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The Ordinances For The Doctoral Programme

The document provides guidelines for thesis preparation at IIEST, Shibpur, including specifications for formatting, structuring contents, and referencing. The thesis must be printed on white paper using standard font and formatting. It should include preliminaries like an abstract under 1000 words, table of contents, and lists of figures/tables. The main text consists of introduction, body, summary and conclusions. References must be consistently formatted and can include sources like journals, books, conferences, patents, and online resources. Appendices can contain supplementary material.

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67 views

The Ordinances For The Doctoral Programme

The document provides guidelines for thesis preparation at IIEST, Shibpur, including specifications for formatting, structuring contents, and referencing. The thesis must be printed on white paper using standard font and formatting. It should include preliminaries like an abstract under 1000 words, table of contents, and lists of figures/tables. The main text consists of introduction, body, summary and conclusions. References must be consistently formatted and can include sources like journals, books, conferences, patents, and online resources. Appendices can contain supplementary material.

Uploaded by

pathfinder tamluk
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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GUIDELINES FOR THESIS PREPARATION

SPECIFICATIONS FOR THESIS FORMAT


(1) Preparation of Manuscript and Copies

The thesis needs to be prepared using a standard text processing software and must be printed in black text
(color for images, if necessary) in standard typeface.
The thesis must be printed or photocopied on both sides of white paper. All copies of thesis pages must be
clear, sharp and even, with uniform size and uniformly spaced characters, lines and margins on every
page of good quality white paper of 75 gsm or more.
The thesis should be free from typographical errors.
Size and Margins
(a) A4 is the recommended thesis size.
(b) Content should not extend beyond the bottom margin except for completing a footnote, last line of
chapter/subdivision, or figure/table caption.
(c) A sub-head at the bottom of the page should have at least two full lines of content below it. If the
sub-head is too short to allow this, it should begin on the next page.
(d) All tables and figures should conform to the same requirements as text. Color may be used for
figures. If tables and figures are large, they may be reduced to the standard size and /or folded just
once to flush with the thesis margin (if the page size does not exceed 250x360 mm).
Page Numbering
(a) Beginning with the first page of the text in the thesis (chapter 1), all pages should be numbered
consecutively and consistently in Arabic numerals through the appendices.
(b) Page numbers prior to Chapter 1 should be in lower case Roman numerals. The title page is considered
to be page (i) but the number is not printed.
Multi-Volume Thesis
A thesis may be in two or more volumes, if required. The volume separation should come at the
end(s) of major division(s). The preliminary pages prior to Chapter 1 are contained only in Volume
I, except the title page.

(2) Tables, Figures and Equations


(a) All tables (tabulated data) and figures (charts, graphs, maps, images, diagrams, etc.) should be
prepared, wherever possible, on the same paper used to type the text and conform to the specifications
outlined earlier. They should be inserted as close to the textual reference as possible.
(b) Tables, figures and equations should be numbered sequentially either throughout the thesis or chapter-
wise using Arabic numerals. They are referred to in the body of the text capitalizing the first letter of
the word and number, as for instance, Table 17, Figure 24, Equation (33), or Table 5.3, Figure 3.11,
Equation (4.16), etc.
(c) If tables and figures are of only half a page or less, they may appear on the same page as text but
separated by adequate line spacing.
(d) Good quality Line Drawings/figures must be drawn using standard software.
(e) Images, Photographs, etc. preferably be scanned in resolution exceeding 300dpi with 256grayscales
for the monochrome images and 24 bit per pixel for the color images.

PhD Ordinances, 2019 IIEST, Shibpur Page | 31


Binding
The student should submit the copies of the thesis in fully bound form (soft cover) for PhD. Once the thesis
is accep
of copies. The front cover of the bound copy may be the same as the title page of the thesis. The front
cover should have printing on the side to
degree, department, and the year.

GUIDELINES FOR STRUCTURING CONTENTS


Sequence of Contents
Preliminaries: Title Page As per the format given
Certificate
Acknowledgement and/ or Dedication (where included)
Abstract/Synopsis
Table of Contents
List of Figures, Tables, Illustrations,
Symbols, etc (wherever applicable)
Text of Thesis: Introduction, body of the thesis, summary and conclusions, scope for future work
Reference Material: List of References, Bibliography (where included)
Appendices where included
Index where included

Preliminaries
Synopsis/Abstract

A PhD thesis should contain an abstract/synopsis not exceeding 1000 words.


