LU2 Lecturer Notes
LU2 Lecturer Notes
ACCOUNTING 1B
ACBP5122 LU2
By B Arentsen
Sources:
• TEXTBOOK:J Maritz, 2022. Accounting 1BTextbook 2022
edition, 10th edition, 1st impression. Cape Town: EDGE
Learning Media.
• IIE ACCOUNTING 1B LEARN GUIDE 2022 (First Edition:
2021)
(accounts
Objectives:
receivable) • Record financial transactions in a
and Debtors Ledger and a Creditors Ledger;
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CONTROL ACCOUNTS VS
SUBSIDIARY LEDGERS- refer
ACBP5121 Lu7
• Accounts in the General Ledger
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xxxx
xxxx
2021 xxxx
May 1 Balance b/d
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Debtor B
DR
BK Dr COS, Cr
Cr General ledger inventory
accounts
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DR
Debtor TOTAL DR
name Debtors CR General CR
Duplicate
credit Control ledger trading
invoice # accounts stock
Dr Individual debtors
And Vice versa for the
accounts in Debtors
Allowance journal
ledger
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xxx Xxx
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Doc Day Name of Fol. Bank Input Creditors Trading Amt Fo Details
No Payee VAT control stock/ l.
inventor
y
CR Dr General ledger
BK accounts
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Creditor TOTAL CR
name Creditors DR General
Original Control ledger
credit accounts
invoice #
Cr Individual Creditors
And Vice versa for the
accounts in Creditors
Allowance journal
ledger
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Creditor A
Creditor B
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Green Pepper Co can* then set off the debtors account against the amount
that is owed by the business reflected in the creditors' ledger, or vice versa.
In this example, the Creditors Ledger balance of R35 000 will be transferred
to the Debtors Ledger in the books of Green Pepper Co.
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RECONCILIATIONS
1. Control accounts vs Lists
2. Individual accounts vs 3rd party statements
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LU2
Reconciliations-
Control accounts
Part 1
vs month-end
balance of lists
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⁼
balances = total of creditors Balance of Creditors
ledger as per the Creditors Control account
Listing
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20
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Less (x) (Cr) Less (x) (Cr) Less (x) (Dr) Less (x) (Dr)
A A B B
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Reconciling differences
Reasons for differences and action to be taken:
TYPE OF DIFFERENCE EXAMPLE ACTION
Entries incorrectly The total of the Debtors Reverse the entry (Cr
control account column in Debtors Control) and do the
posted from the the Debtors Allowance entry correctly (Cr Debtors
journals to the Journal (R12 000) was Control)- amount will be
control account e.g. posted to the debit of the doubled.
Debtors Control account. CR Debtors Control
Totals posted to the (should have been to the Credit 2xR12000 =R24 000
incorrect side of the as returns of goods by
customer)
control account or
The total of the Creditors Adjust the Creditors Control
at the wrong Control column in the Cash account with the difference
amount. payment journals was between the two amounts-
posted as R5 610.00 instead here Cr Creditors Control
of R5 160.00 R450 (Need to credit the
(i.e.. R450 understatement, control account as payment
debited Creditors Control with amount was posted at a higher
R450 too much) than it should have been)
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Reconciling differences
Reasons for differences and action to be taken:
TYPE OF DIFFERENCE EXAMPLE ACTION
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Reconciling differences
Reasons for differences and action to be taken:
TYPE OF DIFFERENCE EXAMPLE ACTION
Entries posted The receipt from Debtor W Adjust only the debtors
correctly in the was not posted to his account in the debtors
account in the Debtors ledger (Cr Debtor)
Control accounts ledger.
but not posted to
the Individual
= ENTRY IN LEDGER/
Debtors/Creditors
Listing ONLY
accounts in the
Ledgers.
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Reconciling differences
Reasons for differences and action to be taken:
TYPE OF DIFFERENCE EXAMPLE ACTION
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Reconciling differences
Reasons for differences and action to be taken:
TYPE OF DIFFERENCE EXAMPLE ACTION
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Reconciling differences
Reasons for differences and action to be taken:
TYPE OF DIFFERENCE EXAMPLE ACTION
LU2
Reconciliations-
Individual
Part 2
account balances
vs 3rd Party
statements
received (Not in
textbook)
Refer VC Learn to
download the rest of the
LU2 notes… More
resources… Lecturer
Slides.
28
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RECONCILIATIONS:
Between the Individual accounts
and 3rd party statements (not in the
textbook)
DEBTORS
CREDITORS
Debtors Creditors List
List/individual /individual accounts
accounts Do the
balances
agree? Creditors
Debtors Statement
Statement If not-
investigate
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30
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Details Amount
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Balance per Creditors ledger account xxx
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RECONCILIATIONS -
CREDITORS LEDGER OF CANDI TRADERS
example
CREDITOR: REAL FOODS CC
Date Details F Dr (-) Cr (+) Bal
Sept 1 Balance b/d 10 200
2022
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RECONCILIATIONS -
STATEMENT FROM REAL FOODS CC example
ACCOUNT: CANDI TRADERS
September 2022
Date Details Dr (+) Cr (-) Bal
Sept 1 Balance
2022 10 200
7 Invoice no.89 13 200 9 300
10 Receipt no.88 10 100 13 300
Discount allowed 100 13 200
18 Credit note no.20 1 500 11 700
25 Invoice no.63 8 700 20 400
28 Invoice no.64 1 250 21 650
REAL FOODS CC’s statements shows that we owe them R21 650 but our
Creditors Ledger shows that we owe them R10 470
Why is there a difference? Investigate and determine the reasons
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RECONCILIATIONS -
example
Additional information:
1. Real Foods CC has recorded the Credit note 18 at the incorrect
amount of R1 500. It should be R500.
2. Invoice no.64 for R1 250 on statement upon further investigation it
was found that that these goods were sold to Candy Wholesalers
and not to Candi Traders.
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RECONCILIATIONS -
example
Correct the Creditors Ledger
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Details Amount
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37
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Details Amount
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Balance per Debtors ledger account xxx
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Remember: Differences in
summary
• 2 choices for differences:
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RECONCILIATIONS- summary
DEBTORS CREDITORS
Debtors Control
account balance End of Creditors Control
month account balance
balances
Debtors must agree,
List/individual if not Creditors List
reconcile /individual accounts
accounts
Individual account
Debtors balances must Creditors
Statement agree to 3rd party Statement
statements, if not
reconcile
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