Technical English 1 FINALS PDF
Technical English 1 FINALS PDF
1
INVESTIGATIVE
REPORT WRITING
- REEN ☺
Informal Reports
General Orders
Special Orders
Circulars
Memoranda
General Orders
CLEAR
CONCISE
CORRECT
COMPLETE
VERTICAL AND LATERAL REPORTS
Vertical Or Lateral Reports
▪ Is the very first formal action taken to officially begin a lawsuit. This
written document contains the allegations against the defense, the
specific laws violated, the facts that led to the dispute, and any demands
made by the plaintiff to restore justice.
▪ The complaint sheet is a document of the legal action in which one party
(the plaintiff) sues another party (the defendant).
= PROGRESS REPORT
Report prepared when a
parolee/pardonee commits any
violation of the terms and conditions
appearing in the Release Document or
any serious deviation or non-observance
of the obligation set forth in the
parole/pardon supervision program.
Report prepared when a parolee/pardonee
commits any violation of the terms and
conditions appearing in the Release
Document or any serious deviation or non-
observance of the obligation set forth in the
parole/pardon supervision program.
= VIOLATION REPORT
Report prepared when a parolee/pardonee
commits another offense during the period
of supervision and the case filed has not
yet been decided by the court.
Report prepared when a parolee/pardonee
commits another offense during the period
of supervision and the case filed has not
yet been decided by the court.
= Status report
Report is prepared when a
parolee/pardonee has been
subsequently convicted of another
crime.
Report is prepared when a
parolee/pardonee has been
subsequently convicted of another
crime.
= INFRACTION REPORT
Exercises
PART 1
1. It is a detailed account of an event, situation,
etc., usually based on observation or inquiry.
a. Story
b. Any of these
c. Report
d. Report Writing
2. Reports that are usually short messages with natural
and casual use of language.
a. Formal
b. Informal
c. Short or long reports
d. None of the above
3. Reports that provide facts, data, feedback, and other
types of information but they also provide analysis,
interpretation and recommendations.
a. Informational
b. Proposal Report
c. Analytical Report
d. None of the above
4. A report that assists in the coordination of
the organization.
a. Vertical report
b. Lateral report
c. Informational
d. analytical
5. ______ is a type of report for immediate initial
investigative or incident addressed to higher
headquarters pertaining to the commission of the
crime, occurrence of natural or man-made disaster
or unusual incidents involving loss of lives and
damage of properties.
a. Progress report
b. Spot report
c. Follow-up report
d. Final report
6. PCPL Dela Fuente is an investigator who is investigating
a particular case. He shall write a report that will provide
permanent official record of the pertinent information
procured during the course of investigation.
a. Investigation report
b. Arrest report
c. Wanted person report
d. Crime report
7. _____ is a written document that contains the
allegations against the defense, the specific laws violated,
the facts that led to the dispute, and any demands made by
the plaintiff to restore justice.
a. Complaint sheet
b. Complaint referral
c. Initial complaint
d. Affidavit of complaint
8. _______ is a term that is used in police practice
and procedures. It refers to a book that records
arrests and other facts and events in a police
station, on a daily basis.
a. Police blotter
b. Spot Report
c. Police report
d. Warrant of arrest
9. The addressee “MEMORANDUM TO” is
sent to
a. Subordinate
b. Superior officer
c. Colleague
d. Persons within the department
10. It is a permanent written record of police
activities classified as informal and formal which
communicates important facts concerning people
involved in criminal activities. It is known as ___.
a. police report
b. progress report
c. spot report
d. After operation Report
11. This report is written by the officer who
investigates the accident. This type of report
documents all the facts and information about any
vehicular accident whether it is fatal or non-fatal.
а. Progress report
b. Final report
c. Traffic accident report
d. Advance report
12. This type of informal report is utilized in the
publication of the law, ordinances, executive orders,
republic acts, administrative orders, opinions and other
valuable information which serve as convenient guides
and references for members in the performance of their
official duties. This is known as ______.
a. general order
b. memoranda
c. circulars
d. special order
13. ______ is utilized to announce things pertaining to
the organization's skeleton, the transfer of tasks from
one command to another, changes in the territorial
jurisdiction of police precincts, and those requiring the
administration's policies to be carried out.
a. General order
b. Memoranda
c. Circulars
d. Numbered memoranda
14. It tells the story if the crime; what happened
and why it happened.