Further, every PhD scholar should submit 2 copies of brief abstract not exceeding 250 words for record
keeping in the Library.
A synopsis or abstract shall be printed followed by certain
preliminary information and the text. For textual matter, refer to the suggested format which is placed at the
end of the Thesis Guide.
Synopsis/Abstract should be self-complete and contain no citations for which the thesis has to be referred.
Table of Contents
The Table of Contents lists headings of all Chapters/Sections/Sub-sections that follows it. No preceding
material is listed.
List of Figures with headings of all figures/illustrations, and List of Tables with headings of all tables, are
listed separately. A list of symbols used and a list of abbreviations/acronyms may also be included.

Text of the thesis


Introduction
Introduction may be the first chapter or its first major division. In either case, it should contain a brief
statement of the problem investigated. It should outline the scope, aim, general character of the research and

PhD Ordinances, 2019 IIEST, Shibpur Page | 32


The body of Thesis
This is the substance of the dissertation inclusive of all divisions, subdivisions, tables, figures, etc.

Summary and conclusions


If required, these are given as the last major division (chapter) of the text. A further and final sub-division
Scope

Reference
The list of references should appear as a consolidated list with references listed either alphabetically or
sequentially as they appear in the text of the thesis. Spacing and font size should be consistent inside a
single reference.

Reference Format
For referencing an article in a scientific journal, the suggested format should contain the following
information: authors, title, name of journal, volume number, page numbers and year.
For referencing an article published in a book, the suggested format should contain, authors, the title of the
book, editors, publisher, year, page number of the article in the book being referred to.
For referencing a thesis, the suggested format should contain, author, the title of thesis, where thesis was
submitted or awarded, year.
A few examples of formats of references are given below and the student should be consistent in following
the style. Referencing format used in widely referred and reputed international journals may also be used,
consistently.

Journals
International Metals Review, 1979, v.
24, pp. 149-173.

Powder Metallurgy,
1970, v. 13, n. 26, pp. 369-393.

Conference Proceedings

Tungsten and Refractory Metals 2, Bose A. and Dowding R.J. (eds.), Metal Powder
Industries Federation, Princeton, NJ, USA, 1995, pp. 463-471.

Science of Hard Materials, Viswanadham R.K., Rowcliffe D.J., and Gurland J. (eds.), Plenum Press,
New York, NY, USA, 1982, pp. 1-45.

Books
German R.M., Powder Injection Moulding, Metal Powder Industries Federation, Princeton, NJ, USA, 1990.
521p.

Thesis
Thermal Properties of Liquid Phase Sintered

Technical Reports

t
laboratory, USA, 1976, 35p.
PhD Ordinances, 2019 IIEST, Shibpur Page | 33
Patents
Oenning V. and Clark I. S. R., U. S. Patent No. 4988386, 1991.

Journals in Non-English Language


ten Matrix in Cu- Powder
Metallurgy Technology, 1988, v. 6, n. 8, pp. 1-4. (in Chinese)

Online resources
Author Surname Author Initial, (Year Published). Title. [online] Available at: http://Website URL [Accessed
Date Accessed].

Appendix or Appendices
Supplementary illustrative material, original data, and quotations too lengthy for inclusion in the text or which
is not immediately essential to an understanding of the subject can be presented in Appendix or Appendices
(as Appendix A , Appendix B, etc.)
Each appendix with its title should be listed separately in the table of contents. Likewise, tables and figures
contained in the Appendices are to be included in the lists of tables and figures, respectively.

CONCLUDING REMARKS
This Thesis Guide lists only the basic requirements for preparing the thesis. Over and above the
aforementioned points, a thesis should be reader-friendly in both its appearance and presentation. Several
aspects of thesis preparation, particularly style of writing and presentation, have not been discussed in great
detail. The student should follow appropriate ideas from standard literature of his/ her area of research, and
adopt a uniform style and format throughout the thesis, such as in the structural divisions/subdivisions of the
thesis, in the mode of citing references and footnotes in the text, in using dimensions, units and notations,
and in preparing tables and figures, etc.

PhD Ordinances, 2019 IIEST, Shibpur Page | 34

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