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Harish Mallur
September 17, 2021 | 3 minute read

Standard VENDOR EVALUATION Process using SAP

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Introduction:-
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In this post I am going to write how vendor evaluation has been done using SAP Material Management module

 RSS Feed In the SAP System, Vendor Evaluation is completely integrated into the MM Purchasing component within Materials
Management. Vendor Evaluation accesses basic Materials Management data, Inventory Management data (such as goods
receipts), and data from the Logistics Information System (LIS).

Vendor Evaluation: It is checking the performance of vendors based on different criteria for giving the ranking is called
vendor evaluation. The vendor with highest rank can be chosen for sourcing or procurement activities.

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The analysis of vendor evaluation can be made based on different criteria. Some of the important criteria are

1. Delivery

2. Quality

3. Price

4. Service

Basic setting or requirement before starting the vendor evaluation process

Vendor Evaluation Process

1. Define the weighting keys for main criteria of vendor evaluation: SPRO>MM>Purchasing >Vendor/Supplier Evaluation>
Define Weighting Keys:

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EQUAL WEIGHTS: All the Sub criteria under the main criteria will be the same weightage percentage

UNEQUAL WEIGHTS: All the sub criteria under the main criteria can have a different weightage percentage.

1. Define the Criteria by which the system computes score for vendors: Specify whether the scores for the sub criteria
computed manually, semi automatically or automatically. Can activate user exists customer own program to

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determine the scores (Performed by ABAP Team) SPRO>MM>Purchasing >Vendor / Supplier Evaluation> Define
Criteria

Criteria can be price, Quality, Delivery etc

For each criteria, there is a sub criteria Ex: For Criteria Price, Price Level & Price List are the sub criteria. This will be based
on standards

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1. Define the Scope of List

SPRO>MM>Purchasing >Vendor / Supplier Evaluation> Define Scope of List

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Double click on Standard supplier evaluation

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1. Maintain Purchase Organization Data: SPRO>MM>Purchasing >Vendor / Supplier Evaluation> Maintain Purchase

Organization Data

Update your purchase organization

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Select Your Purchase Organization & Click on Main Criteria

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Double Click on your main criteria & assign to your Sub Criteria

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Select Weighting to assign the criteria

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1. Next, Check Point Scores for Automatic Criteria.

Create Vendor Evaluation: Use TCODE ME61 for vendor evaluation. Perform for about 2-4 vendors,

For Equal Weight Keys, Weighting Percentage will be equal Irrespective of any scores (same or different)

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For Unequal Weight Keys, Weighting Percentage will be different Irrespective of any scores (same or different)

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To generate a report, use TCODE ME6H

Evaluate sheet, use TCODE ME6F for all the vendors

Ranking list of the vendor TCODE ME65

Vendor Evaluation Transaction Code for reference

ME61 (Maintain)

ME62 (Display)

ME63 (Automatic New Evaluation)

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ME64 (Compare New Evaluation)

ME65 (Evaluation Lists)

ME6A (Changes to Vendor Evaluation)

ME6B (Display Vendor Evaluation for Material)

ME6C (Vendors Without Evaluation)

ME6E (Evaluation Records Without Weighting)

ME6F (Print)

ME6G (Vendor Evaluation in the Background)

ME6H (Standard Analysis: Vendor Evaluation)

ME6Z (Transport Vendor Evaluation Tables)

Hope, It will also be helpful to you to find standard vendor evaluation process

Your suggestions/feedbacks are highly appreciated. There are few more articles on the way. Please follow my profile for
the new blog posts related to latest features provided by SAP.

Do you have any further comments related to this topic? Do share them in the comments sections below without any
hesitation.

Note – All the images are created by me and free to use/share

Regards

Harish Mallur

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6 Comments

Oscar Del Castillo

September 17, 2021 at 1:29 pm

This post is quite helpful and has given me some ideas, thanks for sharing!

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Harish Mallur | Blog Post Author

September 18, 2021 at 5:23 am

Thankyou for your valuable feedback

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Bhumika dodia
September 18, 2021 at 4:40 am

Hi,

In My business Team has provided me only three criteria  only for Supplier Evaluation .

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Parameter    Weightage

Quantity                  10

Time -                      20

Quality Notification  70

they want report for only these parameters only. And also want to run all Vendor simultaneously like in Job , schedule .

Can you explain , how to achieve this ?

Bhumika

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Harish Mallur | Blog Post Author

September 20, 2021 at 2:02 am

You can maintain criteria whichever you wanted , as you mentioned

Quantity, time , quality notification in different parameters chose unequal weighing

valuate sheet, use TCODE ME6F for all the vendors

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Bhumika dodia
September 20, 2021 at 4:52 am

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Can you show me it's config steps?

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Anum Habib
January 21, 2022 at 10:19 am

Thank you it is great and helpful blog for vendor evaluation.

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