a. Progress report
b. Status report
c. Violation report
d. Infraction report
17. Report prepared when a parolee/pardonee
commits any violation of the terms and conditions
appearing in the Release Document or any serious
deviation or non-observance of the obligation set
forth in the parole/pardon supervision program.
a. Progress report
b. Status report
c. Violation report
d. Infraction report
18. Report on the behavior/conduct of
parolee/pardonee while under supervision either
positive or negative.
a. Progress report
b. Status report
c. Violation report
d. Infraction report
19. Report prepared when a parolee/pardonee
commits another offense during the period of
supervision and the case filed has not yet been
decided by the court.
a. Progress report
b. Status report
c. Violation report
d. Infraction report
20. _______ is communication that contains
directive, advisory, or informative matter.
a. Memorandum
b. Circulars
c. Special order
d. General order
21. After conviction and sentence, an offender or his counsel
files a petition for probation with the trial court, which in turn
orders the probation officer to conduct a post sentence
investigation to determine whether or not an offender may be
placed on probation. The probation officer shall prepare this
kind of report.
a. Status Report
b. Post sentence Investigation Report
c. Infraction Report
d. Certification of Final Release and Discharge
22. In PD 968: Period for Submission of
Investigation Report, the probation officer shall
submit to the court the investigation report on a
defendant not later than sixty days from receipt
of the order of said court to conduct the
investigation.
a. 30 days
b. 15 days
c. 60 days
d. 15 days
23. For seized/ confiscated motor vehicles, a
__________ shall be prepared by the Seizing
Officer or Investigator-on-Case immediately
after the seizure or confiscation.
a. technical inspection report
b. development report
c. special report
d. after inquest report
24. Which sentence uses colloquialism?
A. Situation report
B. Wanted person report
C. Spot report
D. Arrest report
26. _____ means reporting all the
facts, which were discovered in the
course of investigation.
a. Factual
b. Complete
c. Objective
d. Relevant
27. This quality of good report writing can
be attained by avoiding sensationalizing the
facts, which is the inclusion of unnecessary
details. This is known as ______.
a. clarity
b. relevance
c. brevity
d. accuracy
28. This quality of good report writing can
only be done through the avoidance of
formulated preconceived theories that
could possibly lead to twisting of the real
facts that could affect the report. This is
called ___.
a. fair
b. clear
c. complete
d. accurate
29. In the sense that the report should be focused
solely on the report's stated goal. If, as a result of
the follow-up study of the initial case, another topic
or matter is to be brought in the same report, the
presentation or inclusion of the newly discovered
facts should be closely related and the linkage
should be made evident. This type of good report is
known as________.
a. clear
b. relevant
c. brief
d. accurate
30. The report should be _____ meaning that
the report should be as simple and
straightforward as feasible. The report's subject,
objective, or purpose should be stated clearly.
a. clear
b. relevant
c. brief
d. accurate
31. _____ implies presenting all facts in a proper
manner, free of the writer's personal ideas,
propaganda, or emotional overtones.
a. Factual
b. Complete
c. Objective
d. Relevant
32. These are reports, which do not relate to
recorded complaint and investigation
reports but are informational in character.
This is called ______.
a. identification report
b. case report
c. memoranda
d. miscellaneous report
33. _______ records are the heart of the
identification system.
a. Police
b. Fingerprint
c. Investigation
d. Rouges Gallery
34. In this segment, one can find the purpose of the
memo. This segment is called___.
a. heading segment
b. opening segment
c. task segment
d. discussion segment
35. A complete written narration of facts based
from a thorough investigation of the case. This is a
result of collection of data, evaluation,
summation, and analysis of all facts and
circumstances of the case.
а. Progress report
b. Final report
C. Traffic accident report
d. Advance report
36. This is a written narration of facts developed
by the investigator in the course of the follow-up
investigation. This is a report on subsequent
details which are very vital to the case but have
not been incorporated in the initial report.
