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FACILITATION COMMITTEE FAL 47/J/3

47th session 13 March 2023
Agenda Item 1

PROVISIONAL TIMETABLE

Working
Date Item
Groups
Monday, Opening of the session
13 March 2023 1 Adoption of the agenda
2 Decisions of other IMO bodies
3 Consideration and adoption of proposed WG.1
amendments to the Convention
4 Review and update of the annex to the FAL
Convention
5 Review and update the Explanatory Manual to the WG.1
FAL Convention
14 Introduction of the API/PNR concept in maritime WG.3
transport
13 Measures to address Maritime Autonomous
Surface Ships (MASS) in the instruments under WG.2
the purview of the Facilitation Committee
6 Application of single window concept WG.3
Tuesday, 7 Review and revision of the IMO Compendium on WG.3
14 March 2023 Facilitation and Electronic Business, including
additional e-business solutions
8 Consideration of descriptions of Maritime Services WG.3
in the context of e-navigation
9 Development of guidelines for harmonized WG.3
communication and electronic exchange of
operational data for port calls
10 Development of guidelines on Port Community WG.3
Systems
21 Any other business (electronic certificates only) WG.3
11 Unsafe mixed migration
12 Consideration and analysis of reports and
information on persons rescued at sea and
stowaways
Wednesday, 15 Analysis of possible means of auditing compliance
15 March 2023 with the Convention on Facilitation of International
Maritime Traffic
16 Technical cooperation activities related to
facilitation of maritime traffic
17 Relations with other organizations
18 Application of the Committee's procedures on
organization and method of work
21 Any other business (remaining matters)
Thursday, No plenary session will be held on this day
16 March 2023

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Working
Date Item
Groups
Friday, 20 Election of Chair and Vice-Chair for 2024
17 March 2023 – Reports of working and drafting groups
19 Work programme
22 Report of the Committee on its forty-seventh session

Modalities of the Working Groups to be established during FAL 47

The modalities of the working groups planned at FAL 47 are outlined below. Delegations are
advised that not all groups will be working under hybrid arrangements, however they will be able
to join remotely while meeting rooms are allocated at the IMO Headquarters for physical
participants. Further details can be found in the annex.

Working Group on Facilitation Instruments (WG 1) and Working Group on Electronic Business
(WG 3) will be conducted in person and will be supplemented by hybrid functionality for delegates
who need to join remotely. Physical participants of these Groups do not require any device to join
the meeting and contribute, as is the case for plenary meeting in the Main Hall.

Working Group on FAL MASS (WG 2) will be conducted in remote mode only. A meeting room
will be allocated at IMO headquarters for those delegates who wish to participate in WG 2
remotely from the IMO Headquarters. Physical participants need an appropriate device to join the
meeting and contribute from the allocated meeting rooms.

Registrations to the Groups

Delegates who wish to participate in any working/drafting/experts group must, in the first place,
be registered on IMO's Online Meeting Registration System (OMRS). Subsequently, they can
register for the respective group(s) through an online form available at the following link:
https://forms.office.com/e/z0RTiRFHtT.

Registration through the above link is essential for ALL participants planning to join the
working/drafting groups, as it will enable the provision of the list of participating delegations in
each group.

After submitting the above-mentioned online form, delegates will receive joining instructions and
important information with respect to the group(s) they selected to their registered email address.
In case no joining instructions have been received, it is likely that the email address has not been
typed correctly. In this case, delegates are advised to re-register. For any issues with group
registrations, the Secretariat should be contacted at [email protected] for assistance.

For the hybrid arrangements to operate, individual and personalized joining links for WG 1 and
WG 3 will be sent every morning of the meeting week before the sessions start. For the other
group (WG 2) a single joining link will be sent upon registration through the above-mentioned
form. Therefore, such links should not be shared with other participants, as it would breach the
privacy of the meetings and may cause technical issues.

Important note (only applies to WG 1 and WG 3):

For participation in WG 1 and/or WG 3, those delegates who wish to join remotely should make
sure that their participation status in OMRS is set on "remote-active" during the week of
FAL 47, in order to receive respective joining instructions on a daily basis. If their status is
"in-person" or "remote-passive", they will not be able to join any of these WGs through remote
session, nor will they receive personalized Zoom links.

***

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ANNEX

WORKING GROUPS EXPECTED TO BE ESTABLISHED

Group Subject Chair Secretary Platform/Rooms

WG 1 Facilitation Instruments (items 3 and 5) Mr. Fabien Joret Mr. Bingbing Song Physical participants: CR 9
(France)
Active-remote participants:
Zoom (wait for the
personalized link every
morning)
WG 2 FAL MASS (item 13) Mr. Charles McHardy Ms. Lynn Tan Physical participants with an
(Marshall Islands) appropriate device can join
from CR 11 to 131

Only Zoom virtually (same link

for the week)
WG 3 Electronic Business (items 6, 7, 8, 9, 10, 14 Mr. Mikael Renz Ms. Martina Fontanet Physical participants: CR 10
and 21) (Sweden)
Active-remote participants:
Zoom (wait for the
personalized link every
morning)

__________

1 WG 2 will be conducted in remote mode only; however, delegates within IMO building are welcome to follow the remote meeting from the allocated committee rooms 11 to 13.

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