Table of Contents

4.70 SYSTEM DESIGN SPECIFICATIONS..........................................................................................

4.71 INTRODUCTION.........................................................................................................................
4.72 SCOPE............................................................................................................................................
4.73 CONTEXT DIAGRAM.................................................................................................................
4.74 DATA FLOW DIAGRAMS..........................................................................................................
4.75 DATA FLOW DIAGRAM............................................................................................................
4.76 PROCESS MODELLING.............................................................................................................
4.80 DATA MODELLING....................................................................................................................
4.81 THE CONTEPTUAL DATA MODEL........................................................................................
4.82 PHYSICAL DESIGN...................................................................................................................
4.83 FORMS DESIGN.........................................................................................................................
A. LOGIN.........................................................................................................................................
B. HOMEPAGE...............................................................................................................................
C. USER FORUM............................................................................................................................
D. CLIENT FORUM.......................................................................................................................

1
4.70 SYSTEM DESIGN SPECIFICATIONS
4.71 INTRODUCTION

The purpose for this document is to show how the system will be developed and implemented. This
phase helps the developers to follow the specification of the system without so many complications thus
facilitate easy maintenance of the system and minimizes errors during implementation.

4.72 SCOPE
Macmillan Library management system is a System of Macmillan Library that strives to provide the best
services to the clients and to achieve this they need a system that is Complete, Available and running
without problems.

The user can gather information sent according to his user level and can manipulate the site accordingly.
Different users have different user privileges that allows everyone do as assigned by the admin.

The scope of the design is to:

 Develop and implement to cover all the functionality and features of the proposed system,
clearly stating and explaining all attributes to be enforced on the system.
 Come up with an easy way of storing data and ensuring security for the data.
 Come up with an attractive design to address the mission and objectives of the proposed
system.
 Enabling easy way of generating reports whenever required.

2
4.73 CONTEXT DIAGRAM

The diagram illustrates all the information that is received and sent to the system. The Admin (User) is
the only one who can edit information in the database. The rest of the Users (Clients) will be at a
position to just add records and view information about the Clients and books requested. The Client will
only be able to view his/her records.

USER/CLIENTS ADMINISTRATOR

Hold Provide Log In View Data

Data Data

MACMILLAN
LIBRARY
MANAGEMENT
SYSTEM

3
4.74 DATA FLOW DIAGRAMS

Refers to grammatical representation of an algorithm or a portion of it.

This is a process of diagrammatic representation the systems input, outputs and processes. It involves;

 Process modeling which represents the functional units and the movement of documents, data
or information.

 Data flow diagrams (DFD) which is a powerful method of modeling processes, that shows what is
happening in a process.

 Data flow charts which show the logic flow of information within a process.

Process: This symbol indicates the presence of a

Transformation that accepts input and then gives the

Required output.

Data store: shows the data locations or stores.

Data flow: indicates the direction of flow of data within

The process.

External entities: it is used to indicate the start or the end of a program

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4.75 DATA FLOW DIAGRAM

Indicates the direction and characteristics of data flowing in the considered information system. It is
denoted by an arrow.

1
User D1 user
User
Authenticatio Details
n

2
Client D2 Client
Recording the
Client Details Details

3 D3 User/

Adding Client
User/Client
Details
details

Admin D3 Client

4 User

Delete Client Details

User details

5
4.76 PROCESS MODELLING

The process describes the processes using algorithms.

A. PSEUDO CODE FOR USER AUTHENTICATION.

1. Start
2. Declare variables username, password
3. Get values of user name, password
4. If username and password match, system logs in
5. Else
Print “Invalid Username or Password, Try Again!!”
6. End If
7. Stop

B. PSEUDO CODE FOR ADDING CLIENT DETAILS.

1. Start
2. Declare variables client details
3. Get values of client details
4. Print client details
5. Stop

C. PSEUDO CODE FOR DELETING CLIENT DETAILS.

1. Start
2. Declare variables client details
3. Get values of client details
4. If client details is correct
Delete
5. Else
Move NeXT
6. End If
7. Stop

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 D. PSEUDO CODE FOR RECORDING THE CLIENT RECORDS.