A. Progress report
B. Final report
C. Traffic accident report
D. Advance report
37. _________ is placed below the subject
indicating when the memorandum is written.
a. Subject
b. Attention line
c. Date
d. Addressee
38. “I gave the report form to the victim,” is
an example of ______.
a. passive voice
b. active voice
c. present tense
d. Future tense
39. _________ is a presentation consisting of
long, unbroken chunks of text, of run-on
sentence, visually off-putting and hard to
follow.
a. inconsistency
b. unclear antecedent
c. dense presentation
d. colloquialism
40. It’s message is written in the fewest possible
words. It is also for application, requiring
compliance or dissemination of information for
the offices and members of the organization.
a. Report
b. Warrant
c. Memorandum
d. Subject to Letter
41. In order to get the details they need to write
news stories about crimes, reporters need to
interview
a. Relieve order
b. Directive
c. Designation letter
d. Certificate of Assumption to duty
44. What is the primary reason for Incomplete
Case Folder?
a. Must be precise
b. Must be accurate
c. Direct to the point
d. Be courteous
48. A shabbily crafted police report submitted by
the police officers and part of the record in the
court proceedings, at its WORST, makes the
_____________.
A. Police report a basis of scrutiny
B. Police officer just another contributor to the
state of criminal justice
C. Police officer practically a witness for the
defense
D. Police report just another court
49. Are building block of all documents. It is
a series of sentences that are organized and
coherent, and are related to a single topic.
a. Sentence
b. Paragraph
c. Verb
d. Noun
50. Refers to the grammatical concept that the
subject of a sentence must align with the main
verb of that same sentence.
a. Subject-verb-agreement
b. Passive and active voice
c. Grammar
d. None of the above
Exercises
Part 2
1. A report that shows management
power.
a. Vertical report
b. Lateral report
c. Informational
d. analytical
2. This is created with the intent that it
may be used in a court of law. It should
be succinct and focus on the mission or
goal of the investigation. This is called
_______.
A. investigative data
B. investigative data form
C. investigation data form
D. investigation form
3. _____ is a written document that
contains the allegations against the
defense, the specific laws violated, the
facts that led to the dispute, and any
demands made by the plaintiff to restore
justice.
A. Complaint referral
B. Initial complaint
C. Affidavit of complaint
D. Complaint sheet
4. Police Blotter is generated
daily for the previous ___ hours
period.
A.12
B.24
C.36
D.48
5. In this segment, one can find the
purpose of the memo. This segment is
called___.
a. heading segment
b. opening segment
c. task segment
d. discussion segment
6. It carries three items besides the text
proper, the data submitted, the subject, and
the person or persons to whom submitted,
and it contains many items of administrative
importance along with the text’s subject
matter. This type of report is called______.
A. formal report
B. case report
C. informal report
D. police report
7. This type of informal report is utilized in the
publication of the law, ordinances, executive
orders, republic acts, administrative orders,
opinions and other valuable information which
serve as convenient guides and references for
members in the performance of their official
duties. This is known as ______.
A. general order
B. memoranda
C. special order
D. circulars
8. This type of informal report is also
utilized for the publications of letters or
appreciation and other communications
from various government and/or private
offices and individuals. This is known as
____.
A. general order
B. memoranda
C. circulars
D. numbered memoranda
9. ______ contains directives of general
concern to, and for compliance by, all
units and offices on specific subjects
concerning various phases of external
and internal police administration.
A. General order
B. Memoranda
C. Circulars
D. Numbered memoranda
10. ______ is utilized to announce things
pertaining to the organization's skeleton, the
transfer of tasks from one command to
another, changes in the territorial jurisdiction
of police precincts, and those requiring the
administration's policies to be carried out.
A. Memoranda
B. Circulars
C. Numbered memoranda
D. General order
11. This report contains the findings of
an action taken by the investigating
officer based on inquiries made and by
obtaining the available facts of the
incidents. This is known as _____.
A. police report
B. investigation report
C. identification report
D. miscellaneous report
12. ______ are reports required in the
management of the department personnel
and designed to aid in the assignment,
promotion, and disciplinary actions. Such
records are so essentials in administering
personnel matters that they must be
maintained in a police department.
A. Police report
B. Administrative report
C. After operation report
D. Summary report
13. ______ report is prepared when
a parolee/pardonee has been
subsequently convicted of another
crime.
A. Progress report
B. Status report
C.Infraction report
D.Violation report
14. _____ report is prepared when a
parolee/pardonee commits another
offense during the period of supervision
and the case filed has not yet been
decided by the court.
A. Progress report
B. Status report
C. Violation report
D. Infraction report
15. Summary report is dated and the
maximum sentence of parolee/pardonee
expired before submission of said report,
proper summary report will be _______ for
inclusion in the additional agenda.
A. endorsed to BPP
B. evaluated by the BPP
C. submitted to BPP
D. approved by BPP
16. Transfer of residence bears
the ______ which is
accompanied by the required
documents.
