THE LAMU GIRLS NATIONAL SCHOOL

DEPARTMENT OF APPLIED
HEAD OF SUBJECT:COMPUTER STUDIES
FORM 3 OCTOBER HOLIDAY ASSIGNEMET 2021
SCHOOL MOTTO: ...................................................................................................................
SCHOOL MISSION:..................................................................................................................
SCHOOL VISION: ....................................................................................................................

Instructions to Candidates
(a) Write this assignment in the previous exercise book named assignment book.
(b) This Assignment consists of questions covered in form 3 topic1 & 2 only.
(c) Answer ALL the questions
This paper consists of questions on the topic Data representation and Data processing Students should
check to ensure that all 58 questions are printed and no questions are missing

To ensure you complete the assignment on time you are advised to complete 3 questions daily for the 10
days you will be at home since they are 58 questions in total

FORM THREE - DATA REPRESENTATION IN A COMPUTER

1. With the aid of a diagram, explain the difference between a digital signal and an analogue
signal. (2mks)
2. Explain the role of a modem is communication. (2mks)
3. Explain each of the following computer terminologies as used in data representation. (4mks) i) bit -
iii) Nibble -
iv) word -
4. State two reasons for using binary in digital technology. (2mks)
5. Distinguish between Binary and Octal number systems, and give an example of each. (2mks)
6.Perform the following computer arithmetic. In each case, show how you arrive at your answer.
7.Convert the following Decimal numbers to their Binary equivalent.
i) (2mk
4510 10
ii) s) (1mk
4.75 a) Convert 778 to Binary. ) (2mk
b) Use binary addition to solve the following: 410 +310 (2mk
c) Convert 101000000011111112 to its Hexadecimal equivalent. s) (2mk
d) State one use of hexadecimal notation in a computer. (1mk
iii) Convert 7678 to hexadecimal equivalent. ) (2
8.Use compliment to solve the following the following sum: - 510 mks) (2mk
One's
9.Perform the following conversions: s) (3mk
(a) 3410 to Binary. (2mk
.
b) 7.12510 to binary s) (2mk
c) 1011012 to a base 10 number. s)
d) 10.112 to decimal (2mk
e) 20.216 to decimal s) (2mk
f) 7AB16 to decimal (2mk
g) 0.111011.0102 to Octal s) (2mk
s)
10. Convert 57.410 to its Octal equivalent (2mks)
11. Perform the following Binary arithmetic:
i) 11100111 + 00101110 (1mk)
ii) 101012 - 110+2 (1mk)
b) Use Two's compliment to subtract 101 from 1000: (2mks)
12. Convert 7AE16 to a decimal number. (2mks)
13. Write the following abbreviations in full: (4mks)
i) BIT iii) ASCII
ii) BCD iv) EBCDIC