1. Start
2. Declare variables client Records
3. Get values of client records
4. Print client records
5. Stop

4.80 DATA MODELLING

In the Macmillan Library, a Client visits Macmillan Library management system site then first registers
and waits for the Admin to approve the registration. Once the registration is successful the client can
add books to his borrow request and place the request then wait for a response. The admin (librarian)
will see the order and respond to it accordingly. It’s the fastest and most convenient way to request a
book online.

Macmillan Library management system will allow Admins to create user login details for clients, and the
librarian and assign them rights. Librarian will to key in client details and the book they borrow and the
borrowed books can be viewed by the client portal. The client book borrowed will be verified by the
librarian and the admin can view the books borrowed and performance of the clients in terms of books
borrowed and returned and also the reports can be shown on a graphical means and they will be
updated directly to the database.

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 4.81 THE CONTEPTUAL DATA MODEL

Admin Client
id (fk) id (pk)
Client
Book id F- Client L-
(pk) Book name name
name

Book Client
Pl phone
type
BOOK ac CLIENT no:
es
Librarian id
(fk) Client
age
Client ID
(fk)
Records
Records
Admin
User id id (pk)
(pk)

Admin
Libraria
F-
n F-
name
name

LIBRARIAN ADMIN
Librari AdminL
an L- -name
name

Admin
Librarian Admin Admin
Librarian phone
phone specialization address
address no:
no:

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The following Attributes were identified from the following conceptual diagram.

CLIENT Client id, Client name, client phone number, client age
ADMIN Admin id, admin name, admin phone number, admin address, admin
specialization
LIBRARIAN Librarian id, Librarian name, Librarian phone number, Librarian address
BOOK Book id, Book name, Book type

UNF 1NF 2NF 3NF

Admin id Admin id Admin id Admin id
Admin name Librarian id Admin first name Admin first name
Admin address Client id Admin last name Admin last name
Admin phone number Book id Admin phone number Admin phone number
Admin specialization Admin first name Admin address Admin address
Librarian id Admin last name Admin specialization Admin specialization
Librarian name Admin phone number
Librarian phone number Admin address Librarian id Librarian id
Librarian address Admin specialization Librarian first name Librarian first name
Client id Librarian first name Librarian last name Librarian last name
Client name Librarian last name Librarian phone Librarian phone
Client phone number Librarian phone number number number
Client age Librarian address Librarian address Librarian address
Book id Client first name
Book name Client last name Client id Client id
Book type Client phone number Client first name Client first name
Client age Client last name Client last name
Book name Client phone number Client phone number
Book type Client age Client age
* Admin id
Book id
Book name Book id
Book type Book name
Book type
* Librarian id
*Client id

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4.82 PHYSICAL DESIGN
TABLES

ADMIN TABLE

Field name Data type Description

Admin id Number Admin identification
number
Admin first name Text Gives the first name of
the Admin
Admin last name Text Gives the last name of the
Admin
Admin phone Text Uniquely identifies the
number Admin telephone No:
Admin address Text Identifies his/her
occupation
Admin specialization Text Identifies his expertise

LIBRARIAN TABLE

Field name Data type Description

Librarian id Number Librarian identification
number
Librarian first name Text Gives the first name of
the Librarian
Librarian last name Text Gives the last name of the
User
Librarian phone Text Uniquely identifies the
number Librarian telephone No:
Librarian address Text Identifies his/her
occupation

CLIENT TABLE

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Field name Data type Description
Client id Number Client identification
number
Client first name Text Gives the first name of
the Client
Client last name Text Gives the last name of the
Client
Client phone Number For communication
number purpose
Client age Number Identifies his/her age

BOOK TABLE

Field name Data type Description

Book id Number Book identification
number
Book name Text Gives the name of the
Book
Book type Text Gives the type of Book

4.83 FORMS DESIGN

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A. LOGIN

MACMILLAN LIBRARY MANAGEMENT SYSTEM

USER NAME

PASSWORD

LOGIN

EXIT

B. HOMEPAGE

12
 MACMILLAN LIBRARY MANAGEMENT SYSTEM

Visit Website Profile

NAVIGATION
PANEL

BORROWED
AVAILABLE
BOOKS
BOOKS

FINE FROM BOOKS

SETTINGS

13
D. CLIENT FORUM

MACMILLAN LIBRARY MANAGEMENT SYSTEM

Profile
Client F-
name
Auto
Username Generated
Client L-
name
Password
Client
phone
Status
no:

Client age

Client
D.O.B

SAVE

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