A.Chief’s approval
B.Secretary’s approval
C.BPP’s
D.Regional Director's approval
17. All Regional Directors of the
Jail Bureau in turn shall submit a
monthly updated report to the
____.
A.Chief, BJMP
B.Regional Director
C.Fire Brigade
D.Director
18. Regional Hearing Office shall submit
a written report within _______from its
filing stating therein the designation of
an offense, the time and date of filing,
name of respondent and other
information deemed necessary.
A. 12 hours
B. 24 hours
C. 36 hours
D. 48 hours
19. For seized/ confiscated motor
vehicles, a __________ shall be
prepared by the Seizing Officer or
Investigator-on-Case immediately after
the seizure or confiscation.
A. technical inspection report
B. development report
C. special report
D. after inquest report
20. _____ is an identified event
that produces injury, death, or
damage.
A.Approach angle
B.Approach speed
C.Car crash
D.Crush evaluation
21. The following are the four (4)
C test of a good report, except:
A.clear
B.consice
C.correct
D.complete
22. The Police blotter shall be a
record book bound with hard
covers and shall be ________ in
size.
A.12 x 16 inches
B.12 x 10 inches
C.12 x 14 inches
D.12 x 12 inches
23. It is the segment one must include
to mention the steps for solving the
problem. One must only include the
needed information. Do proper
planning before writing a memo. This
segment is called___.
A. heading segment
B. opening segment
C. task segment
D. discussion segment
24. It is the longest part of a memo.
It includes all the details supporting
the ideas. This segment is
called___.
A. heading segment
B. opening segment
C.task segment
D.discussion segment
25. Refers to the grammatical
concept that the subject of a
sentence must align with the main
verb of that same sentence.
a. Subject-verb-agreement
b. Passive and active voice
c. Grammar
d. None of the above
26. "Verbosity should be
avoided" means your report
___________.
a. Must be precise
b. Must be accurate
c. Direct to the point
d. Be courteous
27. _________ is written two spaces
below the sender & two spaces to
the right colon. It should contain no
more than ten words.
A. Subject
B. Attention line
C.Date
D.Addressee
28. __________ is the message
of the memorandum; it is
double-spaced when the
message is less than nine lines.
A.Heading
B.Body
C.Complimentary ending
D.Summary
29. It assesses the patient and
provide care based on assessment
findings and based on their level of
training. This is known as
_________.
A. patient contact
B. ambulance crew
C.patient care report
D.situational report
30. The complete narration on the details
of the fire incident as gathered by the
Fire Arson Investigator during the actual
response to the fire incident. This is
called ______.
A. spot investigation report
B. final investigation report
C. incident report
D. after operation report
31. Fire Arson Investigation Team
submits Progress Investigation
Report (PIR) within ______ from the
inception of the investigation.
A. 5 days
B. 7 days
C.10 days
D.30 days
32. Within _____ from the termination of
the initial investigation, the Chief, RIPD
or Director, DIP, as the case may be,
shall review and render his concurrence
to the Investigation report.
A. 5 days
B. 7 days
C. 10 days
D. 30 days
33. Monthly report, not later than every
_____ of the Month, the Regional
Hearing Officers are required to submit
report to NHQ Legal Service Office
indicating therein the following data or
information.
A. tenth day
B. fifth day
C. seventh day
D. fifteenth day
34. What is a memorandum?
a. A short usually written by the management to
address a certain policy or give a certain
announcement or changes in an organization.
b. A short notice usually written by the management to
address a certain policy or give a certain
announcement or changes in an organization.
c. A long notice usually written by the management to
address a certain policy or give a certain
announcement or changes in an organization.
d. A short letter usually written by the management to
address a certain policy or give a certain
announcement or changes in an organization.
35. _________ is a presentation
consisting of long, unbroken chunks
of text, of run-on sentence, visually
off-putting and hard to follow.
A. inconsistency
B. unclear antecedent
C.dense presentation
D.comma splice
36. “No Further Assistance
Needed” is an officer status
code number ______.
A.1
B.2
C.3
D.4
37. Code number 5 in an officer
status code means _______.
A.out for investigation
B.fire alarm
C.report disaster damage
D.stakeout
38. Before the application for a search
warrant, the team leader shall see to it that
prior data/information have been acquired
and reduced into classified reports which
may include but not limited to the following,
except:
A. summary of information
B. contact meeting report
C. casing report
D. progress report
39. Prior to the buy bust operation, the
team leader shall see to it that prior
reports have been submitted which may
include but not limited to the following
classified reports, except:
A. summary of information of the
targets
B. casing report
C. special report
D. progress report
40. Regional Hearing Officers are
required to submit report to NHQ
Legal Service Office indicating
therein the following data or
information, except:
A. newly filed cases
B. pending cases
C.appealed cases
D.special cases
41. ________ is a thorough, in-depth and lengthy
account regarding an investigation into an
incident or case as mandated by higher
authorities to establish a determination of the
truth and/or how far it could be determined based
on the facts and circumstances with the
appropriate recommendation for the proper
course/s of action/s to be made.
