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Sap Invoice Management by Opentext

SAP Invoice Management by OpenText - The Need to Optimize the Cycle. EDI SAP PI (xi) Inbox (incoming mail / fax) Invoice Collaboration Monitoring Invoice Closing payment Non-SAP Backend FAX Scanning e.g.

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193 views12 pages

Sap Invoice Management by Opentext

SAP Invoice Management by OpenText - The Need to Optimize the Cycle. EDI SAP PI (xi) Inbox (incoming mail / fax) Invoice Collaboration Monitoring Invoice Closing payment Non-SAP Backend FAX Scanning e.g.

Uploaded by

rohit123ttu
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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SAP Invoice Management by OpenText

Agenda
The Need to Optimize the Cycle SAP Invoice Management by OpenText Benefits

2011 SAP AG. All rights reserved.

The Need to Optimize the Cycle

Does This Scenario Look Familiar?


CEO Our cost of capital and material costs are too high. Financial Analyst Use of cash discounts is low, cost of capital is rising. CFO My cost of accounts payables is not state-of-theart and neither is our cost of goods purchased. Purchaser We could lower the cost of goods if we could make systematic use of cash discounts.

Is this organization prepared to:


Increase process efficiency Reduce finance operating costs Make use of cash discounts
Accounts Payables We spend more than 50% of our time responding to calls and emails from suppliers requesting state of invoice or complaining about late payment. Accounting We cannot say which invoices we have received across different departments and we have no control over the time-to-payment.

Supplier Doing business with that company is difficult as they are unable to tell when they pay their invoices.

2011 SAP AG. All rights reserved.

SAP Invoice Management by OpenText

SAP Invoice Management by OpenText Architecture

EDI

Crossgate

SAP PI (XI)
Inbox
(incoming mail / fax)

Invoice Interpretation

Invoice Collaboration Monitoring

Invoice Closing

Payment

Non-SAP Backend

FAX
Scanning e.g. SAP Archiving by OpenText Enterprise Scan
Prepare
Scanning Archiving

Post
Transform
Interpretation Transform

Monitor
Process All Incoming Invoices Automatically Post Invoices Process Exceptions

Workflow
Clearing Exceptions Comments

Monitor
Resolve Exceptions Automatically Post Invoices

AP / FI Payment

Post Post

Backend

Paper

OCR front-end (Dec 2008)

Invoice Cockpit

ERP

Archiving (HTTP Content Server) e.g. SAP Archiving by OpenText Archive Server

Backend

2011 SAP AG. All rights reserved.

Invoice Problem Resolution in SAP Current Process

Invoice

Back out of SAP


Manual Work

SAP Transaction
Post to SAP

Invoice Problem = FAIL


Wait for e-mail

? Research Status

SAP Document Creation

Posted Successfully

? ?

Invoice in R/3

Follow up

Parked Invoice Report

Blocked Invoice Report

2011 SAP AG. All rights reserved.

Invoice Problem Resolution in SAP Optimized Process

Invoice
Problem Invoice = FAIL

Invoice Workflow
Price or Date Variance
Manual Work

SAP Transaction
Post to SAP

Quantity Variance Price-Quantity Variance Wait for


e-mail ? Research Status

SAP Document Creation

Posted Successfully

PO Mismatch
?

Service Approval Non-PO Invoice Follow up Approval Special A/P Handling

Invoice in R/3

Parked Invoice Report

Blocked Invoice Report

2011 SAP AG. All rights reserved.

Invoice Processing Cycle


OCR Invoice Validation Exception Routing Exception Resolution Invoice Approval and Posting Analytics and Monitoring

2011 SAP AG. All rights reserved.

Analytics and Monitoring


Analyze Using Over 50 Criteria Analyze KPIs with SAP Graphics

Your Choice of Reporting Currency Total Process Summary

Full Access to SAP Functions Complete Overview of All Processed Invoices

One-Click Access to Invoice Details

2011 SAP AG. All rights reserved.

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Benefits

Summary
Key Benefits

Familiar SAP Look and Feel Full Access to Familiar SAP Function and Graphics (Somewhat Related to Above) Provide

Standard SAP tools are included for sort, filter, print, email, export Complete history of all processed invoices Summary overview of invoices, including the number of and value of invoices Audit history with comments At-at-glance reporting Approval history at a glance

One-Click Access to

Approve or reject data Prior approvals Locate necessary supporting documentation, including invoice image, purchase order, goods receipt, SAP invoice, comments and complete history Process data Analyze data Comment on data Validate data Accurate team review, resolution and approval Efficient processing

User Friendly GUI/Screens/Dialog Boxes Make it Easy to

Role-based Routing Automated Routing

2011 SAP AG. All rights reserved.

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