FORM THREE - DATA PROCESSING IN A COMPUTER

14. With an aid of a diagram, explain the stages of the data processing cycle. (6mks)
15. Clearly differentiate between data collection and data capture. 16.Outline the 5 (2mks)
stages of data collection. (3mks)
17. a) Explain the relevance of the term garbage in garbage out (GIGO) in reference to
errors in data processing. (1mk)
b) Give and explain two transcription and two computational errors committed
during data processing. (8mks)
18. a) Define the term data integrity. (2mks)
b) State three ways of minimizing threats to data integrity. (3mks)
19. a) briefly explain real-time processing. (2mks)
20. Give three advantages and two disadvantages of a real-time system. (5mks)
21. Differentiate between CPU bound jobs and I/O bound jobs. (2mks)
22. Most companies are now shifting from the use of geographically distributed
personal computers. This method of data processing is known as Distributed Data Processing (DDP)
23. Name any threes computing resources that can be distributed. (3mks)
24. Name four examples of industries and business organizations that extensively use
distributed processing systems. (4mks)
25. List down two benefits and three risks that might be associated with the distributed data
processing system. (5mks)
26. Explain the concept of multi-programming (2mks)
27. Give two benefits that are derived from multi-programming (2mks)
State at least four advantages of storing data in computer files over the manual filing
system (4mks)
28. Distinguish between logical and physical computer files. (2mks)
29. Arrange the following components of the information system data hierarchy in ascending order of
complexity:
Field, Database, Byte, Record, Bit, and file (4mks)
30.In a computer-based information system, state the purpose of the following files, and give one example
where such a file may be required in a school. (8mks)
i) Report file- iii) Reference file -
ii) Backup file iv) Sort file -
31. What is file organization?
32. Differentiate between the following file organization methods: (4mks)
i) Sequential and serial
ii) Random and indexed-sequential (3 marks)
33. (a) What is a Word processor? (1 mark) (2
(b) State 4 purposes of word processing. marks) (2
(c) Name any three characteristics of a good word processor. 34.State four editing marks) (10
and six formatting features of any good word processor. 35.Give four uses of the marks) (4
Horizontal ruler in Microsoft Word. 36(a) What is a Template? marks) (1
(b) State two advantages of using a template to create a document. mark) (2
(c) List five types of documents where you would use a template. marks) (5
37. Explain the difference between Type over and Insert mode in word processing. marks) (2
38. Veronica tried to retrieve a document file following all the steps correctly. The marks)
filename did not
appear in file list box. State three causes for this. (3 marks)
39. (a) What is the function of the following combination of keys? (4 marks)
(i) CTRL + A. (v) CTRL + E
(ii) CTRL + Page Up. (vi) CTRL + Z
(iii CTRL + Home. (vii) CTRL + F
(iv CTRL + B (viii) CTRL + SHIFT + HOME
40 Explain the role/use of the following features a processor: (4marks)
(a) inFind and Replace. word Thesaurus.
(c)
(b) Undo and Redo. (d) AutoCorrect.
41. Differentiate between bolding and highlighting text. (2
42. (a) Name and explain the use of any three buttons found in a Spell-check dialog box.(6 marks)
marks)
(b) List the steps that you would use to correct wrongly- words in a document using the spell-
spelled feature.
checking (3 marks)
43. Clearly explain the meaning of the following terms as used in word processing:
(a) Blocking text. (1 mark) (g) Footnote. (1
(b) Word wrap. (1 mark) (h) Indenting. (2
(c) Italicizing text. (1 mark) (i) Alignment. marks)
(2
(d) Page Break. (2 marks) (j) Scrolling. (1
(e) Header. (2 marks) (k) Wildcard. mark)
(1
(f) Footer. (1 mark) mark)
44. (a) What is document formatting? (1 mark)
(b) Give any five document formatting features. (5 marks)
(c) Differentiate between ‘Superscript' and ‘Subscript' font. (2 marks)
(d) State one function of Drop Cap in a document. (1 mark)
45. (a) Explain the importance of Page numbers in a document. (1 mark)
(b) Explain how you can give different page numbering styles to different pages in a multipage
document. (1 mark)
46. Differentiate between:
(a) A Hard page break and a Soft page break. Return (2 marks)
(b) address and Delivery address. AutoComplete and (2 marks)
(c) AutoCorrect. (2 marks)
(d) Drawing and inserting a table in a document. First line (2 marks)
(e) indentation and Hanging indentation (a) Distinguish (2 marks)
47. between Copying and Moving text. (2 marks)
(b) Explain how a paragraph can be moved from one page to another using a word processor.
(4 marks) (2
48. Distinguish between margins and borders as used in word processing. marks) (1
49. (a) What is Line spacing? mark) (3
(b) Explain any three line spacing specifications used in Microsoft Word. marks) (4
50. Give any four alignment features. marks)
51. Give two advantages of using a Text box to write text in an advertisement. (2 marks)
52. (a) Explain the concept of importing objects into a word processor. (1 mark) What is the
(b) difference between object Linking and Embedding? (2 marks) Give a reason why it may be
53. necessary to merge cells in a table. (1 mark) (a) List two arithmetic operations that can be
54. performed on a row of numeric data in a word
processing table. (1 mark) (2
(b) In each case of (a) above, write the expression used. marks)
55. (a) Define Mail merging. (2 marks) (3
(b) Outline the three basic steps required to mail merge a document. marks)
(c). List any two ways of merging a document with its data source. (2 marks)
(d) Give three advantages of mail merge over copy and pasting several times to mass mail a
document? (3 marks) Give two advantages of previewing a document before printing.(2 marks)
56. (a)Distinguish between Portrait and Landscape orientations. (2 marks) State two reasons why it is
57. necessary to specify the correct paper size before printing a document?
(b) (2 marks) (2 marks)

58. Name two functions performed by a word processor.