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Student Management System Project Report

Database (Riphah International University)

Studocu is not sponsored or endorsed by any college or university

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A
Project Report on

Online Student Management System

By

Syed Hussnain Shah AF19SAA0039

Abdul Rehman Malhi AF19SAA0033
M.Awais Ali AF19SAA0100

ADVISED BY

Mr.Taimoor

Associate Degree Program

DEPARTMENT OF COMPUTER SCIENCE
FACULTY OF SCIENCES
RIPHA INTERNATIONAL COLLAGE SARAIA ALMGIR

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Declaration

I hereby declare that this is my own work. Materials of work found by other researchers are
mentioned by reference. This Thesis, neither in whole nor in part, has been previously submitted
for any degree.

.
Mr. Taimoor
Advisor

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Acknowledgement

It is an honor for me to thank all those people who made this thesis possible. I want to thank my
advisor. This would not be possible without their help and support.

I also want to thank all my faculties and friends for their constant help throughout the whole
time. I could not have done it without their help.

I want to thank Allah for helping me to complete this work in every single step.
Abstract:

Our main focus is design a unique Student Management system System that will improve Data
maagement in Institutes experience for both Students and the Adminstartion authorities. The whole
system will run on internet. The system is written in PHP, java script, jQuery, HTML and CSS. Users
will have the felicity to log in from any place with internet connection. After that they will be able to
various tasks that are designed for them. It can be turned into a paid system only for doctors. Where the
doctors can get additional cloud storage on payment. Student Management System is software which is
helpful for students as well as the school authorities. In the current system all the activities are done
manually. It is very time consuming and costly. Our Student Management System deals with the
various activities related to the students.

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Contents
Declaration..................................................................................................................................................................2
Acknowledgement.......................................................................................................................................................3
Abstract:......................................................................................................................................................................1
INTRODUCTION.............................................................................................................................................................3
EXISTING SYSTEM:.....................................................................................................................................................2
PROPOSED SYSTEM:...................................................................................................................................................2
TECHNICAL FEASIBILITY:.........................................................................................................................................3
ECONOMIC FEASIBILITY:..........................................................................................................................................3
HARDWARE CONFIGURATION:................................................................................................................................4
SOFTWARE CONFIGURATION:..................................................................................................................................4
CONTEXT DIAGRAM..................................................................................................................................................5
INPUT DATA:...............................................................................................................................................................13
End user Training:.........................................................................................................................................................16
End User Education:......................................................................................................................................................16
Training of application software:...................................................................................................................................16
Post Implementation View:...........................................................................................................................................16
CONCLUSION.................................................................................................................................................................18
BIBLIOGRAPHY:............................................................................................................................................................18

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INTRODUCTIO
N

Student Management System is software which is helpful for students as well as the school
authorities. In the current system all the activities are done manually. It is very time consuming and
costly. Our Student Management System deals with the various activities related to the students.

There are mainly 3 modules in this software

 User module
 Student Module
 Mark management

In the Software we can register as a user and user has of two types, student and administrator.
Administrator has the power to add new user and can edit and delete a user. A student can register as
user and can add edit and delete his profile. The administrator can add edit and delete marks for the
student. All the users can see the marks.

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SYSTEM ANALYSIS

EXISTING SYSTEM:

System Analysis is a detailed study of the various operations performed by a system and their
relationships within and outside of the system. Here the key question is- what all problems exist in the
present system? What must be done to solve the problem? Analysis begins when a user or manager begins a
study of the program using existing system.

During analysis, data collected on the various files, decision points and transactions handled by the
present system. The commonly used tools in the system are Data Flow Diagram, interviews, etc. Training,
experience and common sense are required for collection of relevant information needed to develop the
system. A good analysis model should provide not only the mechanisms of problem understanding but also
the frame work of the solution. Thus, it should be studied thoroughly by collecting data about the system.
Then the proposed system should be analyzed thoroughly in accordance with the needs.

System analysis can be categorized into four parts.

System planning and initial investigation
Information Gathering
Applying analysis tools for structured analysis
Feasibility study
Cost/ Benefit analysis.

In the current system we need to keep a number of records related to the student and want to enter
the details of the student and the marks manually. In this system only, the teacher or the school authority
views the mark of the student and they want to enter the details of the student. This is time consuming and
has much cost.

PROPOSED SYSTEM:

In our proposed system we have the provision for adding the details of the students by
themselves. So, the overhead of the school authorities and the teachers is become less. Another advantage of
the system is that it is very easy to edit the details of the student and delete a student when it found
unnecessary. The marks of the student are added in the database and so students can also view the marks
whenever they want.

Our proposed system has several advantages

 User friendly interface

 Fast access to database
 Less error
 More Storage Capacity
 Search facility
 Look and Feel Environment
 Quick transaction
All the manual difficulties in managing the student details in a school or college have been rectified by
implementing computerization.

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FEASIBILITY ANALYSIS

Whatever we think need not be feasible. It is wise to think about the feasibility of any problem
we undertake. Feasibility is the study of impact, which happens in the organization by the development of a
system. The impact can be either positive or negative. When the positives nominate the negatives, then the
system is considered feasible. Here the feasibility study can be performed in two ways such as technical
feasibility and Economical Feasibility.

TECHNICAL FEASIBILITY:

We can strongly say’s that it is technically feasible, since there will not be much difficulty in getting
required resources for the development and maintaining the system as well. All the resources needed for the
development of the software as well as the maintenance of the same is available in the organization here we
are utilizing the resources which are available already.

ECONOMIC FEASIBILITY:

Development of this application is highly economically feasible. The organization needed not spend
much money for the development of the system already available. The only thing is to be done is making an
environment for the development with an effective supervision. I f we are doing so, we can attain the
maximum usability of the corresponding resources. Even after the development, the organization will not be
in condition to invest more in the organization. Therefore, the system is economically feasible.

