK01 Create XD01

Invoice FB60 Invoice FB70

Report View FBL1N Report View FBL5N

Made Payment F-53 Receive Payment F-28

First we have to create G/L account for vendor and customer.

Asset group: Sundry Debtor (Customer)


Liability group: Sundry Creditor (Vendor)
Revenue group: Sales Account (Sales invoice)
Expense group: Purchase Account (Purchase invoice)

1. Crate vendor / 2. Crate Number range / 3. Assign Number Range to Vendor


Group.
1. Create Vendor Group - OBD3

Path: Financial ac (New) > Account Receivable & Account Payable > Vendor/
customer Account > Master Data > Preparation

Below are same for both vendor and customer.


Here we have to go in company code data > Account management > Req.entry:
Reconciliation account/ Cash management group.
2. Create Number Range for Vendor Group - XKN1

Here we create number range for the customer and vendor like,
01. From: 100 to To: 200.
3. Assign Number Range with Vendor Group - OBAS

Vendor T-Code

Create XK01

Invoice FB60

Report View FBL1N

Made Payment F-53


1. Create Vendor
Now we have to Create Vendor For over company as shown below.

Below we create vendor for this we enter vendor name/ Address/ Country/
State/ Region 06 (Gujarat) then enter it

In payment Transection:
Enter Vendor Bank key/ Bank Account number/ Vendor holder name.

In Accounting Information accounting


Enter Recon. Account: Sundry creditor/ Cash mgmnt group: A1 (Domestic)
CIN use for
withholding tax
(Pan Number)
In payment Transection:
Enter Vendor Bank key/ Bank Account number/ Vendor holder name.

In Accounting Information accounting


Enter Recon. Account: Sundry creditor/ Cash mgmnt group: A1 (Domestic)
2. Create Vendor Invoice : FB60
Here we create Purchase invoice with the help of FB60 for this we have to enter
Vendor/ Invoice date/ Amount/ Calculate tax/ Tax/ G-L account: Purchase ac/
Amount.
Then we have to click on simulate to see accounting entry.

Then save this invoice and you can see this document in FBL1N
3. Report View : FBL1N

We can see Purchase invoice in FBL1N


Here we can see all open and closing and special transections.
Here we have to enter vendor account/ company code/ types: Normal item-
Special gl account.

Then Click on Execute (F8)


As shown above you can see everything which is open/close/special documents

KR: Invoice
KZ: Payment
A: Special
AB: Revised
4. Payment Made : F-53

In this field we can make a payment to vendor which invoice we get against
purchase of material.
We can do payment in Full/ Partial/ Residual type.

1. In full payment we can total payment of their invoice


Here we create 10,000.50 bill
2. In partial payment we make payment partially like payment of 30,032 first we
make payment of 20,000 and second time we made payment of 10,032 more.
(In this payment leave original invoice and all line item will be open item)
Here we create 20,001 bill

As we can see above we done partial payment of rupees 10,000 against 20,000
bill. So more 10,000 left for a payment which is shown as not assigned
Here we can see below in partial payment every time new document is created
which called new line item.
3. In Residual payment left amount will be shown in vendor report. (Residual
payment tab, SAP system will CLEAR the original invoice for the full amount and
it creates a new line item for the remaining amount)
Here we create 30,032 bill

As shown below first we pay 20,000 against 30,032 bill


Left amount will be 10,032 rupees
As below we can see that new line item created for remaining payment which is
10,032 rupees.
In FBL1N payment done will be not visible in report. Only remaining payment
will be show in report.
As shown below 20,000 not visible in report only remaining payment 10,032 is
showing.

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