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Contents of A Project Proposal Document

The document outlines the required sections and contents of a project proposal for KCA University's Faculty of Science and Information Technology. It states that a proposal must include: a title page with project and student details; a declaration of original work; a table of contents; sections on background, problem statement, proposed solution, objectives, literature review, methodology, budget/resources, project schedule, and conclusion. It provides guidance on the information that should be included in each section, such as describing the client's business in the background and ensuring objectives address identified problems.

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Maureen Njiinu
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30 views

Contents of A Project Proposal Document

The document outlines the required sections and contents of a project proposal for KCA University's Faculty of Science and Information Technology. It states that a proposal must include: a title page with project and student details; a declaration of original work; a table of contents; sections on background, problem statement, proposed solution, objectives, literature review, methodology, budget/resources, project schedule, and conclusion. It provides guidance on the information that should be included in each section, such as describing the client's business in the background and ensuring objectives address identified problems.

Uploaded by

Maureen Njiinu
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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KCA University 2010

Faculty of Science and Information Technology


PROJECT PROPOSAL DOCUMENT
OUTLINE OF THE CONTENTS OF A PROJECT PROPOSAL
The actual content of the proposal may vary depending on student and supervisor interests but
it must contain as a minimum, the following sections:
The Title page contains the following centred information:

 Full title of the project


 Candidate’s name
 Registration number
 Name of supervisor
 Name of the course/qualification towards which the project contributes

The second page should contain a declaration on originality of work –duly signed

The third page should contain the Table of Contents

The main document starts at the fourth page, the contents of which should follow the
following outline.

1. Background

This is usually a detailed background information about the project research area and about
the client. It should be clear on what business the client is involved in and how operations are
currently conducted. It sets the stage for the problems that will arise.

2. Problem Statement

This is a statement of the problem the project is intended to address. It should clearly show
the problem in the light of the project research and its contribution to the solution. Ideally it
should originate from the way the organization currently performs its functions. Each problem
should be stated clearly with a brief explanation on how it arises from the functions be
undertaken.

3. Proposed Solution

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KCA University 2010

This is a high level description of the proposed system touching on major system functionality
or features.
N.B. This should not be a basic statement of automating a manual system.

4. Project objectives

Clear, concise “SMART” objectives should be provided including research and system
development related objectives. They are the basis upon which the success of the project will
be evaluated. Therefore they should basically address each of the problems being faced by the
organization.

5. Literature Review

A survey of literature of earlier works or studies conducted in the researcher’s area of interest
to identify current developments, challenges and gaps that need to be addressed. This presents
a good foundation for the researcher to formulate and concretize their problem.

6. Methodology

This is basically an outline of the plan of action. It encompassess the all-round developmental
methodology driving your entire data collection to system development.
N.B. Avoid using basic lifecycle-related process models e.g. prototyping – these are not
methodologies.

7. Budget and resources

This should generally address all the envisaged resources that will enable the development of
the system to succeed. The key items are hardware, software,human and any other costs that
will be incurred.

8. Project schedule

This is a breakdown of all the tasks that will be carried out in the course of carrying the
project. An estimate of the duration of each task in hours should be done. A work breakdown
schedule should be formulated and a task schedule/Gantt chart prepared.
A sample project schedule is as shown below:
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KCA University 2010

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KCA University 2010

Task Description Task Subtask Planned Actual Planned Actual Deliverables

No. No. No. of Start Start Completion Completion


of hrs date
hrs Date Date Date

9. Conclusion

There must be a conclusion. This states what is likely to be the outcome of the project.

10. References

All cited sources must be acknowledged by being referenced.

Proposal Dcoument Fromat Page 4

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