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CONFIGURATION
HARDWARE CONFIGURATION:

Processor :
RAM : 1GB
Hard Disk : 50GB
Monitor :
Key Board :

SOFTWARE CONFIGURATION:

Operating System : Windows 8.1, Linux

Language : HTML, CSS, PHP,
JavaScript
Database : MySQL

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DATA FLOW DIAGRAM

CONTEXT DIAGRAM

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SOFTWARE INTERFACE

Login

Add New User

Edit User Type

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Delete User

Student Registration

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Edit Student Details

Delete Student details

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Add/Edit Mark Details

View Marks

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View User details

View Student Details

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Add New Subjects

Edit Subject details

Delete Subject details

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Subject Allocation

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SYSTEM DESIGN
INPUT DESIGN
Input design is the process of converting user-oriented input to a computer based format. Input
design is a part of overall system design, which requires very careful attention. Often the collection of input
data is the most expensive part of the system. The main objectives of the input design are …
1. Produce cost effective method of input
2. Achieve highest possible level of accuracy
3. Ensure that the input is acceptable to and understood by the staff.

INPUT DATA:

The goal of designing input data is to make entry easy, logical and free from errors as possible. The
entering data entry operators need to know the allocated space for each field; field sequence and which must
match with that in the source document. The format in which the data fields are entered should be given in
the input form. Here data entry is online; it makes use of processor that accepts commands and data from the
operator through a key board. The input required is analyzed by the processor. It is then accepted or rejected.
Input stages include the following processes

 Data Recording
 Data Transcription
 Data Conversion
 Data Verification
 Data Control
 Data Transmission
 Data Correction
One of the aims of the system analyst must be to select data capture method and devices, which
reduce the number of stages so as to reduce both the changes of errors and the cost. Input types, can be
characterized as.

 External
 Internal
 Operational
 Computerized
 Interactive
Input files can exist in document form before being input to the computer. Input design is rather
complex since it involves procedures for capturing data as well as inputting it to the computer.

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OUTPUT

Outputs from computer systems are required primarily to communicate the results of processing to
users. They are also used to provide a permanent copy of these result for latter consultation. Computer
output is the most important and direct source of information to the users. Designing computer output should
proceed in an organized well through out the manner. The right output must be available for the people who
find the system easy o use. The outputs have been defined during the logical design stage. If not, they should
have defined at the beginning of the output designing terms of types of output connect, format, response etc.

Various types of outputs are

 External outputs
 Internal outputs
 Operational outputs
 Interactive outputs
 Turn around outputs
All screens are informative and interactive in such a way that the user can full fill his requirements
through asking queries.

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DATABASE

The general theme behind a database is to handle information as an integrated whole. A database is a
collection of interrelated data stored with minimum redundancy to serve many users quickly and
effectively. After designing input and output, the analyst must concentrate on database design or how
data should be organized around user requirements. The general objective is to make information access,
easy quick, inexpensive and flexible for other users. During database design the following objectives are
concerned: -

 Controlled Redundancy
 Data independence
 Accurate and integrating
 More information at low cost
 Recovery from failure
 Privacy and security
 Performance
 Ease of learning and use

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SYSTEM IMPLEMENTATION

Implementation is the stage in the project where the theoretical design is turned into a working
system. The implementation phase constructs, installs and operates the new system. The most crucial stage
in achieving a new successful system is that it will work efficiently and effectively.
There are several activities involved while implementing a new project. They are
 End user training
 End user Education
 Training on the application software
 System Design
 Parallel Run and To New System
 Post implementation Review

End user Training:

The successful implementation of the new system will purely upon the involvement of the officers working in
that department. The officers will be imparted the necessary training on the new technology.

End User Education:

The education of the end user start after the implementation and testing is over. When the system is
found to be more difficult to understand and complex, more effort is put to educate the end used to make
them aware of the system, giving them lectures about the new system and providing them necessary
documents and materials about how the system can do this.

Training of application software:

After providing the necessary basic training on the computer awareness, the users will have to be
trained upon the new system such as the screen flows and screen design type of help on the screen, type of
errors while entering the data, the corresponding validation check at each entry and the way to correct the
data entered. It should then cover information needed by the specific user or group to use the system.

Post Implementation View:

The department is planning a method to know the states of the past implementation process. For that
regular meeting will be arranged by the concerned officers about the implementation problem and success.

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SOFTWARE TESTING
Is the menu bar displayed in the appropriate contested some system related features included either in
menus or tools? Do pull –Down menu operation and Tool-bars work properly? Are all menu function and
pull-down sub function properly listed; Is it possible to invoke each menu function using a logical
assumption that if all parts of the system are correct, the goal will be successfully achieved. In adequate
testing or non-testing will leads to errors that may appear few months later.
This create two problems
1. Time delay between the cause and appearance of the problem.
2. The effect of the system errors on files and records within the system
The purpose of the system testing is to consider all the likely variations to which it will be suggested and
push the systems to limits.
The testing process focuses on the logical intervals of the software ensuring that all statements have
been tested and on functional interval is conducting tests to uncover errors.

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CONCLUSION

Our project is only a humble venture to satisfy the needs in an Institution. Several user-friendly
coding has also adopted. This package shall prove to be a powerful package in satisfying all the
requirements of the organization.

The objective of software planning is to provide a frame work that enables the manger to make
reasonable estimates made within a limited time frame at the beginning of the software project and
should be updated regularly as the project progresses. Last but not least it is no the work that played the
ways to success but ALMIGHTY

BIBLIOGRAPHY:

1) https://www.w3schools.com/html/
2) https://www.w3schools.com/php/default.asp

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