A. Police report
B. Investigative report
C. Final report
D. After operation report
42. ________ is a concise narrative report of
essential information covering events or
conditions that may have an immediate and
significant effect on current planning and
operations that is afforded the most expeditious
means of transmission consistent with requisite
security.
A. Status report
B. Spot report
C. Final report
D. Progress report
43. ________ is a report that may be
rendered after any successful police
operation that leads to the arrest of any
member or some members of a
syndicated crime group.
A. Police report
B. Investigative report
C. Final report
D. After operation report
44. One of the basic report contents is, always
include the facts that are necessary to show that
the specific crime or incident has taken place.
The report should include the common name of
the crime, the statutory reference number and
the required elements necessary for the crime to
be complete. This content element is known as
______.
A. initial information
B. officer observation
C. crime scene specifics
D. identification of the crime
45. _________ are necessary to
accurately re‐create the scene and
events of the crime. Include
photographs, where possible, and
include the locations of physical
evidence prior to collection.
A. initial information
B. crime scene specifics
C. identification of the crime
D. officer observation
46. This should establish how the officer
became involved with the specific incident and
additional background information. It should
also describe the officer’s immediate
observations and any actions they took upon
arrival at the crime scene. This content
element is known as ________.
A. identification of the crime
B. initial information
C. officer observation
D. crime scene specifics
47. _________ is used to compile statistical
information, identify problems in the
community, or identify police training needs.
These reports are needed to facilitate
investigations, prepare court cases, or
defend cases in court.
A. Police blotter
B. Investigative report
C. Incident report
D. Police report
48. Heading segment has four
parts, which of the following is
not included?
A.To
B.From
C.Date
D. Address
49. A memo is a form of
_______.
A.external communication
B.internal communication
C.formal notice
D.administrative report
50. The revising stage of report
writing includes_______.
A. taking notes
B. spell-checking words you are
unsure of
C.verifying information
D.b and c
51. Suppose you search for footprints at
a crime scene without finding any. Your
report should_______
A. state that you searched for footprints
B. state that you searched for footprints
but didn’t find any
C. state why you thought there might be
footprints at the scene
D. omit any mention of footprints
52. Which is not included as the
fundamental content of a report?
A.Identification of the crime or
incident.
B.Emotions
C.Property information
D.Crime scene description
53. 10-2 code means______.
a. caution
b. Loud & clear, Clear signal
c. Acknowledgement, Roger,
Positive, Affirmative
d. Repeat message
54. These are naming words
and could be used to identify
people, places, or things.
a. Nouns
b. Pronouns
c. Verb
d. Adjective
55. A common indicator of
_____ is the word “by” in the
sentence.
A.passive voice
B.active voice
C.past tense
D.voice
56. A verb is in the _______when
the subject of the sentence is the
individual or thing that is doing or
performing the action.
A. passive voice
B. active voice
C.past tense
D.voice
57. One of the basic report contents is, always
include the facts that are necessary to show
that the specific crime or incident has taken
place. The report should include the common
name of the crime, the statutory reference
number and the required elements necessary
for the crime to be complete. This content
element is known as ______.
a. initial information
b. identification of the crime
c. officer observation
d. crime scene specifics
58. “Police officers should mark their
schedules in the notebooks provided,
then in the group calendars. The senior
officer is responsible for them”, is an
example of _______.
A. inconsistency
B. unclear antecedent
C. dense presentation
D. comma splice
59. _________ are necessary to
accurately re‐create the scene and
events of the crime. Include
photographs, where possible, and
include the locations of physical
evidence prior to collection.
a. initial information
b. identification of the crime
c. officer observation
d. crime scene specifics
60. In the sense that the report should be focused
solely on the report's stated goal. If, as a result of
the follow-up study of the initial case, another
topic or matter is to be brought in the same report,
the presentation or inclusion of the newly
discovered facts should be closely related and the
linkage should be made evident. This type of
good report is known as________.
a. clear
b. relevant
c. brief
d. accurate
End ☺